819900roofDville.pdf

REQUESTS FOR PROPOSALS

Proposal No:

RFP 25-26-073

Title: “Mass Transit Roof Restoration”

Pre- Bid

Pre-Bid Tuesday April 28,2026 10:00AM at 1002 South Boston Rd.

Danville, VA 24541 and on Microsoft Teams:

RFP-25-26-073- Pre- Bid Meeting

Meeting ID: 256 404 557 648 6 Passcode: u4m3vP3W

Last Day for Questions: Email questions to purchasing@danvilleva.gov by no later than

Tuesday May 5,2026 at 5:00PM

Proposal Closing Date:

Sealed proposals shall be accepted no later Tuesday May 19,2026 at 4:00PM

Mail or Hand-Deliver to:

Purchasing Department 427 Patton Street, Room 304 Danville, VA 24541

Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )

Direct Bidding Procedures Inquiries to:

Carol Henley, VCA, CPPO Director of Purchasing

(434) 799-6528 purchasing@danvilleva.gov

Marc Adelman, Director of Transportation

Project Owner: E-Mail: madelman@danvilleva.gov Phone: 434-799-5110 Ext 2780

RFP 25-26-073 “Mass Transit Roof Restoration”

1.2 Deadline

Sealed Proposals shall be submitted no later than Tuesday May 19,2026 at 4:00PM to: City of Danville Purchasing Department Attn.: Carol Henley 427 Patton Street, Room 304 Danville, VA 24541

Proposals will not be accepted both electronically and on paper. The bid with the latest time stamp received prior to the due date and time will be evaluated for each Bidder.

TABLE OF CONTENTS

1.0 2.0 3.0 4.0

Intent SCOPE OF WORK -SPECIFICATIONS- (Additional Document Link) FTA Federal Aid Link Con

SUPPLEMENTAL GENERAL CONDITIONS

PROPOSAL DOCUMENTS (Proposer Agrees)

1.0 Intent:

It is the intent of this “RFP” to secure, through competitive negotiation, a highly qualified and responsible contractor to perform the Scope of Work described herein to complete roof repairs as identified in the bid specifications for Danville Transit’s administrative maintenance facility.

Please note that interested contractors must complete an onsite inspection of Danville Transit’s administrative maintenance facility prior to submitting a proposal. In addition, this project includes federal contract clause requirements including Davis Bacon wage requirements. Davis Bacon wage rate requirements are attached. Interested companies must execute the sign-off sheet related to these requirements. Interested contractors are encouraged to seek DBE participation for this project.

• The contractor is to acquire all necessary licenses and permits for the work.

1.1 Submit invoice(s) to:

City of Danville Accounts Payable PO Box 3300 Danville, VA 24543

Attention: Marc Adelman, Transportation Services Director

1.3 Bid Inquiries: The Last Day for questions will be Thursday May 5,2026 by 5:00PM

E-Mail Carol Henley at purchasing@danvilleva.gov

1.4 Bonds: 5% Bid Bond: 100% Performance and Payment Bonds

1.5 Time of Completion: All work shall be completed by June 30,2026. A notice to proceed will be coordinated with the City’s Project Manager.

1.6 Liquidated Damages: The contractor will be charged liquidated damages in the amount of $300 per calendar day, including weekends and holidays, the project remains incomplete beyond the indicated time of completion.

1.7 Owner’s Representative: Marc Adelman E-Mail: adelmmd@danvilleva.gov,

1.8 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each invoice until final completion and acceptance of the contract work

2.0 Scope of Work; (Links)

• 25-26-073-Drawings Link.pdf

• 25-26-073-Specification Link.pdf

• 25-26-073-Federal Contract Clauses .docx

• RFP-25-26-073-Davis Bacon Wage Rate.pdf

• PAYMENT

Lump sum payment will be made for the project upon its completion and acceptance.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: This procurement process is governed by the “Procurement Code of the City of Danville, Virginia”. Copies of the Procurement Code may be obtained by writing the City of Danville, Purchasing Department, PO Box 3300, Danville, Virginia 24543.The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by downloading from the City’s website “Finance Department, Purchasing Division.

3.2.1 Award: The award will be made to the proposal conforming to the requirements of the RFP and to the Offeror deemed to be most advantageous to the City based on the evaluation and award criteria

3.2.2 The City reserves the right to reject any or all offers and to waive informalities and minor irregularities in offers received.

Evaluation and Award

The City intends to make an award using the evaluation criteria listed in this RFP to determine the best value, considering all factors in the proposals submitted. Best value means the expected outcome of an acquisition that, in the City’s estimation, provides the greatest overall benefit to the City of Danville. The City reserves the right to reject any or all offers and to not make an award.

A selection committee composed of City staff will review all proposals. Through this process, the City will determine which proposals are acceptable or unacceptable. The City will notify, in writing, any Offeror whose proposal is deemed to be unacceptable. Those Offerors offering proposals deemed acceptable will be evaluated and scored by the selection committee based on the criteria below.

• Overall qualifications of the contractor including key personnel assigned to project. (25%)

• Prior experience of the contractor with similar projects. (25%)

• Ability of the contractor to initiate and complete work on this project in a timely manner. (10%)

• Price identified by contractor to complete the project (40%)

Upon the selection committee’s completion of its proposal evaluations, it will select at least two (2) Offerors, if there be that many, who are deemed fully qualified and best suited to advance to the discussion and negotiation phase. Or, should the selection committee determine in writing and in its sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others under consideration, the City may then negotiate and award a contract to that Offeror.

Otherwise, the selection committee will then negotiate with the selected Offeror(s) utilizing a forced elimination process. To inform this process, the selection committee may require multiple informal meetings or discussions with the selected Offeror(s). The selection committee may request revisions to any portion of the proposal from each of the Offerors at the conclusion of the interviews. The intent of the forced elimination process is to reach consensus. The decision will be based on perception of best value considering all relevant factors. The final decision may or may not exactly reflect the initial RFP scoring process.

The City of Danville in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

3.3 Award Procedures: Award will be made to the proposer whose proposal is determined to be the most advantageous to the City based on the evaluation criteria, scope understanding, qualifications, and cost. The City reserves the right to reject any or all proposals, waive informalities, or cancel the RFP if it is in the City’s best interest.

3.4 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole responsibility and authority for negotiating, placing, and when necessary.

RFP-25-26-073- Mass Transit Roof Restoration” modifying each and every proposal, purchase order or other award issued by the City of Danville. In the discharge of these responsibilities, the Director of Purchasing may be assisted by assigned buyers. No other City officer or employee is authorized to order supplies or services, enter into purchase negotiations, or in any way obligate the government of the City of Danville for any indebtedness. Any purchases contrary to these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of Proposals and appeal or protests, is governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the Procurement Code may be obtained by writing the City of Danville Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s website, Finance Department, Purchasing Division. The City of Danville does not discriminate against faith-based organizations.

3.5 Method of Proposal Submission:

A. Proposals will not be accepted both electronically and on paper. Each must choose only one method of submission to avoid any confusion or duplication of entries. The latest dated and time stamped bid will be the only bid accepted and evaluated. No bid may be considered if received after the time shown on the title page. The allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must be sealed and marked in the lower left-hand corner RFP 25-26-073“Mass Transit Roof Restoration” and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their Proposals electronically must ensure that they are registered on eVA at. https://eva.virginia.gov Proposals can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO).

Search RFP 25-26-073. When addenda are issued, suppliers that have submitted an electronic response will have to RESUBMIT their response to the latest version of the solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites, installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes must be initialed by the person signing the bid.

3.6 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the particular work bid upon and that they have the financial resources to complete the proposed work. Failure on the part of any Bidder to carry out previous contracts satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely completion of this Project, may be deemed sufficient cause for disqualification of said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the experience, equipment and financial resources necessary for a timely and professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.

3. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or maintenance of public highways, may withdraw his bid from consideration, if the price bid was substantially lower than the other Proposals due solely to a mistake therein, provided the bid was submitted in good faith and the mistake was a clerical mistake, as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents, and materials used in the preparation of the bid sought to be withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the following reasons:

1. Submitting more than one proposal from the same partnership, firm, or corporation under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified as bidders for any future work of the City until any such participating bidder has been reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

3.7 Permits:

The Vendor shall, at his own expense, secure any business or professional licenses, permits, or fees required by the City of Danville or Commonwealth of Virginia.

3.8 Proposals Binding 90 Days:

Unless otherwise specified, all formal Proposals submitted shall be binding for ninety (90) calendar days following bid-opening date.

3.9 Equal Employment:

During the performance of this contract, the Vendor agrees as follows:

A. The Firm will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Vendor. The

Vendor agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions for this non-discrimination clause.

B. The Firm also shall not discriminate against any handicapped person in violation of any state or federal law or regulation and shall also post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this additional non-discrimination clause.

C. The Firm, in all solicitations or advertisements for employees placed by or on behalf of the Vendor, will state that such Vendor is an equal opportunity employer.

D. Notices, advertisements, and solicitations placed in accordance with Federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this article.

E. The Firm will otherwise comply with all other applicable provisions of local, State, and

Federal law.

F. The City of Danville does not discriminate against faith-based organizations.

3.10 Drug Free Workplace:

During the performance of this contract, the Firm agrees to:

A. Provide a drug-free workplace for the Firm employees.

B. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited

C. in the Firm’s workplace and specifying the actions that will be taken against employees for violations of such prohibition.

D. State in all solicitations or advertisements for employees placed by or on behalf of the Vendor that the Vendor maintains a drug-free workplace.

E. Include the provisions of the foregoing clauses in every subcontract or purchase order of or over $10,000, so that the provisions will be binding upon each subcontractor or vendor. “Drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a Vendor in accordance with Chapter 43, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. State law reference(s) - Authority, Code of Virginia § 2.2-4312

3.11 Indemnification:

A. The Firm shall indemnify, keep and save harmless the City, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise accrue against the City, its agents, officials and employees in consequence of the granting of this contract or which may in anyway result therefrom, whether or not it shall be alleged or determine that the act was caused through negligence or omission of the Firm or his employees, or of the subcontractor or their employees, if any, and the Firm shall, at their own expense, appear, defend and pay all charges of attorneys and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Firm shall, at his own expense, satisfy and discharge the same. The Firm expressly understands and agrees that any performance bond or insurance protection required by this contract, or otherwise provided by the Firm, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City, its agents, officials, and employees as herein provided.

The Firm shall have charge and control of the entire work until its completion and acceptance by the City.

B. The Firm shall assume all risks and responsibilities for casualties of every description in connection with the work, except that he shall not be held liable or responsible for delays or damage to the work caused by acts of God, acts of Public enemy, acts of Government, quarantine restrictions, general strikes through the trade, or by freight embargoes not caused or participated in by the Firm.

The Firm shall have charge and control of the entire work until completion and acceptance of the same by the City.

C. The Firm shall alone be liable and responsible for, and shall pay, any and all loss or damage sustained by any person or party either during the performance or subsequent to the completion of the work under this agreement by reason of injuries to persons and damage to property, buildings, and adjacent work, that may occur either during the performance of the work covered by this contract or that may be sustained as a result R of or in consequence thereof, irrespective of whether or not such injury or damage be due to negligence or the inherent nature of the work.

D. The Firm shall bear all losses resulting from the amount or character of the work being different, or because the nature of the premises on which the work is done is different from what was expected, or on account of the weather, or similar other causes.

3.12 Insurance:

The Firm shall not commence work under this contract until they have obtained all the insurance required hereunder and such insurance has been approved by the City; nor shall the Firm allow any Subcontractor to commence work on his subcontract until all similar insurance has been obtained and approved. Approval of the insurance by the City shall not relieve or decrease the liability of the Firm hereunder.

A. Worker's Compensation including Occupational Disease and Employer's Liability Insurance: The

Firm shall take out and maintain during the life of this Contract Workers' Compensation and Employer's Liability Insurance for all of their employees to be engaged in work on the project under this contract in an amount no less than the minimum allowed by the State Corporation Commission, and in case of such work is sublet, the Firm shall require the Subcontractor similarly to provide Workers' Compensation and Employer's Liability Insurance for all of the latter's employees to be engaged in such work.

B. Comprehensive General Liability Insurance: The Firm shall maintain during the life of this Contract comprehensive general liability insurance as shall protect him, the City of Danville and its offices, agents and employees, and any Subcontractors performing work covered by this Contract from claims for damage for personal injury, including death, as well as from claims for property damage, which may arise from operations under this Contract, whether such operations by himself or by any Subcontractor, or by anyone directly or indirectly employed by either of them.

The amount of such insurance shall not be less than a combination single limit of $1,000,000.00 per occurrence on bodily injury and property damage and $1,000,000.00 aggregate on completed operations. The comprehensive general liability insurance provides the following coverage:

C. Automobile liability insurance minimum combined single limits of $1,000,000.00 for any one person and subject to the same limit for each person, $1,000,000 on account of any one accident. This insurance shall include bodily injury and property damage for the following vehicles: Owned Vehicles Non-Owned Vehicles Hired Vehicles

D. Umbrella Policy. At the option of the Firm, primary limits may be less than required, with an umbrella policy providing the additional limits needed. This form of insurance will be acceptable provided that the primary and umbrella policies both provide the insurance coverages herein required. However, any such umbrella policy must have minimum coverage limits of $3,000,000.00.

E. Professional Liability - $1,000,000.00 per occurrence

F. Builder’s Risk: The Contractor, at his cost, shall effect and maintain in the names of the City, the Engineer and the Contractor, fire, vandalism and extended coverage insurance (or all-risk, builder's risk insurance if approved by the City), upon the entire structure or structures on which the work of this Contract is to be done and upon all material in or adjacent thereto and intended for use thereon to one hundred percent (100%) of the Contract amount. Such insurance may include a deductible provision if the City consents to such provision; however, the Contractor in such case will be liable for paying to the City the amount of such deduction whenever a claim arises. The loss, if any, is to be made adjustable with and payable to the City as Trustee for whom it may concern. Written evidence of the insurance required herein shall be filed with the City not later than thirty (30) days following the date of the award of the Contract.

A copy of the evidence of insurance shall be filed with the Director of Purchasing

G. To the fullest extent permitted by law, a Waiver of Subrogation Clause shall be added to the General Liability, Automobile, Excess or Umbrella and Workers Compensation policies in favor of the City of Danville and shall apply to it Owners officers, agents and employees, with respect to all Projects during the policy term.

H. Prior to commencement of Work on any individual Project, the Firm shall submit a Certificate of Insurance in favor of the City of Danville and an Additional Insured Endorsement (in a form acceptable to the City) as required hereunder. The Firm’s Insurance policies shall provide for thirty (30) days' notice to City for cancellation or any change in coverage and be evidenced by the Certificate of Insurance. Copies of insurance policies shall promptly be made available to the City upon request.

I. The City of Danville, along with their respective officers, agents and employees, shall be named as additional insureds.

J. Certificate holders should read as follows:

The City of Danville 427 Patton Street Danville, VA 24541

3.13 Novation:

The Firm shall not assign or transfer, whether by an Assignment or Novation, any of its rights, duties, benefits, obligations, liabilities or responsibilities under this Contract without the written consent of the City; provided, however, that assignments to banks, trust companies or other financial institutions for the purpose of securing bond may be made without the consent of the City. Assignment or Novation of this Contract shall not be valid unless the Assignment or Novation expressly provides that the assignment of any of the Firm's rights or benefits under the Contract is subject to a prior lien for labor performed, services rendered and materials, tools and equipment supplied for the performance of the work under this Contract in favor of all persons, firms or corporations rendering such labor or services or supplying such materials, tools and equipment

3.14 Observance of Laws:

The Firm at all times shall observe and comply with all Federal, State and City laws, bylaws, ordinances and regulations in any manner affecting the conduct of the work or applying to employees on the project, as well as all orders or decrees which have been promulgated or enacted, by any legal bodies or tribunals having authority or jurisdiction over the work materials, employees or contract. The Vendor does not and shall not during the performance of the contract for goods and services in the Commonwealth;

knowingly employs an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. Vendor shall prohibit the use of forced or indentured child labor in the performance of the contract and requiring that the Vendor include such prohibition in every subcontract or purchase order that exceeds $10,000, so that the prohibition will be binding upon each subcontractor or vendor. Vendor agrees that all information technology (IT), including web-based applications, software, and digital content, provided under this contract must conform to the Revised Section 508 Standards (29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA success criteria. Vendor shall provide a completed Voluntary Product Accessibility Template (VPAT/ACR) and a Vendor Accessibility Roadmap, demonstrating compliance prior to final acceptance.

3.15 Performance:

In case of default by the Vendor, the City may procure the commodity or services from other sources and hold the Vendor responsible for any excess costs occasioned thereby.

3.16 Subcontracts:

A. No proposed subcontractor shall be disapproved by the City except for cause.

B. The Contractor shall be as fully responsible to the City for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them as he is for the acts and omissions of persons directly employed by them.

C. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the applicable provisions of the Contract for the improvements embraced in this Contract.

D. Nothing contained in the Contract shall create any contractual relation between any subcontractor and the City.

3.17 Suspension of Work:

The work may be suspended by the City when deemed in the best interest of the City.

3.18 Termination:

If the Contractor fails to begin the work under this contract within the time specified, of fails to perform the work with sufficient workmen and equipment or with sufficient materials to insure the completion of said work within the specified time, or shall perform the work in an unsatisfactory manner, or shall neglect or refuse to remove materials or perform anew such work as shall discontinue the prosecution of the work, or if the Contractor shall become insolvent or be declared bankrupt, or shall commit any act of bankruptcy or insolvency, or shall make an assignment for the benefit of creditors, or from any other cause whatsoever shall not carry out the work in an acceptable manner, the City shall give notice in writing to the Contractor and his surety of such failure, delay, neglect, refusal, or default, specifying the same and if the contractor, within a period of seven days after such notice, shall not proceed in accordance therewith, then the City Manager acting for and on behalf of the City shall, upon receipt of a written certificate from the Engineer of the fact of such failure, delay, neglect, refusal, or default and of failure of the Contractor to comply with such notice, have full power and authority to declare the forfeiture of this contract, and to forfeit the rights of the Contractor in this contract, and the City Manager at this option may call upon the surety to complete the work in accordance with the terms of this contract or may have the City take over the terms of this contract or may have the City take over the work, including any or all materials and equipment on the ground as may be suitable and acceptable to the City and may complete the work by or on its own employees, or may enter into a new contract for the completion of the work, or may use such other methods as in the opinion of the City Manager shall be required for the completion of the work in an acceptable manner. All costs and charges incurred by the City, together with the cost of completing the work, shall be deducted from any monies due or which may become due on this contract.

In case the expense so incurred by the City shall be less than the sum which would have been payable under this contract if it had been completed by the Contractor and had not been forfeited by the City, then the Contractor shall be entitled to receive the difference, subject to any claims of liens thereon which may have been filed with the City or any prior assignment filed with it. In case such expense shall exceed the sum which would have been payable under this contract, the Contractor and the surety shall be liable and shall pay the City the amount of such excess.

3.19 Work Changes:

3.20 The City without invalidating the contract, and without notice to any surety, may order changes in the work within the general scope of the contract consisting of additions, deletions or other revisions, providing the total amount added or eliminated does not exceed twenty-five percent (25%) of the total contract price, or $50,000, whichever is greater. All such changes in the work shall be authorized by change order and shall be executed under the applicable conditions of the contract documents.

3.21 The cost or credit to the City resulting from a change in the work shall be determined by unit prices subsequently agreed upon or by mutual acceptance of a lump sum properly itemized, or on the basis of cost of Work plus a Contractors Fee for overhead and profit as determined below.

3.22 Should concealed conditions encountered in the performance of the work below the surface of the ground or hidden in existing structures be at variance with the conditions indicated by the contract documents, the contract price may be equitably adjusted by change order upon claim by either party and approval of the other party, made within either party and approval of the other party, made within twenty (20) days after the first observance of the conditions.

3.23 The Contractor shall promptly, and before such conditions are disturbed, notify the Project Manager in writing of: (a) subsurface or latent physical conditions at the site differing materially from those indicated in this contract, or (b) unknown physical conditions at the site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this contract. The Project Manager shall promptly investigate the conditions, and if they find that such conditions do so materially differ and cause an increase or decrease in the contractor's cost of, or the time required for, performance of this contract, and equitable adjustment shall be made and the contract modified in writing accordingly. Any claim of the Contractor for adjustment hereunder shall not be allowed unless they have given notice as above required; or unless the Project Manager grants a further period of time before the date of final payment under the contract.

4.0 Proposal Documents:

Submit one (1) original and three (3) hardcopies.

Proposals should include the following information:

A. A brief history of the company B. Statement of Qualifications – A detailed description of similar projects successfully completed by the company in the past five years. Include the name and contact information of each client.

C. Project Approach – A detailed description of how the company proposes to approach the project.

D. Project Schedules identified to restore the mass transit administrative facility roof.

E. An itemized price proposal to restore roof sections one and two and an alternate price to restore roof section 3. Please see attached drawings for project. Roof sections 1 and 2 include the maintenance bay area and the school bus administrative area (first and second floors). Roof section 3 includes the mass transit training facility area, which is located adjacent to the school bus wash bay on the far west side of the administrative maintenance facility.

F. Letter stating willingness to be interviewed on site at the City of Danville and provide documentation to interested parties.

4.01 THE PROPOSER FURTHER AGREES:

• I agree to abide by all conditions of this Proposal and that I am authorized to sign this Proposal.

• The accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under Title 18.2, Chapter 12, 498.4 of the Code of Virginia, 1950 as amended.

Furthermore, I understand that fraud and unlawful collusion are crimes under the Virginia Governmental Frauds Act, the Virginia Government Bid Rigging Act, the Virginia Antitrust Act, and

Federal Law, and can result in fines, prison sentences, and civil damage awards.

• The accompanying proposal is in compliance with the State and Local Government Conflict of

Interests Act 2.2-3100, supplemented by Article 6, 2.2-4367-69 of the Code of Virginia. Specifically, no City of Danville employee, City of Danville employee’s partner, or any member of the City of Danville employee’s immediate family holds a position with the offeror such as an officer, director, trustee, partner or the like, or is employed in a capacity involving personal and substantial participation in the procurement transaction or owns or controls an interest of more than five percent.

To receive consideration for the award, this signature sheet must be returned to the Purchasing Department as it shall be a part of your response.

Legal Company Name

Address:

Federal Tax ID Number:

Registered as a Vendor under Chapter 175E, Section 4539(117), Code of Virginia as amended by Chapter 404, Act of Assembly, 1944, Certificate No. .

City of Danville Business License:

Virginia SCC registration No.

Signature of Authorized Representative:

Typed Name and Title:

Please provide the primary contact person for questions and concerns related to this project:

Contact Name and Title:

Date: E-mail Address

Phone No.: Fax No.:

We hereby provide the following information to the City of Danville, VA purchasing department regarding our business. We understand that it is provided for statistical purposes only and all firms submitting proposals will receive equal consideration.

Minority-Owned Business: YES NO City of Danville Business:

YES NO

Women-Owned Business: YES NO Small Business YES NO Service-Disabled Veteran- Owned

Business: YES

NO