DASS_Industry-Day_Charts_Final.2.pdf

Welcome to the Johnson Space Center & Stennis Space Center Dual Administrative Support Services (DASS)

Industry Day

August 20, 2019 Gilruth Center Ballroom 9:00 a.m. – 10:30 a.m.

AGENDA

Speaker Subject

Office of Procurement (JSC) Welcome to JSC

Beth Bradley, Deputy Procurement Officer (SSC) Welcome to Industry Day

Jalisa Sims, Labor Relations Specialist (JSC) Department of Labor Information

Rachel Clayton, Contracting Specialist (SSC) Cheryl D. Bass, Contract Officer (JSC)

Overview of Current Contracts

Anita Douglas (SSC) & Sonia Vasquez (JSC) Contracting Officer Representatives (COR)

Technical Overview

Beth Bradley, Deputy Procurement Officer

(SSC)

Procurement Schedule and Question/Answer

Disclaimer

• These slides are for information and planning purposes only. No solicitation exists at this time.

• This presentation shall not be construed as a commitment by the Government or as a comprehensive description of any future requirements.

• If a solicitation is released, it will be synopsized on the Federal Business Opportunities (FBO) website.

Goals of Industry Day

• Promote competition on the proposed acquisition

• Develop Industry’s understanding of the Government’s current vision and objectives

• Provide Industry with the opportunity to meet with the Government early enough in the procurement process to provide input into the Dual Administrative Support Services (DASS) procurement strategy

• Encourage offerors to submit questions and comments electronically via the FedBizOps (FBO), an email to the Contracting Officer, or in person during Industry Day.

The Government will respond officially to all questions submitted by posting them to the FedBizOps (FBO) website.

Industry Day Logistics

• A copy of this presentation has been posted on the FBO website.

https://www.fbo.gov/index.php?s=opportunity&mode=form &id=c7220ebaf908cb5d48116db29a646101&tab=core&_c view=1 https://www.fbo.gov/index.php?s=opportunity&mode=form&id=c7220ebaf908cb5d48116db29a646101&tab=core&_cview=1

Responses to Questions

• Verbal questions will be answered during Industry Day.

• Responses to verbal questions will not be considered official.

The Government expects that verbal questions received from

Industry will be followed up in writing. Please submit questions to Rachel.Clayton@Nasa.Gov.

• Questions submitted electronically and in writing will be answered and posted to the FBO website and will be considered official responses.

If a difference exists between verbal and written responses to questions, the written responses shall govern.

Small Business Office Contact Information

SSC Small Business Office:

Kay Doane, Small Business Specialist John C. Stennis Space Center Building 1100, Room 256 Stennis Space Center, MS 39529-6000 Phone: (228) 688-1720 email: ssc-smallbusiness@mail.nasa.gov mailto:ssc-smallbusiness@mail.nasa.gov

Welcome

Jalisa Sims, Labor Relations JSC Office of Procurement

Significance of an Even Numbered Vs. Odd Numbered Wage Determination (WD)

Odd Even

Wage determinations (e.g., 15-5447) require the contractor to satisfy the health and welfare fringe benefit requirements on a “fixed cost” per employee basis. (fringe benefits must be paid on both productive and non-productive hours)

Wage determinations (e.g., 15-5448) only apply on contracts where an even-numbered service wage determination applied to the preceding contract of the same federal agency for the same services in the same location. These wage determinations allow the contractor to comply with the fringe benefit requirement on an “average cost” basis. (fringe benefits need only be paid on productive hours)

For active contracts using odd-numbered WDs, the CO will use the odd-numbered WD for your WD modifications

For active contracts using even-numbered WDs, the CO will use the even-numbered WD for your WD modifications.

The DASS procurement will use Odd WD’s

Even Wage Determination Average Cost Fringe Benefit Example

Productive hours = all hours worked, including overtime Excludes holiday, sick, and vacation leave Not limited to 40 hours a workweek and 2,080 hours per year Group average used as basis verses every individual employee.

Illustration of how fringes are calculated and paid under a contract having an Even Wage Determination

*Fringes paid on behalf of individual employees may vary as long as the average paid to all meets the minimum $4.22 per hour prescribed by the WD

Note: all numbers shown are hypothetical for illustrative purposes and shall not be construed as an indicator of actual amounts that would be used under any particular contract.

(a) (b) (c) (d) (e) (f) (g) (h)

Employee Total annual hours

Productive hours

Non-productive hours

Hours to which Fringe Benefits are applied

Actual hourly

Fringe Paid* Total Fringe Benefit paid

Average hourly Fringe Benefit

Paid

(e) = (c) (g) = (e) X (f)

(h) = tota l (g) / tota l

(e)

Employee 1 1,040 965 75 965 $2.21 $2,132.65 Employee 2 2,080 1,870 210 1,870 $5.26 $9,836.20 Total 2,835 $11,968.85 $4.22

Odd Wage Determination Fixed Cost Fringe Benefit Example

Fringe applied to both productive and non-productive hours = includes holiday, sick, and vacation leave

Fringe applied to all hours up to 40 hours per workweek and 2,080 hours per year for every employee

Fringe benefits not applied to overtime

Illustration of how fringes are calculated and paid under a contract having an Odd Wage Determination

*Every employee must get paid at least the minimum hourly fringe rate under an Odd wage determination.

Note: all numbers shown are hypothetical for illustrative purposes and shall not be construed as an indicator of actual amounts that would be used under any particular contract.

(a) (b) (c) (d) (e) (f) (g)

Employee Total annual hours

Productive hours

Non-productive hours

Hours to which Fringe Benefits are applied Minimum hourly

Fringe Benefit rate* Total Fringe Benefit paid

(e) = (b) (g) = (e) X (f)

Employee 1 1,040 965 75 1,040 $4.22 $4,388.80 Employee 2 2,080 1,870 210 2,080 $4.22 $8,777.60 Total 3,120 $13,166.40

What are different types of benefits an employee may receive?

Which Fringe Benefits are Required by a Service WD?

Health & Welfare

• Contracts awarded BEFORE January 1,2017 = $4.54 per hour

• Contracts awarded AFTER January 1, 2017= $4.22 per hour

• for all hours paid per employee or for the average of all hours worked by the service employees as a whole;

depending on the type of wage determination you have

Sick Leave

•FAR 52.222-62 Paid Leave Sick Leave under Executive Order 13706 •Solicitations issued and contracts awarded on or after January 1, 2017 •Contractor must provide employees (exempt and non-exempt) with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year.

Vacation

• 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 5 years, and 4 weeks after 15 years.

• Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility.

Holidays

•10 paid holidays per year minimum •A contractor may substitute another day off with pay in accordance with a plan communicated to the employees involved.

All occupations listed in the WD receive the following benefits effective August 1, 2017:

What is a “bona fide” fringe benefit?

“To be considered a ‘bona fide’ fringe benefit . . . a fringe benefit plan, fund, or program must constitute a legally enforceable obligation which meets the . . . criteria” prescribed at 29 C.F.R. §

4.171 (a)

29 C.F.R. § 4.171 (b) and (c) identify items that are not considered bona fide fringe benefit. For example, 29 C.F.R. §

4.171 (c) states benefits required by other Federal, State or local such as unemployment compensation, workers' compensation, or social security, are not fringe benefits.

Offerors are responsible for understanding labor laws or regulations to understand the requirement to provide bona fide fringe benefits under the DASS contract.

What is Not a Bona Fide Fringe Benefit?

Unemployment compensation Social Security

Relocation Expenses

Any benefit required by federal, state, or local law

Workers’ Compensation

Travel and Transportation

Recruitment Bonuses & Paid Coffee Breaks

Incentive or Suggestion

Awards

Social Functions or Parties for Birthdays, Anniversaries, etc.

How are Service Fringe Benefits Paid?

Fringe benefits are required to be provided separate from and in addition to the specified minimum hourly rate provided on the wage determination.

Fringe benefits are not included in the hourly wage rate, even if the hourly wage is more than required by the WD.

Cash amount per hour in lieu of specified fringe benefits to the employee on regular payday

Benefits

• Health

• Dental

• Vision

• 401K

Combination of cash and benefits

Current Stennis Space Center Administrative Support Services (ACSS) Contract Overview

Rachel Clayton, Contract Specialist SSC Office of Procurement

Current SSC ACSS Contract Overview

• Contract Number: NNS14AA63C

• Prime Contractor: NAVAR, Inc.

• Contract Type: Firm Fixed Price

• Period of Performance: June 1, 2014 to November 30,

• Current WYE’s: 16

• Skills currently provided on contract include: Basic administrative skills

Current Contract Requirements

• The NASA Stennis Space Center Administrative Support Services (ACSS) includes general office services, data management, time and labor data collection, information services, and the coordination of property, travel requirements, office moves, SSC employee training requirements and data, special events, and other miscellaneous activities.

Current JSC Administrative Support Services (JASS) II Contract Overview

Cheryl D. Bass, Contracting Officer JSC Office of Procurement

Current JASS II Contract Overview

• Contract Number: NNJ15RA34B

• Prime Contractor: AWD Management Services, Inc.

• Contract Type: Indefinite Delivery, Indefinite Quantity

(IDIQ)/Firm-Fixed-Price (FFP) Task Orders (TO)

• Period of Performance: June 1, 2015 to May 31, 2020

• Current WYE’s: ~ 135

• Skills currently provided on contract include: Basic administrative skills

Current Contract Tasks

• The NASA Johnson Space Center Administrative Support Services (JASS) II includes general office services, data management, time and labor data collection, information services, and the coordination of property, travel requirements, office moves, JSC employee training requirements and data, special events, and other miscellaneous activities.

Proposed Contract

• Solicitation Number: 80SSC019R0007

• NAICS Code and Size Standard

• The NAICS Code is 561110–Office Administrative Services

• The size standard is $7.5 million

• Period of Performance contemplated is

• October 15, 2020 – November 30, 2020 (Phase-In)

• December 1, 2020 – November 30, 2025

• Acquisition Strategy Currently Being Developed

• Anticipated Contract Type: FFP With IDIQ Element

• Anticipated Small Business Type Designation: 8(a) Set Aside

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

Prospective offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Technical Overview (Current ACSS Contract)

Anita Douglas, Contracting Officer Representative SSC Human Resources Services Branch

Requirements

• General Office Services

• Telephone Services

• Appointment and Schedule Services

• Visitor Services

• Meeting Services, Telecommunication Services, and Scheduling Conference Rooms

• Information Dissemination

• Coordination of Supplies Ordering

• Copying/Faxing/Graphics Requests/Photo Services

• Records Management

• Data Management Services

• Desktop Processing

• Travel Coordination

• Correspondence Tracking

• Time and Labor Collection

• Property Coordination

• Move Coordination

• Training Coordination

• Information Services Coordination

• Special Events Coordination

• Conference Center Support

Work Environment

• Physical location of contract management to contractor’s employees

• Contractor’s employees are co-located throughout the center within NASA organizations

• Contract management is remote

• Services provided by this contract, although commercial, are subject to NASA policy and processes

Stennis Space Center

SSC Test Stands

Roy S. Estess Administration Building

Stennis Space Center

Technical Overview (Current JASS II Contract)

Sonia Vasquez, Contracting Officer Representative JSC, Office of Director

Requirements

• General Office Services

• Telephone Services

• Appointment and Schedule Services

• Visitor Services

• Meeting Services, Telecommunication Services, and Scheduling Conference Rooms

• Information Dissemination

• Ordering Supplies

• Copying/Faxing/Graphics Requests/Photo Services

• Records Management

• Data Management Services

• Desktop Processing

• Travel Coordination

• Correspondence Tracking

• Time and Labor Collection

• Property Coordination

• Move Coordination

• Training Coordination

• Information Services Coordination

• Special Events Coordination

Work Environment

• Physical location of contract management to contractor’s employees

• Contractor’s employees are co-located throughout the center within NASA organizations

• Contract management may be provided office space in one specific area on-site if available

• Services provided by this contract, although commercial, are subject to NASA policy and processes

Johnson Space Center

White Sands Test Facility Ellington Field

Ellington Field and Sonny Carter Training Facility

Procurement Schedule and Q&A

Beth Bradley, Deputy Procurement Officer SSC Office of Procurement

Procurement Schedule

• The Government does intend to issue a Draft Request For Proposal (RFP).

• Following the release of the Draft RFP, Industry will have an opportunity to submit questions and comments in writing so that the Government may officially respond.

• A more detailed procurement schedule will be posted to the FBO website as soon as it is available.

Procurement Schedule cont’d

These milestones represent only an estimate at this time. Additional milestones and schedule updates will be provided as available.

Milestone Schedule Industry Day August 20, 2019 Draft RFP Issued December 9, 2019 Final RFP Issued January 28, 2020 Proposals Due March 2, 2020 DASS Contract Award August 15, 2020 Contract Phase-In October 15, 2020 DASS Contract Start December 1, 2020

Question and Answer Period

One-on-One Communications with Industry

• All meetings will be held at the Gilruth Center in the Moon Room (2nd floor)

• No more than 2 individuals may represent any party or team of parties.

• Only one meeting will be allowed per company.

• Meetings will not exceed 20 minutes in length.

Thank you for attending!

Visit:

https://www.fbo.gov/ https://www.fbo.gov/