SATPC0041773 Tab 04 Q-1C.pdf
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- Purchase of Engine Trailer for F414-GE-100
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- 80NSSC26938003Q
About this file
This document is NASA Armstrong Flight Research Center's Procurement Quality Requirements, approved August 14, 2019, establishing quality assurance standards and certification requirements for suppliers and contractors.
The document establishes two primary requirements: a Certification of Conformance requirement and Procurement Quality Assurance Terms and Conditions. Under the Certification of Conformance provision (FAR 52.246-15), suppliers must certify compliance with contract requirements for each shipment when authorized in writing by the Cognizant Contract Administration Office. The certification must confirm that all articles have undergone necessary inspections, tests, audits, process controls, and records reviews before shipment. The certification documentation must identify the contract and line item number, manufacturer's part number, heat/batch/serial number as applicable, shipped quantity and unit of measure, and be signed by a duly authorized officer or quality representative with legible name and title. The certificate statement attests that supplies conform to all contract requirements including specifications, drawings, preservation, packaging, marking requirements, and physical item identification. The Government retains the right to reject defective supplies or services within a reasonable time after delivery and require replacement at the contractor's expense.
The Procurement Quality Assurance Terms and Conditions require prime suppliers to ensure competent and qualified persons handle aircraft parts and maintain interaction with NASA AFRC regarding performance monitoring and verification activities. Prime suppliers must flow down NASA AFRC quality requirements to all sub-tier suppliers and ensure implementation of a quality management system (AS9100, AS9120, ISO 9001, AS5553, or AS6081). NASA AFRC monitors external provider performance through the Supplier Assessment System, Government-Industry Data Exchange Program, ERAI, incoming Non-Conformance Reports, and the Procurement Quality Assurance Database. Contractors must retain records in accordance with FAR subpart 4.7.
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NASA Armstrong Flight Research Center
PROCUREMENT QUALITY REQUIREMENTS
Approved 14 Aug 2019
Section C: Certification of Conformance As part of each shipment, the supplier/manufacturer shall certify contract/order conformance to the Government.
Supplier shall provide traceability from the source or manufacture on all items shipped.
The Certification of Conformance shall:
a. Confirm that the supplier/manufacturer has verified the acceptability of all articles before shipment – by completion of the necessary inspections, tests, audits, process controls and records reviews.
b. Identify the contract / order number, and relevant line item number.
c. Identify the manufacturer’s part number, and heat, batch or serial number (when applicable).
d. Identify the shipped quantity and unit of measure.
e. Be signed by a duly authorized officer or quality representative of the supplier/manufacturer – whose name and title shall be legible.
52.246–15 Certificate of Conformance. As prescribed in 46.315, insert the following clause in solicitations and contracts for supplies or services when the conditions in 46.504 apply: CERTIFICATE OF CONFORMANCE (APR 1984) (a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government’s right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred. (b) The Contractor’s signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment. (c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor’s expense. (d) The certificate shall read as follows: ‘‘I certify that on _____ [insert date], the _____ [insert Contractor’s name] furnished the supplies or services called for by Contract No. _____ via _____ [Carrier] on _____ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.’’
Date of Execution: ________________________
Signature: _______________________________
Title: ___________________________________
NASA Armstrong Flight Research Center
PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS
PROCUREMENT QUALITY ASSURANCE TERMS AND CONDITIONS
• The Prime Supplier must ensure that the release of all products and services have competent and qualified persons handling aircraft parts.
• NASA Armstrong Flight Research Center (AFRC) will maintain interaction with Prime Supplier regarding the control and monitoring of the Prime Supplier’s performance as well as any verification or validation activities that the Prime Supplier or its customer, intends to perform at an external provider’s premises.
• If the Prime Supplier is using a Sub-Tier Supplier the Prime Supplier must ensure that NASA AFRC quality requirements are flowed down to external providers.
• The Prime Supplier must have, or ensure that their Sub-Tier Supplier has, a quality management system (e.g. AS9100, AS9120, ISO 9001, AS5553, AS6081).
• NASA AFRC will monitor external provider performance via Supplier Assessment System (SAS), Government-Industry Data Exchange Program (GIDEP), ERAI,
• Documentation of incoming Non-Conformance Reports, and Procurement Quality Assurance Database as applicable.
• Contractor shall retain records in accordance with Federal Acquisitions Regulation (FAR) subpart 4.7.
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