SATPC0034937 Tab 06 BNJ and CO Page Redacted.pdf

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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

NASA SHARED SERVICES CENTER

RECOMMENDATION AND DETERMINATION TO SOLICIT FROM ONE SOURCE

OR BRAND NAME

PICK ONE

Sole Source:

☐I recommend that NASA, NASA Shared Services Center negotiate with Vendor Name only for Enter Supply or Service to be procured. The total estimated cost of this effort is Enter Dollar amount and the estimated period of performance or lead-time for delivery is Date.

OR

Brand Name Justification:

☒I recommend that NASA, NASA Shared Services Center negotiate with only with vendors who can provide the subject brand name from Ebara for an 8,400 liter/minute multi-stage Roots dry vacuum pump.

The Ebara model number is ESA-70W. The total estimated cost of this effort is , which includes estimated freight charges. The period of performance or lead-time for delivery is 6-8 months ARO.

This recommendation is for the acquisition of supplies or services determined to be reasonably available from only one source/only one manufacture. Competition is impractical for the following reasons (please answer the questions below):

1. What are the reasons for soliciting only the suggested source/suggested brand name? Please provide the unique characteristics of the items or services along with the supporting rationale and the market research performed to substantiate your reason for the suggested source/brand name.

The Testing Division has gone thru great lengths to standardize components across our suite of vacuum facilities. This would include rough vacuum pumps, turbo-molecular pumps, cryogenic pumps, high vacuum gauges and helium leak detectors. This results in reduced parts inventory and the ability to interchange components to reduce downtime, which yields a tremendous cost savings to the government.

It also reduces operator error and training costs since technicians only have to be trained on operating one model of vacuum pump. We are currently divesting of all oil based rough vacuum pumps for our vacuum chambers with cryopumps to eliminate the possibility of oil back-streaming. We have standardized on the Ebara ESA-70W for our mid-sized vacuum chambers because of their superior performance and reliability.

2. What is the impact to the government if another vendor/brand is used? Include any dollar, schedule, or compatibility impacts if possible.

If another vacuum pump other than the Ebara ESA-70W is selected, it will increase spare parts inventory costs and eliminate the ability to interchange pumps as necessary, which will increase downtime and cause unnecessary testing and mission risks. There have already been several instances where interchangeability has resulted in minimal downtime and cost savings. It is therefore in the best interests of the government to standardize on one manufacturer for these reasons.

ADDITIONAL COMMENTS:

User Name Date 4/29/2024

Mechanical Engineering Lead Title Space Power & Propulsion Branch Office

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****FOR NSSC SAT USE ONLY****

The above justification in pursuant to one of the following (only select one):

☐ - Recommendation and Determination to Solicit from One Source (RDSS): For open market purchases, pursuant to FAR 5.101(a)(1), the proposed contract action will be placed on SAM.gov under the authority of FAR 13.106 - 1(b)(1)(i).

☐ - Recommendation and Determination to Solicit from One Source (RDSS): For open market purchases, pursuant to FAR 5.101(a)(2), the proposed contraction action was not placed on SAM.gov as oral solicitation will be used to solicit quotation under the authority of FAR 13.106-1(c).

☐ - Recommendation and Determination to Solicit from One Source (RDSS): For open market purchases, pursuant to FAR 5.202(a)(2), the proposed contract action is exempt from publication on SAM.gov because the government would be seriously injured if the Agency complies with the time periods specified in FAR 5.203.

☐ - Brand Name Justification (BNJ): For open market purchases, pursuant to FAR 13.106-1(b)(1)(i), the acquisition of the referenced brand name item is hereby justified. (Under $25,000)

☐ - Brand Name Justification (BNJ): For open market purchases, pursuant to FAR 13.106-1(b)(1)(i), the acquisition of the referenced brand name item is hereby justified. Pursuant to FAR 5.201, any contract action over $25,000 shall be synopsized in the Government wide Point of Entry (GPE) and the brand name justification must be attached.

☐ - SEWP/IDIQ Brand Name Justification (BNJ): For schedule/IDIQ purchases, pursuant to FAR 16.505(4)(i) (ii), the acquisition of the referenced brand name item(s) is hereby justified. (under $30,000)

☐ - SEWP/IDIQ Brand Name Justification (BNJ): For schedule/IDIQ purchases, pursuant to FAR 16.505(a)(4)(i)(ii)(iii)(A), the acquisition of the referenced brand name item(s) is hereby justified. Any action over $30,000 the brand name shall be posted on the agency website used to solicit offers for orders.

☐ - Limited Source Justification (LSJ) Sole Source: For GSA orders, pursuant to FAR 8.405-6(a)(1)(i)(B), only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. Action will be performed against GSA Contract ___________________.

☐ - Limited Source Justification (LSJ) Brand Name: For GSA orders, pursuant to FAR 8.405-6(b), the item is peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

☐ - Exception to Fair Opportunity (EFO): For SEWP orders or orders placed against other IDIQ contracts, under the authority of the Federal Acquisition Streamlining Act (FASA) and Pursuant to FAR 16.505(b), exemption under FAR 16.505(b)(2) used is based on the following:

☐ (A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays ☐ (B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

☐ (C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

I hereby accept the above stated recommendation and determine that the circumstances of the contract action deem only one source reasonably available.

X Contracting Officer