Questions and Answers.pdf

Questions/Answers

1. What is the volume of shipments expected per year?

A. Average of 57 ea. imports per year.

2. How many of them are air and ocean?

A. We had one ocean in 5 years

3. What is the maximum duration the Government Equipment has to be stored?

A. None. Contractor is required to clear customs.

4. What would you call " UNCLASSIFIED nature" items?

A. Unclassified is a security classification assigned to official information that does not warrant the assignment of Confidential, Secret, or Top-Secret markings but which is not publicly releasable without authorization.

5. The RFQ requests a UEI (Unique Entity ID) on the quote. What is that?

The Unique Entity ID is a 12-character alphanumeric identifier used in SAM.gov and other federal government systems as a way to identify a unique entity. You need to be registered in SAM.gov to be eligible for any award at NASA.

6. What classes of HAZMAT do you import?

A. NONE.

7. When is the RFQ expected to commence?

As soon as possible.

8. When the award is given will the name of the other bidders also be provided?

NO.

9. When is the award expected to be announced?

Upon completion of the technical evaluation.

10. What are the terms of payment?

Net30

11. Can you please provide shipment history for last three years?

A. In the last 3 years we requested clearance for imports from:

1 Italy 2 Germany 3 New Zealand 4 Chile 5 England 6 Canada 7 Sultanate of Oman

12. What is the percentage of imports which transit ocean vs. air?

A. O% via Ocean

13. How is the contractor alerted of inbound shipments?

A. Contractor will be alerted via email once the purchase is confirmed.

14. Does the contractor provide the freight forwarding from overseas port?

A. No,

15. If there are any additional charges not listed in the quote, can they be submitted for the shipment when invoiced? Example storage or demurrage due to delays not controlled by the broker?

No. The vendor will need to let us know what the charges are so we can ensure those prices are aligned to our Purchase Request.

16. How are the goods packed overseas?

A. In accordance with commercial practices.

17. Are the goods in crates, cardboard boxes, palletized?

A. All the above has been used before, varies from order to order.

18. What is the value range/average per shipment?

A. Worldwide shipments involving various commercial carriers may include a myriad of heavy freight items.

19. Can you provide examples of the type of items/commodities in the shipment?

A. aircraft parts and equipment

20. What is the contractor’s liability for damage?

A. (NSSC to respond) See FAR clause 52.212-4 (p) Limitation of liability.

21. Can we invoice each shipment for insurance to cover any possible damages?

A. (NSSC to respond) See FAR clause 52.212-4

22. Can you confirm all locations have a high loading dock?

A. No, Items are received and clear at port of entry, this information will be provided with the purchase order information when the order is issue.

23. Do your facilities have either a forklift or pallet jacks to unload the trucks on site or do we need to provide them for every delivery?

A. No, this is not a requirement of the PWS.

24. Is this a new contract for the NASA for customs clearance and delivery?

No comment.

25. Any of the commodities require special permits to clear customs?

A. Reference Applicable Documents:

15 CFR, “Export Administration Regulations, Parts 730-774 (EAR)”, located at https://www.bis.doc.gov/index.php/regulations/export-administration-regulations-ear/13-policy-guidance/country-guidance

22 CFR, “International Traffic in Arms Regulations, Parts 120-130. (ITAR)”, located at https://www.pmddtc.state.gov/regulations_laws/itar.html

§ 1217.104 Certification forms

NFS 1825.9 Customs and Duties Duty-Free (Certificate) *NASA FAR Supplement

26. Who provides the commercial invoice for the broker to clear from and does the

Commercial Invoice include values and HTS codes?

NASA will provide the documentation to the broker.

27. What forms does the contactor require to be submitted along with the invoice to get paid?

The vendor will need to follow the explicit instructions in the award document in order to become registered in IPP (Invoice Processing Platform). NASA will not be able to pay the vendor by any other means.

28. Do all commodities fall under duty and free tax exemption?

A. Yes reference: Item 9808.00.80, Harmonized Tariff Schedule of the United States

29. Who is listed as the Importer of Record for shipments?

A. NASA will create a power of attorney designating the contractor to act on behalf of NASA AFRC as broker agent.

30. Can you provide historical data on an average number of entries per year?

A. See answer to question #1

31. Will shipments be a combination of full containers (20', 40' 40HQ containers that will require drayage from ports/rail) and less than container load shipments?

A. We own CONEX boxes that may need customs clearance if deployed abroad. Most imports are wood containers, equipment in crates, or boxes of all sizes.

32. What location are the materials coming from?

A. See answer to question #10

33. Are you wanting the brokerage to be onsite? Or is being remote okay?

A. Brokerage services can be remote, no requirement to perform the services onsite and most of the customs clearance will be thru the Port of Los Angeles in California

34. Is the contractor responsible for paying out of pocket of the items being shipped?

A. No, contractor is required to clear customs on behalf of NASA

35. Is there an incumbent currently on this contract? If so would you mind please providing their name?

Please submit a FOIA request.

36. What is the budget for this project?

The range is anywhere between $10K and $250K.

37. What are the commodities/ products?

A. See answer to question #19

38. Is there anything that would requires ITAR?

Please refer to the Statement of Work.

39. Can we get an idea of the expected volume?

A. See answer to question #1