MESC Pre-proposal Conference Charts Final.pdf

September 8, 2021 Microsoft Teams

9:00-11:00am Central

Welcome to the Johnson Space Center

Mission Enabling Service Contract

(MESC) 80JSC021R0009

Preproposal Conference

Welcoming Remarks

Eric Wolfer MESC Chair

Office Of Procurement

Disclaimer

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern

Purpose of Preproposal Conference

• The purpose of this Preproposal Conference is to help industry understand the Government’s requirements

• Questions:

• Will be unofficially answered at the end of this presentation

• Submit questions by TEAMS chat or email to mesc@mail.nasa.gov

• Official responses to questions received will be posted to SAM.gov and MESC procurement website – https://procurement.jsc.nasa.gov/mesc

• The deadline for submitting questions regarding the RFP or this conference is 09/09/2021 at 4:00pm Central

Source Selection Authority and Acquisition Team Members

• Source Selection Authority

• Donna Shafer, Associate Director, Johnson Space Center

• Acquisition Team

• Eric Wolfer, Chair

• Scott Stephens, Contracting Officer

• Catherine Staggs, Contracting Specialist

• Aaron Goldenthal

• Kevin Lesenski

• Noreen McLeroy

• Jessica Scheffman

Points of Contact

• Contracting Officer:

• Scott Stephens

• mesc@mail.nasa.gov

• Contracting Specialist:

• Catherine Staggs

• mesc@mail.nasa.gov

• MESC web address:

• https://procurement.jsc.nasa.gov/mesc

• Send questions to the Contracting Specialist at mesc@mail.nasa.gov

Ombudsman

• Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub_library/Omb.html ”

Current Contract Overview JOIST Baseline A – NAMIS

• Contract Number: 80JSC017C0009

• Prime Contractor: Science Applications International Corporation (SAIC)

• Contract Type: Cost-Plus-Fixed-Fee

• Period of Performance:

• Base: 10/01/2017 – 09/30/2019

• Option 1: 10/01/2019 – 09/30/2021

• Option 2: 10/01/2021 – 09/30/2022

JOIST Baseline B – FOD IT & PIC Services

• Contract Number: 80JSC017C0008

• Prime Contractor: Rothe Development Inc.

• Contract Type: Cost-Plus-Fixed-Fee

• Period of Performance:

• Base: 10/01/2017 – 09/30/2019

• Option 1: 10/01/2019 – 09/30/2021

• Option 2: 10/01/2021 – 09/30/2022

JOIST IDIQ

• Contract Number/Prime Contractor(s):

• Booz Allen Hamilton 80JSC017D0005

• Tietronix 80JSC017D0006

• Cimarron 80JSC017D0007

• Rothe Development Inc. 80JSC017C0008

• SAIC 80JSC017C0009

• Contract Type: Multi-Award, IDIQ

• Period of Performance:

• 10/01/2017 – 09/30/2022

Industry Assistance Office Contact Information

• Main phone number (281) 483-4512

• Small Business Specialists

• Monica Craft

• Tumarrow Romain

• Robert Watts

• All emails to: JSC-Smallbusiness@nasa.gov

• Location: Building 1, Suite 453

• Address:

• NASA Johnson Space Center, Office of Small Business Programs-JSC Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696

Organization, Vision, And Objectives

Jean Haensly Chief, Business Office

Flight Operations Directorate

FOD

Organizational Chart

SOW, J Attachments, Drds Overview

Jessica Scheffman MESC Team Member

Statement of Work (SOW) Overview

• The MESC Statement of Work (SOW) consists of two independent baseline sections and an independent Indefinite-Delivery/Indefinite Quantity (IDIQ) section

• The baseline sections are designed to meet the needs for continuity of operations and critical services in their respective areas

• The IDIQ section is designed to support current and future mission needs through emerging research, development, and diverse, complex, and dynamic operational services

• SOW 1.0 – Baseline A: NASA Aircraft Management Information System (NAMIS) Services

• SOW 2.0 – Baseline B: Spaceflight Enabling Services

• SOW 3.0 – IDIQ

Baseline A – NAMIS Services

• NAMIS Services: will provide support for NAMIS – an integrated, module-based, custom software suite that supports aircraft flight operations for the Agency

• The scope includes all the life-cycle support elements for an enterprise-level, agency-wide IT project, including:

• Project management

• Requirements analysis

• Software development, testing, and verification, including:

• Upgrading and integration of NAMIS and a range of data management systems and associated interfaces to support all aspects of aviation and aircraft activities including:

• Maintenance

• Quality Assurance

• Technical Publications and Documentation

• Engineering

• Operations

• Knowledge of NASA, OSHA, and FAA regulatory requirements relating to aircraft safety and/or flight operations

Baseline B – Spaceflight Enabling Services

• Spaceflight Enabling Services: will provide support in implementing the FOD IT system, including recent cloud components. It will also provide support for planning, integration, and control services

• The scope includes all services and support relating to implementing the FOD Information Technology (FIT) System, including:

• System Design

• Development

• Procurement

• Installation

• Sustaining Engineering

• Configuration management

• System and security administration

• Training

• User Support

• The scope also includes responsibility for providing the following:

• Project and Configuration Management (CM) support of FOD Project Information Systems

• Configuration Management and Data Management (CMDM) of all Business Planning and

Control Office project management processes, documentation, and FOD Control Board and Panel activities

• Facility Utilization and Optimization

• Integrated Master Scheduling

IDIQ

• Management and Mission Support Services:

• Management and Mission Support Services on the MESC contract is characterized as, but not limited to, specialized and highly specialized spaceflight enabling services not offered and/or not provided by the NASA Agency

• Advanced Research and Development Technology Support:

• Advanced Research and Development Technology Support on the MESC contract is defined as highly entropic, paradigm-shifting prototype software and supporting hardware development and technology research, in the pursuit of next generation mission operations design solutions

SOW Attachments

• Baseline A: Resource Approximations

• Hardware:

• ~ 180 Line Items, initial acquisition cost of $800k

• Reference Attachment J-05

• Software:

• ~ 22 Custom Software Applications spanning over 4.5 Million Lines of Custom Code (utilizing, e.g. C#, Web Programming (Angular/Blazor/MVC), Web API, JavaScript/TypeScript, Transact SQL/Entity Framework/SSRS)

• ~ 19 COTS Titles (e.g. Beyond Compare, Visual Studio)

• Reference Attachment J-04

• Government Resource Estimate (GRE) Full-Time Equivalent (FTE) Estimate: 32.5 FTEs/year

• Reference Attachment L-05

SOW Attachments

• Baseline B – Resource Approximations

• Hardware:

• ~ 1350 Line Items, initial acquisition cost of ~$6.5M

• Reference Attachment J-05

• Software:

• ~ 35 Customer Software Applications spanning over 20 Million

Lines of Custom Code (utilizing, e.g. ASP.NET (C#, VB.NET .NET Framework, .NET core), Java, ColdFusion, PERL, JavaScript, Typescript, Node.js, HTML, SQL, XML)

• ~ 100 COTS Titles (e.g. Adobe Photoshop, AutoCAD, MatLab)

• ~ 4 Free Open-Source Software (FOSS) Titles (e.g. Gitlab, Mediawiki,)

• Reference Attachment J-04

• GRE FTE Estimate: 48 FTEs/year

• Reference Attachment L-05

DRD Changes

• Significant DRD changes from the current contract include:

• New DRDs: DRD-19 Key Personnel

• Modified DRDs: DRD-17 Monthly Cost Reporting

• DRD-17A and DRD-17B now condensed into one DRD

• DRD-17 no longer required for IDIQ

DRDs Due With Proposal

• DRDs due with the proposal are:

• DRD-01 Contract Phase-in

• Paragraphs: 8c. 2a, 2b (milestone schedule only), 2c, and 2e

• DRD-01 not required for IDIQ

• DRD-02 Abbreviated Total Compensation Plan

• DRD-02 not required for IDIQ

• DRD-03 Management and Staffing

• Paragraphs: 8c. 1, 3, 4, 5, 7; 9a and 9b; 12; and 13

• DRD-03 for IDIQ required at award, not proposal

• DRD-04 Small Business Subcontracting Plan

• Only required for Baseline A, Large Businesses

• DRD-19 Key Personnel

• Baseline A & B: Paragraph c., item a. Program Manager

• DRD-19 not required for IDIQ

Overview of MESC

RFP 80JSC021R0009

Catherine Staggs Contracting Specialist

General Information

• The RFP and amendments take precedence over this conference

• Competition: Partial Small Business Set-aside; NAICS Code 541512 and Size Standard $30M

• Baseline A – Full and Open Competition

• Baseline B – Small Business Set-Aside

• IDIQ – Small Business Set-Aside

• Small Business Goals for Full and Open Competition:

Small Business Category Goal Small Business 12.0% Small Disadvantaged Business 3.5% Veteran-Owned Small Business 5.0% Service-Disabled Veteran-Owned Small Business

4.5%

Woman-Owned Small Business 5.0% Historically Underutilized Business Zone 3.4% Historically Black College or University/Minority Serving Institution

0.4%

General Information

• Period of Performance for Baseline A:

• Phase-In Period: 8/01/22 to 9/30/22

• Basic Contract: 10/01/22 to 9/30/24

• Option 1-Year 2: 10/01/24 to 9/30/26

• Option 2-Year 3: 10/01/26 to 9/30/27

• Period of Performance for Baseline B:

• Phase-In Period: 8/01/22 to 9/30/22

• Basic Contract: 10/01/22 to 9/30/24

• Option 1-Year 2: 10/01/24 to 9/30/26

• Option 2-Year 3: 10/01/26 to 9/30/27

• Period of Performance for IDIQ:

• 5-year Ordering Period: 10/01/22 to 9/30/27

Contract Type

• Two Baselines with Cost-Plus-Fixed-Fee (CPFF) and a Multiple-Award Indefinite Delivery/Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) Task Orders

• Baseline A: CPFF

• Baseline B: CPFF

• Multiple-Award IDIQ: FFP Task Orders

Contract Type

• Multiple-Award IDIQ: FFP Task Orders

• Guaranteed Minimum of $20,000

• NTE Maximum Contract Total - $35,000,000 (Total of all contracts awarded under IDIQ)

• IDIQ Task Orders issued will be priced using the established prices in Section B.7, IDIQ Fully Burdened Labor Rates, for the skills listed in Tables B.1 and B.2

• The Task Order Procedure is described in Clause I.23

• The Government anticipates requesting TO proposals prior to contract start

Clauses and Provisions

• When reading the RFP, note that:

• Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

• Clauses incorporated by reference have the same force and effect as if they were included in their full text

• Section J includes documents, exhibits, and other attachments

• For example, Standard Labor Categories, Data

Requirement Descriptions (DRDs), Data Requirements List (DRL)

System for Award Management (SAM)

• The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies

• The SAM website is located at: https://sam.gov/SAM/

• You are required to create an account in SAM

• Verify that your information in this database is current

Subcontractor Arrangement Information

• If a subcontracting arrangement is proposed, Offerors shall include specific detail as defined in the RFP L.20.7.A so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures

• Joint Ventures are defined in FAR 19.101(7)(i) and 13 C.F.R.

121.103(h)

• All parties to the Joint Venture must sign the Model Contract

Government Property

• Under Clause G.3, NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

• Office Space, work area space, and utilities

• Office Furniture

• Property Listed in Section J, Attachment J-04, List of

Government-Furnished Computer Software and Attachment J- 05, List of Installation Accountable Government Furnished Equipment

• Publications and blank forms stocked by the installation

• Safety and fire protection for Contractor personnel and facilities

• Medical treatment of a first aid nature

• Cafeteria privileges

• Building maintenance

• Moving and hauling for office moves

Additional Responsibility Requirements

• In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract

• Offerors should review Chapter 8 of the DCAA Audit Manual to determine if they are subject to full or modified Cost Accounting Standards (CAS) coverage and if they require an adequate Disclosure Statement prior to award

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint

• The Government preference is to award without discussions, however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

• Have the opportunity to address potentially acceptable items, and;

• Be requested to resubmit the SF33 with Final Proposal Revisions

(FPR) which will include clearly marked changes

I Technical Acceptability Factor - Volume I L.20.4. (a) Subfactor 1 CMMI level 3 Response None Native Format

Proposal Reference Matrix None MS Word Technical Understanding Management and Staffing - DRD-03 Contract Phase-in - DRD-01 Small Business Subcontracting Plan and Reports – DRD-04 10 MS Word Small Business Subcontracting Tables – Baseline A Attachment L-10 None MS Word

II II Past Performance Factor - Volume II Environmental and Safety Data, Insurance Information, PP Attachments, Key Personnel Resume and Organizational Chart None Native Format

Past Performance Relevancy Matrix Attachment L-08 None MS Excel PP Introductory Material 1 MS Word PP Material (up to 3 contracts) 6 MS Word

III III Cost and Price Factor- Volume III

Templates None MS Excel

Narrative None MS Word

IV IV Responsibility Considerations - Volume IV Subcontracting Agreement Information None Native Format Organizational Conflict of Interest None MS Word Property Management Plan None MS Word Business System [Applicable for Baseline A and B] None Native Format Company Information None Native Format Responsibility of Information None Native Format Waiver of Rights to Inventions None Native Format Cost Accounting Standards [Not applicable to small businesses] None Native Format IT Security Management Plan None MS Word Abbreviated Total Compensation Plan (TCP) - DRD-02 See Below* MS Word

V V Model Contract - Volume V V - Baseline A

If an offeror proposes to multiple areas of work, only one Model Contract - Volume V per offeror is required.

Model Contract Model Contract** None MS Word

Baseline - A Volume No. Title Page Limit Electronic Format

I - Baseline A L.20.4. (b) Subfactor 2 Operational Approach

20 MS Word

II - Baseline A Past Performance

III - Baseline A If an offeror proposes to multiple areas of work, only one

Cost and Price - Volume III per offeror is required and shall include all the appropriate templates and narratives.

Cost and Price

IV - Baseline A Responsibility Considerations

L.20.2.2 Table L-2 Overview of Proposal Volumes, Page Limitations, and Format

Proposal Reference Matrix None MS Word Technical Understanding Management and Staffing - DRD-03 Contract Phase-in - DRD-01

II II Past Performance Factor - Volume II Environmental and Safety Data, Insurance Information, PP Attachments, Key Personnel Resume and Organizational Chart None Native Format

Past Performance Relevancy Matrix Attachment L-08 None MS Excel PP Introductory Material 1 MS Word PP Material (up to 3 contracts) 6 MS Word

III III Cost and Price Factor- Volume III

Templates None MS Excel

Narrative None MS Word

IV IV Responsibility Considerations - Volume IV Subcontracting Agreement Information None Native Format Organizational Conflict of Interest None MS Word Property Management Plan None MS Word Business System [Applicable for Baseline A and B] None Native Format Company Information None Native Format Responsibility of Information None Native Format Waiver of Rights to Inventions None Native Format IT Security Management Plan None MS Word Abbreviated Total Compensation Plan (TCP) - DRD-02 See Below* MS Word

V V Model Contract - Volume V

V - Baseline B If an offeror proposes to multiple areas of work, only one

Model Contract - Volume V per offeror is required.

Model Contract Model Contract** None MS Word

Volume No. Title Page Limit Electronic Format

Baseline - B

I - Baseline B Operational Approach 20 MS Word

II - Baseline B Past Performance

III - Baseline B If an offeror proposes to multiple areas of work, only one

Cost and Price - Volume III per offeror is required and shall include all the appropriate templates and narratives.

Cost and Price

IV - Baseline B Responsibility Considerations

IDIQ Technical Scenario – Attachment L-02:

2 pages per technical area and 1 page for Management Approach

II II Past Performance Factor - Volume II Environmental and Safety Data, Insurance Information, PP Attachments, and Organizational Chart None Native Format

Past Performance Relevancy Matrix Attachment L-08 None MS Excel PP Introductory Material 1 MS Word PP Material IDIQ (up to 5 contracts) 10 MS Word

III III Cost and Price Factor- Volume III

Templates None MS Excel

Narrative None MS Word

IV IV Responsibility Considerations - Volume IV Subcontracting Agreement Information None Native Format Organizational Conflict of Interest None MS Word Property Management Plan None MS Word Company Information None Native Format Responsibility of Information None Native Format Waiver of Rights to Inventions None Native Format IT Security Management Plan None MS Word Abbreviated Total Compensation Plan (TCP) - DRD-02 See Below* MS Word

V V Model Contract - Volume V

V - IDIQ

If an offeror proposes to multiple areas of work, only one

Model Contract - Volume V per offeror is required.

Model Contract Model Contract** None MS Word

Volume No. Title Page Limit Electronic Format

IDIQ

I - IDIQ Technical Scenario 9 MS Word

II- IDIQ Past Performance

III - IDIQ

If an offeror proposes to multiple areas of work, only one

Cost and Price - Volume III per offeror is required and shall include all the appropriate templates and narratives.

Cost and Price

IV - IDIQ Responsibility Considerations

Proposal Formatting

• Instructions for proposal arrangement, page limitations, and copies are specified in Section L.20.2.3 Proposal Formatting Instructions

(JPI 52.215-113)

• Offerors shall submit their proposals in accordance with those instructions

• Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b)

• Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition

• However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated

Proposal Formatting, Continued

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.20.2.3

• Submit the entire model contract, not just the pages with the fill-ins

• The model contract becomes the actual contract and so it must be complete and correct

• Please note some volumes/sections are subject to a page limitation

• In the Past Performance Volume, the Past Performance

Information is subject to the page limit of 7 pages for Baselines A&B, and 11 pages for IDIQ

• Environmental Non-Compliance, OSHA Forms 300 and 300A, Insurance Carrier Information, and Consent Letter are not subject to the page limitation

Proposal Formatting, Continued

• Proposal information must be provided in the correct volume

• Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations

• Having non-conforming pages returned may affect the Government’s evaluation of a proposal, and how this proposal is ultimately rated

L.20.4, Technical Acceptability Factor – Volume I

• The proposal must demonstrate that the offered services meet the requirements as set forth below

• Baseline A:

• Subfactor 1: CMMI Level 3 Certification

• Subfactor 2: Operational Approach

• Technical Understanding of Requirements

• Basis of Estimate

• Resources

• Management and Staffing Plan

• Phase-in Plan

• Small Business Subcontracting Plan (if a large business)

• Baseline B:

• Operational Approach

• Technical Understanding of Requirements

• Basis of Estimate

• Resources

• Management and Staffing Plan

• Phase-in Plan

• IDIQ:

• Technical Scenario

L.20.5, Past Performance Factor – Volume II

• Offerors shall consider recency and relevance, as they relate specifically to this requirement

• Government contracts are preferred, but not required

• Past Performance Questionnaires (Attachment L-06) should be sent to the references who should then send them directly to the MESC Inbox: mesc@mail.nasa.gov.

• All past performance questionnaires must be received by the proposal submission date

• Offerors are to provide the company names, addresses, and point of contact information for the references mentioned above

L.20.7, Responsibility Considerations

– Volume IV

• The Contracting Officer makes the determination of responsibility per FAR 9.104

• Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc

• This determination is performed by the CO and is separate from the selection decision

• If an offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the Federal Awardee Performance and Integrity Information System (FAPIIS) database (includes records of the Contractor’s previous contracts)

• The Contracting Officer will request an Equal Opportunity clearance and will check to ensure the veteran’s reports are submitted

• This determination is performed for offerors in the competitive range or the successful offeror only

L.20.8, Model Contract – Volume V

• The Model Contract consists of Sections A-K of the RFP

• The Evaluation Criteria, and Instructions are used for selection purposes only

• The Offerors will submit a signed Model Contract with their proposal

• The Model Contract becomes the actual contract and so it must be complete and correct

• The Model Contract must be signed by a person authorized to commit the offeror

• If an offeror proposes to multiple areas of work, only one Model Contract - Volume V per offeror is required

• All pages must be returned – not just the pages with the fill-ins

• The Contracting Officer will sign the Model Contract of the Successful Offeror once all issues are resolved and the selection decision is made

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award

• The Model Contract takes precedence over the proposal Ensure that your rates in the Cost/Price Volume are reflected in Section B of the Model

Contract

Contract Section Areas of Model Contract Offerors are Required to Complete Complete blocks 12 through 18, provide an original signature, and date the SF 33. [All offerors] Offerors shall indicate, in Block 12 of the SF 33, a proposal validity period of 365 days. [All offerors] B.4 (a) & (b) – Offeror to propose phase-in and baseline contract values [Baseline A&B] B.7 – Offeror to complete the table of Fully Burdened Labor Rates [IDIQ only]

Section C None Section D None Section E None Section F F.4 – Fill in proposed values [ Baselines A&B] Section G None

H.5 – 1852.235-71 Offeror to propose Key Personnel names and official titles [Baseline A&B] H.6 – Offeror to propose small business subcontracting goals [Baseline A, Large Businesses only] I.1 - 52.222-2(a) Offeror to insert either “zero” or the dollar amount agreed to during negotiations for overtime premium costs [Baseline A&B]

I.10 – 52.219-28(h)(1) Offeror to check appropriate box to represent whether or not it is a small business under NAICS Code 541512 and to check appropriate boxes following 52.219-28(h)(1) if it represents as a small business.[All offerors]

Section A

Section B

Section H

Section I

Contract Section Areas of Model Contract Offerors are Required to Complete Offerors shall submit the required documents at proposal in accordance with the respective DRDs:

J-08 – Contract Phase-In Plan [Baseline A&B] J-09 – Abbreviated Total Compensation Plan [Baseline A&B] J-10 – Management and Staffing Plan [All offerors] J-11—Small Business Subcontracting Plan [Baseline A, Large Businesses Only] J-15 – Safety and Health Plan [All offerors]

Reference the DRL for response dates for all other documents required by DRDs.

Section K

Annual representations and certifications shall be completed electronically and submitted with this volume in accordance with the following provisions: [all offerors K.2-K.6] K.2 – Annual Representations and Certifications (FAR 52.204-8) K.3 – Offeror must fill applicable information K.4 – Offeror must fill in applicable information K.5 – All Offerors that do not qualify as a small business must fill in applicable information K.6 – All Offerors that do not qualify as a small business must check “yes” or “no”

Section J

Special Consideration

• NOTE TO PROSPECTIVE OFFERORS

• Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract

Safety & Health Programs Guidelines For Responding To Safety

Requirements In The Request For Proposal (RFP)

Daniel Clem Safety and Test Operations Division

Overview of the NASA Safety Program

• NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities

• NASA shall comply with all applicable regulations

• NASA Safety & Health requirements

• Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

• NASA requires every employee to report workplace hazards

• NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

Overview of the NASA Safety Program

• The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards, and we continuously improve workplace conditions

• The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

• As a VPP Star, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor

What Would Be Expected of You at

JSC

• All contractors performing work at JSC shall comply with all applicable safety and health regulations

• Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

• Safety and health approach shall follow OSHA, JSC and VPP guidelines

• Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

• Excellent safety and health performance will be recognized in contract evaluations.

The Safety and Health Deliverables

• Submit detailed safety and health data as part of the proposal

• Statement about past OSHA and EPA citations and corrective actions taken to prevent recurrence. Include any mitigating factors.

• Records of OSHA recordable injuries (OSHA 300 and 300A logs or equivalent)

• Insurance carrier information - including Experience Modifier Rates (EMR)

• Note: A Safety & Health Plan will not be required with the proposal.

The plan includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract

• Complete plan must be approved before starting work on the contract

The Safety & Health Plan

• Safety & Health Plan provisions you should expect to address on a typical JSC service contract

• Management Leadership and Employee Participation

• Policy, Goals and Objectives - Discuss company policies, goals and objectives for safety and health and top leadership’s level of commitment for achieving objectives

• Management Leadership and Employee Participation - Discuss visible leadership actions that motivate and reinforce safety and health performance and discuss meaningful opportunities for employees to engage and support the safety and health program

• Assignment of Responsibility – Discuss roles, responsibilities and accountability of safety representatives

• Program Evaluation – Discuss annual evaluation of safety and health program consistent with OSHA’s VPP criteria

The Safety and Health Plan

• Worksite Analysis

• Hazard Identification – Describe the methods and techniques used to systematically identify hazards

• Inspections – Describe the procedures and frequency for regular inspections and who will be accountable for implementing corrective measures

• Employee Reports of Hazards – Describe the methods to be used to encourage employees to report hazards and how the reports will be analyzed and resolved

• Mishap Investigations – Discuss methods of response, reporting, and investigation of mishaps

• Trend Analysis – Discuss approach in performing trend analysis and methods of documenting data

• Hazard Prevention and Control

• Discuss the approach to be used for selecting controls appropriate to the hazardous operations associated with this contract

• Maintain a list of hazardous operations and processes

• Develop written procedures to identify safety procedures

• Describe methods for notification of personnel

• Medical (Occupational Healthcare) Program –describe medical surveillance program, response to injuries & illnesses, case management

• Disciplinary System – approach to modify behaviors

• Emergency Preparedness – approach used for emergency preparedness and contingency planning that addresses fire, explosion, weather, environmental releases or other potential emergencies

• Safety and Health Training

• Program Description – describe your training program to ensure safe work practices, hazard recognition and to meet all regulatory requirements

• Tailor training toward specific audiences – managers, supervisors, employees (crafts, office workers, etc.)

• Train for emergencies – fire drills, evacuation drills, site emergencies

Recommendations

• Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs;

program self evaluation. This affects cost.

• Review the requirements provided in JSC Safety and Health Requirements (JPR 1700.1) http://jschandbook.jsc.nasa.gov and describe how you will incorporate JSC requirements into your Safety & Health Program

• For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

• Offerors are reminded to review the “Successor Employer Rights and Responsibilities” document on the BA External Homepage at:

https://procurement.jsc.nasa.gov/.

5-Minute Break

Volume III – Cost/Price Factor

Sophy Mo Cost/Price Analyst

Source Selection, Policy & Analysis Office

The SLPT Pricing Process

• What does the SLPT do with your Cost/Price proposal?

• Read all narrative portions of Cost/Price Volume

• Validate all Offeror’s Excel Pricing Models (EPMs)

• Integrate EPMs of Prime and Major Subcontractors

• Test integrated EPMs

• Price Analysis will be utilized for FFP IDIQ TO Specified Resources

(SR)

• Make probable cost/cost realism adjustments for Baseline A and Baseline B (only if necessary)

• Error corrections/reconciliations

• Direct Labor and Indirect Rates adjustments based on analysis

• Staffing adjustments as a result of SLPT findings (WYEs and skill mix)

• Non-Labor Resources (NLR) adjustments

• DCAA/NASA Auditor or DCMA input, as applicable

• Direct Labor Rates Adjustment

• Use current incumbent rates and labor market surveys

• Example:

• Scenario A: Offeror proposes 100% incumbent retention for SLC

“X” and indicates intention to pay incumbent direct labor rates to 100% of incumbents but does not utilize the incumbent direct labor rate. 100% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate.

• Scenario B: Offeror proposes 100% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 75% of incumbents but does not utilize the incumbent direct labor rate. 75% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate. The remaining 25% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate but will be evaluated for reasonableness based upon the Offeror’s supporting rationale and/or documentation provided.

• Scenario C: Offeror proposes 10% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 50% of incumbents but does not utilize the incumbent direct labor rate. 5% (10% x 50% = 5%) of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate.

The remaining 95% of the proposed direct labor rate will not be adjusted to reflect the incumbents proposed direct labor rate but will be evaluated for reasonableness based upon the Offeror’s supporting rationale and/or documentation provided.

• Indirect Rates Adjustment

• DCAA/Auditor Input (Incurred Cost Rates, Provisional Billing

Rates, etc.)

• DCMA Forward Pricing Rates Agreement (FPRA) or Forward

Pricing Rates Recommendation (FPRR)

• Technical Evaluation (WYE and NLR Adjustments)

• Based on all technical findings related to resources (WYEs/Skill Mix or NLRs)

• Error Corrections/Reconciliations

• Mathematical Corrections

• Formula and linking error corrections

• After evaluation, the Source Selection Authority (SSA) will be briefed on the results

• Results of the price analysis for IDIQ TO SR

• Proposed Cost vs. Probable Cost & Delta

• Rationale for Probable Cost Adjustments

Government Resource Estimate (GRE)

• What is a GRE?

• Government’s best estimate of resources (WYEs and Skill Mix) and NLRs

• Assists with assessing the general overall scope of the SOW

• The GRE is provided in Attachment L-05 GRE Attachment only for Baseline A and Baseline B

• The GRE is not intended to influence the Offerors’ proposed estimates. Offerors shall develop their own estimates that are:

• Consistent with their own Management Approach and Technical Approach

Baseline A and Baseline B Pricing Flowchart

Baseline A (NAMIS Services) EPM Templates Overview

• TRT – Baseline A: Technical Resources Template for Baseline A

• TRST – Baseline A: Technical Resources Summary Template for

Baseline A

• LPT – Baseline A: Labor Pricing Template for Baseline A

• MSCST – Baseline A: Major Subcontractor Cost Summary

Template for Baseline A

• MST – Baseline A: Minor Subcontract Template for Baseline A

• PCST – Baseline A: Prime Cost Summary Template for Baseline

A

Baseline B (Spaceflight Enabling Services) EPM Templates Overview

• TRT – Baseline B: Technical Resources Template for Baseline B

• TRST – Baseline B: Technical Resources Summary Template for

Baseline B

• LPT – Baseline B: Labor Pricing Template for Baseline B

• MSCST – Baseline B: Major Subcontractor Cost Summary

Template for Baseline B

• MST – Baseline B: Minor Subcontract Template for Baseline B

• PCST – Baseline B: Prime Cost Summary Template for Baseline

B

Other EPM Templates

• SAI: Subcontracting Arrangement Information Template (P)

• OHT: Overhead Template (P & MS)

• GAT: G&A Template (P & MS)

• IRAP: Incumbency Retention and Pay Template (P & MS)

• FBAC: Fringe Benefits Analysis of Compensation Plan Template

(P & MS)

• IA: Incumbency Assumptions Template (P & MS)

• CFAOT: Cognizant Federal Agency and Audit Office Template (P

& MS)

• PIT: Phase-in Template (P)

*(P) Required only for the Prime Offeror *(MS) Required for each Major Subcontractor (performs at least 20% of the total proposed contract price over the period of performance)

FFP IDIQ Pricing Flowchart

What are IDIQ Specified Resources

(SR)?

• SR (Labor Hours) for each Contract Year (CY) for the IDIQ effort are provided by the Government in the RFP EPM TOPT-SR Template

• SR Hours assigned to each NASA Standard Labor Category (SLC) indicates anticipated labor distribution for typical projects for a TO

• SR Hours do not reflect relative sizing nor reflect actual estimates of each anticipated TO

• Offerors shall not change the Government provided SR. The hours for each NASA SLC are considered plug numbers per CY

*Note: Offerors shall propose FBRs for all NASA SLCs listed in Section B of the Model Contract and in Volume III Cost/Price Proposal, EPM TOPT- SR Template

IDIQ EPM Templates Overview

• TOPT – SR: Task Order Pricing Template for Specified Resources (P)

• FBR: Fully Burdened Rates Template (P & MS)

• MST: Minor Subcontract Template (P)

• SAI: Subcontracting Arrangement Information Template (P)

• IRAP: Incumbency Retention and Pay Template (P & MS)

• FBAC: Fringe Benefits Analysis of Compensation Plan Template (P &

MS)**

• IA: Incumbency Assumptions Template (P & MS)

• CFAOT: Cognizant Federal Agency and Audit Office Template (P & MS) *(P) Required only for the Prime Offeror *(MS) Required for each Major Subcontractor (performs at least 20% of the total proposed contract price over the period of performance) **Applied to also any minor subcontractors (performs less than 20% of the total proposed contract price over the period of performance

Common Cost/Price Volume Errors

• Proposals with Omissions

• Lack of narrative showing rationale

• Detailed description of OH, G&A, and other Indirect Rates for future years not provided in the proposal narrative, and missing data for prior three years

• Logic Issues

• Inconsistent content within the proposal

• Failure to follow template directions

• FBRs in the IDIQ templates do not match the proposed rates in

Section B of the Model Contract (very common)

• Placing hard numbers instead of formulas/links where appropriate

• Placing Prime or Major Subcontractor FBRs where team composite FBRs are required

• Placing FBRs where straight time direct labor rates are required

(IRAP)

Common Cost/Price Volume Errors

• Narrative basis of proposed Cost/Price estimate is not:

• Specific

• Clear

• Detailed

• Lack of reconciliation between different areas of the proposal

• Technical Approach

• Management Approach

• Cost/Price

• Major subcontractor data submitted to the Government vs.

Major Subcontractor data utilized in the Prime’s proposal

• Basis of Estimate not provided or inadequate

• In the IRAP Template, escalation should be expressed as a percentage, not as a number

Questions and Answers

• Submit questions by TEAMS chat or email to mesc@mail.nasa.gov

• Official responses to questions received will be posted to SAM.gov and MESC procurement website – https://procurement.jsc.nasa.gov/mesc

• The deadline for submitting questions regarding the RFP or this conference is 09/09/2021 at 4:00pm Central

Thank you for attending the Johnson Space Center

Preproposal Conference for the Mission Enabling Services Contract

(MESC)