Attachment 1 ESHMA Industry Day Briefing.pdf

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NASA Glenn (Lewis Field & Armstrong Test Facility)

GRC Core Competencies

ESHMA

• Contractor Safety and Health program:

• Comply with regulatory requirements for personnel,

• Job hazard analyses,

• Inspections,

• Safety and health plan,

• Fall protection annual review,

• Safety and Health Management system self-assessment

ESHMA Discipline Overviews

• Generally, the Environmental Management Office (EMO), Program and Project Assurance Division and the Safety and Health Divisions:

• Are comprised of a blended workforce of civil servants (CS) and support service contractors (SSC). CS and SSC groups are comprised of professional-level and technician/specialist-level employees.

• Within the scope of the contract, specific programs or functions tasked to the SSC can be turned on or off, based on the needs of the government.

• Estimated staffing profiles in Attachment K represent the historical information and are provided for information purposes only.

Environmental – Scope of Work

• Environmental Management System (EMS)

• Support internal audits, communicate EMS risk matrixes, etc.

• Emergency Planning and Community Right to

Know Act (EPCRA)

• Support inspections, collect data from researchers for EPCRA reports, etc.

• Air Pollution Control and Stratospheric Ozone

Protection

• Support regulatory agency inspections, collect ozone-depleting substance chemical inventory date, etc.

• Implementation of Small-Scale Environmental Sampling

• Support small-scale sampling for environmental investigations

• National Environmental Policy Act (NEPA)

• Support project reviews for level of NEPA analysis, participate in meetings with project stakeholders, etc.

• Natural Resource Management

• Support site walks related to natural resource impacts, prepare permit applications, etc.

• Stormwater and Wastewater

• Support stormwater permit requests, conduct outfall sampling, etc.

• Environmental Spill, Mishap, and Incident Response

• Respond to unplanned spill events, provide incident reports, etc.

This contract includes providing Environmental support for the implementation, efficiency, and improvement of the environmental compliance tasks. Examples are listed below.

Environmental – Scope of Work Cont.

• Above Ground Storage Tank (AST)

• Support annual inspections, inspect tanks for proper labeling, etc.

• Underground Storage Tank (UST)

• Support monthly inspections, support investigations of potential spills, etc.

• Sustainability Support

• Support the 10-year Sustainability Plan update, support annual data calls, etc.

• Waste Management

• Support solid waste characterization, perform hazardous waste analysis, etc.

• Cultural Resources Management

(CRM)

• Support Section 106 consultations, support Programmatic Agreements, etc.

This contract includes providing Environmental support for the implementation, efficiency, and improvement of the environmental compliance tasks. Examples are listed below.

Operational Safety

• The “Base” components of elements 3.3 under the ESHMA scope of work represent on-site support to the Center’s Safety and Health Division (SHeD) in implementing safety programs.

• SHeD Safety provides support to programs, projects, test and research facilities, laboratories, institutional tasks, and construction activities throughout GRC’s two geographic locations.

• Descriptions and Virtual Tours of many of the test facilities at Lewis Field and Armstrong Test Facility are available on the public GRC website. https://www.nasa.gov/glennvirtualtours

General Requirements

• Safety program compliance – Support internal and external audits

• Safety Education, training & certification o Develop and present training curriculum o Training and administrative management of the QCard proficiency database

• Safety Management resources o Safety manual policy development and maintenance.

o Management of INFOBase for emergency responders

• Mishap, close call, investigation support

• Emergency Preparedness, response recovery o Drills, Continuity of Operations

Facility System Safety

• Construction Safety; Support of design reviews, Health and Safety Plan administration and review, safety inspections.

• Maintain and Administer Facility Inspection program.

o Administer STAR program o Conduct Facility safety & Health Inspections and

• Personal Protective Equipment / Job Hazard Analysis

• Fire Protection and Prevention o Facility Fire Safety Inspections.

o Evacuation drills

• Fall Protection Safety

• Lockout / Tagout

• Shop Safety

• Regulatory Permits; Confined space, hot work, excavation

• Pressure and Process Safety; design reviews

• Process Safety Management o Technical guidance o Facilitation of advanced hazard analysis techniques 23

Test Operations

• Safety Permit Program o Administer electronic safety permit program o Review safety permits; provide safety & health guidance

• Pressure System Safety; Reviews of Designs, construction, operation and inspections

• Gas and Liquified Gas Safety Program;

design review, guidance on safe use, selection of detection systems.

• Explosives, Propellant and Pyrotechnics Safety; Support Explosive Safety Officer

• Lifting Device and Equipment; Support Lifting Device Equipment Manager o Review of critical lift plans

Organizational Safety Support

• Armstrong Test Facility o Safety Engineer o Safety Specialist

• Facilities and Testing Division Safety Support

• Logistics and Technical Information Division Safety Support

• Process Safety Management OSHA compliance audit.

Occupational Health

• §3.4 (GRC): The “Base” components of under the ESHMA scope of work represent on-site support to the

GRC’s Safety and Health Division (SHeD) in implementing programs that encompass:

• Environmental Health (IH, HP and General Health Training)

• IH & Env Lab Sampling and Analysis

• General Health Program Support, Reporting, Awareness & Outreach efforts and Training

• Documentation, Reference & Records Management

• Medical Services, EAP, Fitness & Wellness services

• §3.5 (HQ): "IDIQ” components of under the ESHMA scope of work represent on-site support to the HQ’s Safety & Occupational Health Program Manager in implementing programs that encompass:

• Safety and Occupational Health Program Management Support (IH, HP, Safety Hazard Program Management and General Safety & Health Training)

• IH & Env Lab Sampling and Analysis

• General Safety and Health Program Support, Reporting, Awareness & Outreach efforts and Training

• Documentation, Reference & Records Management

• ESHMA will provide support to programs, projects, test and research facilities, laboratories, institutional tasks, and construction activities throughout GRC’s locations, NASA HQ (Washington, D.C.) and other NASA centers as needed.

SOW Reference: § 3.4 GRC, § 3.5 HQ 28

Occupational Health Current roles of this contract's workforce will be the implementation of requirements associated with the following programs:

§ 3.4 & 3.5: General

• Education, awareness, training & certification

• Management of resources

• Employee involvement, motivational services, training and outreach

§ 3.4 & 3.5: Environmental Health

• Industrial Hygiene services

• Chemical Management Programs

• Chemical sampling and analysis

• Food sanitation

• Support to Institutional/Operational Safety, Occupational Health equipment & calibration, AED, and Health Physics

§ 3.4: Medical, EHRS, Health & Wellness, EAP

• Medical Services (Screening, Consulting, Clinical, Emergency, Pandemic Preparedness Planning, Continuity of Operations)

• Employee Health Records System (EHRS), Employee Assistance Program (EAP), Wellness & Fitness Center

§ 3.5: HQ (Washington, D.C.) Health & Safety

• Safety and Occupational Health Program

Management Support, Program compliance, Industrial hygiene/sampling & analysis

SOW Reference: § 3.4 GRC, § 3.5 HQ 29

Note: Operational Safety and Occupational Health

§3.4 (GRC): The Safety and Occupational Health Manuals, other applicable documents and references are listed in Appendix B & C of the Statement of Work.

§3.4 & §3.5 (GRC & HQ): Other taskings for the SSC includes:

• Involvement in self-assessments/audits of the Center, including preparation and follow-up;

• Support of Incident and Emergency Response functions.

SOW Reference: § 3.4 GRC, § 3.5 HQ 30

Mission Assurance – Scope of Work

• General Requirements

• System Safety Engineering

• Reliability and Probabilistic Risk Assessment

• Electrical, Electronic, and Electromechanical

Parts

• Quality Assurance

• Software Assurance Software Safety

• Complex Electronics / Flight Programmable Logic Assurance

• Welding & Nondestructive Evaluation/Test

• Risk Management

• Inspection, Measuring, and Test Equipment

• Independent Assessment and Audits

The Contractor shall provide the necessary management, personnel, equipment, training, and supplies required to perform services for planning, implementation, and assessment. Mission Assurance support provided by PPAD may include:

• General Requirements

• Assess compliance with NASA and GRC policies, requirements, standards, and controls

• Perform surveillance, audits, and assessments for assigned projects

• Perform S&MA activities throughout program and project lifecycles evaluating the design, manufacturing, and testing of aero/space hardware and software in accordance with project requirements

• System Safety Engineering

• Perform or review system and subsystem safety analyses according to NASA General Safety Program

Requirements – e.g. hazard analysis, fault tree analysis,

• Safety Documentation – e.g. safety data packages, hazard reports

• Mission Support – real-time safety support

• Reliability and Probabilistic Risk Assessment

• Reliability and Maintainability (R&M)

• Reliability, Availability, or Maintainability (RAM) Prediction

• Failure Modes and Effects Analyses (FMEA), Failure Modes Effects and Criticality Analysis (FMECA)

• Critical Items Lists (CILs)

• R&M Analysis

• Probabilistic Risk Assessment

• Fault Tree Analysis

• Electrical, Electronic, and Electromechanical Parts

• Parts Specification and Planning – selection / stress de-rating

• As-designed, as-built part lists

• Parts Control

• Mean Time Between Failure (MTBF) analyses

• Quality Assurance

• Workmanship

• Inspection points and surveillance

• Material Review Boards and nonconformances

• NASA Advisories and Government-Industry Data Exchange Program (GIDEP)

• Software Assurance Software Safety

• Software safety analysis

• Code inspection and quality

• Verification & Validation

• Complex Electronics / Flight Programmable Logic Assurance

• Welding & Nondestructive Evaluation/Test

• Weld inspection

• Drawing review

• Implement welding certification and qualification program

• Risk Management

• Continuous Risk Management support

• Project risk management

• Risk training and facilitation

• Trainer certification

• Inspection, Measuring, and Test Equipment

• Support for control, calibration, and maintenance of equipment

• Compliance

• Independent Assessment and Audits

• Perform analysis, observations, findings, and recommendations to improve mission success

Aero/Space Systems/Ground Support Mission Assurance

Orion - MPCV European Service Module (ESM) Integration Office ESM Propulsion Subsystem Orion/ESM testing at Armstrong Test Facility

In-Space Propulsion Solar Electric Propulsion NASA Evolutionary Xenon Thruster

Space Launch System Universal Stage Adapter, payload fairing development Power, thrust vector control, and subsystem support

Power & Propulsion Element of the Gateway

Radioisotope Power Systems

• Technology Development

• System Development in partnership with DOE

• Nuclear launch authorization process management

• Mission support

ESHMA Contract Overview: Overall Requirements

• This contract provides Environmental, Safety, Health, and Mission Assurance Support Services to the Glenn Research Center, specifically Codes QE, QS, FE, NASA HQ Office of the Chief Health and Medical Officer (OCHMO), in the following areas:

• Environmental

• Institutional Safety

• Occupational Health

• Aero/Space Systems and Ground Support Equip. Mission Assurance

ESHMA Contract Overview

Contract Type Cost+ Fixed Fee (CPFF) with Indefinite Delivery Indefinite Quantity (IDIQ) Element

Type of Competition Small Business Set Aside Contract Period 5 years

Place of Performance NASA Glenn Research Center (Lewis Field and Armstrong Test Facility, HQ); IDIQ supports Agency-wide

Phase in Approximately 45 days, Firm-Fixed Price

Government provided Resources

Office space, furniture, IT equipment and telephones. The Government will provide the Contractor use of existing and available Government owned tools and equipment for the performance of this contract.

Lists of available GFP and GFE will be posted with the Final RFP

History and Consolidation

ESHMA is a consolidation that combines the supplies or services previously provided or performed on the following smaller, separate contracts into this acquisition: SHeMA2, COMETS (Environmental only), and Medical Fitness Services.

Definition of Base/IDIQ

• Base

• Ongoing technical activities supporting the overall mission of the Center.

• Example: Environmental, Mission Assurance, Operational Safety, and Occupational

Health

• IDIQ – IDIQ tasks are those in support of, or funded by non-GRC organizations, such as other NASA Centers, NASA Headquarters

• The primary purpose of requesting and issuing an IDIQ task is to obtain ESHMA support for a complete work package with an all-inclusive Performance Work Statement (PWS)

• Start and end dates

• Deliverables

• Separate funding

• Schedules – both program and deliverables

• Task plans/task proposals

• Examples: Independent Assessments, Special Test Support

RFP Overview

• This procurement will use a best value selection approach per FAR 15.101-1. Best value selection will include Mission Suitability, Relevant Experience and Past Performance, and Cost.

• Contract award based on FAR Part 15 – Contracting by Negotiation

• Anticipated Evaluation factors per NFS 1815.304-70:

• As individual factors, Mission Suitability is more important than Relevant Experience and Past Performance, which is approximately equal to Cost.

• Mission Suitability factor and Relevant Experience and Past Performance factor when combined are significantly more important than the Cost factor.

• Within the Mission Suitability Factor, the maximum numerical score each sub-factor may receive is as follows (1000-point total):

• Overall understanding of the Requirements (550)

• Management Approach (450)

• Cost templates and instructions will be included in the Final RFP posting

ESHMA Tentative Schedule

• Issue DRAFT RFP - October 13, 2022

• Industry Day - October 20 and 21, 2022

• Industry Day #2 - June 22, 2023

• Issue Final RFP - July 13, 2023

• Proposals Due - August 14, 2023

• Contract Award - December 5, 2023

• Full Contract Performance Date - February 26, 2023

*These dates are tentative and subject to change

Cost/Price Overview Cost Volume II Part 1: General Cost Information

• Introduction

• Financial Capability to perform the contract

• Subcontractor Cost Analysis

• Major subcontractors are those that have a contract value equal to or greater than

20% of the total contract value over the entire contract performance period

• Escalation

• Business Systems Reviews and Status Information

Cost Volume II Part 2: Cost Templates

• Templates have pre-populated formulas

• Offeror is responsible for the accuracy of these formulas and editing/correcting them as necessary

• Cost template contains Cost and Labor worksheets for CLINs:

CLIN 1 – Environmental CLIN 2 – Safety CLIN 3 – Health CLIN 4 – Mission Assurance CLIN 6 – Program Management Office (PMO)

• Template does not contain worksheets for CLINs:

• CLIN 5 – IDIQ Support for other NASA Centers including existing Headquarters Safety & Health and Support

Government Provided Plug Numbers (Do Not Alter)

• CLIN 7 – Phase-In

• Sample Cost template: contains Cost & Labor worksheets for four Sample Tasks

Cost Volume II Part 2: Cost Templates

• Complete all templates

• Must adhere to format designs provided

Elements of Cost

• Other Direct Costs (ODCs)

• Subcontractor Costs

Labor Cost Template

CONTRACT YEAR: ONE

Labor Category per DOLWD, CBA, GSA, or Offeror's established position Incumbent Labor Classification

E=Exempt N=Non Exempt

U=Union WYEs Productive

Work Hours Standard

Labor Rate Labor Cost

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 0.00 $0.00 $0.00

0.00 $0.00

Element of Cost

• Labor

Indirect Rate Template

Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor Cost Elements within Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Indirect Rate Pool Prior Yr 3 Prior Yr 2 Prior Yr 1

Total Pool Expenses -$ -$ -$ -$ -$ Application Base ($) -$ -$ -$ -$ -$ Contractor FY Rate (%) 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Contract Contract Contract Contract Contract Year 1 Year 2 Year 3 Year 4 Year 5

Proposed Contract Year Rate 0.00% 0.00% 0.00% 0.00% 0.00%

CONVERSION OF BURDEN RATE TO CONTRACT YEAR

Element of Cost

• Indirect Rates

Cost Volume II Part 3: Basis of Estimate

• Cost narrative to support proposed estimates

• Pricing Instructions

• Fixed Price Phase-in

• Costs shall be Itemized by Base and Option Periods

• Specified Amounts (Government Provided)

Office of Small Business Programs Introduction

Mission Statement The mission of the NASA Office of Small Business Programs is to promote and integrate small businesses into the industrial base of contractors and subcontractors that support the future of space exploration, scientific discovery, and aeronautics research.

Conducts outreach to assist Small Businesses (SB).

Review SB policy and procedures.

Provides training for NASA Acquisition personnel on SB issues.

Negotiates SB Goals with the Small Business Administration and OSBP HQ.

Administers NASA’s Mentor/Protégé Program.

OSBP website: www. https://osbp.nasa.gov/

NASA Implementation of Recent DEIA EOs:

EO 13985 on Advancing Racial Equity and Support for Underserved Communities Through the Federal Government

• NASA Request for Information (RFI) and Public Meeting

On June 15, 2021, NASA issued an RFI, seeking public input on advancing equity and support for under-represented and underserved communities in NASA programs, contracts and grants.

On July 13, 2021, NASA hosted a public meeting to discuss the RFI and further engage the public for input on implementing EO 13985.

Public input from the RFI and meeting are currently being reviewed to inform the development of the upcoming new NASA Equity Plan.

Additionally, NASA recently used a crowdsourcing tool – NASA@Work – to solicit ideas and input from the NASA workforce.

President’s DEIA Priorities – NASA Implementation

An ostensible subcontractor is a subcontractor that:

• Performs primary and vital requirements of a contract, or of an order under a multiple award schedule contract.

• A subcontractor upon which the prime contractor is unusually reliant.

Ostensible Subcontractor Rule

If the Offeror proposes using subcontractors, the Offeror shall consider the following for compliance with the Small Business Administration’s (SBA) Ostensible Subcontractor Rule (reference 13 CFR 121.103):

1. Who will manage the contract?

2. Which party possesses background and expertise necessary for contract performance?

3. Which party pursued the contract?

4. The degree of collaboration in preparation and submission of this

Quote.

5. Whether there are discrete tasks to be performed by each subcontractor(s), or whether there is instead a co-mingling of personnel and resources.

Ostensible Subcontractor Rule - Things to Consider

6. Which party will perform the more complex and costly contract functions?

7. The relative amount of proposed work (annual dollar value) to be performed by each subcontractor(s).

8. The business size (number of employees and annual revenue) of each subcontractor(s).

9. Is the proposed subcontractor(s) ineligible to submit a quote because it does not meet the solicitation size standard requirements?

10. Did the prime include subcontractor personnel in the proposed organizational structure, and did the prime propose the managerial staff of the incumbent in their quotes (all or some)?

The SBA has the authority to make a final decision on compliance with the Ostensible Subcontractor Rule; therefore, compliance with the rule will not be evaluated by NASA GRC.

Ostensible Subcontractor Rule - Things to Consider

NASA Mentor Protégé Program

The NASA MPP encourages NASA prime contractors to assist eligible Protégés, thereby enhancing the Protégés’ capabilities to perform on NASA contracts and subcontracts, fostering the establishment of long-term business relationships between these entities and NASA prime contractors, and increasing the overall number of these entities that receive NASA contract and subcontract awards.

Benefits of Participation

For Mentors

• Develop long-term business relationships with small business concerns.

• Develop a qualified small business subcontracting base.

• Accrue credit toward small business subcontracting goals.

For Protégés

• Receive relevant technical and developmental assistance.

• Qualify for sole-source contracts from Mentors.

Website: https://www.nasa.gov/osbp/mentor-protege-program