80ARC020Q0003 - Att. 2 - ARC Data Requirements List - 7APR2020.pdf

80ARC020Q0003 Attachment 2

ARC DATA REQUIREMENTS LIST (DRL)

April 7, 2020

For purposes of this document, "time" is defined as follows: Time—if stated as a number of days—is calculated using calendar days, unless otherwise specified. It includes Saturdays, Sundays, and legal federal holidays. If, however, the last day falls on a Saturday, Sunday, or legal federal holiday, then the period shall include the next business day.

Acronyms: ARC – Ames Research Center, CO – Contracting Officer, CS – Contract Specialist, COR – Contracting Officer Representative, SOW – Statement of Work, MRR – Manufacturing Readiness Review

Report No. Report Title Page No.

EEV-TPS-1 Kick-Off Meeting Package 2 EEV-TPS-2 Resource Loaded Schedule 3

EEV-TPS-3 Configuration Control Plan 4

EEV-TPS-4 Quality Assurance Plan 5 EEV-TPS-5 Detailed Loom Development Plan 6 EEV-TPS-6 Monthly Progress Reports 7 EEV-TPS-7 Summary Reports 8 EEV-TPS-8 Blended Yarn Characterization Report 9 EEV-TPS-9 First Article Inspection Report 10 EEV-TPS-10 End Item Data Package 11 EEV-TPS-11 DD Form 250, Material Inspection and Receiving Report 12

Data Transmittal Package:

Data Requirement Deliverables shall include:

• Transmittal memorandum that specifies the meta-data below for each data transmittal:

o Contract number.

o Data Requirements List (DRL) number.

o Data type (specified in Item 4b. on the DRL).

o Submission date or milestone being satisfied.

o Document number and revision.

o Document title.

o File names of all files being delivered; multiple files per document must be clearly related to the document.

o Requested response date.

1. ITEM NO.

EEV-TPS-1

2. TITLE

Kick-Off Meeting Package

3. DESCRIPTION

The Kick-Off Meeting Package contains the information requested in this contract SOW for the Kick-Off Meeting.

The Contractor shall provide a comprehensive package which lays out the approach and planning for the relevant loom design, loom fabrication and weaving tasks. The package shall cover, but shall not be limited to, the following subjects:

• Programmatic structure definition of the work requirements including: WBS, personnel roles and responsibilities.

• Key manufacturing requirements which shall be met as defined in the SOW.

• Key manufacturing and management processes which shall be met during the subject period.

• A schedule, covering all elements of the loom design/analysis, loom fabrication, weaving related requirements (raw material procurement, drawing in loom, de-bugging, weaving, packaging, commissioning) and Inspection work tasks, presented in Microsoft Project and PDF form, highlighting milestones and tasks on the critical path to production of the first article outlined in section 6.1.5. See section 5.9 for schedule details.

• A listing of, and need dates for, all government-supplied materials and information.

• Status on material/hardware/software purchasing: lead time of materials / hardware / software, dates of anticipated purchases, prospective vendors, anticipated shipping methods, and delivery dates.

• Draft of the Contractor’s planned Configuration Management Process.

• Draft of the Contractor’s planned Quality Assurance Processes

4. DISTRIBUTION

a. RECIPIENT

COR: as noted in the delegation letter.

CO/CS: as noted in the contract.

b. SHIPPING ADDRESS

E-mailed in electronic format (MS Word, MS PowerPoint or equivalent and PDF)

e. FREQUENCY / DELIVERY

DATE

Once / 3 days prior to Kick-Off meeting

5. ADDITIONAL INFORMATION / INSTRUCTIONS

SOW Section 5.2

EEV-TPS-2

2. TITLE

Resource Loaded Schedule

The resource loaded schedule lays out the detailed tasks required to complete the Contractor’s scope of work, accounting for available material, equipment, and personnel at the time of each task.

The schedule must include critical path to each task listed in the SOW, each deliverable listed in the DRL, the first article inspection report milestone, and each subsequent woven preform delivery.

The schedule must cover all of the Contractor’s tasks involved with delivering the content described in the SOW.

The schedule must include dependencies between all tasks, resource loading, and critical path identification to each milestone.

4. DISTRIBUTION

a. RECIPIENT

COR: as noted in the delegation letter.

E-mailed in electronic format (MS Project or equivalent and PDF)

e. FREQUENCY / DELIVERY

DATE

Initial: Once / 3 days prior to Kick-Off meeting

Updates: Monthly / The 15th day of the month following the Month being reported

SOW Sections 5.2, 5.9, 5.11

EEV-TPS-3

2. TITLE

Configuration Control Plan

The Configuration Control Plan describes the Contractor’s approach and implementation for maintaining data, documents, and hardware configuration control and shall describe the following:

1. Configuration management organization, methods, procedures, and controls

2. Configuration identification

3. Change control and change management processes

4. Status accounting

5. Configuration control audits

COR: as noted in the delegation letter.

E-mailed in electronic format (MS Word or equivalent and PDF)

e. FREQUENCY / DELIVERY

DATE

Initial: Once / 3 days prior to Kick-Off Meeting

Final: Once / 30 days after Kick-Off Meeting

SOW Sections 5.2, 5.12

EEV-TPS-4

2. TITLE

Quality Assurance Plan

The quality assurance plan describes the Contractor’s approach and implementation for maintaining data, document, and hardware configuration control.

The quality assurance plan must cover Contractor infrastructure used to produce woven preforms as well as the woven preform product itself.

The Contractor shall implement commercial product assurance efforts sufficient to assure the delivered product meets all contractual requirements. Compliance with the supplier’s Quality Management System to ISO9001 or certification to AS9100 is required.

The Quality Assurance Plan shall define the general policies, controls, procedures, and approaches to be followed in implementing all phases of the end item product assurance program. This plan shall address all aspects of end-item quality assurance and include but not be limited to:

• Quality surveillance approach

• Quality sign-off/inspection points in each manufacturing process flow

COR: as noted in the delegation letter.

and PDF)

e. FREQUENCY / DELIVERY

DATE

Initial: Once / 3 days prior to Kick-Off Meeting

Final: Once / 30 days after Kick-Off Meeting

5. ADDITIONAL INFORMATION / INSTRUCTIONS

SOW Sections 5.2, 5.13

Applicable Documents:

MSREEVTPS-4011 Material Handling Specification MSREEVTPS-4013 Material Tracking Process Specification

EEV-TPS-5

2. TITLE

Detailed Loom Development Plan

The Contractor shall develop a detailed Loom Implementation/Development Plan that details all of the work that is required to deliver the woven material that is a minimum of 80 inches wide and 1.3 inches thick meeting the specification in the SOW for this contract. At a minimum, the implementation plan should include:

• Loom design details, analyses, and drawings and other information as outlined in the SOW Section 6.1.1

• Facility/infrastructure upgrade requirements and logistics

• Detailed cost estimate required for 80-inch loom build

• Detailed schedule required for 80-inch loom build

• Determination of risks, and likelihood/consequence evaluation of each risk

• Risk mitigation strategies

• List of suitable subcontracts/Contractors required to implement scale up detailing the equipment/service they will provide, likelihood of their availability to support and any concerns with them being a viable supplier. Also list suitable alternative vendors if prime subcontractor is not available

• Cost and schedule estimates to procure raw materials, setup the loom to support weaving, de-bug and weave each weave including amounts of raw materials required (including estimates on length/amount of material from beams to loom, versus amount of material dedicated to weaving, specifically but not limited to the amount of blended yarn required). Included date by which NASA GFE blended yarn must be provided to the Contractor to maintain schedule.

• Identification of any diagnostics that would be valuable for in-situ, real time (or near real time) evaluation of key characteristics of the weaving process

• Weave Diagram for the Contractors proposed weave to meet the specification

COR: as noted in the delegation letter.

and PDF)

e. FREQUENCY / DELIVERY

DATE

Initial: Once / 30 days after award

Final: Once / At Manufacturing Readiness Review #1

SOW Sections 5.4, 6.1

EEV-TPS-6

2. TITLE

Monthly Progress Reports

Monthly progress reports covers all of the Contractor’s efforts each month, highlighting progress, risks, issues, and findings.

The Contractor shall report planned vs. actual progress (programmatic, technical, test and verification, and quality assurance progress and status), action item tracking, risks identified, prior risk status, technical issues, schedule status, an indication of any current problems that may impede performance, proposed corrective action, and a discussion of the work to be performed during the next monthly reporting period.

This report shall also include a review of all tooling design, test plans and procedures and all analyses required to convey project status. This report shall demonstrate continued conformance to the requirements specified in this SOW appropriate to the fabrication phase, including:

• A summary of work accomplished

• A summary of problems encountered

• A list of any nonconformances that occurred during the month, and their resolutions

• Summaries of inspection and test activities

• Copies of written approvals for deviations from approved drawings

• Copies of material certifications and certificates of conformance for raw materials received that period.

• A snapshot/copy of the current working schedule (Microsoft Project)

COR: as noted in the delegation letter.

and PDF)

e. FREQUENCY / DELIVERY

DATE

Monthly / The 15th day of the month following the month being reported

SOW Section 5.5, 5.11

EEV-TPS-7

2. TITLE

Summary Reports

Summary Reports shall be submitted for all meetings and reviews and, at a minimum, shall include meeting notice, agenda, attendance, review meeting minutes, action items, action item accomplishment responsibility and agreements, action item target closure date and agreements

4. DISTRIBUTION

a. RECIPIENT

COR: as noted in the delegation letter.

and PDF)

e. FREQUENCY / DELIVERY

DATE

Once per meeting / No later than 5 days after any meeting, review, or TIM

SOW Section 5.1

EEV-TPS-8

2. TITLE

Blended Yarn Characterization Report

The blended yarn characterization report documents the as-received yarn at the Contractor’s location prior to drawing it into the loom.

The Contractor shall measure the following properties/characteristics for each lot of the GFE blended yarn, assume two lots of material.

• Twist o Twist of the blended yarn shall be measured in a manner consistent with ASTM D1423-

Standard Test Method for Twist in Yarns by Direct Counting

• Yarn Yield o The blended yield count shall be measured in a manner consistent with NF EN ISO 2060.

• Yarn Strength and Elongation o The yarn strength and elongation shall be measured in a manner consistent with IS0 2062:2009.

The Contractor shall indicate what method is utilized to make the yarn measurements, the number of samples to be measured per lot, the amount of material required to make the measurements and if a method other than the ones identified here is to be utilized the Contractor shall demonstrate its equivalence to the methods identified here.

COR: as noted in the delegation letter.

and PDF)

e. FREQUENCY / DELIVERY

DATE

Once / 30 days after receipt of yarn from NASA

SOW Section 6.1.2

Applicable Documents:

MSREEVTPS-4014 Blended Yarn Material Specification MSREEVTPS-4015 Blended Yarn Material Receiving Inspection

EEV-TPS-9

2. TITLE

First Article Inspection Report

The first article inspection report is an enhanced End Item Data Package (EIDP) for the first 3D woven preform off of the new loom.

The Contractor shall provide the work orders and travelers governing first article production and describe any observations related to production of the first article in addition to the contents of a production End Item Data Package.

The Contractor shall provide documentation verifying that the first article meets the requirements of the specification. This data package shall be approved by Contractor Quality Assurance and contain at a minimum, the following items:

1. Dimensional Inspection Reports

2. Results of any Non-Destructive Examination

3. Certification of Conformance signed by an officer of the company including test reports.

4. Nonconforming material reports occurring during end-item acceptance tests

5. Contamination Control compliance documentation

6. As built manufacturing processes and travelers. (Contractor specific)

7. Manufacturing process anomalies and resolutions

8. Material certifications for all constituent materials in the end item

9. Handling and operations constraints documentation

10. Packaging, storage, and transportation constraints

COR: as noted in the delegation letter.

and PDF)

e. FREQUENCY / DELIVERY

DATE

Once / At MRR #2

SOW Section 6.1.4

Applicable Documents:

FAR 52.209-3 First Article Approval – Contractor Testing MSREEVTPS-4018 3D Dry Woven Material Acceptance Requirements

EEV-TPS-10

2. TITLE

End Item Data Package (EIDP)

The End Item Data Package (EIDP) provides NASA the information to show that each delivered 3D preform meeting the requirements of the specification.

The Contractor shall provide documentation verifying that each woven panel meeting the specifications set forth in the SOW. This data package shall be approved by Contractor Quality Assurance and contain at a minimum, the following items:

1. Dimensional Inspection Reports

2. Results of any Non-Destructive Examination

3. Certification of Conformance signed by an officer of the company, including test reports

4. Nonconforming material reports occurring during end-item acceptance tests

5. Contamination Control compliance documentation

6. As built manufacturing processes and travelers (Contractor specific)

7. Manufacturing process anomalies and resolutions

8. Material certifications for all constituent materials in the end item

9. Handling and operations constraints documentation

10. Packaging, storage, and transportation constraints

COR: as noted in the delegation letter.

and PDF)

e. FREQUENCY / DELIVERY

DATE

Once / 5 days prior to delivery of each 80-inch production woven preform

SOW Sections 5.14, 6.1.5

Applicable Documents:

MSREEVTPS-4018 3D Dry Woven Material Acceptance Requirements

EEV-TPS-11

2. TITLE

DD Form 250, Material Inspection and Receiving Report

At the time of each physical delivery to the Government under this contract (excludes electronic data and reports), the Contractor shall prepare and furnish a Material Inspection and Receiving Report (DD Form 250 series).

The Contractor shall prepare the DD Form 250 in accordance with NASA FAR Supplement 1846.6. The Contractor shall enclose the copies of the DD Form 250 in the package or seal them in a waterproof envelope, which shall be securely attached to the exterior of the package in the most protected location.

When more than one package is involved in a shipment, the Contractor shall list on the DD Form 250, as additional information, the quantity of packages and the package numbers. The Contractor shall forward the DD Form 250 with the lowest numbered package of the shipment and print the words "CONTAINS DD FORM 250" on the package.

COR: as noted in the delegation letter.

NASA AMES Research Center, Building 255, Mail Stop 255-10, Receiving Station, Moffett Field, CA 94035-0001

e. FREQUENCY / DELIVERY

DATE

Once / With each delivery

NFS 1846.6