80AFRC18Q0003_Amendment1_21May2018_Final.pdf

Offers must acknowledge receipt of this amendment prior to he hour and date specified in the solicitation or as amended, by one of the following me hods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible )

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00001

Robbin Kessler, Contracting Officer

The purpose of this Amendment is to respond to questions received pertaining to this solicitation, to amend the Request for Quotes (RFQ) and Performance Work Statement (PWS) as a result of these responses, and to extend the solicitation due date.

See attached continuation pages for additional details.

NASA

Armstrong Flight Research Center P.O. Box 273, M/S 4811-140 Edwards, CA 93523-0273

All Prospective Offerors

80AFRC18Q0003

1 11

05/21/2018

May 3, 2018

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

80AFRC18Q0003/00001 2 11

NAME OF OFFEROR OR CONTRACTOR

All Prospective Offerors

1. Section E.2 (1), Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items, is updated to extend the proposal due date to 9:00 a.m. PDT, to Monday, June 4, 2018.

2. Section E.2 (3)(c), Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items, is updated to read as follows:

Title pages, Tables of Contents, and an Acronym List are excluded from the page counts specified in paragraph (a) of this provision. In addition, the price section of y our quote is not page limited. However, this section is to be strictly limited to price information. Information that can be construed as belonging in one of the other sections of the quote will be so construed and counted against that section’s page limitation.

3. Section E.2 (4)(a), Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items, is updated to read as follows:

(a) Technical Approach: Provide a written technical approach describing existing capability to meet various tasks and requirements identified within the PWS to include a detailed description of how your organization plans to implement, accomplish and manage effectively the various tasks required in a sound, practical, and feasible method. The offeror’s technical approach must also present sufficient information to reflect a thorough understanding of the PWS requirements and acceptable methods for ensuring the quality of deliverables with minimal risk to the Government.

At a minimum, the technical approach should address the following PWS Section 4, Specific Requirements:

a. Fabrication Facilities and Compatibility

1. In-house Mechanics and Technicians

2. In-house Fabrication Capability

3. FAA Certified Repair Station

4. Approved Armstrong Flight Research Center (AFRC) Quality Assurance Supplier

(current or required before contract award)

b. Engineering Capabilities

1. In-House Engineering and Design Capability

2. In-House Designated Engineering Representative (DER) or sub-contracted agreement with experienced DER

3. Schedule

4. Experience with Gulfstream aircraft or similar aircraft in size and/or complexity

c. Geographic Location

1. Repair Station within 250 miles of NASA AFRC (preferred, but not mandatory)

2. Approach for delivering aircraft to/from airport near contractor’s facility where

NASA will deliver the Gulfstream aircraft before/after modification

d. Quality Assurance

80AFRC18Q0003/00001 3 11

NAME OF OFFEROR OR CONTRACTOR

All Prospective Offerors

1. Configuration Management Processes

2. Experienced In-House Quality Assurance Inspection / Organization

4. Section E.4 (a), Addendum to FAR 52.212-2 Evaluation - Commercial Items, is updated to read as follows:

(a) Technical Approach An initial review of quotes will be conducted to determine technical acceptability of the quotes. All technically unacceptable quotes will be eliminated from further evaluation and consideration for award. To be found technically acceptable, the Government will verify the technical approach addresses and meets the following items identified in the

PWS.

PWS Section 4, Specific Requirements

a. Fabrication Facilities and Compatibility

1. Experienced In-house Mechanics and Technicians

2. Experienced In-house Fabrication Capability

3. FAA Certified Repair Station

4. Approved Armstrong Flight Research Center (AFRC) Quality Assurance Supplier (current or required before contract award)

b. Engineering Capabilities

1. Experienced In-House Engineering and Design Capability

2. Experienced In-House Designated Engineering Representative (DER) or evidence of subcontracted arrangement with experienced DER

3. Proposed schedule is realistic and consistent with NASA’s milestone need by date

4. Experienced with Gulfstream aircraft or similar aircraft in size and/or complexity

c. Geographic Location

1. Repair Station within 250 miles of NASA AFRC (preferred, but not mandatory)

2. Efficient Capability to deliver aircraft to/from airport where NASA can deliver the Gulfstream aircraft before/after modification

d. Quality Assurance

1. Mature Configuration Management Processes

2. Experienced In-House Quality Assurance Inspection / Organization

5. Section D, Contract Documents, Exhibits or Attachments, is updated from:

No Attachment Date Pages

D-1 Performance Work Statement 4/17/18 49

80AFRC18Q0003/00001 4 11

NAME OF OFFEROR OR CONTRACTOR

All Prospective Offerors to:

No Attachment Date Pages

D-1 Performance Work Statement 5/14/18 50

6. Responses to questions received regarding the solicitation are as follows:

Q1 Are the Title Pages, Table of Contents, and Acronym List a part of the page count or excluded from the page counts in paragraph (a)?

A1 NASA will amend the RFQ at Section E.2(c) to read "Title pages, Tables of Contents, and an Acronym List are excluded from the page counts specified in paragraph (a) of this provision."

Q2 Is FAA repair facility a requirement - is it acceptable to use a partner that is performing other NASA modifications and using an FAA approved Quality manual but is not an FAA approved repair station?

A2 An FAA Certified Repair Station is a mandatory requirement for performance of the actual aircraft modification. Failure to submit proof of this requirement will make the quote technically unacceptable (see Specific Requirements necessary for a technically acceptable quote).

Q3 How soon after award could the aircraft be made available for a survey to be performed?

A3 Aircraft will be available immediately after award to the successful contractor.

Q4 What is the estimated timeframe for award considering the delivery deadline is December 15th, 2018

A4 NASA anticipates awarding the requirement within 30 days after quotes are due.

80AFRC18Q0003/00001 5 11

NAME OF OFFEROR OR CONTRACTOR

All Prospective Offerors

Q5 Regarding aircraft delivery to NASA by December 18th, 2018. Please confirm that this is a firm requirement?

A5 The aircraft delivery date referenced in the PWS is a firm requirement. Although challenging, NASA believes this to be a reasonable timeframe to complete the requirement. If offerors believe the schedule to be unrealistic, please provide an alternate schedule, with supporting rationale, prior to the quotation due date. NASA will review all inputs received, and will consider amending the PWS and solicitation if convincing rationale has been submitted.

Q6 Reference Table 1 - Power supply modification not listed in this table?

A6 Correct. Power modification design objectives are described in the requirement and are as show in Figures 15 and 16.

Q7 Performance Work Statement Section 4 Specific Requirements 1.2.4 contractor to further modify and complete the aircraft interior in accordance with Figure 15. Should this paragraph state "furnishings" instead of "finishings"?

A7 NASA will remove the ceiling headliner in the vicinity of the future viewports and some passenger seating. The use of the phrase "interior finishes" is meant to indicate these items. The phrase "all new finishes" is meant to include all furnishings and surface materials installed in the cabin, including the NASA supplied seating.

Q8 Figure 15 shows removal of forward closet and partition (LHS fwd of window 1), and removal of storage and fold out seat (LHS aft of window 1). Will NASA disposition these items or does the contractor need to cover return shipping to NASA ARMSTRONG facility?

A8 The removed pieces of partition, including an existing accordion door closure, the fold-out seat and removed section of drink rail are not required by NASA and may be disposed of by the contractor.

Q9 Figure 15 indicates installation of new drink rail and 10 NASA supplied seats. How much of the interior will be GFE? i.e. will NASA supply seats, drink rails, seat tracks and all

80AFRC18Q0003/00001 6 11

NAME OF OFFEROR OR CONTRACTOR

All Prospective Offerors installation hardware for the interior furnishings? Will installation substantiation be the responsibility of NASA?

A9 NASA will provide ten passenger seats to be installed in the aircraft. Four of the seats are part of the aircraft's original equipment. Six additional seats will be from other G-III aircraft. The existing aircraft interior includes installed drink rails and seat track. All other furnishings, including new drink rails and additional seat track, will be the responsibility of the contractor. The substantiations for all interior furnishings, including the NASA supplied seats, will be the responsibility of the contractor. NASA will amend the PWS to show 10 G-III passenger seats as Government Furnished Equipment.

Q10 Does NASA AFRC have Gulfstream design data available for this aircraft?

A10 Gulfstream design data is proprietary to Gulfstream. It is the responsibility of the contractor to obtain this information.

Q11 Need clarification. Will the OEM (Gulfstream) design limit loads be provided to our firm by NASA?

A11 Gulfstream design data is proprietary to Gulfstream. It is the responsibility of the contractor to obtain this information.

Q12 Does NASA have all wiring diagrams and OEM data including complete airframe records for the Gulfstream III, Serial Number 424?

A12 NASA acquired G-III SN 424 from a previous owner as an FAA certified aircraft.

Records of modifications from the previous owner are incomplete. However, NASA has maintained complete records since taking ownership.

Q13 In PWS 3. General it states wiring and hull penetrations for wing and tail mounted sensors but in Table 1 Design Objectives 7-9 for wiring pass through, the design is for penetration structural reinforcement only, no wire harness or wire routing is described.

Will you provide more detail on the qty and endpoints for wiring if it is to be part of the bid?

80AFRC18Q0003/00001 7 11

A13 Installation of wing and tail sensor wiring is not part of this contract. Provide a hole diameter based on 10 pairs of 24 gage wire. Minimum hole diameter: 0.5 to 0.6 inch.

Q14 Will all NAIMS wiring be NASA responsibility?

A14 NAIMS equipment wiring, wing and tail sensor wiring, and hygrometer and C-band antenna wiring will be NASA responsibility. All other wiring will be the contractor's responsibility.

Q15 Will NASA be providing an ICD for the NAIMS equipment?

A15 No. Drawings have been provided for the ball-joint/viewport interface. NASA will work with the contractor to answer any additional questions during the design phase.

Q16 In the PWS figure 12 Vibration Environment Requirement - what is the anticipated applicability i.e. applied to GFE?

A16 NASA will amend the PWS to exclude Figure 12.

Q17 Reference 1.5.14, is the bird strike requirement for structural modification or the GFE (NAIMS) equipment (ball joints, mirrors)?

A17 The ball-joints and mirrors are existing legacy equipment, and NASA is responsible for their substantiation. However, the contractor shall consider the loads caused by bird strikes to the mirror and/or ball-joint in the design and substantiation of the viewport structure.

Q18 For the purposes of bird strike analysis, will NASA be providing the failure mode for the mirror? (i.e. - at what load will it break away from the camera?)

A18 No failure modes will be provided. For purposes of analysis, assume that the mirror will remain intact.

80AFRC18Q0003/00001 8 11

NAME OF OFFEROR OR CONTRACTOR

All Prospective Offerors

Q19 In lieu of design factors of safety proposed in Section 1.5.8.1 through 1.5.8.3 is it acceptable to follow standard regulatory requirements from 14 CFR Part 25 (Ref 25.301 through 25.307) for the modified aircraft structure?

A19 No, the design factors of safety in sections 1.5.8.1 through 1.5.8.3 are required.

Q20 Reference Section 5, Item 3.6, Could NASA provide additional clarification on the anticipated content of the "notional Airworthiness Certification Plan"?

A20 NASA will amend the PWS to exclude the requirement to provide a notional Airworthiness Certification Plan (Section 5, item 3.6).

Q21 Please provide clarification: Our firm can provide 8110-3 approval and provide a form 337 for the return to service using approved engineering date. We assume that this is for the aircraft configured with the fence & cameras/sensor removed and with close-out plates installed. The aircraft will be operated under NASA/Public Use with the equipment installed. Please confirm that the aircraft shall be delivered/returned to service to NASA in the configuration without the cameras/sensor or fences installed.

A21 Correct. The aircraft shall be delivered to NASA with the wind fences off and close out plates installed in the viewports and hygrometer and C-band antenna penetrations. All other modifications will be installed and FAA certified, including the NASA supplied seats.

Q22 Our firm plans to assess aerodynamics/stability/performance impacts of the modifications by analysis only and assumes this is acceptable. Please confirm that any post modification flight checks will be performed by NASA to verify any performance/stability control impacts.

A22 The aircraft shall be delivered to NASA as an FAA certified, airworthy aircraft. A functional check flight of the aircraft in the delivery configuration will be conducted by NASA at the contractor's facility as part of the final inspection and as a condition of acceptance of the aircraft.

Q23 Will the contractor be required to paint the exterior of the aircraft in the mod location?

80AFRC18Q0003/00001 9 11

A23 "Contractor shall be responsible for painting the viewport modification interior and exterior, all close-out plates, and any interior or exterior fuselage structure where the existing paint has been damaged by modifications. NASA will amend the PWS to include the following information:

Exterior process:

PRIMER PER MIL-PRF-23377, TYPE I, CLASS C1, C2, OR N.

PAINT PER MIL-PRF-85285, TYPE III, CLASS H OR W, COLOR: GLOSS

MATTERHORN WHITE CA8800 I1050

Interior process:

PRIMER PER MIL-PRF-23377, TYPE I, CLASS C1, C2, OR N."

Q24 Will any airframe maintenance be required on the Gulfstream III during the timeframe of modifications?

A24 At this time, airframe maintenance is the responsibility of NASA. The contractor will not be required to perform airframe maintenance during the contract period of performance.

Q25 Is it acceptable to submit more than one bid?

A25 FAR 52.212-1(e) permits multiple offers from a single vendor. Each offer submitted will be evaluated separately.

Q26 Can you verify the seats have TSO or data plates that define their criteria?

A26 All seats will be Gulfstream seats. Each seat will have an identified data plate.

Q27 Is it acceptable to subcontract the DER function if we do not have an in-house DER?

A27 Yes. NASA will amend the RFQ evaluation criteria to include a subcontracted DER.

Offerors will be required to include evidence of their subcontracted DER with their quote.

80AFRC18Q0003/00001 10 11

Q28 Is it required or desirable to have the 250 miles of Edwards Air Force Base, and how will it be evaluated.

A28 It is desired the aircraft modification occur within 250 miles of Edwards Air Force Base in order to avoid delays when the Mandatory Inspection Points are required. If within 250 miles, NASA will be able to travel to the vendor's location the same or next day when notified an inspection point is reached. The geographic location will not be evaluated as technically acceptable or technically unacceptable, however, vendors shall ensure their firm fixed price quote is inclusive of any of their travel expenses associated with travel to Edwards Air Force Base.

Q29 Will NASA be able to provide an ELA (Electrical loads Analysis) for the aircraft as currently configured?

A29 Yes, an analysis was recently done in preparation for this contract. NASA will provide.

Q30 Does NASA have a preferred intercom system they want to use or will the contractor select a system?

A30 No, NASA does not have a preferred system. The contractor shall propose a final system design and product to meet the stated requirement.

Q31 What make/model of audio system is up front in the flight deck of this aircraft?

A31 "The audio amplifier that the pilots use to switch between radios is a Baker Audio Amplifier. We currently don't have access to the part number. There are six radios.

UHF: Bendix/King KTR-909 VHF: Bendix/VCS-40B HF1 and HF2: PA/CPLR P/N: 622-2552-002, RCVR/EXCTR P/N: 622-2631-003 and a Control Head P/N: 622-4093-001 Sat Phone: Iridium /ICS-120 Flight Phone: Wulfsburg/Handset P/N: 400-0101-103, R/T P/N: 400-0115-000, Cockpit Control P/N: 400-0117-002 and Cabin Control P/N: 400-0116-118"

80AFRC18Q0003/00001 11 11

Q32 Are there any existing ICS panels/system components in the current cabin that will be integrated with or removed?

A32 No, the cabin has no existing intercom system.

Q33 We assume that the FAA Certified Repair Station completing the modification work shall have FAA approval to work on the Gulfstream III in its Operational Specifications issued by the FAA at submission of proposal? Please confirm.

A33 Yes, at submission of proposal, the contractor shall send a copy of their Air Agency Certification and their A003 Operations Specification indicating their ratings for work on this aircraft type and any limitations.

End of Modification 1