8-Specifications.pdf

SPECIFICATIONS

SCOPE

Harris County is seeking qualified vendor(s) is to provide various categories of commercial and institutional furniture.

The objective of this RFP is to establish a multiple vendor award there by creating a pool of vendors to provide all or a subset of described goods and/or services on an as needed basis throughout the contract period capable of supplying high-quality, durable, safe, and functional furniture that meets the specific requirements outlined herein across eleven (11) distinct categories.

The first phase will result in Master Contract Award(s) (MCA)(s) or Master Service Agreement(s) (MSA)(s). Projects stemming from this solicitation are deemed Sub-Projects and will be subject to a secondary phase resulting in a Sub- Award. In the second phase, as the need arises, the County will release an Invite Only secondary mini-RFq(s) to the bench of contracted firms selected pursuant to this solicitation. Sub-award of RFq(s) will be made to the firm under contract with the County that is: (a) determined most qualified based on a review of the RFq in accordance with the review criteria to be set forth in the RFq, and (b) proposing a reasonable price, as determined by the County. Rates for RFq(s) shall be in accordance with the Contractor rates included in the awarded contracts

It is the responsibility of each vendor to examine the entire Request for Proposal (RFP) package, seek clarification in writing, and review their offer for accuracy before submitting. Questions relating to this RFP must be submitted in writing through Bonfire. The deadline for submission of questions relating to this RFP is listed on the Event schedule within Bonfire of this project. All questions submitted in writing prior to the deadline will be compiled and answered in writing.

A copy of all questions and answers will be released as a Public Notice within Bonfire to all firms. The County will not be bound be any information conveyed verbally.

RENEWAL OPTIONS

Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by Harris County Commissioners Court.

Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew.

If any changes to initial year pricing, offeror must include the methodology used to determine the actual adjustment.

Once proposed and accepted by Harris County, exercise of renewal options is solely at the discretion of Harris County.

SCOPE OF WORK

Harris County is seeking qualified vendors to supply, deliver, configure when applicable and install (unless specified per category or item) for the following furniture types:

• Cafeteria Furniture

• Classroom Furniture

• Clinical Furniture

• Hospitality Furniture

• Institutional Furniture

• Kitchen Furniture

• Laboratory Furniture

• Library Furniture

• Lounge / Reception / Common Area Furniture

• Modular Furniture / Systems / Workstations / Cubicles

• Standard Office Furniture

Vendor shall provide a pdf copy of its catalog with its response. The catalog shall contain at a minimum, pictures of the items, catalog numbers, prices and brand names. In addition, the catalog shall contain high-quality items in support of

Comprehensive Furnishing Solutions for Offices, Labs, and Institutions for Harris County the referenced furniture categories listed and described herein. Vendor shall further provide information in its response regarding the frequency of vendor’s product and pricing updates to its catalog. If vendor has an online catalog, vendor shall provide information in its response regarding such catalog (i.e., website address).

GENERAL REQUIREMENTS (APPLICABLE TO ALL CATEGORIES)

All Furniture, Fixtures, and Equipment (FF&E) supplied under this contract shall adhere to the following general standards, which serve as a baseline for all categories unless explicitly superseded by category-specific requirements below. These general standards establish the minimum expectation for quality and longevity across all furniture categories, ensuring the Procuring Entity receives products built for the rigors of their intended environment. The term “Procuring Entity” as used herein shall mean and include the utilizing Harris County Departments ordering the products described in these Specifications.

Workmanship: All items shall exhibit first-class workmanship, free from defects such as cracks, splits, tears, scratches, misaligned components, or faulty hardware. Construction methods (joinery, welding, fastening) shall be robust and suitable for sustained use in a demanding commercial or institutional environment.

Materials: All materials used shall be new, high-quality, and suitable for the intended application. Finishes (laminates, veneers, paints, coatings, upholstery) shall be durable, consistently applied, and capable of withstanding specified cleaning protocols (especially for clinical and cafeteria settings) while maintaining their appearance throughout the minimum warranty period.

Durability: Furniture shall be designed and constructed for a minimum service life appropriate for its category, generally reflecting the ten (10)-year lifespan expectation associated with many Business and Institutional Furniture Manufacturers Association (BIFMA) standards. Compliance with the specific American National Standards Institute (ANSI)/BIFMA or Scientific Equipment and Furniture Association (SEFA) durability and structural integrity tests cited in the category-specific sections below is mandatory.

Warranty: Vendor shall furnish all information and data pertinent to warranties or guarantees which apply to items requested in the Specifications. Vendor shall not limit or exclude any implied warranties.

Hardware: All functional hardware, including hinges, drawer slides (e.g., full-extension ball-bearing type preferred for files), locks, catches, height-adjustment mechanisms, and fasteners, shall be heavy-duty, commercial-grade quality, ensuring smooth, reliable operation throughout the product's lifespan. Metal hardware is generally preferred where applicable.

Edges: Exposed edges on high-pressure laminate (HPL) or thermally fused laminate (TFL) surfaces shall typically be finished with impact-resistant edge banding, preferably 3mm polyvinyl chloride (PVC) or equivalent. Wood or veneer surfaces shall have matching solid wood or veneer edge banding, smoothly finished.

Glides and Casters: All stationary furniture items designed to rest on the floor shall be equipped with appropriate non-marring floor glides suitable for the installed flooring type (e.g., hard surface, carpet). Seating specified with casters shall have the correct type for the flooring: dual-wheel carpet casters for carpeted areas, and hard floor casters (often softer material) for vinyl, tile, or wood floors asters shall meet the durability and performance requirements of the relevant BIFMA seating standard (e.g., ANSI/BIFMA X5.1, Section 16). Furniture shall be installed leveled.

Sustainability Requirements All furniture shall meet the following minimum requirements, with preference given to products demonstrating higher levels of environmental and social responsibility.

Low Volatile Organic Compound (VOC) Emissions (GREENGUARD Gold / BIFMA e3 7.6.2 Limits) - Compliance shall be demonstrated through current certification to either:

• GREENGUARD Gold: Products shall be certified to the GREENGUARD Gold standard by UL Solutions.

• BIFMA LEVEL with e3 Criterion 7.6.2 Conformance: Products shall be certified to BIFMA LEVEL®

(any tier) by an approved third-party certifier, AND the proposer shall provide documentation (e.g., the

LEVEL scorecard or specific test report summary) confirming the product also meets the requirements of ANSI/BIFMA e3-2019 Criterion 7.6.2 (Individual VOC Concentration Limits at 336 hours).

Recycled Content & Material Transparency - Preference will be given to furniture products that incorporate recycled materials (both post-consumer and pre-consumer/post-industrial) and utilize rapidly renewable or bio-based materials where technically feasible and durable for the intended application. Vendors are encouraged to provide documentation verifying recycled content percentages.

Fire Safety Regulations (Harris County, Texas) All furniture provided under this contract, particularly upholstered items and mattresses, shall comply with the fire safety codes and standards adopted and enforced by the Harris County Fire Marshal's Office (HCFMO) and any other applicable state or federal regulations. As of the effective date of this RFP (or as specified), Harris County adopts the 2021 International Fire Code (IFC) with local amendments, effective January 1, 2025. The Texas State Fire Marshal's Office (SFMO) utilizes the 2021 Editions of National Fire Protection Association (NFPA) 1 (Fire Code) and NFPA 101 (Life Safety Code) as its primary inspection standards, effective September 1, 2023. Vendors shall ensure compliance with the most stringent applicable requirements.

Key requirements include:

Upholstered Furniture - Smolder Resistance (Mandatory Baseline): All newly introduced upholstered furniture shall comply with 16 CFR Part 1640, which adopts California Technical Bulletin (CAL TB) 117-2013. This standard requires resistance to smolder ignition from sources like cigarettes. Compliance shall be indicated by a permanent label stating: “Complies with U.S. Consumer Product Safety Commission (CPSC) requirements for upholstered furniture flammability”. The IFC (Section 805.1.1.1) contains equivalent requirements referencing NFPA 260 (Class I) or NFPA 261 (char length ≤ 1.5 inches).

Upholstered Furniture - Heat Release Rate (Occupancy Dependent): In specific occupancies deemed higher risk by the IFC (typically including Group I-1 Condition 2, Group I-2 [Healthcare], Group I-3 [Detention/Correctional], Group R-1 [Hotels/Dormitories - common areas], Group R-2 [Dormitories - common areas], and potentially Group A [Assembly]), newly introduced upholstered furniture shall also demonstrate limited heat release rates when tested according to Advancing Standards Transforming Markets (ASTM) E1537 or the CAL TB 133 method (≤80 kW peak HRR, ≤25 MJ total heat in first ten (10) min).

• Sprinkler Exception: This stricter heat release requirement does not apply if the room or space containing the furniture is protected by an approved automatic sprinkler system installed in accordance with IFC Section

903.3.1.1 (equivalent to NFPA 13). Vendors shall verify sprinkler status for specific locations if proposing furniture that does not meet the heat release test.

Mattresses: Mattresses shall comply with federal standards 16 CFR Part 1632 (smolder resistance) and 16 CFR Part 1633 (open flame resistance, ≤200 kW peak HRR, ≤15 MJ in 10 min). The IFC (Section 805) may impose stricter heat release limits (≤100 kW peak HRR, ≤25 MJ in 10 min) via ASTM E1590 or CAL TB 129 for certain occupancies (e.g., Group I-1 Condition 2, Group I-2, Group I-3, Group R-1/R-2 Dormitories), subject to the same sprinkler exception as upholstered furniture. Vendors must verify requirements with the AHJ.

Verification: Vendors shall provide documentation certifying compliance with all applicable fire safety standards for the specific products and intended occupancies. Consultation with the Harris County Fire Marshal's Office (HCFMO) and/or the Texas State Fire Marshal's Office (SFMO) may be necessary to confirm specific interpretations or local amendments.

SPECIFIC REQUIREMENTS BY FURNITURE CATEGORY

The following subsections provide detailed technical specifications for each of the eleven (11) furniture categories. The below categories are not intended to be a comprehensive list, instead, its intent is to provide additional insight into the nature of the desired services. Harris County reserves the right to add and/or remove categories throughout the life of the contract. All proposed items shall meet or exceed these specifications, including the General Requirements and the Mandatory Fire Safety Compliance requirements.

CAFETERIA FURNITURE

Scope: This category includes, but is not limited to, tables (various heights), chairs, stools, and booth seating designed for dining areas in cafeterias, break rooms, restaurants, or similar high-use settings.

Durability: All items shall be contract grade, designed for high-traffic commercial use. Construction shall be robust to withstand frequent use, movement, and potential spills. Common durable materials include:

• Tables: Laminate tops (HPL preferred), solid wood, metal (steel/stainless steel), resin, or concrete tops. Frames typically steel or cast iron.

• Chairs/Stools: Metal (steel/aluminum), solid wood (beech, oak), high-density plastic (polypropylene), or upholstered options.

Testing Standards: Seating shall meet ANSI/BIFMA X5.4 (Public and Lounge Seating) requirements. Tables shall meet ANSI/BIFMA X5.5 (Desk and Table Products) requirements.

Cleanability & Sanitation: Surfaces shall be non-porous, smooth, durable, and easily cleanable/disinfectable to meet hygiene standards. Materials like laminate, metal, stainless steel, resin, and sealed wood are preferred. Compliance with NSF/ANSI Standard 2 requirements for materials, design, and construction related to food protection and sanitation is highly desirable for tables and food contact surfaces.

Functionality:

• Stackability: Chairs and stools should ideally be stackable for efficient storage and cleaning.

• Mobility: Options for casters on tables or chairs may be desirable for flexibility. Folding tables are also an option.

• Heights: Offer tables and seating in standard dining height (approx. 28-30"), counter height (approx. 36"), and bar height (approx. 40-42") as required.

CLASSROOM FURNITURE

Scope: This category includes, but is not limited to, student desks, chairs, activity tables, classroom storage, and other items typically located in the classroom.

Sizing: Furniture shall be appropriately sized for the intended age/grade level, aligning with ANSI/BIFMA X6.1 size categories (A, B, C) or equivalent guidelines. Adjustable height options are preferred where feasible.

Durability: Furniture shall be exceptionally durable to withstand intensive use in educational settings. Compliance with the following standards is required:

ANSI/BIFMA X6.1 (Educational Seating) - Mandatory for seating.

ANSI/BIFMA X5.5 (Desk and Table Products) - Applicable to desks/tables.

Material Safety:

• Low Emissions: All furniture shall be GREENGUARD Gold Certified to ensure low VOC emissions, meeting requirements for healthy indoor air quality in schools. Certification verification is required.

• CPSC Compliance: Furniture intended for children age twelve (12) and under must comply with all applicable CPSC regulations, including limits on lead (paint and substrate), phthalates, and mandatory flammability standards (16 CFR Part 1640 / CAL TB 117-2013 for upholstered items). Compliance requires a Children's Product Certificate (CPC) and tracking labels.

• Formaldehyde: Composite wood products shall meet Environmental Protection Agency (EPA) The Toxic Substances Control Act (TSCA) Title VI / 40 CFR Part 770 emission standards.

• Design Flexibility: Designs shall support flexible learning environments. Features like mobility (casters), stickability/nesting, modularity (e.g., shaped desks), and variety in seating types (including active seating options like wobble stools, if specified) are highly desirable.

• Physical Safety: Furniture shall feature rounded edges/corners, stable construction, and secure hardware.

CLINICAL FURNITURE

Scope: This category includes, but is not limited to, furniture for patient rooms (beds, overbed tables, bedside cabinets, visitor seating), waiting areas (see Lounge / Reception / Common Area Furniture section), examination rooms (exam tables, stools, casework), staff areas.

Hygiene & Cleanability:

• Materials: Shall utilize non-porous, smooth, easily cleanable and disinfectable materials. Preferred options include medical-grade vinyl, polyurethanes, solid surfaces, stainless steel, powder-coated metal, laminates designed for healthcare. Avoid fabrics in high-contact patient care areas unless specifically designed with impermeable barriers and proven cleanability.

• Design: Furniture shall feature seamless construction, minimal crevices, and wipe-out designs to prevent pathogen accumulation.

• Chemical Resistance: Surfaces shall withstand frequent cleaning with hospital-grade disinfectants (e.g., bleach solutions, quaternary ammonium compounds, peroxide-based cleaners) without degradation. Compliance with BIFMA HCF 8.1 (Cleanability) guidelines is highly desirable.

Durability: Shall be contract grade, built for demanding 24/7 healthcare environments. Construction shall be robust.

Compliance with relevant ANSI/BIFMA standards (e.g., X5.4 for waiting/visitor seating, potentially X5.1 or specific healthcare standards) is required.

Patient Safety:

• Stability: All items shall be stable to prevent tipping.

• Weight Capacity: Seating shall meet appropriate weight capacities, including bariatric options (e.g., 500-750 lbs+) meeting ANSI/BIFMA X5.41 where required.

• Ergonomics: Patient beds, chairs, and exam tables shall offer ergonomic support and adjustability for patient comfort and caregiver ease of use.

• Entrapment: Hospital beds shall comply with FDA guidance and relevant standards to reduce entrapment risks.

Regulatory Compliance: Certain items (e.g., hospital beds, some exam tables) may be classified as medical devices and subject to FDA regulations. Vendors shall ensure compliance where applicable.

HOSPITALITY FURNITURE

Scope: This category includes, but is not limited to, furniture for dormitory rooms (beds, desks, chairs, wardrobes/dressers), and related common areas (refer to lounge/common area specs).

Quality & Durability: All items shall be contract grade, specifically designed for intensive use in dormitory or institutional settings. Construction must be robust (e.g., solid wood like oak , heavy-gauge steel , durable laminates , reinforced joinery ). Compliance with relevant ANSI/BIFMA standards (e.g., X5.1 for chairs , X5.5 for desks/tables , X5.9 for storage ) is required. Bunk beds shall meet CPSC standards (see Section 3.5.3).

CPSC Bunk Bed Safety Standards (Mandatory): All bunk beds shall comply with 16 CFR Part 1213 (adult/general) and/or 16 CFR Part 1513 (children's). Requirements include guardrails (height, continuity, gaps), end structure opening limitations (wedge block test, neck entrapment), and specific labeling. ASTM F1427 provides additional voluntary guidance.

CPSC Clothing Storage Unit Stability (Mandatory): Freestanding clothing storage units (dressers, chests, wardrobes ≥ 27" high) shall comply with 16 CFR Part 1261, incorporating ASTM F2057-23 stability tests.

Cleanability & Maintenance: Surfaces shall be durable and easy to clean/disinfect frequently. Non-porous finishes are preferred. Specify cleaning requirements. Bed bug resistant features (e.g., steel construction, sealed seams) are desirable.

Functionality & Design: Furniture shall be appropriately sized for dorm rooms (e.g., Twin/Twin XL beds , desks ~36- 42"W x 22-24"D , dressers ~30-36"W x 24"D x 30"H ). Modularity (stackable chests , loft/bunk beds ) and space optimization (under-bed storage ) are key. Integrated power/USB is desirable. Tamper-resistant features (hardware, construction) may be required depending on the facility type.

Juvenile Considerations (if applicable): For users ≤ 12 years, shall meet CPSC children's product rules (lead, phthalates, specific standards) and require CPC certification. Age-appropriate sizing and GREENGUARD Gold certification for low emissions are strongly recommended.

INSTITUTIONAL FURNITURE (HEAVY USE / SPECIALIZED ENVIRONMENTS)

Scope: This category includes, but is not limited to, furniture for environments requiring extreme durability and/or specialized safety features, such as correctional facilities, behavioral health settings, dormitories (beyond standard classroom), or other high-abuse areas. Specific requirements will vary significantly based on the application.

Extreme Durability: Construction shall be exceptionally robust, often exceeding standard contract grade. Shall involve heavy-gauge steel, rotationally molded plastics, reinforced joinery, and tamper-resistant hardware. Bariatric standards (ANSI/BIFMA X5.41) often apply.

Safety Features (Application-Specific):

• Tamper Resistance: Components designed to prevent disassembly or modification by users. Use of security fasteners.

• Ligature Resistance (Behavioral Health): Design features minimizing points where ligatures could be attached (e.g., filled bases, sloped tops, no exposed hardware, specialized handles/hooks).

• Contraband Resistance: Designs minimizing hidden voids or spaces for concealment.

• Weaponization Resistance: Materials and designs minimizing the possibility of components being broken off and used as weapons (e.g., impact-resistant polycarbonate instead of standard plastics).

Materials: Often utilizes steel, stainless steel, engineered plastics (polyethylene, polypropylene), heavy-duty laminates, or specialized composites selected for impact resistance, cleanability, and safety features. Upholstery, if used, shall be extremely durable, tear-resistant, and cleanable.

Construction: Shall involve fully welded construction, seamless molding, secured (non-removable) components, and floor anchoring capabilities.

Cleanability: Surfaces shall be non-porous and easily cleaned/disinfected.

Testing: Shall require testing beyond standard BIFMA protocols to demonstrate suitability for specific high-abuse or safety-critical environments.

KITCHEN FURNITURE

Scope: This category includes, but is not limited to, fixed and freestanding furniture such as stainless steel work tables, preparation tables, and associated storage units (e.g., under-table shelving, cabinetry if required). The furniture shall be suitable for a demanding commercial setting, prioritizing durability, functionality, safety, and ease of sanitation to support efficient kitchen operations and provide a comfortable, resilient break area for staff.

Standards Compliance:

All furniture and materials shall comply with relevant industry standards to ensure safety, quality, and regulatory adherence. Key compliance areas include:

• Sanitation (NSF/ANSI): Equipment and surfaces intended for food preparation or contact zones (e.g., work tables, countertops, shelving in prep areas) shall meet NSF/ANSI standards, particularly NSF/ANSI 2 for Food Equipment and NSF/ANSI 51 for Food Equipment Materials. This ensures materials are non-toxic, non-absorbent, smooth, durable, corrosion-resistant, and easily cleanable to prevent bacterial growth and contamination. Stainless steel used in food zones must typically have a minimum chromium content of 16%.

• Accessibility (ADA): Designated accessible work areas, sinks, and seating areas within the kitchen and breakroom must comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). This includes requirements for clear floor space (e.g., 40" min pass-through, 60" U-shaped kitchens), work surface heights (34" max), knee/toe clearances (27" high knee, 9" high toe), reach ranges, and accessible hardware.

• Hardware (ANSI/BHMA): Hardware used in any cabinetry or high-use furniture components (hinges, drawer slides, locks) shall meet appropriate ANSI/BHMA standards, preferably Grade 1 for commercial applications, ensuring higher durability, security, and operational performance.

Materials & Chemical Resistance:

Materials shall be selected for extreme durability, resistance to the specific challenges of commercial kitchen and breakroom environments, and ease of maintenance.

• Metals:

o Stainless Steel: Preferred for work tables, countertops, shelving, and some cabinet fronts due to its high durability, corrosion resistance, heat resistance, and hygienic properties (non-porous). Specify type (e.g., Type 304 for food areas) and gauge (14 or 16 gauge for heavy-duty tops, 18 gauge for lighter use or undershelves). Note susceptibility to fingerprints and potential denting. Must meet NSF requirements for food zones.

o Aluminum: Lighter than stainless steel, corrosion-resistant, suitable for hardware or decorative elements.

Less impact-resistant than stainless steel.

• Countertop/Work Surfaces:

o HPL: Excellent durability, resistance to scratches, stains, heat, and moisture. Must meet ANSI/NEMA

LD3 standards for performance (e.g., wear, impact, stain, heat resistance). Suitable for breakroom tables and non-food-prep countertops.

o Quartz Surface: Engineered stone offering high durability, scratch/stain resistance, non-porous, low maintenance. Suitable for breakroom counters.

o Solid Surface: Non-porous, seamless appearance possible, repairable. Good for breakroom counters.

Less scratch-resistant than quartz but repairable.

o Stainless Steel: See Metals section. Ideal for commercial kitchen prep areas.

o Poly Tops (Polyurethane/Polyethylene): Durable, easy to clean, can double as cutting boards. Excellent for specific prep stations (e.g., vegetables).

o Wood (Butcher Block): Aesthetically pleasing for specific applications (e.g., baker's tables) but requires significant maintenance (sealing/oiling) and is susceptible to moisture, stains, and scratches. Shall meet NSF requirements if used for food prep.

• Cabinetry/Casework Materials (If applicable):

o Plywood: Preferred for cabinet boxes due to strength, stability, moisture resistance (better than particleboard/ Medium-density fibreboard (MDF), and screw-holding ability. Shall meet CARB Phase 2.

o MDF/ High-Density Fiberboard (HDF): Acceptable for paint-grade doors or laminate substrates; HDF is denser/stronger. Shall be properly sealed against moisture. Shall meet California Air Resources Board (CARB) Phase 2.

o Particleboard: Generally not acceptable for carcasses in commercial kitchens due to low durability and high moisture susceptibility.

o Melamine/Thermofoil: Cost-effective finishes, easy to clean. Melamine offers good durability but can chip. Thermofoil provides a seamless look but is less durable, heat-sensitive, and can peel.

All materials shall withstand frequent cleaning with commercial-grade sanitizers without degradation.

ADA Compliance:

Ensure compliance in designated areas:

• Clearances: Maintain required maneuvering space around accessible workstations, sinks, and seating.

• Heights: Work surfaces and counters at 34" maximum height.

• Knee/Toe Space: Provide required clearance under sinks and work surfaces.

• Reach Ranges: Storage and controls within accessible reach ranges.

• Hardware: Use accessible hardware (lever or loop pulls, easy-operate faucets).

• Plumbing Protection: Insulate or cover pipes under accessible sinks.

LABORATORY FURNITURE

Scope: This category includes, but is not limited to, laboratory casework (base, wall, tall cabinets), work surfaces/benchtops, shelving, lab tables, fume hoods (if specified), lab seating, and other items typically found in criminal and forensic laboratories.

Standards Compliance: All laboratory furniture shall comply with relevant SEFA recommended practices, particularly:

• SEFA 8 (Casework - specifying Metal, Wood, Phenolic, or Polypropylene as required by lab type)

• SEFA 3 (Work Surfaces)

• SEFA 1 (Fume Hoods, if applicable)

• SEFA 10 (Adaptable Systems, if applicable)

• SEFA 12 (Lab Seating)

Proposals shall confirm compliance and provide supporting documentation/test reports upon request.

Materials & Chemical Resistance: Material selection is critical and depends on lab type (chemical vs. biological, etc.).

• Work Surfaces: Shall have appropriate chemical resistance based on intended use. Common options include Epoxy Resin (high chemical/heat resistance), Phenolic Resin (good chemical/moisture resistance), Stainless Steel (excellent hygiene, good chemical/heat resistance). Proposals shall specify material and provide SEFA 3 chemical resistance test data.

• Casework: Specify construction material (e.g., Steel - typically 18-gauge, Wood - oak/maple veneer over suitable core, Phenolic, Polypropylene) based on typical laboratory requirements. Finishes shall be chemical-resistant (e.g., powder coat for steel).

Construction & Durability: Casework shall be robustly constructed (e.g., welded steel frames, appropriate joinery for wood) to meet SEFA 8 load-bearing requirements. Specify drawer/door construction, hardware (heavy-duty hinges, slides

- e.g., 100lb+ capacity), and shelving capacity.

Safety Features: Include features like safety lips on shelving, appropriate ventilation for chemical storage cabinets (compliance with NFPA 30 if storing flammables), and potentially specialized features based on lab function.

Functionality: Design shall support lab workflows, including appropriate dimensions, clearances, and integration of services (gas, water, power) as required.

LIBRARY FURNITURE

Scope: Library shelving/bookstacks, reading tables, study carrels, circulation desks, lounge/soft seating (refer to Section Lounge / Reception / Common Area Furniture), and other items typically located in a library.

Shelving/Bookstacks:

• Load Capacity: Shelving shall meet minimum load capacity requirements suitable for library materials, typically 50 lbs per linear foot without excessive deflection (e.g., < L/180 or 3/16"). Proposals shall specify load capacity and testing compliance (e.g., per ALA guidelines or specific test standards like 3FNE 00-589A if applicable).

High-density mobile shelving requires higher floor load capacity considerations (e.g., 1000 lbs/linear foot for carriage/rail systems).

• Construction: Specify materials (typically steel), gauge, finish (e.g., powder coat), adjustability increments, and available accessories (e.g., book supports, canopy tops).

• Stability: Shall be stable and appropriately braced or anchored.

Reading Tables:

• Durability: Shall be contract grade, constructed with durable materials (e.g., solid wood legs/apron, HPL or wood veneer tops over stable core like plywood or particleboard). Edges shall be protected (e.g., solid wood, PVC, T-molding).

• Dimensions: Provide adequate surface area per user (min. 6 sq ft, approx. 3'W x 2'D). Standard height 29". Offer various sizes for individual and group study.

• Technology: Integrated power/data access options are highly desirable.

Study Carrels:

• Privacy: Provide visual and some acoustic separation using side and back panels. Specify panel materials

(laminate, fabric/acoustic) and height.

• Functionality: Include adequate work surface, optional shelf, and integrated power/data access with cable management (grommets).

• Construction: Shall be durable and stable.

Circulation Desks:

• Functionality: Design shall support library staff workflows (check-in/out, computer use, storage). Include options for book returns, cash drawers, equipment storage.

• Ergonomics: Provide appropriate counter heights for seated and standing staff (approx. 29"-32" seated, 39" standing).

• ADA Compliance: Must include accessible counter section meeting ADA requirement (height approx. 28"-34", adequate knee clearance).

ADA Compliance: All library furniture accessible to the public shall meet ADA requirements, including:

• Aisle Width: Min. 36" between shelving units (42" preferred). Min. 40" between furniture arrangements.

• Table/Carrel Access: Provide required clear floor space (30"x48") and knee/toe clearance (min. 27"H, 30"W, 19"D). Accessible surface height 28"-34".

• Reach Ranges: Ensure materials on shelves and catalog access meet ADA reach range guidelines (e.g., periodical shelving top shelf ≤ 48").

LOUNGE / RECEPTION / COMMON AREA FURNITURE

Scope: This category includes, but is not limited to, sofas, lounge chairs, benches, ottomans, coffee/side tables for lobbies, waiting areas, break rooms, etc.

Durability: All items shall be contract grade, designed for high-traffic public use. Construction shall be robust (e.g., solid hardwood or reinforced metal frames, high-density foam, durable suspension). Compliance with ANSI/BIFMA X5.4 (Public and Lounge Seating) is required for seating. Specify weight capacities (minimum 250-300 lbs per seat, higher for bariatric options if requested). Bariatric seating shall meet ANSI/BIFMA X5.41 requirements.

Upholstery:

• Abrasion Resistance: Fabrics shall meet minimum contract abrasion standards: Wyzenbeek ≥ 30,000 double rubs OR Martindale ≥ 40,000 cycles for heavy-duty use. Higher ratings preferred. Specify test results.

• Cleanability: Upholstery shall be easily cleanable. Performance fabrics (stain/moisture resistant) or durable vinyls are preferred. Specify cleaning codes and recommended methods.

• Comfort: Furniture shall provide comfortable seating with appropriate dimensions (seat height/depth/width), back support, and cushioning.

• Aesthetics: Style, materials, and colors shall align with the intended design aesthetic and brand identity of the space (to be provided or discussed). Proposals shall offer a range of suitable aesthetic options.

• Technology Integration: Integrated power/USB charging options are desirable for lounge seating and tables.

Specify available options and compliance with electrical safety standards.

MODULAR FURNITURE / SYSTEMS / WORKSTATIONS / CUBICLES

Scope: Panel-based systems creating individual or team workspaces. Vendor shall work with the department to design based- on project-specific needs. Amount of hours required for installation shall be determined on a per project basis.

Panel Construction: Proposals shall detail panel construction (e.g., monolithic, segmented/tile-based), frame materials (e.g., steel), core materials, and available surface finishes (fabric, laminate, glass, markerboard, metal, etc.). Specify panel thickness.

Panel Heights: Systems shall offer a range of panel heights (e.g., low 32"-42", mid 47"-58", high 60"-85"+) to support varying needs for privacy and collaboration. Stacking options are desirable.

Configuration Flexibility: Systems shall be modular, utilizing standardized components and connectors (2-way, 3-way, 4-way) allowing for diverse layouts (L-shape, U-shape, clusters, benching) and easy reconfiguration. Detail available components (work surfaces, storage, screens, doors).

Power/Data Management: Systems shall feature integrated raceways (typically base-level, potentially beltline) with sufficient capacity for power and data cabling, including separation for power/data. Detail cable routing paths (horizontal, vertical) and access points (e.g., base knockouts, desktop modules). Specify compliance with electrical safety standards (e.g., Underwriters Laboratories (UL) 1286).

Acoustic Properties: Fabric panels shall offer sound absorption properties. Proposals shall specify noise reduction coefficient (NRC) ratings for acoustic panels (target NRC ≥ 0.70 preferred for open plans).

Surface Materials: Detail available materials for panels, work surfaces HPL preferred for durability), and trim.

Durability & Safety: Systems shall meet or exceed requirements of relevant ANSI/BIFMA standards:

• ANSI/BIFMA X5.6 (Panel Systems)

• ANSI/BIFMA X5.5 (Integrated Desk/Table Products)

• ANSI/BIFMA X5.9 (Integrated Storage Units)

• Compliance verification is preferred.

STANDARD OFFICE FURNITURE

Scope: This category includes, but is not limited to, standard office items such as task seating, guest/side seating, non-systems desks, credenzas, tables, and freestanding storage units (files, bookcases, pedestals). Task seating shall have the option to be assembled (for an additional cost) upon delivery if requested by the department.

Materials: Proposals shall specify materials used (e.g., HPL/Laminate, wood veneer, steel, aluminum). Laminates shall be suitable for commercial office use. Metal components must be appropriately finished for durability.

Dimensions: Desks and chairs shall adhere to standard office dimensions promoting ergonomic use. Typical ranges:

• Desks: Width 48"-72", Depth 24"-30", Fixed Height 28"-30". Adjustable height desks are also solicited.

Adequate knee space clearance is required.

• Task Chairs: Adjustable Seat Height (approx. 16"-21"), Seat Width (approx. 17"-20"), Seat Depth (approx. 16"- 20").

• Ergonomics: Task chairs shall feature adjustability (seat height, seat depth, lumbar support, backrest angle/tilt, armrests) consistent with ANSI/BIFMA G1 guidelines. Desks shall support ergonomic postures.

Durability & Safety: All items shall meet or exceed requirements of relevant ANSI/BIFMA standards, including:

• ANSI/BIFMA X5.1 (General-Purpose Office Chairs)

• ANSI/BIFMA X5.11 (Large Occupant Chairs, if specified)

• ANSI/BIFMA X5.5 (Desk and Table Products)

• ANSI/BIFMA X5.9 (Storage Units)

• Compliance verification (e.g., BIFMA Compliant listing) is preferred.

DELIVERY, STORAGE, AND INSTALLATION REQUIREMENTS

The successful Vendor(s) shall be fully responsible for all aspects of FF&E delivery, storage (if necessary), and installation, ensuring a seamless transition from order placement to final acceptance. This includes, but is not limited to, the following requirements:

• Order Management: Orders shall be placed on an as-needed basis. Order placement shall be accompanied by the purchase order number. Order quantities may vary, no minimum charge for merchandise or minimum order quantities shall be allowed. Verify all order details against approved specifications and drawings (if required) prior to manufacturing release. Track production and shipment status, providing regular updates to the Procuring Entity.

• Design: Vendor shall offer design assistance for projects if requested.

• Receiving and Inspection: Receive all FF&E shipments at an appropriate local warehouse or directly at the site (as coordinated). Thoroughly inspect all items upon receipt for damage, defects, and conformance with the order specifications. Document any discrepancies or damage immediately. Damaged or non-conforming items shall not be delivered to the site or installed and shall be promptly repaired or replaced at the Vendor's expense.

• Warehousing/Storage: Provide secure, climate-controlled warehousing for FF&E if the project site is not ready to receive shipments according to the agreed-upon schedule. Vendor assumes all risk of loss or damage during storage.

• Coordination: Proactively coordinate all delivery and installation activities with the Procuring Entity’s designated representative, the project's General Contractor (if applicable), building management, and any other relevant trades. This includes scheduling site access, confirming delivery routes, understanding potential building restrictions (e.g., loading dock hours/size, elevator availability/capacity, street access limitations), and coordinating work sequences to avoid conflicts.

• Site Verification: Prior to installation, Vendor shall conduct thorough site visits to field-verify critical dimensions shown on drawings, confirm locations of power/data outlets relative to furniture layouts , assess site readiness, and identify any conditions that could impede installation. Any discrepancies or potential issues must be formally communicated to the Procuring Entity/Design Team via a Request for Information (RFI) for resolution before proceeding.

• Pre-Installation Meeting: Vendor's project manager and installation lead shall attend a mandatory pre-installation meeting with the Procuring Entity, Architect/Designer, and General Contractor (if applicable) to review the installation plan, schedule, site logistics, safety protocols, coordination procedures, and cleanup requirements.

• Delivery and Staging: Deliver FF&E to the site according to the agreed-upon schedule and phasing plan.

Protect building finishes (floors, walls, doors) during delivery and staging. Stage materials in designated areas to minimize disruption to other activities. All items shall be packaged to be protected from damage during shipping and handling. Any item(s) damaged in shipping shall be replaced in kind or repaired by the vendor at the discretion of and at no additional charge to Harris County. Delivery shall be F.O.B. inside at various locations throughout Harris County.

• Assembly and Installation: Assemble and install, unless specified above, all FF&E in strict accordance with manufacturer's instructions, approved shop drawings, and final furniture layout plans. Installation shall be performed by experienced, qualified installers under the direct supervision of the Vendor's project manager.

Ensure all items are properly leveled, secured (where required), and aligned.

• Adjustments: Adjust all operable components, including doors, drawers, locks, keyboard trays, seating mechanisms, and glides, to ensure proper function and smooth operation.

• Wire Management: Route and manage electrical/data cords within furniture systems as specified, ensuring a neat and safe installation. Coordinate final connections with appropriate trades if not part of Vendor's scope.

• Cleanup: Maintain a clean work area throughout the installation process. Remove all cartons, packaging materials, tools, and installation-related debris from the site daily and dispose of legally off-site. Vendor shall not use Procuring Entity's or General Contractor's dumpsters unless explicitly authorized. Upon completion, thoroughly clean all installed furniture, removing dust, fingerprints, adhesive residue, and marks.

• Punch List and Acceptance: Conduct a final walkthrough with the Procuring Entity's representative to identify any deficiencies (punch list items). Promptly correct all punch list items to the satisfaction of the Procuring Entity.

Final acceptance occurs upon satisfactory completion of installation, resolution of all punch list items, and delivery of any required closeout documents (e.g., warranties, maintenance manuals).

SUB-PROJECT ORDER PROCESS

Projects stemming from this solicitation are deemed Sub-Project(s) and will be subject to a secondary phase resulting in a Sub-Award. Goods and/or services resulting from this solicitation will be ordered on an as needed basis via an Invite Only RFq at the sole discretion of Harris County. Sub-Project(s) will vary on a per project basis.

Vendor shall confirm receipt of all RFq(s) within one (1) business day of receiving a request for quotation on any software, services and all other items included in this solicitation. On occasion vendor may receive a quote request be expedited, vendor shall agree to confirm receipt and provide quote within a four (4) hour window. All vendor quotes shall be in Portable Document Format (PDF) and include the following:

• Quotation date

• Vendor quotation number

• Vendor/sales representative contact information

• Item descriptions

• Model numbers

• Manufacturer part numbers

• Quantities

• Unit pricing

• Total cost

Additional vendor terms and conditions included on a Quote or hyperlink will be null and void. Vendor shall list the Manufacturer’s Suggested List Price (MSLP) and the discount extended to the County separately when providing quotes.

Additional vendor terms and conditions will be null and void and shall not be included within any resulting quote request.