CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 551249

Square Tube Steel Signpost And Square Tube Steel Signpost Anchors Buyer: Justin Earley

All questions must be submitted online in the Supplier Portal

In the Supplier Portal as specified in this RFQ.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) requests for quotes from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide Square Tube Steel Signpost and Square Tube Steel Signpost Anchors.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The City of Detroit intends to procure the services of qualified vendors to furnish Square Tube Steel Signposts and Anchors. The vendor shall furnish square tube steel signposts and anchors used for supporting traffic parking and control signs within the City. The square tube steel signposts and anchors shall be as described in the ensuing sections. All square tube steel signposts and anchors shall conform to the standard specifications for hot rolled carbon sheet steel commercial quality, ASTM A-570 GR 33. (See Attachment #1).

The services will be for a period of one (1) year.

It is the responsibility of the Bidder to review General Conditions as specified in the ensuing pages. All changes made to the bid form by way of altering prices, terms, quote and/or conditions MUST be crossed out and initialed. Failure to initial any changes may be grounds for rejection of the bid.

Specifications referred herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations may be grounds for rejection of the bid.

The decision of the City of Detroit, acting through the Purchasing Director, shall be final as to what constitutes acceptable deviations from specifications.

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for up to 1 Year Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

The Award shall be made to the overall responsible low bidder for furnishing Square Tube Steel Signposts and Anchors. Bidders shall be required to provide unit prices for the shipping of materials to the City of Detroit's Sign Shop facility located at 2425 Fenkell St. in full compliance with the requirements of the conditions.

4. STATEMENT OF WORK

The City of Detroit intends to provide maintenance and replacement services for its various traffic control and parking control sign supports. With stated ASTM minimum levels of carbon sheet steel quality requirements, the City of Detroit intends to be compliant by using state-of-the-art hot rolled carbon sheet steel for all sign supports for improved maintenance and safety. All replacement sign supports are intended to exceed the ASTM minimum specifications levels for strength and longevity. The Vendor shall furnish the following:

All as indicated within the City of Detroit including all labor, materials, supplies and use of equipment to fabricate and furnish in accordance with attached specifications. The vendor shall ship the square tube steel signposts and anchors to City of Detroit Sign Shop located at 2425 Fenkell Detroit Michigan 48238.

The City of Detroit intends to have these supplies for Square Tube Steel Signposts and Anchors for inventory and replacement as required under all categories as described in the bid.

Schedule of Work and Work Plan:

Vendor shall supply the square tube steel signposts and anchors to the City of Detroit within the prescribed time schedule as defined within each release order.

Each bidder shall submit a firm schedule with their bid. The schedule shall arrange phased supply of the square tube steel signposts and anchors as required by the Traffic Engineering Division. Failure to provide an acceptable schedule shall be sufficient grounds for rejection of any or all bids.

Duration of Contract:

The duration of the contract is one (I) year from the date of the award. The vendor is expected to make several shipments in a planned and timely manner to provide continuous work for the sign shop crew. The phased supply of all materials shall be completed within the specified days. A work stoppage due to the lack of finished product will be considered as breach of condition of contract and will be grounds for termination.

The vendor shall be available to provide services during the entire duration of the contract regardless of any accelerated schedule he may propose.

Payment:

Vendors will be paid as orders are placed and received.

A 10% retention of all monies will be affected until satisfactory completion of outstanding items including rectification of defects.

VENDOR RESPONSIBILITY:

The awarded Vendor shall be responsible for the quality of all materials furnished. Any components that are deemed unacceptable due to defective workmanship, materials, or process shall be returned to the Vendor at No Cost to the City.

It shall be the Vendor's responsibility to ensure that all square tube steel signposts and anchors are packaged as specified herein:

Bundles of twenty-five (25).

WORK INCLUDED/MATERIALS & WORKMANSHIP:

The work included consists of supplying the square tube steel signposts and anchors. The square tube steel signposts and anchors shall meet the standard ASTM A-570 GR 33 for posts and ASTM A-446 GR A for anchors. The yield strength of posts and anchors shall be a minimum of 59,000 psi. The cross section of the posts shall be square tube formed of 12-gauge (0.105 USS gauge) and 14-gauge (0.083 USS gauge) steel, carefully rolled to size and shall be welded directly in the comer by high frequency resistance welding and externally scarfed to agree with comer radii (Attachment 2 thru 7).

The City reserves the right to delete, add or modify quantities required to be furnished. The successful bidder must obtain a written confirmation work order from the Traffic Engineering Division prior to actual shipping. Each shipment will be strictly limited to the number of posts and anchors ordered by the city in individual release order.

For details and requirements for shipping and handling refer to Section 3.

1. DEFINITION AND REFERENCES

2.1 Definitions

2.2 References

Section 2: Definition and References

2.1 Definitions

2.1.1 'City' means City of Detroit represented by Traffic Engineering Division, Department of Public Works and its authorized agents.

"Vendor" means the contractor who has entered into a legal agreement with the City of Detroit for furnishing materials and/or for providing services per terms and conditions laid down for a fee agreed herein and documented thereof.

2.1.2 "Supports" means square tube steel signposts - ASTM A - 570 GR 33.

2.1.3 "Base" means square tube steel signpost anchor. -ASTM A - 446 GR A

2.2 References

2.2.1 Square Tube Steel Signpost. Refer to Attachment - 2 thru 7 for specifications.

2.2.2 Square Tube Steel Signpost Anchor. Refer to Attachment - 2 thru 7 for specifications.

2.2.3 Testing and certification requirements. Refer to Section 3.4.2 for applicable specifications.

2.2.4 Performance Warranty: Refer to Section 3.5 and Attachment – 9

SECTION 3

Description of Materials Square Tube Steel Signpost & Square Tube Steel Signpost Anchor

3.3 Materials & Fabrication

3.4 Submittals and Acceptance Criteria

3.5 Warranty

City of Detroit Specification for Square Tube Steel Signposts and Anchors

3.1 Square Tube Steel Signposts and Anchors Dimensions

Square Tube Steel Signposts and Anchors shall be supplied in the specific dimensions as described in this specification. Any noncompliance shall be returned to the Vendor at no cost to the City of Detroit.

3.2 General Components

All square tube steel signposts and anchor components shall be in compliance with the City of Detroit's specifications for parking and traffic control signposts and bases.

3.3 - Material and Fabrication

3.3.1 Square Tube Steel Signposts and Anchors

Steel posts shall conform to the standard specifications for hot rolled carbon sheet steel, commercial quality, ASTM A-570 GR 33. Steel anchors shall conform to the standard specifications for hot rolled carbon sheet steel, commercial quality, ASTM A-446 GR A. Yield strength of posts and anchors shall be a minimum of 59,000 psi. The cross section of the posts shall be square tube formed of 12-gauge (0.105 USS gauge) and 14-gauge (0.083 USS gauge) steel, carefully rolled to size and shall be welded directly in the comer by high frequency resistance welding and externally scarfed to agree with comer radii. (See Attachment 2 thru 7)

Holes shall be (7/16) inches in diameter on one-inch centers on all four sides for the entire length of the post and anchors. On square tubing, holes shall be on the centerline of each side in true alignment and opposite to each other directly and diagonally. No knockouts. The length of each post shall be as specified and have a permissible length tolerance of ± ¼ inch. The finished posts shall be straight and shall have a smooth uniform finish. It shall be possible to telescope all consecutive sizes of square tubes freely and for not less than 10 ft. of their length without the necessity of matching any face to any other face. All holes and ends shall be free from burrs and ends shall be cut square.

Tolerance on outside sizes:

Note: Measurements for outside dimensions shall be made at least 2" from end of tube. Wall Thickness Tolerance:

Permissible variation in wall thickness is plus .011" minus .008".

Convexity and Concavity Measured in the center of the flat side tolerance is ±.010' applied to the specific size determined at the comer.

Squareness of sides and Twist

Note: A Square tube may be considered to fail if its sides are not 90 degrees to each other within the square-ness tolerance listed above.

Comer Radii Standard outside radii shall be 5/32" ±1/ 64 Welding Flash Welding flash on outside comer or welded square and rectangular tubes shall be controlled to permit a 9/64" radius gauge to be placed in the comer.

Finish

Signposts shall be carefully cleaned and phosphate. Immediately after phosphating tubing must be coated with an acrylic paint by electrodeposition and then thoroughly baked. The color is perma-green per Federal Standard 595-A color number 14109 (Dark Limit V-)

Anchors

Anchors shall be manufactured from hot dipped galvanized steel with 1.25 ounces coating conforming to ASTM A-525, also referred to as G-90. Comer weld shall be zinc coated after scarfing operation. Both the interior and exterior of the tubing must be galvanized.

Installation

The square end of the post shall not be modified or pointed, but shall be capable of being driven into the ground, by the using agency, with the use of an approved driving cap.

3.3.2 Packaging and Shipping

Square tube steel signposts and/or anchors shall be packed in accordance with commercially accepted standards with manufacturer's recommendations in bundles of twenty-five (25). Materials shall be protected from moisture or other direct exposure to the element during shipment or storage. An identifier shall be affixed on top of each package describing in full the contents contained in the package.

A minimum of one (1) sample of the square tube steel signpost and anchor shall be submitted for approval prior to shipping. The sampling shall be representative. The approved sample will be kept at the offices of the Traffic Engineering Division Sign Shop and shall form the basis for comparison and acceptance of all regular submittals. If required, City will define the exact category of square tube steel signpost and anchor chosen for representative sampling.

3.4.2 Testing Requirements:

Prior to commencement of the regular submittals, all required test data pertaining to the square tube steel signpost and anchor components shall be made available for review. Test data shall be gathered by an independent agency, such as MSHTO's National Transportation Product Evaluation Program (NTPEP). Test data shall cover both the square tube steel signpost and the square tube steel signpost anchor. Data collection shall have been completed no more than five years prior to the submission. As a minimum requirement, a 36-month outdoor weather test data for square tube steel signpost and the square tube steel signpost anchor shall be made available for review.

3.4.2.1 Test Panels and Test Conditions

Unless otherwise specified herein, square tube steel signpost and the square tube steel signpost anchor shall be supplied to test panels.

3.4. 3 Pre-Qualification and Acceptance Criteria

Acceptance criteria of square tube steel signpost and the square tube steel signpost anchor for permanent signage support shall meet the standards and guidelines laid down by Michigan Department of Transportation (MDOT). Pre-qualification of the manufacturer of the square tube steel signpost and the square tube steel signpost anchor, shall be governed by the evaluation criteria set in the City of Detroit's square tube steel signpost and the square tube steel signpost anchor specifications. The manufacturer should also have the proven capability to provide technical support for the product.

3.5- Warranty The vendor shall procure and issue to the City a written warranty to ensure continual effectiveness of all installed square tube steel signposts, and the square tube steel signpost anchors during the entire life span of the post and anchors (7 years). The warranty will cover the cost of restoring and/or replacing the square tube steel signpost and the square tube steel sign anchor to its original effectiveness, at no cost to the City of Detroit for all materials including post, anchor, installation hardware, support structures, labor, reinstallation in the field, in the event of failure of the square tube steel signpost and/or the square tube steel sign post anchor due to defective manufacture. The warranty will be for a period of seven (7) years and will cover comprehensive replacement of square tube steel sign and the square tube steel signpost anchor to its original form.

PARTICULAR SPECIFICATION FOR

SQUARE TUBE STEEL SIGNPOST SQUARE '"TUBE STEEL SIGNPOST

Attachment 5 - Square Tube Steel SSi erties

Attachment 1

SQUARE TUBE STEEL SIGNPOST

SQUARE TUBE STEEL SIGNPOST ANCHOR MATERIAL

Material Steel posts shall conform to the standard specifications for hot rolled carbon sheet steel, commercial quality, ASTM A-570 GR 33.

Steel anchor shall conform to the standard specifications for hot rolled carbon sheet steel, commercial quality, ASTM A-446 GR A.

The yield strength of posts and anchors shall be a minimum of 59,000 psi.

Attachment 2

SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR SHAPE

Shape The cross section of the posts shall be square tube formed of 12-gauge (0.105 USS gauge) and 14-gauge (0.083 USS gauge) steel, carefully rolled to size and shall be welded directly in the comer by high frequency resistance welding and externally scarfed to agree with comer radii.

Attachment 3

SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR CROSS SECTION

Cross Section

(lbs./ft) (Perforated)

Anchor posts shall be following size;

(lbs./ft) (Perforated)

Attachment 4

SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR HOLES

Holes Holes shall be (7/16) inches in diameter on one-inch centers on all four sides for the entire length of the post and anchor. On square tubing, holes shall be on the centerline of each side in true alignment and opposite to each other directly and diagonally. No knockouts. The length of each post shall be as specified (Ten 10 feet for post and 3ft for anchor) and have a permissible length tolerance of + ¼ inch.

Attachment 5

SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR TELESCOPING PROPERTIES

Telescoping Properties

The finished posts shall be straight and shall have a smooth uniform finish. It shall be possible to telescope all consecutive sizes of square tubes freely and for not less than 10 ft. of their length without the necessity of matching any face to any other face. All holes and ends shall be free from burrs and ends shall be cut square.

Attachment 6

SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR TOLERANCES

Tolerances

1. Tolerance on outside sizes:

Note: Measurements for outside dimensions shall be made at least 2" from end of tube.

2. Wall Thickness Tolerance:

Permissible variation in wall thickness is plus .011" minus .008".

3. Convexity and Concavity Measured in the center of the flat side tolerance is +.010' applied to the specific size determined at the comer.

4. Squareness of sides and Twist

Nominal outside dimension

Note: A Square tube may be considered to fail if its sides are not 90 degrees to each other within the square-ness tolerance listed above.

5. Comer Radii Standard outside radii shall be 5/32" +1 / 64

6. Welding Flash

Welding flash on outside comer or welded square and rectangular tubes shall be controlled to permit a 9/64" radius gauge to be placed in the comer.

Attachment 7

SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR FINISH

Finish

1. Signposts Signposts shall be carefully cleaned and phosphate. Immediately after phosphating tubing must be coated with an acrylic paint by electrodeposition and then thoroughly baked. The color is perma-green per Federal Standard 595-A color number 14109 (Dark Limit V-Hunter Green)

2. Anchors Anchors shall be manufactured from hot dipped galvanized steel with 1.25 ounces coating conforming to ASTM A-525, also referred to as G-90. Comer weld should be zinc coated after scarfing operation. Both the interior and exterior of the tubing must be galvanized.

Attachment 8

SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR

INSTALLATION

Installation

The square end of the post shall not be modified or pointed, but shall be capable of being driven into the ground by the using agency with the use of an approved driving cap.

Attachment # 9

Warranty for SQUARE TUBE STEEL SIGNPOST SQUARE TUBE STEEL SIGNPOST ANCHOR

Components The vendor shall provide warranties for all Square Tube Steel Signposts and Anchors intended for the support of signage. The Vendor shall replace all defective materials and workmanship upon demand at no cost to the City. The City of Detroit reserves the right to collect compensation for liquidated damages arising out of defective Square Tube Steel Signpost and/or Anchor provided by the vendor.

Installed Signpost and Anchor The vendor shall procure from the manufacturer and issue to the City a written warranty to ensure continual effectiveness of Square Tube Steel Signposts and Anchors intended for the support of signage during the entire life span of the Square Tube Steel Signpost and Anchor (7 years). The warranty will cover the cost of restoring/replacing the Square Tube Steel Signpost and/or Anchor to its original effectiveness at no cost to the City of Detroit for all materials including the post and/or anchor itself, installation hardware, support structure and labor for the reinstallation in the field. In the event of failure of the Square Tube Steel Signpost and/or anchor due to defective manufacture. The warranty will be for a period of seven (7) years and will cover comprehensive replacement of Square Tube Steel Signpost and/or Anchors to their original form.

The award of the bid will be governed by the demonstrated ability of the bidder to execute the warranty.

Replacements All materials damaged in transit due to inadequate packaging and/or inadequate Square Tube Steel Signpost and/or Anchor protection afforded will be the vendor's responsibility. The City will require the replacement of all such posts and/or anchors under the conditions of warranty. Failure to respond promptly to such requests for replacements will be grounds for termination of the contract without compensation.

5. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the contract executed under the rules, regulations, and supervision of the City.

6. MINIMUM QUALIFICATIONS

Bidders must have a minimum of one (1) years of experience providing Square Tube Steel Signpost, Square tube steel signpost anchors at the same, or similar, scope as described here within the attached document titled Scope of Work.

7. TECHNICAL INFORMATION

The City of Detroit is committed to centralizing and warehousing data for the purpose of improving service delivery and enabling cross departmental analytics. For this reason, we expect Contractors, contractual relationships, and resulting software platforms to enable data access, data interoperability, warehousing of resulting data, and adherence to City data standards.

Specifically, the City minimally requires:

· Access to any data via APIs in a machine-readable format.

· Full documentation of APIs (including field names and objects) and the database schema used by the application.

· Ability for City to push data as needed to these software systems to update base datasets.

· Any location-based data or platform utilizes the City’s Base Units geocoder, Base Units Database, and/or address data standards as applicable. For more information see: https://base-units-detroitmi.hub.arcgis.com/pages/about-base-units

· The ability for the City to use and govern this data as it deems necessary-- centralizing it, porting it into other systems, and using it for additional and future organizational needs.

The City prefers:

· System or platform has the capacity to store field-level metadata and display it in the user interface when appropriate

· API is able to provide data in a JSON format.

· Data system or data exports integrate easily with ESRI products including feature services.

· Systems or platforms that support data exchanges (pushes and pulls) that can happen dynamically.

Specifications, Change of Specification, and Errors or Omission. Specifications which refer to brand names are given for reference. Respondents may quote on equivalent articles, provided that brand name and catalog number(s) and any deviations are noted on the bid form and complete descriptive literature is furnished. Exceptions will state “Do Not Substitute.” The decision of the City shall be final.

8. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

9. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

10. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008 Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

11. BID BOND, PAYMENT & PERFORMANCE BOND (Construction) N/A

12. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued. **Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

· Vendor Name and address on Invoice

· Contact Info on Invoice (Accounts Receivable contact with phone and email)

· Remittance information (MUST be included, or the invoice is subject to rejection

· City of Detroit contact (person who authorized work to commence)

· Invoice Date

· Date of service/delivery

· Contract number

· Purchase order number

· Total Invoice amount Other invoice requirements:

· Invoice must be billed based on Purchase Order rates

· Total invoice amount must tie to the total supporting documents

· Supporting documentation must be attached to the invoice in the portal Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313-410-7804.

13. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

14. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

15. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid. CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. AWARD (multiple) Multiple Awards will be made on a low bid basis, as determined by the City of Detroit based on contractor’s ability and equipment as described in the specification. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award. The City of Detroit reserves the right to limit the amount of the award per contractor.

5.01 STANDBY AWARD

The City of Detroit reserves the right to make an award to the second low bidder, on a standby basis. This vendor will be used in the event the successful bidder cannot furnish the quantities and /or services needed in accordance with the delivery requirements of the City of Detroit.

All awards are subject to Ordinance No. 15-00.

6. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

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