8-RFP545584 - Riverside Erma Henderson Marina Ops Dev5-4-26.docx

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 545584

Riverside and Erma Henderson Marinas Operation and Development

Buyer: DeAndre Berry

PRE-PROPOSAL

CONFERENCE (Bid Walk-Thru) Wednesday, May 20, 2026 Location: Riverside Marina

All questions must be submitted online in the Supplier Portal as indicated in Section 3.3 of this RFP.

In the Supplier Portal as specified in Section 4.5 of this RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above. Late and/or emailed proposals will not be accepted.

TABLE OF CONTENTS

Section 1. Project Summary and Background

1.1 PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the General Services Department Parks and Recreation Division, requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to operate and develop Riverside Marina and Erma Henderson Marina, revitalizing these historic Riverfront assets to better serve the Detroit River boating community.

1.2 BACKGROUND/DESCRIPTION OF ENVIRONMENT

Riverside Marina - 11000 Freud St, Detroit, MI 48214 Riverside Marina is a City of Detroit owned property on the Detroit River, providing access to the upper Detroit River and Lake St. Clair. Riverside Marina was originally built in the late 1980s and provides full amenities including a clubhouse, pool and occasional food and beverage offerings. Riverside Marina was the vision of Porterfield Wilson, a prominent local businessman, and former Detroit Mayor Coleman A. Young.

SITE INFO

· 389 slips

· 65 acres (including water)

· Zoned PD (Planned Development)

· Business office, large event space w/ kitchenette, pool and jacuzzi, locker room and shower facilities

· Fueling dock

· Indoor/outdoor boat storage

· Launch and winterization amenities

· Includes (2) City of Detroit Parks: Point Park and Reid Memorial Park

· See Exhibit A for map and site details

EXHIBIT A - RIVERSIDE MARINA SITE INFO

Riverside Marina Map

1. Business Office, Banquet Hall, Pool and Locker Rooms

2. Heated Storage

3. Worthy Marine (private business sublease)

4. Marathon Fuel Station (private business sublease)

Riverside Marina Amenities Riverside Marina is a full-service facility that offers the following amenities:

Dockage:

· 30-ft, 45-ft, and 60-ft wells

· Deep water

· Dual 30-amp and 50-amp service

· Water and phone jack

· Guest wells Marina:

· Tennis Court

· Green space and picnic areas

· 24-hour gated security

· Ample parking Clubhouse:

· Large Ballroom w/ kitchenette

· Showers and locker rooms

· Laundry facility

· Heated pool and Jacuzzi Boat Yard:

· Inside heated storage/Outdoor paved winter storage

· Bottom painting

· Rubout and wax service Fuel Dock:

· Easy side and well tie-up

· Regular, diesel and high-octane fuel

· Pump-out facilities

· Convenience store with boat supplies Park Space

· Includes Point Park

· Must be used for public recreation and be free for Detroit residents, in perpetuity

· Includes Reid Memorial Park

Erma Henderson Marina - 8800 E. Jefferson Ave, Detroit, MI 48214 Erma Henderson Marina is City of Detroit owned marina on the Detroit River, adjacent to Erma Henderson Park. Originally named Memorial Park, the park and marina were built in the early part of the 20th century. The park and marina were renamed after Erma Henderson, the first African American woman elected to the Detroit City Council (1972) and council president for twelve years (1977-1989).

Erma Henderson Marina is located in the Gold Coast neighborhood only a mile from the McArthur Bridge that leads to Belle Isle. The marina was fully operational until 2019, when the marina was closed due to high-water levels which compromised the electrical distribution system. The Park is not included in this RFP scope of work.

SITE INFO

· 247 slips

· 13 acres (including water)

· Zoned PR (Parks and Recreation)

· Business office and restroom facilities

· Adjacent to Erma Henderson Park

· Closed since 2019

· See Exhibit B for map and site details

1.3 AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for Twenty (20) years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFP.

Section 2. Statement of Work

2.1 SERVICES TO BE PERFORMED

Operations

1. Perform day-to-day business functions at the marina(s)

2. Maintain a clean, healthy and safe environment

3. Enter into contracts as needed to keep facilities operational and in a state of good repair

4. Provide quarterly and as-needed operational and financial reports

Development

1. Maximize operational capacity of the marina(s)

2. Generate and execute a twenty-year Capital Investment Plan (CIP)

3. Enter into contracts as needed to implement capital projects

4. Provide quarterly and as-needed capital and financial reports

2.2 OPERATIONAL INFORMATION

General Administration

1. Observe and comply with all City of Detroit building and safety regulations.

2. Provide and maintain 24/7 security services.

3. Provide on-site staffing for the marina business office(s); estimated hours are:

a. Monday: 9:00 a.m. - 5:00 p.m.

b. Tuesday: CLOSED

c. Wednesday – Friday: 9:00 a.m. - 5:00 p.m.

d. Saturday and Sunday: 10:00 a.m. - 4:00 p.m.

4. Maintain full access for all registered boaters and registered transient boaters during all hours of operation.

5. Register all returning, new, and transient boaters.

6. Assess fees for usage and charges as outlined by the Michigan Department of Natural Resources and review fee list with City for approval.

7. Collect all associated fees including but not limited to well space, pump-out, special events, fuel dock, convenience store, and storage areas.

8. The City acknowledges that private business subleasing may be preferrable or necessary to bring the marina(s) to full operating potential

9. Provide signage at main entrance that is visible to the public from the roadway to include hours of operation.

10. Manage and maintain event spaces to include reserving/booking spaces to the general public.

11. Manage outdoor storage and indoor heated storage facility:

a. Storage of boats only, no other vehicles or equipment.

12. Implement in-service training programs, including but not limited to hospitality standards for marina personnel to ensure high quality customer satisfaction.

13. Adhere to all OSHA cleaning, materials, and equipment usage guidelines at all times.

14. Maintain employee ID number system for all Marina staff.

15. Provide uniforms for all personnel.

16. Maintain Workers compensation, General liability, and Automobile insurance.

17. Maintain all necessary permits and licenses to operate marina.

18. Establish all utility accounts in Vendor's name and pay said utilities including but not limited to electricity, gas, water and sewerage, internet, and telephone and cable, where applicable.

19. Maintain adequate public parking for boaters and their guests during all hours of operation.

20. Adhere to the City's operational, maintenance, and capital improvement specifications for the Marina at all times.

21. Attend meetings with designated City staff as needed and provide 24-hour access for City staff with reasonable notification.

22. Create and implement marketing strategies to increase marina usage and visibility.

23. Include language and GSD logo that specifies Marina as a “City of Detroit owned property” on all print, public radio and/or television advertisements, as well as any and all other public forms of announcement, where at all times possible.

Accounting and Reporting

1. The Vendor shall keep books and records of accounts in accordance with generally accepted accounting principles and procedures.

2. The Vendor shall submit monthly revenue and expense statements to the City and maintain books and records in accordance with generally accepted accounting principles. The City reserves the right to audit all sales records. The Vendor must retain all such records and provide those records to the City upon its request.

3. The Vendor will provide a yearly, independent audit, at the sole expense of the Vendor.

4. The Vendor shall submit a written request to the City for any proposed rate increases and changes. All requests must be submitted to the City for approval, at least thirty (30) days prior to any suggested changes. (A fee schedule must be provided as part of the bid submission, as well as part of the initial contract).

5. Gross receipts shall mean the total amount received by or accruing to, the Vendor, its agents, employees, and contractors by reason of the privileges granted under this Agreement, from any and all sales for cash or credit, for consumption, or use on or off the Premises of any goods or services as outlined in the agreement and approved by the City. Only the following may be excluded or deducted from the gross receipts for the purpose of computing the reports and payments due the City:

a. Excise, sales or other taxes which are imposed upon the sale of goods or services, and which are collected by the Vendor. This exclusion from gross receipts is not intended to apply to any franchise fees or taxes, capital gains taxes, income or similar taxes that are based upon profits of the Vendor.

Maintenance Services

1. The Vendor shall keep and maintain the entire marina property, including all buildings, docks, piers, parking lots, etc., in first-class order and repair in accordance with City of Detroit building and safety regulations.

2. The Vendor shall provide for the general maintenance, cleaning, and upkeep of the marina. This shall also include but not be limited to:

a. Replacement of parts and equipment

b. Maintenance of all plumbing and sewerage facilities within the marina, as well as free flow up to the main sewer lines

c. Maintenance of the buildings (interior and exterior), fixtures, heating and air conditioning systems, electrical systems, fire suppression systems, roofs, walls, floors and ceilings

d. Proper and regular maintenance of pool and jacuzzi amenities, infrastructure, equipment and parts

e. All other repairs, replacements, cleanings, renewals and restorations (interior and exterior).

3. The Vendor shall promptly notify the City if, during the term of this Agreement, the marina or any equipment shall be damaged or destroyed by fire, water damage or other casualties. This notice shall specify the date, nature and extent of such damage or destruction.

a. The Vendor shall take whatever immediate steps as may be necessary to prevent further damage or destruction to the marina or equipment which could result from such fire, water damage, or other casualty.

4. The Vendor shall pay for all grounds, parking lot, and site maintenance in and around the marina where and when appropriate.

5. The Vendor shall pay for all building maintenance in and around the marina where and when applicable.

a. Complete landscaping to include grass cutting, grass fertilization, and trimming of shrubbery.

6. Provide weed treatment to marina to prevent overgrowth of invasive plant species.

7. The Vendor shall pay for snow removal on all parking lot(s) and sidewalk(s) within and adjacent to the marina where and when appropriate.

8. The Vendor at its sole cost and expense shall keep the marina in a clean, sanitary and safe condition.

9. The Vendor shall comply with all laws, rules, and regulations regarding use and occupancy requirements for the marina.

10. The Vendor agrees that it is the responsibility of the Vendor and not the responsibility of the City to safeguard the equipment, personal property and materials that the Vendor, or its agents, own, lease or otherwise use while performing under this agreement.

Capital Improvements

1. The Vendor shall be responsible for making all necessary capital improvements in accordance with the Vendor’s City-approved Capital Investment Plan (CIP)

a. Prior to making any improvements, the Vendor shall furnish the City with a written description of the improvement to be made, including plans, specifications and its role in the CIP

b. The Vendor shall make no changes, additions, alterations or improvements of any nature without written approval from the City

2. The Vendor shall facilitate and supervise all capital improvement projects at the marina(s). The Vendor shall enter into such agreements as are necessary to complete such improvements and shall direct all activities relating to the temporary relocation of patrons of the marina within the marina site during the implementation of such improvements.

3. The Vendor shall be responsible for all environmental, geotechnical, and archeological assessments as part of any development plan

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

Section 3. Proposal Evaluation and Selection Process

3.1 MINIMUM QUALIFICATIONS

Operations

· Qualified vendors must have a minimum of five (5) years of experience as an owner and/or Operator of a marina or similar type facility?

· Qualified vendors must provide three (3) business references to demonstrate a history of marina operations.

Development

· Qualified vendors must have a minimum of five (5) years of experience as a commercial maritime developer

· Qualified vendors must provide three (3) business references to demonstrate a history of commercial maritime developments

3.2 PROPOSALS

Vendors may bid on one (1) or both marina(s), and should showcase their vision, strategies, and capacity by submitting a written presentation-style proposal (max. 30 pages). Written proposals will be evaluated and select vendors will be invited to make an in-person presentation (max. 30 minutes).

All bids must address Operations and Development.

Vendors are encouraged to explore creative service enhancements and capital investments, while demonstrating financial feasibility and positive community impact/benefit. Vendors are encouraged to include maps, renderings, photos, and illustrations throughout.

Proposals must include three (3) sections:

1. Narrative (max. 1 page)

a. Describe your vision for the optimal investment and operation of the marina(s)

2. Operations (max. 15 pages)

a. Financial Plan: 5-year proforma showing projected revenues and operating expenses

b. Innovative business and marketing strategies

c. Competitive rental rates and other service rates

d. Maintenance standards and schedule

e. Transition Plan for assumption of responsibilities from current operator

f. Demonstration of positive community impact

g. Demonstration of past success with similar style operations

3. Development (max. 15 pages)

a. 20-year Capital Investment Plan with projected expenditures and ROI

b. Proposed Construction Timeline

c. Demonstration of positive community impact

d. Demonstration of past success with similar style developments

The City requires that the Vendor reinvest net revenues into the marina(s), based on the approved CIP schedule. Vendors should project how much will be available for revenue sharing with the City once the marina(s) are substantially developed and capital expenditures stabilize. Based on the approved CIP, the City will determine when the Vendor shall begin remitting a share of net profits, if any.

3.3 ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3.4 QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.5 EVALUATION CRITERIA

Technical Proposals will be evaluated before Cost Proposals are reviewed.

1. Operations Proposal

a. Financial Plan

b. Market Research and Community Impact/Benefit

c. Maintenance Standards

d. Performance Guarantees

2. Development Proposal

a. Design and Construction

b. Market Research and Community Impact/Benefit

c. Construction Schedule

d. Performance Guarantees

3. Experience and References

a. Financial Viability and Capacity of Organization

b. Proposed Staffing and Organizational Chart

c. Past success providing similar services

4. Rental Rate Affordability

a. Slip rentals

b. Boat storage, launch and winterization services

c. Event space and other facility rentals

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information)

Construction Workforce Development and Construction Workforce Investment credits are applicable to High Impact Construction Projects (over $1M).

Business can only be either a Detroit Small Business or Detroit Micro Business Concern but not both. Business can only be a Joint Venture or a Mentor Venture but not both.

*Applicable to High Impact Construction Projects over $1 million.

3.6 EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

The City may also at its discretion, request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

Any of the additional data specs and standards described in Section 2.3, that are met will be factored positively into the overall score.

3.7 ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

3.8 REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

3.9 PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008 Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

An actual or prospective bidder or offeror whose direct economic interest would be affected by the award of a contract or the failure to award a contract has the right to protest any aspect of the solicitation, evaluation, or selection process of a City of Detroit procurement.

A protest by a prospective bidder which challenges the terms of the solicitation itself must be received by the City no later than 4:00 p.m. EST of the business day prior to the date scheduled for the bid closure. Failure to meet this deadline shall result in a protester waiving its ability to challenge the terms of the solicitation.

A protest by a bidder which challenges a contract award must be received no later than 4:00 p.m. EST five (5) business days after the award of a City procurement. Failure to meet this deadline shall result in a protester waiving its ability to challenge the contract award.

All protests must be submitted in writing and received by the required timeframe.

The Chief Procurement Officer (CPO) or as delegated, the Deputy CPO, has the sole authority to respond to, decide and act upon supplier protests.

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

Section 4. Required Proposal Content and Submission Process

4.1 ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

4.2 REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of RFP#545584:

Required Response Item

Respondent shall provide their Organization Experience, per the requirements provided in Attachment A.

Respondent shall provide their Proposal Introduction and Solution / Approach and Capacity/Staffing, per the requirements provided in Attachment B.

Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

4.3 REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

4.4 ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

4.5 SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter. Respondents who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions Visit https://detroitmi.gov/suppliersupport for:

· Guides on how to register in EUNA

· Guides on how to submit a response to the solicitation

· FAQs Contact Bonfire’s technical support in the portal for:

· Technical issues with the e-bidding portal

· Registration problems

· Help submitting responses through the system Contact the City (eprocurement@detroitmi.gov) for:

· General procurement process questions

· City-specific requirements and policies For Solicitation/Project-Specific Questions:

· Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA Procurement portal. This ensures all vendors receive the same information and maintains transparency in the bidding process. Emails and calls regarding solicitation-specific questions will not receive a response.

Section 5. General Conditions and Requirements for RFP

5.1 CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City. No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer. Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

5.2 PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

5.3 INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued. **Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-Payment! **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal.City of Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

· Vendor Name and address on Invoice

· Contact Info on Invoice (Accounts Receivable contact with phone and email)

· Remittance information (MUST be included, or the invoice is subject to rejection

· City of Detroit contact (person who authorized work to commence)

· Invoice Date

· Date of service/delivery

· Contract number

· Purchase order number

· Total Invoice amount

· The wording “ Goods/Services” (must be noted on every invoice) Other invoice requirements:

· Invoice must be billed based on Purchase Order rates

· Total invoice amount must tie to the total supporting documents

· Supporting documentation must be attached to the invoice in the portal Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services (ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

5.4 ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5.5 MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

5.6 NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

5.7 MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

5.8 OFFICE OF INSPECTOR GENERAL

0. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

0. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

0. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

0. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

0. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

0. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

0. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

City of Detroit Office of Contracting and Procurement (OCP) ARPA Request for Proposal

City of Detroit Office of Contracting and Procurement (OCP) Request for Proposal – 545584-Riverside and Erma Henderson Marinas Operation and Development

Revised 1/XX/2022 Page 1 of 9

Revised 12/2/2025 Page 1 of 24

RFP Attachments List

The following Attachments are available to download on the Supplier Portal.

Attachment A - Respondent Questionnaire Attachment B - Proposal Introduction and Solution / Approach Attachment C - Pricing Attachment D - Forms, Affidavits and Documents-(Award winner only) Attachment E - Model Professional Services Contract

Exhibit A – Riverside Marina Exhibit B – Erma Henderson Marina image1.png image2.emf image3.png