8-26-100325-Q-AW Architectural Services- Solicitation.pdf

Procurement Services

130 Trinity Avenue, S.W.

4th Floor

Atlanta, Georgia 30303

Request for Pre-Qualifications (RFPQ)

For

Architectural Services

January 22, 2026

Architectural

RFP Number: 26-100325-Q-AW

Due Date: February 20, 2026

Time Due: 11:00 a.m., ET

NIGP Commodity Code(s): 90604,90610, 90638, 90640,90657,90678,90683, 91107

ADVERTISEMENT FOR REQUEST FOR QUALIFICATION

The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) is requesting vendors to submit a proposal to provide Architectural Services.

In using this method for solicitation, we are seeking to identify two pools of qualified vendors to present to the board for approval. Pool A will be for vendors who qualify for projects under $5,000,000.00 Stated Cost Limitation (SCL). Pool B will be for vendors who qualify for projects over $5,000,000.00 SCL. Vendors will be qualified for one or both of the two pools. Vendors will be required to submit proposals indicating their election for consideration for Pool A, B, or Both. Pools will be accessed on a rotational basis, contacting firms individually to request proposals for this service. When contacted, firms will be provided with a fee schedule (Exhibit A) as Atlanta Public Schools sets fees for this service.

If you are unable to download these documents, you may contact the assigned procurement officer, Alicia White, at (404) 802-2650 or alicia.white@atlanta.k12.ga.us.

A Pre-Qualification Conference will be held at the address below on Friday, January 30, 2025.

Towns Building

760 Bolton Road, NW

Atlanta, GA 30331

Attendance is not mandatory but is strongly encouraged.

All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A:

https://aps.bonfirehub.com/opportunities/218479.

All addendums related to this solicitation will be posted on the Bonfire website at https://aps.bonfirehub.com/opportunities/218479. It is the offeror’s responsibility to check the Bonfire website for any addendums, responses to offeror questions, or other communications related to this solicitation.

Statements of Qualifications shall be submitted online at https://aps.bonfirehub.com/opportunities/218479. The Office of Procurement Services will only accept statements of qualifications submitted online. Submissions are due no later than Friday, February 20, 2026, 11:00 a.m. ET, day.

APS will only accept online submissions for statements of qualifications. Qualifications can be submitted online at https://aps.bonfirehub.com/opportunities/218479. Statements of Qualifications submitted after the solicitation close date will not be accepted. Note: Any statement of qualification submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

mailto:alicia.white@atlanta.k12.ga.us https://aps.bonfirehub.com/opportunities/ https://aps.bonfirehub.com/opportunities/218479 https://aps.bonfirehub.com/opportunities/218479

TENTATIVE TIMELINE

01/22/2026 Release RFQ 01/30/2026 Pre-qualification conference, 11 a.m. ET 02/03/2026 Deadline for written questions, 2:00 p.m., ET 02/06/2026 Response to questions to be posted to Bonfire 02/20/2026 RFQ due online at Bonfire by 11:00 a.m., ET 02/23/2026 Administrative Review 02/27/2026 Initial Shortlist Evaluation 03/4/2026 Phase 2 Interview/Presentation (if applicable) 04/06/2026 Recommendation to the APS Board of Education (if applicable)

TABLE OF CONTENTS

Section 1 Introduction Section 2 Scope of Work Section 3 Prime Contractor/Subcontracting Requirements Section 4 Statement of Qualification Submission Requirements Section 5 Company Qualifications and Experience Section 6 Methodology and Operations Section 7 Evaluation Section 8 Additional Requirements Section 9 General Requirements Section 10 General Terms and Conditions Section 11 Award Section 12 Contract

Attachments:

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

Attachment 5:

Attachment 6:

Attachment 7:

Attachment 8:

Attachment 9:

Attachment 10:

Attachment 11:

Attachment 12:

Solicitation Acknowledgement Form Offeror Compliance Form Offeror Inclusion Form Primary Vendor/Subcontractor Utilization Form Promise of Non-Discrimination E-Verify Affidavit of Compliance 6A. Contractor Affidavit under O.C.G.A. 13-10-91 (b)(1) 6B. Subcontractor Affidavit under O.C.G.A. 13-10-91 (b)(3); if applicable 6C. Affidavit of Exception Joint Venture Affidavit Contract Exceptions No Influence and Non-Collusion Affidavit

Local Preference Current and Future Workload Offeror Reference Form

Attachment A: Architectural Services Project Experience and Qualification Matrix Attachment B: Price Proposal Form

Exhibit A: Fee Schedule

1.0 INTRODUCTION

1.1 To be entitled to consideration, statements of qualification shall be submitted online at https://aps.bonfirehub.com/opportunities/218479. The Office of Procurement Services will only accept statements of qualification submitted online. Submissions are due Friday, May 16, 2025, at 11:00 a.m. ET on the date outlined in the solicitation (as determined by the time stamp clock when submitted online).

1.2 Statements of qualification can be submitted online at:

https://aps.bonfirehub.com/opportunities/218479.Statements. Statements of qualification submitted after the solicitation close date will not be accepted. Note: Any statement of qualification submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

1.3 PURPOSE

In using this method for solicitation, we are seeking to identify two pools of qualified vendors to present to the board for approval. Pool A will be for vendors who qualify for projects under $5,000,000 Stated Cost Limitation (SCL). Pool B will be for vendors who qualify for projects over $5,000,000 SCL. Vendors will be qualified for one or both of the pools. Vendors will be required to submit proposals indicating their election for consideration for Pool A, B, or both. Pools will be accessed on a rotational basis, contacting firms individually to request proposals for this service. When contacted, firms will be provided with a Fee Schedule (Exhibit A) as Atlanta Public Schools sets fees for this service.

When your firm is selected, you will have the opportunity to (1) accept or (2) decline within a specified time. Each firm will submit a proposal that must include a written work plan and timeline. APS Facility Services may accept the completed proposal, work plan, and timeline submitted, request modifications to the proposal, or decide not to move forward with the project. Additionally, APS Facility Services may ask for the best and final offer (BAFO) or choose to move to the next vendor in the rotation. If you elect not to accept the request, then we ask that you reply to the email indicating the same. Upon receipt of no acceptance, we will move to the next qualified firm in the vendor pool.

In the event that Atlanta Public Schools has a specialized architectural services project, we will not utilize the rotational process and may solicit from the entire pool(s).

1.4 BACKGROUND

Atlanta Public Schools operates at approximately eighty-three (83) school sites, nine (9) administrative sites (special programs, administrative offices, two transportation centers, warehouses, storage Facilities, etc.), three (3) stadiums, and an inventory of discontinued Facility Services. There are approximately 11 million square feet of buildings, 7 million square feet of roofing, and approximately 100 acres of land. Approximately two-thirds of Facility services have been renovated or built new in the past eleven years. Assessments are conducted every five years, and properties are renovated or built new based on these Assessments.

Atlanta Public Schools is in the process of updating its educational Facilities via a major capital construction program and a capital maintenance program to ensure safe and conducive learning environments for its students and adequate programming spaces in support of all planned instructional spaces. This will provide direct support to the students, teachers, and administrators, and will allow the district to maintain the confidence of its parents.

1.5 CONTRACT TERM

The first 1 year of the contract will commence upon contract execution. The contract will include an option for up to four (4) additional one (1)- year contract renewals, if agreed upon by both Atlanta Public Schools and the vendor.

1.6 AWARD

APS reserves the right to make multiple awards, based on experience and qualifications, if it is deemed to be in the district’s best interest. APS reserves the right to negotiate with the highest-ranked firm regarding the statement of qualification, quality, price, and any other issues it considers relevant to the awarded performance of the services.

2.0 SCOPE OF WORK

2.1 Atlanta Public Schools is aiming to identify two pools of qualified Architectural Services vendors for presentation to the board for approval. Pool A will consist of vendors qualified for projects under $5,000,000 Stated Cost Limitation (SCL). Pool B will include vendors qualified for projects exceeding $5,000,000 SCL. Vendors will qualify for only one of the two pools, not both. This scope covers, but is not limited to, newly constructed facilities and facilities undergoing renovation projects.

The basic services listed below (Phases 1 – 7) to be performed by the architect consist of professional tasks, which have as their objective the design, production of technical documents, and construction administration to provide the Facility Services with a complete and properly functioning facility. The basic services shall be performed in accordance with the standard of care outlined in this solicitation and the pending agreement.

The facility shall be suitable for the purposes for which it is intended, comply with all applicable codes and laws, and be completed on a timely basis within the approved construction budget. The services are described under the project phase in which they customarily occur. This order is for convenience only and does not necessarily reflect the sequence in which a service will actually be performed, nor does it necessarily limit the project, or a designated portion of the project, to one phase.

2.2 Pre-Contractual-Phase 1

2.2.1 Upon receiving notification from the client (Facility Services) that you have been designated as the project architect, the following tasks should be completed before an agreement is carried out.

2.2.1.1 Review program requirements for completeness and suitability with the Facility Services’ Construction Representatives, including but not limited to operations and maintenance staff, instructional staff, central office staff, the principal of the school, etc.

2.2.1.2 Review the Facility Services’ schedule for bidding, construction, and occupancy.

2.2.1.3 Review Facility services budget and determine its basis (e.g., cost estimate, available funds, etc.).

2.2.1.4 Review whether the project budget, schedule, and program are compatible.

2.2.1.5 Organize the team (structural, mechanical, electrical, civil, LEED, and any special architects as the architect deemed).

Verify all architects’ abilities to meet the project's schedule, liability insurance, and licensing requirements.

2.2.1.6 Prepare project program and budget per Atlanta Public Schools' procedures.

2.2.1.7 Verify authorization of the party signing for Facility Services.

2.2.1.8 Prepare a written design narrative summarizing the above activities per the procedures set forth by the Atlanta Public Schools.

2.3. Schematic Design - Phase 2

2.3.1 The Architect shall confirm: Facility Services educational specification, space needs, and other program requirements for the project.

2.3.2 The Architect shall assemble and review all necessary legal requirements, such as codes, ordinances, and other related standards.

2.3.3. The Architect shall complete the following tasks:

a. Request and receive proof of professional liability insurance coverage from each consultant.

b. To initiate the process, it is essential to secure the approval of Facility

Services for any proposed architects. This involves carefully evaluating each consultant's qualifications and suitability to ensure they meet our standards. Once approval is granted, it is necessary to engage in thorough negotiations regarding the terms of their services, including scope, compensation, and deliverables.

c. Following successful negotiations, APS will prepare a detailed and comprehensive agreement that outlines all expectations and responsibilities. This document must be carefully reviewed and executed to formalize the partnership.

d. It is essential to note that APS retains absolute discretion in the selection process. We reserve the right to reject any consultant if we have reason to believe that their performance may not align with our quality standards or will not meet the project's requirements adequately.

e. Obtain from appropriate architects the requirements for investigations and tests, including soil borings, test pits, percolation tests, soil boring values, etc., necessary for proper execution of their work.

f. Request and advise the Facility Services of qualifications that are being solicited for proposed work.

g. Obtain a land survey if requested by the Facility Services and assist in surveying, if necessary, by providing the information required for the survey.

h. Have mechanical, electrical, structural, LEED, and other architects review any buildings and site information.

i. Have appropriate staff members and architects examine any buildings and the site.

j. Provide engineers and architects with pertinent program data and functional space diagrams.

k. Prepare a general description of the project, construction, and equipment outlines.

2.3.4. The architect shall examine and analyze the information provided by the Facility services representative and advise and recommend additional information necessary to begin specific design work on the Project.

2.3.5. Upon analysis of all available information and before initiating any design tasks, the architect shall participate in a Pre-Design Project Analysis, or as may subsequently be approved. The Architect shall have in attendance the individuals who will represent the primary architectural and engineering disciplines on the project and others he or the Facility Services may deem necessary.

2.3.6. Upon conclusion of the Pre-Design Project Analysis and in accordance with the

Critical Dates Schedule, the Architect shall prepare a report to the Facility Services (hereinafter referred to as the Design Narrative), which is the Architect’s interpretation of the Project requirements, design parameters, and objectives, and results of the Pre-Design Project Analysis. To the maximum extent possible, the Design Narrative will contain diagrammatic studies and pertinent text relative to:

• Design Concept

• internal functions

• program of requirements

• general space allocations

• human, vehicles, and material flow patterns

• detailed analysis of operating functions

• studies of adjacency

• vertical and horizontal affinities

• outline descriptions of major building components and systems

• LEED Requirements

2.3.7. Upon written authorization from the Facility Services to proceed and based on the Approved Design Narrative, the Project Construction Budget, Program of

Requirements, and the Management Plan, the Architect shall prepare Schematic Design Studies consisting of drawings and other documents illustrating the design concept, scale, and relationship of the Project components for approval by Facility Services.

2.3.8. The Architect shall provide the Facility Services’ Representative with two (2) copies of the Schematic Design Submittal for the review of the Schematic Design Phase. At the end of the Schematic Design Phase, the Architect shall provide the Facility Services’ Representative with two (2) complete sets of drawings and other documents for approval by Facility Services. One (1) set will be returned to the Architect with approval and/or notations.

2.3.9. The Architect will engage in meetings with the Facility services staff as needed to collaboratively review the project. This will provide an opportunity to gain insightful feedback and input from the Facility Services staff, ensuring that their perspectives are valued and integrated into the project development. The Facility Service representative will schedule a meeting with the architect and the appropriate representatives of the various APS departments, such as Nutrition, Education Programs, Maintenance, Technology, Transportation, and any other appropriate departments. The Architect will make a presentation to this group and will have up to five (5) days to submit their comments.

2.3.10. If required, the Architect shall make a maximum of five (5) presentations of the schematic design to parties designated by the Facility Services.

2.3.11. Documents prepared by the Architect for the final Schematic Design Phase submittal shall include drawings and a written report. The drawings shall include, but are not limited to, a proposed site utilization study (if required by the program) of the Project's property, schematic plans of all floors, and simplified elevations indicating the fundamentals of the architectural concept. The report shall incorporate the Architect’s Construction Contract(s) Award Price(s) (CCAP) estimate and breakdown, as well as the Schedule of the Management Plan. The Architect shall prepare such estimates in the form prescribed by the facility services to assure itself that the project cost is within the CCAP. Further, the report shall include a summary of programmed versus actual square footage by room or area; such discussion of design factors, if any, as are pertinent in the opinion of the Architect; and outline descriptions of proposed engineered systems, construction methods, materials, and work to be included in the Construction Contracts. The Plans shall reflect the drawings and/or notations provided by the facility services staff.

2.3.12. To be considered acceptable for the final schematic design phase submittal, the documents shall contain, as a minimum:

ARCHITECTURAL

a. Single-line drawings showing complete building layout, identifying the various major areas, core areas, and their relationships

b. Identification of roof system, deck, membrane flashing, and drainage technique. Mechanical will show the heat transfer efficiency and the type of equipment proposed

c. Identification of all proposed finishes (including all exterior surfaces, doors, windows, and type of hardware)

d. Site work, which may require the removal of trees and require recompense

e. Urban Development Commission (UDC) review documents.

f. Cost estimates

STRUCTURAL

a. Structural systems layout with overall dimensions and floor elevations.

Identification of structural system (pre-cast, structural steel with composite deck, structural steel with bar joists, etc.)

b. Identification of foundation requirements (fill requirements, piles, caissons, spread, footings, etc.)

MECHANICAL

a. Block heating, ventilating, and cooling loads calculations, including skin versus internal loading.

b. Single-line drawings of all mechanical equipment spaces, duct chases, and pipe chases.

c. Location of all major equipment in allocated spaces.

d. Description of equipment proposed.

ELECTRICAL

a. Lighting fixtures outlined in plan and roughly scheduled, showing types and quantities of fixtures to be used.

b. Major electrical equipment roughly scheduled, indicating size and capacity.

c. Complete preliminary one-line electrical distribution diagrams with indications of final location of service entry, switchboards, motor control centers, panels, transformers, and other equipment, if required.

d. Legend showing all symbols used on drawings.

ELECTRONIC

a. Type of TV system and layout.

b. Type of intercom system and layout.

c. Equipment for Media Center if in program.

d. Type of Data Network system and layout.

e. Obtain facility services, written approval of schematic design documents and approval of the Georgia Department of Education (GDOE) if state funds are involved.

f. Provide facility services. Services: electronic copies of all design documents if requested.

g. Prepare and submit the Georgia Department of Education (GDOE) preliminary review submittal.

2.4 Design Development Phase-Phase 3

2.4.1 The Architect shall prepare, from the approved Schematic Design Studies, for further approval by the facility services, the design development documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as to structural, mechanical, and electrical systems, materials, and such other essentials as may be appropriate.

2.4.2 The Architect shall confer with and obtain preliminary review from the regulatory agencies such as the building Department, Fire Marshal (state & local), Department of Health, Zoning Commission, Planning Commission, and Design Review Board.

2.4.3 The Architect shall complete the following tasks:

a. Review the program and verify compliance.

b. Re-check schematic documents against all codes and regulations.

c. Receive results of all investigations and tests, including soil borings and analysis. Request additional information, if necessary. Forward final information to the appropriate architects.

d. Verify with APS the design of the systems required, such as

• Clock

Paging

Computers

Intercom

Building Protection

HVAC Equipment

Lighting

Telephone

Gas Security

Cable TV Data Network

Closed Circuit TV

Kitchen Equipment

e. Define the actual classroom density for each area and forward it to architects. Check against the program.

f. Ensure that the mechanical and electrical engineers:

Contact utility companies and public authorities on all services, verify service availability requests, and receive written approval for all service connections. Investigate and confirm, in writing, their review of all applicable local public and utility regulations. Review architectural and structural schematic drawings to establish adequate provisions for specialized systems.

g. Prepare estimates of probable operating costs, with recommendations.

2.4.4 Design Development Documents prepared by the Architect shall include drawings and a written report in more detail than the Schematic Design Documents. They shall take into account the facility services' comments on the previous submittal.

The report shall incorporate the Architect’s Construction Contract(s) Award

Price(s) (CCAP) estimate and breakdown. The Architect shall prepare such forecasts in the form prescribed by the facility services to assure itself that the project cost is within the CCAP. Further, the report shall include a summary of programmed versus actual square footage by room or area, such discussion of design factors, if any, as are pertinent in the opinion of the Architect; and outline descriptions of proposed engineered systems, construction methods, materials, and work to be included in the construction contracts. Drawings shall consist of a dimensioned site development plan (if required), floor plans, elevations, and one or more typical sections indicating proposed construction. Drawings shall also include information on major finishes as well as diagrammatic drawings illustrating fundamentals of major engineered systems, i.e., structural, mechanical, and electrical.

2.4.5 The Architect shall provide the facility services representative with 2 copies of in-progress Design Development Documents during the Design

Development Phase if requested by facility services. At the end of the Design

Development Phase, the Architect shall provide the facility services representative with two (2) complete sets of drawings and other documents for approval by facility services. The documents for this final Design

Development Phase submittal shall consist of, as a minimum:

2.4.5.1 ARCHITECTURAL

• Floor plans with final room locations, including all openings.

• Wall sections showing final dimensional relationships, materials, and component relationships as required.

• Identification of all fixed and loose equipment, furniture, and furnishings to be installed in the contract.

• Finish the schedule, identifying all finishes.

• Well-developed door and hardware schedule showing final quantity plus type and quality level.

• Site conditions where required.

• Preliminary development of details and large-scale blow-ups.

• Legend showing all symbols used on drawings.

• Outline specifications.

• Reflective ceiling development, including the ceiling grid and all devices that penetrate the ceiling (such as light fixtures, sprinkler heads, ceiling registers, or diffusers).

2.4.5.2 STRUCTURAL

• Plan drawings with all structural members located and sized

• Footing, beam, column, and connection schedules

• Outline specifications

• Foundation drawings

• Mechanical

• Heating and cooling load calculations for each space and major duct or pipe runs are sized to interface with the system.

• Major mechanical equipment scheduled, indicating size and capacity

• Sequence of Operation on drawings.

• Ductwork and piping are substantially located and sized.

• Devices in the ceiling are located.

• Legend showing all symbols used in drawings.

• Outline specifications.

2.4.5.3ELECTRICAL

• All power-consuming equipment and load characteristics

• Total electric load

• Major electrical equipment (switchgear, distribution panels, emergency generator, transfer switches, UPS system, etc.)

dimensioned and drawn to scale into the space allocated

• Complete preliminary site lighting design

• Outline specifications

• Lighting, power, telecommunications, and office automation devices and receptacles shown in plan

• Final light fixture schedule

• Interior electrical loads estimate for systems, furniture, receptacles, lighting, food service equipment, and any other special-use areas, etc.

• The Architect shall submit to the facility services in writing all code research and the results of that research.

• Obtain facility services, written approval of design development

• documents and authorization to proceed with the construction documents phase.

• Provide Facility services with electronic copies of all design documents if requested.

2.5 Construction Documents Phase 4

Upon written authorization from the facility services to proceed, the Architect shall prepare, from the approved Design Development Documents, working Drawings, and Specifications, a detailed set of requirements for the construction of the entire

Project. Facility services will provide the Conditions of the Contract (General and any Supplementary), the Advertisement for Bids, the Instructions to Bidders, the time control specification provisions, and the Construction Proposal Forms and

Agreement(s), which the Architect shall include in the Construction Documents.

2.5.1 When the construction documents are complete and contain all appropriate information, the Architect shall confer with and obtain approval from such regulatory agencies as the Bureau of Buildings, City Fire Marshall, Department of Health, and Georgia Department of Education. The Architect shall check with the applicable regulatory agencies and establish a schedule for submission and/or review. Any disapproval from these agencies must be corrected before drawings are released for bidding.

2.5.2 The Architect shall complete the following tasks:

• Coordinate the work of all members of the team, including architects.

• Coordinate drawings with the project Specification.

• Determine what items, if any, are to be furnished by facility services, or are not to be included in the construction contract.

• Obtain a schedule for the delivery and installation of facility services and furnished materials by APS.

• Check all completed documents for coordination, compliance with the program, accuracy, and cross-coordination with the architects' and engineers' work and have them make similar checks.

• Revise documents if required after check and have architects and engineers do the same.

• Place the Architect's and Engineer's seals on the documents and obtain any necessary signatures required by reviewing authorities.

2.5.3 Construction Documents shall be packaged as prescribed in the management plan and be complete in accordance with the Schedule. Inform the facility services of any revisions.

2.5.4 All work included in the Project or any designated portion must be thoroughly covered by detailed drawings.

2.5.5 Single or multiple contracts shall be as stated in the Management Plan, and the Architect shall prepare the detailed drawings for each contract with appropriate designation noted thereon.

2.5.6 Specifications must be prepared using the current division format of the

Construction Specifications Institute (CSI) and submitted on a compatible storage device.

2.5.7 The Architect shall provide furniture layouts as requested by facility services including, but not limited to, the following spaces: Science Rooms, Media

Center, Cafeteria, and Administration Area.

2.5.8 The Architect shall provide interior color selection for review and approval by facility services.

2.5.9 If requested, the Architect shall provide the facility services representative with copies of in-progress construction documents during this phase.

Additionally, and in accordance with the Management Plan, the Architect shall submit for approval by the facility services two (2) sets of preliminary

Construction Documents at the stage of 95% completeness.

2.5.10 After review and approval of the 95% Construction Documents by facility services, the Architect shall continue with preparation of final Construction

Documents and Bid Documents, including final Specifications for all authorized work on the Project and shall incorporate in those final documents the comments and any modifications and changes desired by the facility services and any modifications required for compliance with all applicable codes, regulations, standards, the approved program, and prior written approvals and instructions of the facility services The resulting final

Construction Document submittal is to be a complete, fully coordinated, integrated package, suitable for bidding distribution, without any significant addenda or further clarification required.

2.5.11 The Architect shall participate in such reviews and meetings as are necessary to ensure that the project design conforms to all applicable codes and all requirements of responsible agencies and will make any changes to the

Construction Documents which are required for issuance of all permits and legal authorization needed to construct the Project.

2.5.12 Documents prepared by the Architect for final Construction Documents

Phase submittal shall include the final working drawings and a written report. The report shall incorporate the Architect's Construction Contract(s)

Award Price(s) (CCAP) estimate and breakdown, as well as the Schedule of the Management Plan. The Architect shall prepare such estimates in the form prescribed by the facility services to assure itself that the project cost is within the CCAP. Further, the report shall include a summary of programmed versus actual square footage by room or area.

2.5.13 The Architect shall apply for and obtain all Construction Permits and approvals on behalf of the facility services, The Atlanta Public Schools, as noted in 2.5 above.

2.6 Bid Award -Phase 5

2.6.1 After receiving written authorization from the facility services, the Architect shall proceed with the Construction Bid/Negotiation Phase. There may be more than one Construct Bid/Negotiation Phase, depending upon the facility.

2.6.2 The Architect shall prepare such clarifications and addenda to the bidding documents as may be required. The Architect will provide these to facility services for review before issuance to all holders of bid documents.

2.6.3 The APS representative will schedule and conduct pre-bid Conferences with prospective bidders to review the Project requirements. The Architect shall provide knowledgeable representatives, including representatives of its APS, and participate in these conferences to explain and clarify the Bidding Documents. Within two (2) days after the pre-bid conference, the Architect shall deliver to facility services, if needed, a final Addendum.

2.6.4 The Architect shall assist facility services in obtaining bids, prepare a certified bid tabulation, and make a recommendation to the facility services concerning the Contract award.

2.6.5 If the initial bidding or negotiation results in prices that exceed the approved CCAP, the Architect will work alongside the facility services representative in any necessary re-bidding, re-negotiation, and re-design efforts, at no additional cost to facility services. Facility services will assist in making re-design decisions, and all re-designs must receive facility services’ approval.

2.6.6 If the Architect needs to redesign or conduct a rebidding process as outlined in the previous paragraph, the services provided during the Construction Phase and Post-Construction Phase will be extended to accommodate any delays caused by the redesign or rebidding, with no additional cost to Facility services.

2.6.7 The Architect shall confirm in writing to facility services the following facts:

a) All the engineering drawings and architectural drawings have been fully coordinated

b) All the applicable codes have been complied with in the project.

2.6.8. Provides Facility services with electronic copies of the design documents if requested.

2.6 Construction- Phase 6

2.7.1 The Construction Phase for each portion of the Project will commence with the award of the Construction Contract and will terminate when facility service makes the Final Completion payment.

2.7.2 The Architect shall consult with the facility services representative and participate in all decisions as to the acceptability of subcontractors and other people and organizations proposed by the Contractor for various portions of the work.

2.7.3 The Architect shall review and approve shop drawings, samples, and other submissions of Contractor(s) as well as the Work performed by the Contractor(s) for conformance with the design concept of the Project and for compliance with the Contract Documents. The Architect shall accomplish the review and return of submittals within ten (10) calendar days from the date of receipt, except when authorized by the facility service representative.

2.7.4 The facility services representative will establish, with the Architect, procedures to be followed for review and processing of all shop drawings, catalog submissions, project reports, test reports, maintenance manuals, and other necessary documentation, as well as requests for changes and applications for extensions of time.

2.7.5 The Architect shall review change order documentation when requested by the facility services representative.

2.7.6 The Architect shall render to the facility services representative, within ten

(10) working days unless otherwise authorized by the facility services representative, interpretations of requirements of the Contract Documents.

The Architect shall make all interpretations consistent with the intent of and reasonably inferable from the Contract Documents. The Architect's decision in matters relating to artistic effect shall be final if consistent with the intent of the Contract Documents.

2.7.7 If any errors, omissions, or conflicts are found in the drawings, specifications, or other contract documents prepared by the Architect, the Architect must prepare and submit amendments to the facility service representative within ten (10) working days, unless the facility service representative authorizes an alternative timeframe. Additionally, the Architect shall provide supplementary documents and any required consultation at no extra cost to the facility services.

2.7.8 The facility services representative will be the point of contact with the contractors, unless facility services direct the Architect otherwise. The facility services representative shall issue all instructions to the Contractor(s).

2.7.9 The Architect will have access to the Work at all times. All site visits, observations, and other activities by the Architect shall be coordinated with the facility services representative, and a written report of such visits made promptly to the facility services representative.

2.7.10 The Architect (including, but not limited to, the structural, mechanical, and electrical disciplines) shall make such periodic visits to the Project site as may be necessary to familiarize themselves generally with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. On the basis of such on-site observations, the Architect shall take the appropriate steps to guard the facility services against defects and deficiencies in the Work of the Contractor.

If the Architect observes any work that does not conform to the Contract Documents, the Architect shall immediately make an oral and written report of all such observations to the facility services representative. The Architect shall not be required to make exhaustive or full-time on-site observations to check the quality or quantity of the Work, but shall make as many observations as may be reasonably required to fulfill their obligations to the facility services. The Architect shall not be responsible for construction means, methods, techniques, sequences, or procedures, or safety precautions and programs in connection with the work, and shall not be responsible for the Contractor's failure to carry out the Work in accordance with the Contract Documents, but the Architect is responsible for pointing out any failures.

2.7.11 Periodic visits of the Architect shall be coordinated with the facility services representative. Each engineering discipline shall make periodic visits as may be required, during the course of work applicable to its discipline. During critical work phases, each engineering discipline may be required to make periodic visits weekly or more often. The engineering disciplines shall prepare and submit a report on each visit, submitted via the Architect to the facility services representative within three (3) working days of the visit.

2.7.12 The Architect shall render written field reports relating to the periodic visits and observations of the Project required by paragraph 2.7.11 within three (3) working days to the facility services representative in the form required by the facility services representative.

2.7.13 The Architect shall hold construction progress meetings attended by the facility services representative and representatives of each Prime contractor.

The Architect shall render written minutes of this meeting within three (3) working days to all participants in a format acceptable to the facility services representative.

2.7.14 Based upon observations at the site and upon the Contractor's applications for payment, the facility services representative and Architect shall jointly determine the amount owing to the Contractor(s), pursuant to the terms of the facility service/Contractor Agreement. They shall issue Certificates for Payment to the facility services in the amounts specified. The facility services representative shall consult with the Architect in determining the amount due to the Contractor, and the Architect shall sign the Certificate of Payment before it is transmitted to facility services by the Facility services representative. The Architect's signing of a Certificate of Payment shall constitute a representation by the Architect to the facility services, based upon the Architect's observations at the site and the data comprising the Application for Payment that the Work has progressed to the point indicated, that to the best of the Architect's knowledge, information and belief, the quality of the Work appears to be in accordance with the Contract Documents (subject to:

an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion; the results of any subsequent tests required by the Contract Documents; minor deviations from the Contract Documents correctable before completion; and to any specific qualifications stated in the Certificate for Payment), and that the Contractor is entitled to payment in the amount certified. However, if it should later be found that the Contractor has failed to comply with its contract with the facility service in any way or detail, such failures and subsequent compliance shall be the sole responsibility of said Contractor. By signing a Certificate for Payment for facility services, the Architect shall not be deemed to represent that it has made any examination to ascertain how and for what purpose the Contractor has used the monies paid on account of the Construction Contract Sum.

2.7.15 If, in accordance with its duty, the Architect advises the Facility services representative of non-conforming work as stated in paragraph 10, the Architect shall confirm the non-conformance in writing to the Facility services representative within five (5) days of observation.

2.7.16 The Architect and the facility services representative jointly shall have authority to condemn or reject Work on behalf of the facility services when, in the Facility services representative's or the Architect's opinion, the Work does not conform to the Contract Documents. Whenever, in the facility services representative's or the Architect's reasonable opinion, it is considered necessary or advisable to ensure the proper implementation of the intent of the Contract Documents, the facility services representative shall have the authority to require special inspection or testing of any Work in accordance with the provisions of the Contract Documents whether or not such work is fabricated, installed or completed.

2.7.17 The Architect shall obtain governing agency occupancy approval if any exceptions arise related to the design or specified materials.

2.7.18 When the facility services representative agrees that the Work or portions of the Work are substantially complete, the Architect shall inspect the Work or portions of the Work and prepare and submit to the Facility services representative punch lists of the Work of the Contractor(s) that are not in conformance with the Contract Documents. The Facility services representative shall transmit such punch lists to the Contractor(s). Facility services may request that the Architect inspect and prepare a punch list on any portion of the Work.

2.7.19 The Architect shall review a set of reproducible record prints of drawings showing significant changes in the Work made during the construction process, based on neatly and clearly marked-up contract drawings, prints, and other data furnished by the Contractor(s) and the applicable Addenda, Clarifications, and Change Orders that occurred during the Project. The Architect shall then prepare the required as-built drawings.

2.7.20 The Architect shall review the operation of any equipment or system, such as initial start-up, testing, adjusting, and balancing.

2.7.21 The Architect shall observe and review test data of the original operation of any equipment or system, such as initial start-up testing, adjusting, and balancing, to make sure that all equipment and systems are properly installed and functioning in accordance with the design and specifications.

2.7.22 The Architect shall review the Contractor-furnished maintenance and operating instructions, schedules, guarantees, bonds, and certificates of inspection as required by the Construction Documents and forward all approved copies to the facility services representative. In addition, the Architect shall conduct such observations as necessary to ensure all material and equipment warranties are in compliance with applicable specifications.

2.7.23 The Architect shall conduct up to two (2) comprehensive Final Completion inspections per construction contract at the request of Facility services. If more than two (2) Final Completion inspections are required, through no fault of the Architect, the additional inspections shall be deemed additional services.

2.7.24 Upon correction of the deficiency reports (punch lists), and acceptance of all other close-out submittals and certificates of the Contractor, the Facility services representative and the Architect shall approve the Application for Final Payment and forward it to the Facility service for execution.

2.7.25 Provide facility services with electronic copies of all documents if requested.

2.8 Post Construction-Phase 7

2.8.1 Coordination of operating data for Facility services-supplied furniture, furnishing, and equipment.

2.8.2 Support the Facility Services team in developing an in-house or contracted program for the effective operation and maintenance of the physical plant and its equipment. This effort includes producing comprehensive operation and maintenance manuals that clearly detail procedures, maintenance schedules, and safety protocols, ensuring that staff are well-equipped to manage the facility efficiently and safely.

2.8.3 Observe and assist in the operation of building systems during initial occupancy.

Validate that systems are operating as designed. Assist in the training of the Facility services personnel in proper operations, maintenance schedules, and procedures.

2.8.4 Make recommendations concerning inadequate performance materials, systems, and equipment under warranty. Inspect or have inspected materials, systems, and equipment before expiration of the warranty period to ascertain adequacy of performance.

2.8.5 By the time the project reaches the Substantial Completion phase, the Architect must update the APS Inventory and record drawings for the project's location.

Additionally, the Architect is required to provide Facility services with copies of the construction documents for all disciplines in both CAD and PDF formats.

2.9 Utilizing Qualified Pools

2.9.1 The selected firms will make up two pools of qualified vendors. Pool A will be for vendors who qualify for projects under $5,000,000.00 Stated Cost Limitation (SCL). Pool B will be for vendors who qualify for projects over $5,000,000.00 SCL.

Vendors will be qualified for one or both of the two pools. Vendors will be required to submit proposals indicating their election for consideration for Pool A, B, or Both. Pools will be accessed on a rotational basis, contacting firms individually to request proposals for this service. When firms are contacted regarding service provisions, they will receive a comprehensive Fee Schedule.

This document outlines the specific charges associated with the services being offered, as determined by Atlanta Public Schools. The Fee Schedule will provide detailed information on the applicable fees, ensuring that firms have a clear understanding of the financial expectations before entering into any contractual obligations. (Exhibit A)

2.9.2 Once a firm is selected, you will have the option to either (1) accept or (2) decline the offer within a designated timeframe. If you choose to accept, the subsequent steps are as follows: You will need to submit a proposal by the specified date and time. This proposal should include a detailed written work plan and a timeline.

2.9.3 APS Facility services may accept the completed proposal, work plan, and timeline submitted, request modifications to the proposal, or decide not to move forward with the project. Additionally, APS Facility Services may ask for the best and final offer (BAFO) or decide to move to the next vendor in the rotation.

2.9.4 If you elect not to accept the request, then we ask that you reply to the email indicating the same. Upon receipt of no acceptance, we will move to the next qualified firm in the vendor pool.

2.9.5 In the event that Atlanta Public Schools has a specialized architectural services project, we will not utilize the rotational process and may solicit from the entire pool(s).

2.10 Required Licenses/Certifications

2.10.1 The vendor shall provide experienced, licensed, and certified personnel to perform architectural services.

2.10.2 APS reserves the right to reject any team member based on the outlined requirements.

3.0 Prime Contractor/Subcontracting Requirements

Vendors awarded an individual project are considered to be the Prime Contractor for that project; Prime Contractors must share all subcontracting opportunities related to the project via email with the Finance Division’s Coordinator, Supplier Diversity. Prime Contractors will provide the following information (at a minimum):

a. Solicitation Name and Number

b. Digital copies of the solicitation in PDF format to be posted and shared.

c. All addenda and price proposal documents in PDF format to be posted and shared.

d. All pre-bid/pre-proposal conference(s) date(s), time(s), and location(s).

e. Date(s), times(s), and location(s) for all events related to subcontracting opportunities.

f. A list of the vendors/organizations to whom the subcontracting opportunity was shared, including vendor/organization name and a point of contact in PDF format.

A list of websites on which the subcontracting opportunity was posted in PDF format.

4.0 STATEMENT OF QUALIFICATION SUBMISSION REQUIREMENTS

4.1 MANDATORY REQUIREMENTS

4.1.1. Vendors are instructed to carefully read all terms, conditions, and specifications as outlined in the RFQ. Any correction made within the RFQ submission (whiteout or strike-through) must be initialed by an authorized representative of the company submitting the statement of qualification or the statement of qualification may be rejected by APS.

4.1.2 The offeror shall submit an online statement of qualification with a response that fully responds to Sections 5 and 6 in the Bonfire Portal.

Failure to respond to sections 5 and 6 may result in the statement of qualification being deemed non-responsive. The offeror must reference each section as listed below.

The statement of qualification must be submitted online via the following link by the given due date:

4.1.3 List of Required Attached Documents

Responses must be completed…