On_Site_Maintenance_and_Repair_of_GSA_owned_Vehicles_at_White_Sands_Missile_Range.doc

Page 11 of 112 7FF-JD-14-SO18-N On Site Maintenance and Repair of GSA Vehicles at WSMR and WSTF

CP-FSS-1-A

(APR 1993)(LOCAL DEVIATION)

Solicitation No. 7FF-JD-14-SO18-N

INDEFINITE DELIVERY-INDEFINITE QUANTITY CONTRACT FOR

FSC CLASS 0753 – REPAIR, MAINTENANCE AND OVERHAUL OF GENERAL SERVICES ADMINISTRATION-OWNED VEHICLES ASSIGNED TO WHITE SANDS MISSILE RANGE AND WHITE SANDS TEST FACILITY NEW MEXICO PERIOD: July 1, 2014, OR DATE OF AWARD WHICHEVER IS LATER, THROUGH

June 30, 2015.

ANY INFORMATION THAT MAY BE DESIRED ON THIS PARTICULAR SOLICITATION

CAN BE OBTAINED FROM THE ISSUING OFFICE ADDRESS SHOWN HEREIN.

IMPORTANT NOTICE: A Pre-proposal Conference will not be held. If you have any questions, concerning this solicitation, please call Joe Dunne, at 817-978-8599

CP-FSS-2

SIGNIFICANT CHANGES (OCT 1988)

CP-FSS-3

NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION (MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

GENERAL SERVICES ADMINISTRATION

FAS Central Fleet Program 2865 Lynbrook Drive, Abilene, TX 79606

Or Phone Joe Dunne at (817) 978-8599 or e:mail Joe.Dunne@gsa.gov

CP-FSS-4-A

SOLICITATION COPIES (MAR 1996)

(a) To reduce Government costs, only one copy (paper copy) of this solicitation is provided. If additional paper copies are required (see 52.212-1, Instructions to Offerors—Commercial Items and its addendum for number of copies to be submitted), you may reproduce them yourself, provided they are complete in every respect.

(b) Offerors are strongly urged to use two-sided copying of offers for submission to GSA.

EXCEPTION: Oversized blueprints, drawings, or similar documents which are incorporated by reference in and attached (folded) to the solicitation are not required to be duplicated for the purpose of submitting a duplicate copy of the offer to GSA.

CP-FSS-20

SECURITY EXAMINATION OF HAND-DELIVERED OFFERS (JAN 1998) MACROBUTTON OpenFSSAL981 FSS A/L FC-98-1 (a) Offerors are advised that an offer in response to this solicitation is subject to physical examination, x-ray, or other inspection prior to acceptance at the location designated for receipt of offers. Inspection may be conducted by Government personnel or others acting on behalf of the Government. Any offer received at the address designated for receipt of offers after the date and time specified elsewhere in this solicitation for receipt of offers shall be processed in accordance with the late offers provision of this solicitation.

(b) For any hand delivered offer, whether delivered by the offeror or a courier service, the offeror must allow sufficient time to accommodate inspection by designated security personnel.

A-FSS-41

INFORMATION COLLECTION REQUIREMENTS AND HOURS OF OPERATION (NOV 1999) 515.204-1

(a) “The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.”

CP-FSS-30

(APR 1993)

PLEASE REMOVE THIS COVER PAGE(S) BEFORE SUBMITTING OFFER TO GSA.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, & 30

1. REQUISITION NUMBER

N/A

7.

FOR SOLICITATION

INFORMATION CALL(

a. NAME

Joe Dunne

b. TELEPHONE NUMBER (No collect calls) 817-978-8599

8. OFFER DUE DATE/

LOCAL TIME

April 7, 2014

5:00 PM CST

9. ISSUED BY CODE

12. DISCOUNT TERMS

UNRESTRICTED

GSA, FAS Central Fleet Program 2865 Lynbrook Drive Abilene, TX 79606

( SMALL DISADV. BUSINESS

( 8 (A)

( 13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

( RFQ ( IFB ( RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

Same as block 9

17a. CONTRACTOR/ CODE

FACILITY

18a. PAYMENT WILL BE MADE BY CODE

OFFEROR

NAME AND ADDRESS

CODE

To be shown on orders issued against this contract

TELEPHONE NO.

FAX NO. DUNS

IS CHECKED ( SEE ADDENDUM

Do not complete Blocks 19 through 24, see schedule of supplies/items/services beginning on page 3.

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

( 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ( ARE ( ARE NOT ATTACHED.

( 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ( ARE ( ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

( FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ______________________ OFFER

DATED _____________________. YOUR OFFER ON SOLICITATION (BLOCK 5)

( INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

32a. QUANTITY IN COLUMN 21 HAS BEEN

( RECEIVED ( INSPECTED ( ACCEPTED AND CONFORMS TO THE

33. SHIP NUMBER

CORRECT FOR

CONTRACT. EXCEPT AS NOTED

PARTIAL

FINAL

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD)

42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION

SEE REVERSE FOR OMB CONTROL NUMBER AND PAPERWORK

STANDARD FORM 1449

(10-95)

BURDEN STATEMENT

Prescribed by GSA - FAR (48 CFR) 53.212

This page reserved for use at time of award as applicable.

SUPPLIES OR SERVICES AND PRICE/COSTS

SOLICITATION NUMBER: 7FF-JD-14-SO18-N

FSC CLASS: 0753

SERVICE: On-site Vehicle Repair, Maintenance, and Overhaul of General Services Administration-Owned Vehicles assigned to White Sands Missile Range, White Sands Stallion Range, White Sands Test Facility and Holloman Air Force Base CONTRACT PERIOD: July 1, 2014, or date of award, whichever is later, through June 30, 2015, with 2 one year option periods, plus an additional 6 months.

SERVICE AREA: White Sands Missile Range and White Sands Test Facility New Mexico GSA will provide a building at each of the service areas. The facilities for each service area are as follows:

White Sands Missile Range

Note: The current number and types of vehicles is not a static listing and is subject to change during the contract period. GSA will provide the successful contractor with updated lists as necessary As noted in item 20, significant changes, a listing in excel spreadsheet format is available via e-mail from the contracting officer at Joe.Dunne@gsa.gov

B-FSS-7FC-161

ESTIMATED WEEKLY REPAIR REQUIREMENTS

The estimated weekly vehicle requirements for repair services:

White Sands Missile Range:

Group I Vehicles

45 per week

Group II Vehicles (Diesel or Gasoline Engine)

6 per week

The Contractor may accept additional vehicles exceeding the estimated weekly vehicle requirements, subject to all terms and conditions of the contract. (NOTE: If the Contractor is unable to service vehicles which exceed the “Estimated Weekly Requirements”, the Government reserves the right to take those vehicles that exceed the “Estimated Weekly Requirements”, by individual Group I or Group II categories for repairs to open market vendors, without being in violation of this contract.)

1. OFFER PRICES FOR FIXED PRICE HOURLY LABOR RATE AND FIXED PRICE JOB ITEMS SHALL INCLUDE THE FOLLOWING COSTS ELEMENTS, UNLESS SPECIFICALLY LISTED IN THE BID SCHEDULE.:

(a) Department of Labor (DOL) Wage Determination - Hourly Wage Rates, all Fringe Benefits (Health & Welfare, Vacation, Holiday and Uniforms);

(b) The cost of compliance with all applicable host activity, local, State, and Federal policies, laws, and regulations;

(c) All Federal, State and Local taxes;

(d) Required insurance coverage;

(e) Employee Training;

(f) The cost of miscellaneous, un-measurable items used in the normal operation of a repair facility. Normal miscellaneous, un-measurable items include, but are not limited to: (1) greases and/or lubricants; (2) carburetor and/or fuel injection system cleaners; (3) graphite; (4) silicone; (5) cleaning solvents (to include windshield washer fluid/solvent); and (6) shop towels;

(g) The cost of disposal of all replaced parts and waste materials, to include, but not limited to; tires, batteries, waste motor oil, waste filters, waste cleaning fluids, waste engine coolant, waste shop rags, waste absorption materials, and similar items, in accordance with all Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) regulations, and any other federal, state, local, and all host activity environmental control policies and regulations;

(h) Placing the vehicle in the shop and, if necessary, covers jump-starting, or pushing/pulling the vehicle into the repair shop from the staging or parking area;

(i) Materials and Workmanship warranty/guarantee (See Guarantee provision on page 3 of this solicitation);

(j) Contractor’s overhead and profit; and

(k) All other costs otherwise stated in the solicitation

2. GUARANTEE:

(a) Notwithstanding inspection and acceptance by the Government or any provisions concerning the conclusiveness thereof, the Contractor guarantees and warrants that all materials furnished and all services performed under this contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of ninety (90) days or 4,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his own expense, in a timely manner at Fleet Service Representative’s (FSR) or Contracting Officer Representative’s (COR) discretion, but no later than one (1) workday after notification by the ordering office. Any such work will not be counted as part of the estimated daily requirements.

(b) Should a warranty for new or rebuilt assemblies or subassemblies offered by a manufacturer or re-manufacturer be longer than that stated above, it shall apply for such longer period.

(c) The FSR shall give written notice of any such defect or non-conformance to the Contractor within the applicable warranty period, with a copy to the Contracting Officer. Such notice shall state that either (1) the Contractor shall correct or re-perform any defective or non-conforming materials or services, or (2) the Government does not require correction or re-performance. If the Contractor is required to correct or re-perform, it shall be at no cost to the Government, and any materials or services corrected or re-performed by the Contractor pursuant to this clause, shall be subject to all provisions of this clause to the same extent as work initially performed. If the Government does not require correction or re-performance, the Contracting Officer shall make an equitable adjustment in the contract price.

STATEMENT OF WORK

AND

BID SCHEDULE

ATTENTION ATTENTION ATTENTION ATTENTION

Vendors must submit pricing for all line items. Interested offerors submitting pricing on White Sands Missile Range are advised that the vehicles assigned to the White Sands Test Facility vehicles are included as part of the WSMR complex. The Test facility service area is located 18 miles from the main WSMR service area and is staffed at a minimum with one Motor Vehicle Mechanic on a part time basis or on a limited on-call basis with a one half hour (30 minute) response time to the Test Facility shop.

As noted on the cover pages, the vendor shall indicate that the prices in the following bid schedule covers all of the service areas (all inclusive) or an individual Service Area. Please mark all that apply.

Line Items 1- 13 are “Direct Repair” services, please provide pricing in the spaces provided for each job and description of services below. Please provide a proposed labor mix for the services in lines 1-13 with your response. For current contractors responding to this solicitation, the proposed labor mix must include the labor category description, the number of current employees in that category, the name of each employee in that category, the current wages and fringe benefits being paid to that employee and the proposed loaded labor rate for each category. For new offerors, The proposed labor mix must include the labor category description (i.e, Motor Vehicle Mechanic, helper, etc) for each position, the number of employees proposed for that position and the proposed loaded labor rate. Note: The contractor shall be responsible for disposal of used tires – see contract line item 2. All tire disposal fees will be paid at the rate set forth by the state of New Mexico for the type and size of tire. The contractor must furnish a schedule of charges from the state with their offer. Do not include the tire disposal fee as a part of the submitted pricing.

BID SCHEDULE

ON-SITE VEHICLE REPAIR, MAINTENANCE AND OVERHAUL

WSMR and WSTF

IMPORTANT NOTICE TO OFFERORS:

1. OFFERORS ARE CAUTIONED that the figures shown in the “Estimated Annual

Quantities” column are NOT precise quantities, but are provided FOR EVALUATION

PURPOSES ONLY.

2. The Bid Schedule contains a base year period and two option periods of one (1) year each. Offers must be submitted for all three years to be considered responsive.

BE SURE TO ENTER A UNIT PRICE ONLY. DO NOT ENTER THE EXTENDED AMOUNT IN THE “UNIT PRICE” SPACE.

Estimated

Estimated

7B 500 Jobs $____________ $ __________ $___________

13 A

13 B

Jobs

Jobs

BID SCHEDULE DESCRIPTION

PROPOSED ON SITE JOB DESCRIPTION/STAFFING LEVELS

Offerors are requested to submit a job title, job description and proposed number of employees for each position that will be involved in daily on-site performance of this contract.

Line Items 1- 13 are “Direct Repair” services, please provide pricing in the spaces provided for each job and description of services below. Please provide a proposed labor mix for the services in lines 1-13 with your response. For current contractors responding to this solicitation, the proposed labor mix must include the labor category description, the number of current employees in that category, the name of each employee in that category, the current wages and fringe benefits being paid to that employee and the proposed loaded labor rate for each category. For new offerors, The proposed labor mix must include the labor category description (i.e, Motor Vehicle Mechanic, helper, etc) for each position, the number of employees proposed for that position and the proposed loaded labor rate.

OFFERORS PROPOSED ON SITE STAFFING

TITLE JOB DESCRIPTION # OF EMPLOYEES PROPOSED LOADED WAGE RATE

LINE ITEM NO. 1

HOURLY LABOR RATE

THE HOURLY LABOR RATE MUST INCLUDE, AT A MINIMUM, A SUFFICIENT NUMBER OF QUALIFIED MOTOR VEHICLE MECHANIC (S) , FOR JOBS LISTED IN THE MOTOR’S PARTS AND TIME GUIDE, “PROFESSIONAL SERVICE TRADE EDITION”, OR AGREED UPON TIME FOR JOBS NOT LISTED IN THE GUIDE:

This hourly labor rate will be used for any repairs that require a motor vehicle mechanic, are not listed in contract line items 1-13 below, and are not excluded from contract coverage.

Motor Vehicle Mechanic (05190) - Repairs, rebuilds, or overhauls major assemblies of internal combustion automobiles, buses, trucks or tractors. Work involves most of the following: Diagnosing the source of trouble and determining the extent of repairs required; replacing worn or broken parts such as piston rings, bearings, or other engine parts; grinding and adjusting valves; rebuilding carburetors; overhauling transmissions; and repairing fuel injection, lighting, and ignition systems. In general, the work of the Motor Vehicle Mechanic requires rounded training and experience usually acquired through a formal apprenticeship or equivalent training and experience.

NOTE: All items include the repair of installed GSA-owned accessory equipment, such as winches, power lift/tail gates, refrigeration (reefer) units, and auxiliary air conditioning units for buses, etc., as required by the GSA representative.

A.

GROUP I VEHICLES (Gasoline-powered)

B.

GROUP I VEHICLES (Diesel-powered)

C.

GROUP II VEHICLES (Gasoline-powered)

D.

GROUP II VEHICLES (Diesel-powered)

COMPLETION TIME: The time requirement specified in Clause F-FSS-7FC-163 “Delivery Time”, does apply to this item number

LINE ITEM NO. 2

INSTALL NEW OR USED TIRES

The offeror will be required to purchase, maintain and control tires required for the types of vehicles described on page 3 of this solicitation/contract. Within 5 days after contract award, the GSA FSR assigned to WSMR and will provide the contractor with a current listing of all vehicles assigned to WSMR. The list will be updated at least annually during the performance of this contract. Prices for these tires shall be as low or lower as the Federal/State Open Market price listing or under any National Contract issued. If any National Contract’s are issued, the GSA FSR assigned to WSMR vehicles will provide a copy of the contract prices to the Contractor. The GSA FSR will insure that the offeror will supply tires at the lowest cost for this area. Note: The contractor shall be responsible for disposal of used tires – see contract line item 2. All tire disposal fees will be paid at the rate set forth by the state of Texas for the type and size of tire. The contractor must furnish a schedule of charges from the state with their offer. Do not include the tire disposal fee as a part of the submitted pricing.

TIRE SERVICE AND SUPPLIES TO INSTALL NEW OR USED TIRES.

This line item may be performed by a motor vehicle mechanic helper, and should be priced accordingly JOB INCLUDES: removing wheel from vehicle; dismounting old tire from wheel and disposal of non-treadable tire; (including any mandatory disposal fees) mounting new tire on wheel; balance Group I and Group II Vehicle wheel; and reinstalling wheel on vehicle. Price includes all supplies required, including valve stem and wheel weights.

COMPLETION TIME: Job must be completed no later than one(1) hour after receipt of tire.

GROUP I VEHICLES

Passenger and Light Trucks

(13 inch wheel through 17 inch wheel)

Inside wheel on dual-wheel vehicle

(When service is not required on outside tire/wheel)

GROUP II VEHICLES

Medium & Heavy Trucks; and Semi-trailers

(Over 16.5 inch wheel through 24.5 inch wheel)

(Medium & Heavy Truck; and Semi-trailers)

COMPLETION TIME: Job must be completed no later than two (2) hours after receipt of tire.

LINE ITEM NO. 3

REPAIR FLAT TIRE

This line item may be performed by a motor vehicle mechanic helper, and should be priced accordingly

TIRE SERVICE AND SUPPLIES TO REPAIR FLAT (PUNCTURE) ON GSA VEHICLE.

JOB INCLUDES: Removing wheel from vehicle; dismounting tire from wheel; repairing puncture (patching only) from inside of tire; remounting repaired tire on wheel; and reinstalling wheel on vehicle. Price includes all supplies required to repair punctures, washing and removal of debris if required.

COMPLETION TIME: Job must be completed no later than one hour, thirty (30) minutes after receipt of vehicle.

GROUP II VEHICLES

Medium & Heavy Trucks; and Semi-trailers

(Over 16.5 inch wheel through 24.5 inch wheel)

(Medium & Heavy Truck; and Semi-trailers)

COMPLETION TIME: Job must be completed no later than two hours, thirty (30) minutes after receipt of vehicle.

LINE ITEM NO. 4

REPAIR FLAT TIRE BROUGHT INTO SHOP

This line item may be performed by a motor vehicle mechanic helper, and should be priced accordingly TIRE SERVICE AND SUPPLIES TO REPAIR FLAT (PUNCTURE) BROUGHT INTO SHOP OFF OF A GSA VEHICLE.

JOB INCLUDES: Dismounting tire from wheel; repairing puncture (patching only) from inside of tire; remounting repaired tire on wheel. Price includes all supplies required to repair punctures, washing and removal of debris if required.

GROUP I VEHICLES

COMPLETION TIME: Job must be completed no later than one hour after receipt of tire and wheel.

LINE ITEM NO. 5

WHEEL BALANCE

WHEEL BALANCE SERVICE ON GROUP I VEHICLES.

JOB INCLUDES: Removing wheel from vehicle; removing/installing wheel weights; balancing wheel as required; and reinstalling wheel onto vehicle. Price to include wheel weights.

COMPLETION TIME: Job must be completed no later than one hour after receipt of vehicle/job.

LINE ITEM NO. 6

ROAD-SIDE SERVICE CALL

This line item may be performed by a motor vehicle mechanic helper, and should be priced accordingly ROAD-SIDE SERVICE CALL WITHIN A TEN (10) ROAD MILE RADIUS OF THE SERVICE FACILITY AT WSMR, WSTF, WSSR or HOLLOMAN AFB, NM INCLUDING UP TO 30 MINUTES LABOR FOR MINOR ROAD-SIDE REPAIR.

MINOR ROAD-SIDE REPAIRS are defined as those which can be performed within 30 minutes or less without special tools or equipment.

RESPONSE TIME: : Within thirty (30) minutes after notification, the Contractor must be in route to the vehicle location. Charges for “up to 30 minutes labor” begin upon arrival at disabled vehicle.

LINE ITEM NO. 7

QUCIK FIX AND EMERGENCY REPAIRS

This line item may be performed by a motor vehicle mechanic helper, and should be priced accordingly MINOR EMERGENCY REPAIRS AND QUICK-FIX REPAIRS TO BE PERFORMED AT THE SERVICE FACILITY AT WSMR, WSSR or HOLLOMAN AFB FLEET MANAGEMENT CENTER, NM 7A: QUICK FIX REPAIRS are defined as those repairs, such as lighting repairs/replacement, flasher replacement, windshield wiper blade repair/replacement, topping off fluid levels; which includes all fluid reservoirs, and any other minor repairs which can be performed within 30 minutes or less without special tools or equipment and are not referenced in Motor’s Parts and Time/Labor Guide.

RESPONSE TIME: Must be no later than 15 minutes after receipt of Minor Emergency Repair request.

NOTE: Parts/supplies utilized in the accomplishment of a Minor Emergency Repair request will be billed in accordance with “Supplies Or Services And Prices/Costs”, paragraph 5 entitled, “Method Of Charging For Contractor-Furnished Parts and Materials”.

7B: EMERGENCY REPAIRS are defined as vehicle repairs required after normal workday hours.

This line item must be performed by a qualified motor vehicle mechanic, and should be priced accordingly

LINE ITEM NO. 8

PREVENTIVE MAINTENANCE OF GROUP I VEHICLES

This line item must be performed by a qualified motor vehicle mechanic, and should be priced accordingly NOTE: re-refined oil is approved for use in GSA vehicles. The GSA FSR will supply the vendor with the names of suppliers of re-refined oil

PREVENTIVE MAINTENANCE OF GROUP I VEHICLES.

(Including installed GSA-owned accessory equipment such as winches, power lift/tail gates, etc.) Note: Items that are not GSA owned is the responsibility of the agency in which the vehicle is assigned.

JOB INCLUDES: Oil change; replacement of oil filter; visually inspect front brake pads while under vehicle, chassis and body lubrication, to include hood/door hinges, locks, and all installed GSA-owned accessory equipment (i.e., lift/tail gates, wheelchair lifts); and other services, including, but not limited to: check all fluid levels (including windshield washer solvent) and correct (“top off”) as necessary; check antifreeze/coolant protection level to -25 degrees, and correct as necessary; inspect and clean air filter (with light air pressure) and replace, if necessary; inspect all belts, hoses, tires, and check tire pressure (adjust if necessary). Inspect lights and replace all inoperative lamps and bulbs, and report any discrepancies found. Check and inspect battery(s), battery cables, battery terminals/posts, and battery terminal/post connections for cracks and/or deterioration, inspect and adjust battery fluid level if necessary, and remove all corrosion from the battery terminals/posts and battery terminal/post connections.

Gasoline-powered Vehicles

Diesel-powered Vehicles

COMPLETION TIME: Scheduled PMs must be completed no later than one (1) hour after receipt of vehicle. For non-scheduled PMs, the job must be completed no later than four (4) hours after receipt of vehicle.

Price includes all labor, oil (up to 6 quarts), oil filter, lubricants, fluids and any and all miscellaneous shop supplies to include, grease, windshield washer solvent, antifreeze/coolant, etc.

NOTE: Air filter (when required), and oil in excess of six (6) quarts, will be billed in accordance with “Supplies Or Services And Prices/Costs”, paragraph 5 entitled, “Method Of Charging For Contractor-Furnished Parts and Materials”.

LINE ITEM NO. 9

PREVENTIVE MAINTENANCE OF GROUP II VEHICLES

This line item must be performed by a qualified motor vehicle mechanic, and should be priced accordingly NOTE: re-refined oil is approved for use in GSA vehicles. The GSA FSR will supply the vendor with the names of suppliers of re-refined oil

PREVENTIVE MAINTENANCE OF GROUP II VEHICLES.

(Including installed GSA-owned accessory equipment such as winches, power lift/tail gates, refrigeration (“reefer”) units, and auxiliary air conditioning units for buses, etc.) Note: Items that are not GSA owned is the responsibility of the agency in which the vehicle is assigned.

JOB INCLUDES: Oil change; replacement of oil filter(s); replacement of fuel filter(s); fuel/water separator filter(s); coolant filter(s); Inspect and service air cleaner element (with light air pressure) and replacement as necessary, clean inside of filter canister of debris; visual inspection of front and rear brake shoes, chassis and body lubrication, to include hood/door hinges, locks, and all installed GSA-owned accessory equipment (i.e., wheelchair lifts); power lift/tail gate assembly lubrication (if applicable, checking and addition of transmission and differential oils/grease, as required; and other services, including, but not limited to: check all fluid levels (including windshield washer solvent) and correct (“top off”) as necessary; check antifreeze/coolant protection level to -25 degrees and adjust as necessary; inspect all belts, hoses, tires, and check tire pressure (adjust as necessary); inspect lights and replace all inoperative lamps and bulbs, and report any discrepancies found. Check and inspect battery(s), battery cables, battery terminals/posts, and battery terminal/post connections for cracks and/or deterioration, inspect and adjust battery fluid level if necessary, and remove all corrosion from the battery terminals/posts and battery terminal/post connections. ). Fifth wheel operating and locking mechanism lubrication (if applicable).

Note: If fifth wheel operating and locking mechanism requires steam cleaning for proper operation, the contractor shall contact the respective FMR for cleaning instructions and price considerations. The price for steam cleaning fifth wheel and locking mechanism shall be negotiated between the FMR and the contractor.

Gasoline-powered Vehicles

Diesel-powered Vehicles

COMPLETION TIME: Job must be completed no later than eight (8) hours after receipt of vehicle/job.

PRICE INCLUDES: All labor, lubricants, fluids (except engine oil) and any and all miscellaneous shop supplies to include, grease, windshield washer solvent, antifreeze/coolant, etc.

NOTE: All filters, parts, and engine oil will be billed in accordance with “Supplies Or Services And Prices/Costs”, paragraph 5 entitled, “Method Of Charging For Contractor-Furnished Parts and Materials”.

LINE ITEM NO. 10

PREVENTIVE MAINTENANCE OF GROUP II VEHICLES (NON-POWERED)

This line item must be performed by a qualified motor vehicle mechanic, and should be priced accordingly

PREVENTIVE MAINTENANCE OF GROUP II VEHICLES (NON-POWERED).

(Including installed GSA-owned accessory equipment such as power lift/tail gates, and refrigeration (“reefer”) units, etc.) Note: Items that are not GSA owned is the responsibility of the agency in which the vehicle is assigned.

NOTE: The time requirement specified in Clause F-FSS-7FC-163 “Delivery Time”, does not apply to this item number. Job must be completed no later than eight (8) hours after receipt of vehicle/job.

JOB INCLUDES: Chassis and body lubrication, to include all hinges, locking devices, and landing gear mechanism; performance of visual inspection of all running gear, to include, but not limited to: trailer glad-hand connections, air lines and reservoirs, suspension (sliding and/or fixed, “Air-Ride” or spring), wheels, hubs and hubometers, oil seals, tires (also, check tire pressure and adjust, as necessary), slack adjusters, and brakes; performance of visual inspection of all body structures, to include, but not limited to: front and side panels, radius panel, roof, roof bows, interior lining (if applicable), “E Track” and/or restraining tie rings (if applicable), scuffband (if applicable), ceiling liner (if applicable), side posts, rear opening door (swing-out or roll-up), side doors (if applicable), door locking mechanism, frame and crossmembers, trailer flooring, landing gear and shoes, trailer connecting king-pin, lighting (interior and exterior) and replace all inoperative lamps and bulbs, bumper, steps and hand rails (if applicable), vent doors (if applicable), and report any discrepancies found.

Semi-Trailers

PRICE INCLUDES: All labor for performance of visual inspections; lubrications; bulb replacements; the necessary oils and/or lubricants for the performance of the vehicle’s preventive maintenance; and, any miscellaneous shop supplies

LINE ITEM NO. 11

BRAKE SYSTEM CHECK

This line item must be performed by a qualified motor vehicle mechanic, and should be priced accordingly

BRAKE SYSTEM CHECK FOR GROUP I VEHICLES:

JOB INCLUDES: (1) Removal of all wheels from vehicle to expose brake drums, brake calipers, brake rotors, backing plates to determine if any brake system maintenance needs to be accomplished; (2) Vehicles with a floating axle, remove wheel seal and wheel bearing to determine if replacement is necessary, and (3) Reassembly of all disassembled parts, and remounting of wheels onto the vehicle

A. Passenger Vehicles and Light-duty Trucks

B. One-ton Trucks with Floating Axles

COMPLETION TIME: Job must be completed no later than one (1) hour after receipt of vehicle/job.

NOTE: Price does not include any maintenance, repairs, or replacement of parts determined to be necessary by GSA. When required, any maintenance, repairs, or replacement of parts will be accomplished on the same work order and time already allowed for the inspection will become a part of the flat rate repair time, in accordance with the hourly labor rates. ITEM NUMBER 10 WILL NOT BE CHARGED IN ADDITION TO FLAT RATE TIME FOR BRAKE SERVICE.

LINE ITEM NO. 12

BATTERY CHECK AND CHARGE

This line item may be performed by a motor vehicle mechanic helper, and should be priced accordingly

BATTERY CHECK AND CHARGE:

JOB INCLUDES: (1) Inspect all cables, wiring and belt tension; (2) cleaning of cable terminals; (3) battery charge; and (4) test of vehicle’s charging system.

COMPLETION TIME: Job must be completed no later than two (2) hours after receipt of vehicle/job.

LINE ITEM NO. 13

BATTERY REPLACEMENT

This line item may be performed by a motor vehicle mechanic helper, and should be priced accordingly

13 A BATTERY REPLACEMENT FOR GROUP I VEHICLES:

JOB INCLUDES: Inspection of all cables, wiring, and belt tension; charge and test of non-responsive battery; installation of new battery; cleaning of cable terminals and battery box; and check of charging system

COMPLETION TIME: Job must be completed no later than four (4) hours after receipt of vehicle/job.

NOTE: Battery must have a minimum of 650 Cold Cranking Amps (CCA) with a minimum replacement warranty of sixty (60) months. If the vehicle requires a higher CCA capacity battery, the cost of the battery will be negotiated between the contractor and GSA FMR.

13 B BATTERY REPLACEMENT FOR GROUP II VEHICLES

JOB INCLUDES: Inspection of all cables, wiring, and belt tension; charge and test of non-responsive battery; installation of new battery; cleaning of cable terminals and battery box; and check of charging system

COMPLETION TIME: Job must be completed no later than four (6) hours after receipt of vehicle/job.

LINE ITEM 14 (and its sub-line items) ARE “CONCESSION TYPE” SERVICES AND DO NOT REQUIRE A QUALIFIED MOTOR VEHICLE MECHANIC. MANY OF THE SERVICES ARE SEASONAL (MARSHALLING) AND DO NOT REQUIRE FULL TIME STAFFING. VENDORS ARE REQUIRED TO SUBMIT A PROPOSED LABOR MIX FOR THE FOLLOWING SERVICES:

Please provide a proposed labor mix for the services with your response. The proposed labor mix must include the labor category description, the number employees proposed for that category, the proposed wages and fringe benefits paid to that employee and the proposed loaded labor rate for each category. NOTE: Marshalling services requirements are at their peak during the April-June time period and offerors are cautioned to consider appropriate staffing and seasonal adjustments when submitting their proposal. If, due to manufacturers scheduling, a change to peak delivery time is anticipated, GSA will take every measure to inform the contractor so that they may adjust staffing appropriately.

OFFERORS PROPOSED ON SITE STAFFING

TITLE JOB DESCRIPTION # OF EMPLOYEES PROPOSED LOADED WAGE RATE

Line Item 14 Marshalling Services

Group I Vehicle: includes sedans, station wagons, ambulances, buses, and trucks (including vans) 12,499 pounds Gross Vehicle Weight Rating (GVWR) and under.

Group 2 Vehicle: includes ambulances, buses, and trucks (including “dry freight” and “refrigerated” vans), special-purpose trucks, wreckers, and other special-purpose non-powered equipment, such as semi-trailers, 12,500 pounds Gross Vehicle Weight Rating (GVWR) and over.

New Vehicles: Vehicles received by or at GSA consignee delivery points that have not previously been assigned to any customer. The contractor may have to arrange for pick up at the consignee delivery points

Exchange Vehicle: Vehicles turned in to the contractor from a customer agency. Exchange vehicles may be designated for either sale or reassignment

Reassignment Vehicles: Vehicles that have been turned in to GSA from a customer for subsequent reassignment to a different GSA customer. These vehicles will be turned in at the contractors location

Sale Vehicles: Vehicles that are turned in to GSA for disposal under the national auction contract. These vehicles will be received at the contractors location for inspection prior to being picked up by the auction facility.

IFMS: Interagency Fleet Management System

FMC: Fleet Management Center

FSR: Fleet Service Representative – an employee of GSA assigned to the Fleet Management Center.

Pre-assignment preparation: Preparing either new or reassignment vehicles for pick up by the GSA customer.

PDI: (New vehicles only) Pre-delivery Inspection. This inspection should be completed by the contractor as referenced in this solicitation

GSA will provide each site with FMS2GO equipment so that vehicle information can be recorded. Each site MIST utilize this equipment while recording vehicle data. There will be no exceptions to this requirement.

CLIN 14 a. New vehicle receipt and inspection

This service includes receiving the vehicles directly from the manufacturers, completing a PDI, preparing the new vehicle for assignment by attaching license plate tags and any specialty equipment as directed by the GSA FSR (equipment provided by GSA), conducting a pre-release inspection of the new vehicle with each GSA customer, delivering the GSA Fleet Credit Card and Vehicle Packet for each new vehicle (provided by GSA) to the customer, releasing the new vehicle to the GSA customer, and preparing necessary documentation to forward to GSA FSR’s (provided by GSA)

The following tasks for the above line item shall be completed by the contractor:

Upon taking delivery new vehicles, the contractor will notify GSA that the vehicles have been delivered and will check the transportation documents from the carrier against the vehicles actually received for accuracy. Contact GSA immediately for instructions regarding any discrepancies.

1. Walk around visual inspection of vehicle with transport company delivery driver to ensure vehicle matches description on transport/lading documents, note any damages to the vehicles , discrepancies from descriptions order sheet, note it on Bill of Lading/transportation company checklist and sign for delivery

2. ) Complete the Pre-Delivery Inspection (PDI) In accordance with the manufacturers procedures. Remove the window stickers and vehicle information sheets from the vehicle and set them aside for the GSA FSR. Remove any decals and protective plastic coverings. Install antennae, hubcaps, license plate brackets and accessory fuses as necessary.) Install the GSA provided license plates (front and back) on each vehicle. Load all vehicle information utilizing FMS2GO equipment (provided by GSA)

3. ) Ensure that the vehicle has adequate fuel to be driven to the nearest fueling facility that accepts the GSA Fleet Services Credit Card. GSA will provide the vendor with a list of nearby stations that accept the Fleet Services Credit Card.

4. NOTE: Paragraphs 1-4 must be completed within 3 working days after receipt of new vehicles from the manufacturer

5. ) Upon completion of steps 1, 2, and 3, contact the GSA FSR (or the customer if directed by GSA) to inform GSA (or the customer) that the new vehicle is ready for assignment and to schedule a pick up date with the customer. If GSA contacts the customer, the FSR will notify the contractor of the scheduled pick up date.

6. ) On the date scheduled for pick up, the contractor shall pressure wash the exterior of the new vehicle prior to releasing the vehicle to the customer.

7. ) During the scheduled pick up, the contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor shall note the discrepancies on the vehicle accountability form and must contact the GSA FSR immediately for assistance in resolving the issue. Do not release any vehicle that has been identified as having a discrepancy by the customer agency until approved to do so by GSA FSR.

8. ) If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on the vehicle accountability form (provided by GSA) , and release the vehicle. The contractor shall provide the original copy of the signed vehicle accountability form GSA FSR.

Base Year Option 1 Option 2

(7/1/14 - 6/30/15) (7/1/15 – 6/30/16) (7/1/16 – 6/30/17)

CLIN 14 a. Pricing

Group 1 Vehicles $_______________ $_______________ $_____________

Group 2 Vehicles $_______________ $________________ $_____________

CLIN 14 b. Turn in of used vehicles for disposal

This service includes receiving a vehicle from the customer agency, inspecting the vehicle for damage and securing the fleet credit card, and securing the vehicle until transportation to sale facility.

NOTE: THESE SERVICES MAY BE PERFORMED AT THE SAME TIME AS SCHEDULED PICK UP IN LINE 1 ABOVE.

1. The contractor must complete a “walk around” inspection with the customer agency representative The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc, on the vehicle accountability form (supplied by GSA) . Ensure that the vehicle has a spare tire, and tire changing equipment with it. Any damage, and/or discrepancies shall be noted on the vehicle accountability form. The agency representative should sign the form, and the vendor shall hold the form for the GSA FSR. The accountability sheet shall be delivered to the GSA FSR the same date the vehicle is turned in.

2. The contractor must ensure that the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

NOTE: On vehicles identified by GSA as scheduled for disposal (sale) no further service are to be performed on the vehicle. GSA will arrange for transportation to the sale facility. The vehicles remain the contractors responsibility until such time as they are picked up for transportation to the sale facility. At the time of pickup the contractor shall receive a copy of the transportation condition report from the transportation company. The contractor must retain this report for delivery to the GSA FSR. For vehicles that are to be reassigned, see line item 3 below.

Base Year Option 1 Option 2

(7/1/14 – 6/30/15) (7/1/15 – 6/30/16) (7/1/16 – 6/30/17)

CLIN 14 b. Pricing

Group 1 Vehicles $_______________ $_______________ $_____________

Group 2 Vehicles $_______________ $________________ $_____________

CLIN 14 c . Turn in of used vehicles for reassignment to another customer

This service includes receiving the vehicle from the customer agency, inspecting the vehicle for damage, ensuring that the vehicle has two matching license plates, and securing the fleet credit card for the vehicle, transporting the vehicle for repairs (if necessary) and cleaning or detailing the vehicle as ordered by GSA and assigning the vehicle to the customer

1. The contractor must complete a “walk around” inspection with the customer agency representative The contractor must note any damages or non-functioning items such as body damage, apparent mechanical defects, broken gauges, radio, check engine light, etc, on the vehicle accountability form (supplied by GSA) . Ensure that the vehicle has a spare tire, and tire changing equipment with it. Any damage, and/or discrepancies shall be noted on the vehicle accountability form. The agency representative should sign the form. If the agency representative will not sign the form, contact the GSA FSR immediately for assistance.

2. Ensure that the vehicle has two matching license plates and that the fleet credit card has been turned in with the vehicle. If any tag discrepancies are noted or if the fleet card is not supplied, it must be reported to the FMC immediately. The contractor must ensure that the fleet card is secured at all times while in the contractor’s possession. Any unauthorized use or charges accruing on the card while it is in the contractor’s possession are the responsibility of the contractor.

3. The GSA FSR will review the exchange vehicle accountability form prepared by the contractor and advise the contractor of any repairs to be made to the reassignment vehicle. It is not necessary that the contractor have on-site facilities to accomplish mechanical and/or body repairs.

4. If the contractor does not have the on-site capability to accomplish the repairs as directed by GSA, the GSA FSR will direct the contractor to transport vehicle to the nearest GSA approved repair facility.. Unless specifically authorized by this contract, the contractor is prohibited from driving or moving any GSA vehicle without the express authorization of the GSA FSR.

5. The contractor will be responsible for any transportation of the vehicle to and from such facility. Any costs for such transportation will be submitted on a round trip basis. Transportation pricing shall be provided on a per trip basis and supplied in line item 5 below

6. If the contractor does have on-site facilites for mechanical and/or body repairs, they must be listed as a GSA approved source for those services. DO NOT PERFORM ANY REPAIRS UNLESS AUTHORIZED IN ADVANCE BY THE GSA FSR. Failure to secure advance authorization will result in non-payment of unauthorized repairs. If the contractor is not a GSA approved source, please contact the GSA Fleet Management Center for assistance

7. Upon completion of any work ordered by the GSA FSR the contractor shall notify the GSA FSR (or the customer if directed by GSA) that the work has been completed and that the vehicle is ready for reassignment. Each vehicle must have adequate fuel when it is reassigned. If GSA contacts the customer, the FSR will notify the contractor of the scheduled pick up date. As in Contract Line Item 1, the customer may be turning in a used vehicle for re-assignment or disposal.

8. On the date scheduled for pick up, pressure wash the exterior of the vehicle. The contractor shall then conduct a walk around inspection of the vehicle to be assigned with the customer agency’s representative. If any discrepancies are noted by the customer agency representative the contractor must contact the GSA FSR immediately for assistance in resolving the issue.

9. If there are no discrepancies noted during the walk around inspections, or once any issues have been resolved, the contractor shall hand over the new vehicle packet containing the GSA Fleet credit card to the customer agency representative, obtain their signature on vehicle accountability form, and release the vehicle. The contractor shall provide the original copy of the vehicle accountability form to the GSA FSR.

Base Year Option 1 Option 2

(7/1/14 – 6/30/15) (7/1/15 - 6/30/16) (7/1/16 – 6/30/17)

CLIN 14 c. Pricing

Group 1 Vehicles $_______________ $_______________ $_____________

Group 2 Vehicles $_______________ $________________ $_____________

IF ORDERED BY THE FSR, THE CONTRACTOR SHALL PERFORM THE FOLLOWING TASKS AS ADDITIONAL PRE-DELIVERY PREPARATION PRIOR TO ASSIGNING THE VEHICLE.

Note: It is not necessary that the vendor have on-site capabilities to perform the cleaning/detailingservices. Transportation to and from a carwash/detail shop will be allowed as in item. The GSA FSR will provide the name of an approved facitlity.

CLIN 14 d. Level I Cleaning: Level I cleaning includes the following items:

Exterior: Wash exterior, including glass, door jambs, tires, and wheel rims/covers; and inflate tires to recommended pressure.

Driver and passenger compartment. (i) Remove debris; (ii) vacuum floors and seats; (iii) clean dashboard, instrument panel, armrests, door panels, and rear shelf; (iv) remove Government stickers or decals without marring surface; (v) clean ashtrays and glove compartment; and (vi) wash windows.

Trunk. (i) Remove debris; (ii) vacuum; and (iii) position spare tire and tools.

Base Year Option 1 Option 2

(7/1/14 – 6/30/15) (7/1/15 – 6/30/16) (7/1/16 – 6/30/17)

Group 1 Vehicles $_______________ $_______________ $_____________

Group 2 Vehicles $_______________ $________________ $_____________

CLIN 14 e. Level II Cleaning: includes all work under 2C, level I cleaning, and the following additional steps.

(1) Driver and passenger compartment. (i) Shampoo seats, dashboard, headliner, door panels, and floor covering; (ii) spray-dye floor carpets and mats; (iii) polish where appropriate; (iv) apply vinyl/rubber reconditioners where appropriate.

(2) Trunk. (i) Wash interior surface; and (ii) Spray-dye mats.

Base Year Option 1 Option 2

(7/1/14 – 6/30/15) (7/1/15– 6/30/16) (7/1/16 – 6/30/17)

Group 1 Vehicles $_______________ $_______________ $_____________

Group 2 Vehicles $_______________ $________________ $_____________

CLIN 14 f Level III Cleaning. Level III cleaning includes all steps in 2C (level 1 cleaning) and 2D (level II cleaning) above and the following additional work.

(1) Exterior: Wax and polish

(2) Engine compartment. (i) Clean major surface areas (air cleaner cover, battery, etc.); (ii) wash or steam clean, when necessary; (iii) additionally apply rubber conditioner or black tire paint to all tires; (iv) wash and blacken wheel splash shields; (v) apply touch-up paint to nicks and scratches.

Base Year Option 1 Option 2

(7/1/14 – 6/30/15) (7/1/15 – 6/30/16) (7/1/16 – 6/30/17)

Group 1 Vehicles $_______________ $_______________ $_____________

Group 2 Vehicles $_______________…