Standard Terms and Conditions for Federal Awards-10.1.24 (1).pdf

*Applicable to Awards to Individuals

U.S. DEPARTMENT OF STATE

STANDARD TERMS AND CONDITIONS FOR FEDERAL AWARDS

EFFECTIVE OCTOBER 1, 2024

* A. Introduction

* B. Order of Precedence

* C. Applicability

* D. U.S. Department of State Responsibilities

E. Recipient Responsibilities and Compliance with Federal Requirements

F. Universal Identifier and System of Award Management

G. Reporting Subaward and Executive Compensation Information

* H. Award Term for Trafficking in Persons

* I. Never Contract with the Enemy

* J. Nonprocurement Debarment and Suspension

K. Governmentwide Requirements for Drug-Free Workplace

* L. Domestic Preference for Procurements

M. Prior Approval Requirements

* N. Branding and Marking

* O. Government-financed Air Transportation

* P. Mandatory Disclosure

* Q. Conflict of Interest

* R. Restrictions on Lobbying

* S. Prohibition Against Assignment

T. Indirect Costs

U. Audits

* V. Termination

* W. Appeals

X. Closeout

* Y. Nondiscrimination in Department of State Programs

* Z. Prohibition of Assistance to Drug Traffickers

* AA. Prohibition on Use of Funds for Performance or Research Respecting Abortions or Involuntary Sterilization

* BB. Policy Guidance

Appendix 1

Appendix 2

* Appendix 3

Appendix 4

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A. INTRODUCTION

These U.S. Department of State Standard Terms and Conditions for Federal Awards outline the Department’s mandatory award terms as required by Title 2—Grants and Agreements, of the Code of Federal Regulations. Certain applicable Federal administrative standards are incorporated by reference. Electronic copies containing the complete text of the Code of Federal Regulations are available at https://www.ecfr.gov.

The recipient shall provide the principal investigator(s) or project director(s) with a copy of these terms and conditions, including the award provisions, and any subsequent changes to the award.

Electronic copies of these Terms and Conditions are publicly available at https://www.state.gov/about-us-office-of-the-procurement-executive/.

These terms and conditions may be duplicated, copied, translated or otherwise reproduced as appropriate. If the terms and conditions are translated, the original English language document shall be the controlling version.

B. ORDER OF PRECEDENCE

In the event of any inconsistency between the award documents, the inconsistency will be resolved by giving precedence in the following order:

(1) Applicable laws and statutes of the United States, including any specific legislative provisions mandated in the statutory authority for the award.

(2) Code of Federal Regulations (CFR)

(3) Standard Terms and Conditions

(4) Award Provisions

(5) Other award documents and attachments

C. APPLICABILITY OF CFR

In 2 CFR 600, and per policy, the Department of State established the following applicability structure for 2 CFR 200:

Organization Type Applicable Administrative Requirements

Domestic Non-federal entity (including state, local government, Indian Tribe, Institution of Higher Education (IHE), or non-profit organization)

• 2 CFR 200: Subparts A through F

• 2 CFR 600 & 601

Foreign Non-Profit Organization

• 2 CFR 200: Subparts A through E

• 2 CFR 600 & 601

Domestic & Foreign For-Profit Organization

• 2 CFR 200: Subparts A through D

• 2 CFR 600 & 601

• 48 CFR Part 30 & 31 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200 https://www.ecfr.gov/cgi-bin/ECFR?SID=fa1e524aebcc229c10650af1f45d4c72&mc=true&page=browse https://www.state.gov/about-us-office-of-the-procurement-executive/

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Individuals • 2 CFR 200 does not apply None

Foreign Public Entities

(Including Public International Organizations)

• 2 CFR 200 does not apply

D. U.S. DEPARTMENT OF STATE RESPONSIBILITIES

The U.S. Department of State (hereinafter referred to as the Department) has overall responsibility for Department-funded awards, including providing oversight for technical, programmatic, financial and administrative performance.

Grants Officer (GO):

Authorized by a warrant issued by the Department’s Senior Procurement Executive, the GO is responsible for all actions on behalf of the Department, including entering into, amending, or terminating the award. In addition, the GO is responsible for the administrative coordination and liaison with the recipient. The GO is the only person authorized to approve changes to any of the requirements in the award.

Grants Officer Representative (GOR):

In accordance with Department policy, the GO is responsible for all aspects of the award but may designate technically qualified personnel to assist in the administration of grants. The GOR is delegated by the GO and responsible for the programmatic, technical, and/or scientific aspects of the award. The recipient should direct all correspondence related to programmatic and budgetary issues to both the GO and GOR.

E. RECIPIENT RESPONSIBILITIES AND COMPLIANCE WITH FEDERAL REQUIREMENTS

The recipient is responsible for notifying the Department of any significant developments relating to the administrative, programmatic or financial aspects of the award. Significant developments includes both adverse and beneficial events that impact the award. The recipient has full responsibility for the management of the project or activity supported under the award and for adherence to Federal regulations, the award provisions, and these terms and conditions. Although the recipient is encouraged to seek the advice and opinion of the GO and/or the GOR on special problems that may arise, such advice does not diminish the recipient’s responsibility for making prudent and sound administrative judgments under the circumstances prevailing at the time the decision was made and should not imply that the responsibility for operating decisions has shifted to the Department.

In addition to the requirements specified in 2 CFR 200.332 , these terms and conditions flow down to all subrecipients and must be included in the recipient’s subaward instrument. Depending on the type of entity, all subrecipients and subcontractors are subject to the Federal regulations specified in provision C–Applicability of these terms and conditions.

https://www.ecfr.gov/current/title-2/part-200/subject-group-ECFR031321e29ac5bbd#p-200.332(a) https://www.ecfr.gov/current/title-2/part-200/subject-group-ECFR031321e29ac5bbd#p-200.332(a)

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Nothing in this provision alters the recipient’s responsibility for conduct of the project and compliance with all applicable laws and regulations.

F. UNIVERSAL IDENTIFIER AND SYSTEM OF AWARD MANAGEMENT

In compliance with 2 CFR 25.220, the Department has adopted the Award term—System for Award Management and Universal Identifier Requirements which is applicable to both recipients and subrecipients. The full text of this award term is included as Appendix 1 to these terms and conditions.

G. REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION

In compliance with 2 CFR 170.220, the Department has adopted the Award term—Reporting Subawards and Executive Compensation. The full text of this award term is included as Appendix 2 to these terms and conditions.

Awards that are deemed “sensitive”, and therefore do not require Federal Funding Accountability and Transparency Act (FFATA) reporting, will be designated in the award provisions stating that the award is not subject to the FFATA subaward reporting requirements as outlined in the Office of Management and Budgets (OMB) guidance issued August 27, 2010.

H. AWARD TERM FOR TRAFFICKING IN PERSONS

In compliance with 2 CFR 175.15(a), the Department has adopted the Award term—Trafficking in Persons. The full text of this award term is included as Appendix 3 to these terms and conditions.

I. NEVER CONTRACT WITH THE ENEMY

In accordance with 2 CFR 183 (the recipient referred to as “you”), the following terms apply if the award exceeds $50,000 and is performed outside the United States, including U.S. territories, and is in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities. It does not apply to the authorized intelligence or law enforcement activities of the Federal Government.

I. Prohibition on Providing Funds to the Enemy

A. You must—

1. Exercise due diligence to ensure that no funds, including supplies and services, received under this grant or cooperative agreement are provided directly or indirectly (including through subawards or contracts) to a person or entity who is actively opposing the United States or coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities, which must be completed through 2 CFR https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-B/section-25.220 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-170/subpart-B/section-170.220 https://www.ecfr.gov/cgi-bin/text-idx?SID=d7f352fb4b2990a73a5255aeb0b16414&mc=true&node=pt2.1.175&rgn=div5#se2.1.175_115 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-183 https://www.ecfr.gov/cgi-bin/text-idx?SID=f21b9ee20d5d4417e5153e52fba57a2b&mc=true&node=pt2.1.180&rgn=div5#se2.1.180_1300

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180.300 prior to issuing a subaward or contract and;

2. Terminate or void in whole or in part any subaward or contract with a person or entity listed in the System for Award Management (SAM.gov) as a prohibited or restricted source pursuant to subtitle E of Title VIII of the NDAA for FY 2015, unless the Department of State provides written approval to continue the subaward or contract.

B. You may include the substance of this clause, including paragraph (A) of this clause, in subawards under this grant or cooperative agreement that have an estimated value over $50,000 and will be performed outside the United States, including its outlying areas.

C. The Department of State has the authority to terminate or void this grant or cooperative agreement, in whole or in part, if the Department becomes aware that the recipient failed to exercise due diligence as required by paragraph (A) of this clause or if the Department becomes aware that any funds received under this grant or cooperative agreement have been provided directly or indirectly to a person or entity who is actively opposing coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities.

II. Additional Access to Recipient Records

A. In addition to any other existing examination-of-records authority, the Federal Government is authorized to examine any of your records and records of your subawards or contracts to the extent necessary to ensure that funds, including supplies and services, available under this grant or cooperative agreement are not provided, directly or indirectly, to a person or entity that is actively opposing the United States or coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities, except for awards awarded by the Department of Defense on or before Dec 19, 2017, that will be performed in the United States Central Command (USCENTCOM) theater of operations.

B. The substance of this clause, including this paragraph (B), must be included in subawards or contracts under this grant or cooperative agreement that have an estimated value over $50,000 and will be performed outside the United States, including its outlying areas.

J. NONPROCUREMENT DEBARMENT AND SUSPENSION

In compliance with 2 CFR 180.20, the Department has adopted the OMB guidance in subparts A through I of 2 CFR 180 (and as supplemented by 2 CFR 601), as the Department’s policies and procedures for nonprocurement debarment and suspension.

https://www.ecfr.gov/cgi-bin/text-idx?SID=f21b9ee20d5d4417e5153e52fba57a2b&mc=true&node=pt2.1.180&rgn=div5#se2.1.180_1300 https://sam.gov/content/home https://www.ecfr.gov/cgi-bin/text-idx?SID=d7f352fb4b2990a73a5255aeb0b16414&mc=true&node=pt2.1.180&rgn=div5#se2.1.180_120 https://www.ecfr.gov/cgi-bin/text-idx?SID=d7f352fb4b2990a73a5255aeb0b16414&mc=true&node=pt2.1.180&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=01b07c83b6d1fadd72ff347724ea6915&mc=true&node=pt2.1.601&rgn=div5

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K. GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE

In compliance with 2 CFR 182.20, the Department has adopted the OMB guidance in subparts A through F of 2 CFR 182 (and as supplemented by 22 CFR 133), as the Department’s policies and procedures for the drug-free workplace requirements.

L. DOMESTIC PREFERENCE FOR PROCUREMENTS

In accordance with 2 CFR 200.322, the recipient should, to the greatest extent practicable and consistent with law, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under the award.

For purposes of this section:

“Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

“Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

M. PRIOR APPROVAL REQUIREMENTS

In addition to prior approval requirements specified in 2 CFR 200.308, the recipient must receive prior approval in order to transfer funds between direct cost categories when the Federal share of the award exceeds the Simplified Acquisition Threshold ($250,000) and the cumulative amount of such transfers exceeds or is expected to exceed 10 percent of the total budget including cost share as last approved by the Department. When requesting approval for budget revisions, the recipient must use the same format for budget information that was used in the application, except if the Department has approved an alternate format.

N. BRANDING AND MARKING

All programs, projects, assistance, activities, and public communications to foreign audiences, partially or fully funded by the Department, must be marked appropriately overseas with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity.

The recipient may continue to use existing logos or program materials; however, a standard rectangular U.S. flag must be used in conjunction with such logos. Recipients wishing to use the Department’s seal in addition to the U.S. flag must receive prior written permission from the GO.

https://www.ecfr.gov/cgi-bin/text-idx?SID=d7f352fb4b2990a73a5255aeb0b16414&mc=true&node=pt2.1.182&rgn=div5#se2.1.182_120 https://www.ecfr.gov/cgi-bin/text-idx?SID=d7f352fb4b2990a73a5255aeb0b16414&mc=true&node=pt2.1.182&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=01b07c83b6d1fadd72ff347724ea6915&mc=true&node=pt22.1.133&rgn=div5 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.322 https://www.ecfr.gov/cgi-bin/text-idx?SID=d7f352fb4b2990a73a5255aeb0b16414&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1308

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This requirement does not apply to the recipient’s own corporate communications or in the United States. For general questions about the Department marking policy and overall branding strategy, please contact VisiblyAmerican@state.gov.

The recipient must appropriately acknowledge the U.S. Government support in all dealings with program participants, and in press releases, ceremonies, dedications, interviews, publicity, etc.

Furthermore, the recipient must coordinate publicity, ceremonial events, dedications, etc., with the sponsoring Department office or embassy office and public affairs officer.

For all Department funded awards, publications or articles resulting from the award must acknowledge the support of the Department and include a disclaimer of official endorsement as follows: “This [article] was funded [in part] by a grant from the United States Department of State.

The opinions, findings and conclusions stated herein are those of the author[s] and do not necessarily reflect those of the United States Department of State.” The recipient must ensure that this disclaimer be included on all brochures, flyers, posters, billboards, or other graphic artwork that are produced under the award.

O. GOVERNMENT-FINANCED AIR TRANSPORTATION

All Federal government financed international air transportation is required by 49 U.S.C. 40118, commonly referred to as the "Fly America Act," to use U.S. air carrier service for all air travel and cargo transportation services. One exception to this requirement is transportation provided under a bilateral or multilateral air transport agreement, known as an “Open Skies Agreement,” to which the U.S. Government and the government of a foreign country are parties, and which the Department of Transportation has determined meets the requirements of the Fly America Act.

Current “Open Skies Agreements” that are in effect can be found here:

https://www.gsa.gov/policy-regulations/policy/travel-management-policy/fly-america-act.

Exceptions vary depending on the direction of travel and are outlined in 41 CFR 301-10.136 and 41

CFR 301-10.137.

It is the recipient’s responsibility for making determinations and documenting the decision as to whether an exemption to this requirement applies.

P. MANDATORY DISCLOSURE

Consistent with 2 CFR 200.113, an applicant, recipient, or subrecipient of a Federal award must promptly disclose whenever, in connection with the Federal award (including any activities or subawards thereunder), it has credible evidence of the commission of a violation of Federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in Title 18 of the United States Code or a violation of the civil False Claims Act (31 U.S.C. 3729–3733). Recipients and subrecipients are also required to report matters related to recipient integrity and performance in accordance with Appendix XII of this part. Failure to make required disclosures can result in any of the remedies described in § 200.339. Disclosures must be made, in writing to the mailto:VisiblyAmerican@state.gov http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title49-section40118&num=0&edition=prelim https://www.gsa.gov/policy-regulations/policy/travel-management-policy/fly-america-act https://www.ecfr.gov/cgi-bin/text-idx?SID=5aa9f4e9f005f6b467054710ca446369&mc=true&node=se41.4.301_610_1136&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=5aa9f4e9f005f6b467054710ca446369&mc=true&node=se41.4.301_610_1137&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=5aa9f4e9f005f6b467054710ca446369&mc=true&node=se41.4.301_610_1137&rgn=div8 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-B/section-200.113

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Grants Officer listed on the award, the Office of Inspector General, and the pass-through entity (if applicable).

The U.S. Department of State, Office of Inspector General can be reached here:

U.S. Department of State

Office of Inspector General

P.O. Box 9778

Arlington, VA 22219

Phone: 1-800-409-9926 or 202-647-3320

Website: https://www.stateoig.gov/hotline

If the total value of a recipient’s currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of the award, then the recipient must comply with Appendix 4 of these terms and conditions.

Q. CONFLICT OF INTEREST

In accordance with 2 CFR 200.318, the recipient must maintain written standards of conduct covering conflicts of interest and governing the action of its employees engaged in the selection, award, and administration of contracts. In addition, the recipient must also maintain written standards of conduct covering organizational conflicts of interest.

The recipient must disclose any conflict of interest, including organizational conflicts of interest, and the recipient’s approach for resolving the conflict of interest to the GO for the award within ten (10) calendar days of the discovery of the conflict of interest. Upon notice from the recipient of a potential conflict of interest and the approach for resolving it, the GO will make a determination regarding the effectiveness of the recipient’s actions to resolve the conflict of interest within thirty (30) calendar days of receipt of the recipient’s notice, unless the GO advises the recipient that a longer period is necessary. The recipient must not request payment from the Department for costs associated with the conflict of interest in question pending notification of the GO’s determination. The recipient’s failure to disclose a conflict of interest may result in cost disallowances.

R. RESTRICTIONS ON LOBBYING

In accordance with 31 USC 1352, the recipient is required to abide by the policy and procedures codified at 22 CFR 138 et seq. By accepting the award, the recipient agrees that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into https://www.stateoig.gov/hotline https://www.ecfr.gov/cgi-bin/text-idx?SID=6912b88eb3a7a12cae2b75721e749195&mc=true&node=se2.1.200_1318&rgn=div8 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section1352&num=0&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=47aebb1f1b20f4d053179f14e6eae1c9&mc=true&node=pt22.1.138&rgn=div5

- 9 -of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this award was made or entered into. Submission of this certification is a prerequisite for making or entering into this award imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $20,134 and not more than $201,340 for each such failure.

S. PROHIBITION AGAINST ASSIGNMENT

Notwithstanding any other provision of the award, the recipient must not transfer, pledge, mortgage, or otherwise assign the award, or any interest therein, or any claim arising thereunder, to any party or parties, bank trust companies, or other financing or financial institutions.

T. INDIRECT COSTS

A non-profit organization which has not previously established an indirect cost rate with a Federal agency, that believes the Department should be its cognizant agency, shall submit its initial indirect cost proposal immediately after the organization is advised that the award will be made and, in no event, later than three months after the effective date of the award. When requested by the recipient, the GO will provide instructions on how to submit the indirect cost rate proposal.

U. AUDITS

All U.S. recipients (not including for-profit organizations) that expend $1,000,000 or more during the recipient’s fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of 2 CFR 200 Subpart F. In addition, the recipients are subject to the audit requirements found in the Single Audit Act of 1984, 31 U.S.C.

7501-7506. The cost of an audit may be charged to the award in accordance with 2 CFR 200.425.

All foreign recipients that expend $1,000,000 or more during the recipient’s fiscal year in Department awards must have a single or program-specific audit conducted for that year in https://apply07.grants.gov/apply/forms/sample/SFLLL_1_2_P-V1.2.pdf https://uscode.house.gov/view.xhtml?path=/prelim@title31/subtitle2/chapter13&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=6912b88eb3a7a12cae2b75721e749195&mc=true&node=sp2.1.200.f&rgn=div6 https://uscode.house.gov/view.xhtml?path=/prelim@title31/subtitle5/chapter75&edition=prelim https://uscode.house.gov/view.xhtml?path=/prelim@title31/subtitle5/chapter75&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=7d0a7a4006e39239155130408be37d32&mc=true&node=se2.1.200_1425&rgn=div8

- 10 -accordance with these terms and conditions. In the event the recipient undergoes an audit for another Federal agency, a second audit does not need to be procured so long as the Department’s funding was analyzed under the same audit. A program-specific audit means an audit of one Federal award program. Single audit means an audit that includes both the recipient’s financial statements and the Department awards received to be conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS).

The audit must be independently and professionally executed in accordance with GAGAS either prescribed by a government’s Supreme Audit Institution with auditing standards approved by the Comptroller General of the United States, or in accordance with the host country’s laws or adopted by the host country’s public accountants or associations of public accountants, together with generally accepted international auditing standards. However, foreign entity audits consistent with International Standards for Auditing or other auditing standards are acceptable with the GO’s approval.

The Department and its authorized representatives have the legally enforceable right to examine, audit, and copy, at any reasonable time, all records in the Department’s possession pertaining to the award. Furthermore, the Inspector General or any of his or her duly authorized representatives shall have access to any pertinent books, documents, papers and records of the recipient. Information accessible to the Inspector General includes written, printed, recorded, produced, or reproduced by any mechanical, magnetic, or other process or medium. The Department reserves the right to make audits, inspections, excerpts, transcriptions or other examinations as authorized by law of the recipient’s documents and facilities.

V. TERMINATION

In compliance with 2 CFR 200.340, any award may be terminated in whole or in part as follows:

(1) By the Department, if the recipient fails to comply with the terms and conditions of the award;

(2) By the Department with the consent of the recipient, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated;

(3) By the recipient upon sending to the Department GO written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Department determines in the case of partial termination that the reduced or modified portion of the award will not accomplish the purposes for which the award was made, the Department may terminate the award in its entirety; or

(4) By the Department, in accordance with the terms and conditions of the award, including, to the extent authorized by law, if the award no longer effectuates program goals or agency priorities.

https://www.ecfr.gov/cgi-bin/text-idx?SID=6912b88eb3a7a12cae2b75721e749195&mc=true&node=se2.1.200_1340&rgn=div8

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W. APPEALS

If the recipient fails to comply with Federal statutes, regulations or the terms and conditions of the award, the GO may take appropriate action including, but not limited to, withholding payments, disallowing costs, suspending or terminating the award, or initiating suspension and debarment proceedings.

In accordance with 2 CFR 200.342, the GO will provide the recipient an opportunity to object and provide information and documentation challenging the action. The recipient has 30 calendar days after receiving the written notification to submit its appeal. The recipient’s appeal should contain:

A cover letter with a brief statement of the recipient’s argument and the disputed factual, legal, or other issues.

(1) the date the recipient received the GO’s decision;

(2) the amount of disallowed costs in dispute (if applicable); and

(3) any other relevant documents.

X. CLOSEOUT

In accordance with 2 CFR 200.345, the closeout of the award does not affect any of the following:

(1) the right of the Department to disallow costs and recover funds on the basis of a later audit or review.

(2) The recipient’s requirement to return funds or right to receive any remaining and available funds as a result of refunds, corrections, final indirect cost rate adjustments (unless the Federal award is closed in accordance with § 200.344(h)), or other transactions.

(3) The ability of the Department to make financial adjustments to a previously closed award such as resolving indirect cost payments and making final payments.

(4) Audit requirements in subpart F of 2 CFR 200.

(5) Property management and disposition requirements in 2 CFR 200.310 through 200.316.

(6) Records retention as required in 2 CFR 200.334 through 200.337.

After the closeout of the award, a relationship created under the award may be modified or ended in whole or in part. This may only be done with the consent of the Department and the recipient, provided the responsibilities of the recipient referred to in paragraph (1) through (6) of this section, including those for property management as applicable, are considered and provisions are made for continuing responsibilities of the recipient or subrecipient, as appropriate.

The recipient may charge the award during closeout for the costs of publication or sharing of research results if the costs are not incurred during the period of performance of the award as https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR86b76dde0e1e9dc/section-200.342 https://www.federalregister.gov/documents/2020/08/13/2020-17468/guidance-for-grants-and-agreements#sectno-reference-200.345 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-F https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR8feb98c2e3e5ad2 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR4acc10e7e3b676f

- 12 -well as costs related to the closeout process such as preparation of final programmatic and financial reports. See 2CFR200.403(h).

Y. NONDISCRIMINATION IN DEPARTMENT OF STATE PROGRAMS

Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance

In accordance with 29 USC 701 et seq., the recipient is required to abide by the policy and procedures codified at 22 CFR 142, which is designed to eliminate discrimination on the basis of handicap in any program or activity receiving Federal financial assistance.

Nondiscrimination in Federally-Assisted Programs of the Department of State — Effectuation of Title VI of the Civil Rights Act of 1964

In accordance with 42 USC 2000d et seq., the recipient is required to abide by the policy and procedures codified at 22 CFR 141, which stipulates that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving Federal financial assistance from the Department of State.

Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance

In accordance with 42 USC 6101 et seq., the recipient is required to abide by the governmentwide policy and procedures codified at 45 CFR 90 and as supplemented by 22 CFR 143, which prohibits discrimination on the basis of age in programs or activities in the United States receiving Federal financial assistance.

Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance

In accordance with 20 USC 1681 et seq., the recipient is required to abide by the policy and procedures codified at 22 CFR 146, which prohibits discrimination on the basis of sex in any education program or activity receiving Federal financial assistance.

Z. PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

In accordance with 22 USC 2291f, the recipient is required to abide by the policy and procedures codified at 22 CFR 140, which is designed to ensure that Federal assistance funds are not provided to or through any individual or entity that:

(1) Has been convicted of a violation of, or a conspiracy to violate, any law or regulation of the United States, a State or the District of Columbia, or a foreign country relating [to] narcotic or psychotropic drugs or other controlled substances; or https://www.ecfr.gov/current/title-2/part-200/section-200.403#p-200.403(h) https://uscode.house.gov/view.xhtml?path=/prelim@title29/chapter16&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=331ff4b29efebce831edb1370fbf3b98&mc=true&node=pt22.1.142&rgn=div5 http://uscode.house.gov/view.xhtml?path=/prelim@title42/chapter21/subchapter5&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=331ff4b29efebce831edb1370fbf3b98&mc=true&node=pt22.1.141&rgn=div5 http://uscode.house.gov/view.xhtml?path=/prelim@title42/chapter76&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=4aff31866e60f70358817c76caad62e0&mc=true&node=pt45.1.90&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=331ff4b29efebce831edb1370fbf3b98&mc=true&node=pt22.1.143&rgn=div5 http://uscode.house.gov/view.xhtml?path=/prelim@title20/chapter38&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=331ff4b29efebce831edb1370fbf3b98&mc=true&node=pt22.1.146&rgn=div5 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2291f&num=0&edition=prelim https://www.ecfr.gov/cgi-bin/text-idx?SID=331ff4b29efebce831edb1370fbf3b98&mc=true&node=pt22.1.140&rgn=div5

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(2) Is or has been an illicit trafficker in any such controlled substance or is or has been a knowing assistor, abettor, conspirator, or colluder with others in the illicit trafficking in any such substance.

AA. PROHIBITION ON USE OF FUNDS FOR PERFORMANCE OR RESEARCH RESPECTING

ABORTIONS OR INVOLUNTARY STERILIZATION

The recipient agrees that in accordance with 22 USC 2151b(f) no foreign assistance funds provided by the award shall be used to:

(1) pay for the performance of abortions as a method of family planning or to motivate or coerce any person to practice abortions (Helms Amendment, 1973).

(2) pay for the performance of involuntary sterilizations as a method of family planning or to coerce or provide any financial incentive to any person to undergo sterilizations (Involuntary Sterilization Amendment, 1978).

(3) pay for any biomedical research which relates, in whole or in part, to methods of, or the performance of, abortions or involuntary sterilization as a means of family planning (Biden Amendment, 1981).

Furthermore, the recipient agrees in accordance with the Department’s annual appropriation bill, that no funds provided by the award may be used to lobby for or against abortion (Siljander Amendment, 1981).

BB. POLICY GUIDANCE

The recipient shall comply with the following Executive Orders as applicable:

(1) E.O. 12432 – Minority business enterprise development

(2) E.O. 13224 - Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism

(3) E.O. 13279 - Equal Protection of the Laws for Faith-Based and Community Organizations https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2151b&num=0&edition=prelim https://www.archives.gov/federal-register/codification/executive-order/12432.html https://www.federalregister.gov/documents/2001/09/25/01-24205/blocking-property-and-prohibiting-transactions-with-persons-who-commit-threaten-to-commit-or-support https://www.federalregister.gov/documents/2001/09/25/01-24205/blocking-property-and-prohibiting-transactions-with-persons-who-commit-threaten-to-commit-or-support https://www.federalregister.gov/documents/2002/12/16/02-31831/equal-protection-of-the-laws-for-faith-based-and-community-organizations

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APPENDIX 1

I. System for Award Management (SAM.gov) and Universal Identifier Requirements

A. Requirement for System for Award Management

Unless exempt from this requirement under 2 CFR 25.110, the recipient must maintain a current and active registration in SAM.gov. The recipient’s registration must always be current and active until the recipient submits all final reports required under this Federal award or receives the final payment, whichever is later.

The recipient must renew their SAM.gov registration annually which includes reviewing and updating the information in SAM.gov from the date of its initial registration or any subsequent updates to ensure it is current, accurate, and complete. If applicable, this includes identifying the recipient’s immediate and highest-level owner and subsidiaries and providing information about the recipient’s predecessors that have received a Federal award or contract within the last three years.

B. Requirement for Unique Entity Identifier

If the recipient is authorized to make subawards under this Federal award, the recipient:

1. Must notify potential subrecipients that no entity may receive a subaward until the entity has provided its UEI to the recipient.

2. Must not make a subaward to an entity unless the entity has provided its UEI to the recipient. Subrecipients are not required to complete full registration in SAM.gov to obtain a UEI.

C. Definitions

For purposes of this term:

1. System for Award Management (SAM.gov) means the Federal repository into which a recipient must provide the information required for the conduct of business as a recipient. Additional information about registration procedures may be found inSAM.gov (currently at https://www.sam.gov).

2. Unique entity identifier means the universal identifier assigned by SAM.gov to uniquely identify an entity.

3. Entity is defined at 2 CFR 25.400 and includes all of the following types as defined in 2 CFR 200.1:

a. Non-Federal entity;

b. Foreign organization;

c. Foreign public entity;

d. Domestic for-profit organization; and

e. Federal agency.

4. Subaward has the meaning given in 2 CFR 200.1.

5. Subrecipient has the meaning given in 2 CFR 200.1.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-A/section-25.110 https://www.sam.gov/ https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-D/section-25.400 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1

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APPENDIX 2

I. Reporting Subawards and Executive Compensation

A. Reporting of first-tier subawards.

1. Applicability. Unless the recipient is exempt as provided in paragraph D.1 of this award term, the recipient must report each subaward that equals or exceeds $30,000 in Federal funds for a subaward to an entity or Federal agency. The recipient must also report a subaward if a modification increases the Federal funding to an amount that equals or exceeds $30,000.

All reported subawards should reflect the total amount of the subaward.

2. Reporting Requirements.

a. The entity or Federal agency must report each subaward described in paragraph A.1 of this award term to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) at http://www.fsrs.gov.

b. For subaward information, report no later than the end of the month following the month in which the subaward was issued. (For example, if the subaward was made on November 7, 2025, the subaward must be reported by no later than December 31, 2025).

B. Reporting total compensation of recipient executives for entities.

1. Applicability. The recipient must report the total compensation for each of the recipient's five most highly compensated executives for the preceding completed fiscal year if:

a. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000;

b. in the preceding fiscal year, the recipient received:

i. 80 percent or more of the recipient's annual gross revenues from Federal procurement contracts (and subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and

ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal awards (and subawards) subject to the Transparency Act; and,

iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986 after receiving this subaward. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

https://www.fsrs.gov/ https://www.govinfo.gov/link/uscode/15/78m https://www.govinfo.gov/link/uscode/15/78o

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2. Reporting Requirements. The recipient must report executive total compensation described in paragraph B.1 of this award term:

a. As part of your registration profile at https://www.sam.gov.

b. No later than the month following the month in which this Federal award is made, and annually after that. (For example, if this Federal award was made on November 7, 2025, the executive total compensation must be reported by no later than December 31, 2025.)

C. Reporting of Total Compensation of Subrecipient Executives.

1. Applicability. Unless a first-tier subrecipient is exempt as provided in paragraph D.1 of this award term, the recipient must report the executive total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if:

a. The total Federal funding authorized to date under the subaward equals or exceeds $30,000;

b. In the subrecipient's preceding fiscal year, the subrecipient received:

i. 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal awards (and subawards) subject to the Transparency Act;

and,

ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal awards (and subawards) subject to the Transparency Act; and

c. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 ((15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986 receiving this subaward. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

2. Reporting Requirements. Subrecipients must report to the recipient their executive total compensation described in paragraph (c)(1) of this appendix.

The recipient is required to submit this information to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) at http://www.fsrs.gov no later Start Printed Page 30113 than the end of the month following the month in which the subaward was made. (For example, if the subaward was made on November 7, 2025, the subaward must be reported by no later than December 31, 2025).

D. Exemptions.

1. A recipient with gross income under $300,000 in the previous tax year is exempt from the requirements to report:

https://www.sam.gov/ https://www.govinfo.gov/link/uscode/15/78m https://www.govinfo.gov/link/uscode/15/78m https://www.govinfo.gov/link/uscode/15/78o

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a. Subawards, and

b. The total compensation of the five most highly compensated executives of any subrecipient.

E. Definitions. For purposes of this award term:

1. Entity includes:

a. Whether for profit or non-profit:

i. A corporation;

ii. An association;

iii. A partnership;

iv. A limited liability company;

v. A limited liability partnership;

vi. A sole proprietorship;

vii. Any other legal business entity;

viii. Another grantee or contractor that is not excluded by subparagraph b; and

ix. Any State or locality;

b. Does not include:

i. An individual recipient of Federal financial assistance; or

ii. A Federal employee.

2. Executive means an officer, managing partner, or any other employee holding a management position.

3. Subaward has the meaning given in 2 CFR 200.1.

4. Subrecipient has the meaning given in 2 CFR 200.1.

5. Total Compensation means the cash and noncash dollar value an executive earns during an entity's preceding fiscal year. This includes all items of compensation as prescribed in 17 CFR 229.402(c)(2).

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-17/chapter-II/part-229/subpart-229.400/section-229.402

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APPENDIX 3

I. Trafficking in persons.

A. Provisions applicable to a recipient that is a private entity.

1. Under this award, the recipient, its employees, subrecipients under this award, and subrecipient's employees must not engage in:

a. Severe forms of trafficking in persons;

b. The procurement of a commercial sex act during the period of time that this award or any subaward is in effect;

c. The use of forced labor in the performance of this award or any subaward; or

d. Acts that directly support or advance trafficking in persons, including the following acts:

i. Destroying, concealing, removing, confiscating, or otherwise denying an employee access to that employee's identity or immigration documents;

ii. Failing to provide return transportation or pay for return transportation costs to an employee from a country outside the United States to the country from which the employee was recruited upon the end of employment if requested by the employee, unless:

1. Exempted from the requirement to provide or pay for such return transportation by the Federal department or agency providing or entering into the grant or cooperative agreement; or

2. The employee is a victim of human trafficking seeking victim services or legal redress in the country of employment or a witness in a human trafficking enforcement action;

iii. Soliciting a person for the purpose of employment, or offering employment, by means of materially false or fraudulent pretenses, representations, or promises regarding that employment;

iv. Charging recruited employees a placement or recruitment fee; or

v. Providing or arranging housing that fails to meet the host country's housing and safety standards.

2. The Federal agency may unilaterally terminate this award or take any remedial actions authorized by 22 U.S.C. 7104b(c), without penalty, if any private entity under this award:

https://uscode.house.gov/view.xhtml?req=(title:22%20section:7104%20edition:prelim)

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a. Is determined to have violated a prohibition in paragraph (a)(1) of this appendix; or

b. Has an employee that is determined to have violated a prohibition in paragraph A.1 of this this award term through conduct that is either:

i. Associated with the performance under this award; or

ii. Imputed to the recipient or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR 601

B. Provision applicable to a recipient other than a private entity.

1. The Federal agency may unilaterally terminate this award or take any remedial actions authorized by 22 U.S.C. 7104b(c), without penalty, if a subrecipient that is a private entity under this award:

a. Is determined to have violated a prohibition in paragraph A.1 of this award term; or

b. Has an employee that is determined to have violated a prohibition in paragraph A.1 of this award term through conduct that is either:

i. Associated with the performance under this award; or

ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 CFR 601.

C. Provisions applicable to any recipient.

1. The recipient must inform the Federal agency and the Inspector General of the Federal agency immediately of any information you receive from any source alleging a violation of a prohibition in paragraph A.1 of this award term.

2. The Federal agency's right to…