7944_Feb_2_26_solicitation_doc.pdf

This is a Request for Bid (RFB) solicitation issued by the Town of Greenwich, Connecticut Purchasing Department on behalf of the Sewer Division of the Department of Public Works for the procurement of 15% Liquid Membrane Grade Sodium Hypochlorite. The chemical commodity will be delivered to the Waste Water Treatment Plant at Grass Island on a per-gallon basis with fixed pricing for an initial one-year term running from March 1, 2026 through February 28, 2027, with three optional one-year renewal periods available through mutual consent. Historical usage data indicates annual demand of approximately 9,939 to 12,327 gallons, with typical individual deliveries ranging from 2,000 to 2,500 gallons. The bid opening and submission deadline is February 5, 2026 at 11:00 AM EST at the Town of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT 06830. New suppliers are required to conduct a mandatory pre-bid site visit to the Waste Water Treatment facility to observe valve setup arrangements and confirm tanker truck compatibility with the Town's off-loading manifold; site visits must be coordinated with Sewer Division Process Control Manager Alyssa Beck at (203) 622-0963 ext. 3. The Town will make award or rejection decisions within 60 days of the bid opening date. Deliveries must be completed within two weeks of request during business weekdays between 9:00 AM and 4:00 PM, with emergency deliveries required within 24 hours of telephone request.

All pricing must be submitted on a net, per-gallon basis exclusive of federal and state taxes and must include transportation, delivery, insurance, certificates, permits, and all other costs on an FOB destination basis with freight prepaid and allowed. Bidders must hold their pricing firm for a minimum of 90 days from the submission deadline. Payment terms are net 30 days after receipt of invoice and acceptance of products. The incumbent supplier for this commodity is Kuehne Chemical Co., Inc., with the current price baseline established at $1.8634 per gallon; suppliers previously providing this chemical to the Town are exempt from the mandatory pre-bid site visit requirement. The solicitation is open to all qualified vendors with no specific set-asides or restrictions identified for disadvantaged enterprises. The awarded contractor must provide Material Safety Data Sheets with their bid and procure comprehensive insurance coverage including General Liability ($2,000,000 aggregate/$1,000,000 per occurrence), Comprehensive Automobile Liability ($1,000,000), Excess Liability ($5,000,000), Workers' Compensation, and $4 Million Pollution Coverage, with the Town of Greenwich named as an additional insured. The Town of Greenwich is not currently accepting electronic bids and requires all submissions to follow the RFB document submission instructions for physical delivery.