792_Mar_2_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) issued by the Capitol Region Council of Governments (CRCOG) on behalf of the Capitol Region Purchasing Council (CRPC) for police ammunition and fingerprinting supplies. The solicitation, designated as ITB #792, seeks new and recently manufactured ammunition and fingerprinting supplies to serve approximately 150 towns, boards of education, and agencies across Connecticut, with particular focus on 38 member agencies in the Greater Hartford area. Specific technical requirements for ammunition include wadcutters with designated grain weights, powder specifications, velocity standards, and case materials sourced from Winchester, Remington, or Federal manufacturers. The bidding period runs from February 24, 2026 at 9:00 AM EST through March 17, 2026 at 9:00 AM EDT, with a vendor question and answer period available from February 24, 2026 at 9:15 AM EST through March 9, 2026 at 9:00 AM EDT. The resulting contract will commence on April 1, 2026 and conclude on March 31, 2028, with the possibility of extension by mutual agreement for an additional two-year period.

Pricing must be submitted on an F.O.B. delivery destination basis with prices unloaded and exclusive of taxes, and all pricing must be all-inclusive with no unilateral surcharge imposition permitted during the contract term. Successful bidders must provide certificates of insurance with minimum requirements of $1,000,000 general liability, $1,000,000 automobile liability, and worker's compensation coverage, furnish municipal references upon request, and comply with a one percent administrative fee on all awarded contract amounts payable quarterly to CRCOG. The solicitation contains no set-asides or restrictions limiting responses to particular types of organizations, and all vendors are eligible to respond. No incumbent vendors or current contractors are identified, and no estimated total contract value or specific budget range is provided. The CRPC reserves the right to conduct random testing and inspection of cartridges to ensure compliance with technical specifications and may terminate agreements if quality or delivery issues persist beyond 30 days of written notification. All bids must be submitted electronically through the Bonfire platform, with inquiries directed to Kimberly Bona at 860-724-4292 or kbona@crcogct.gov.