FY_2020_PSGP_NOFO_FINAL_3.20.20_Strikethru_508AB.pdf

FY 2020 PSGP NOFO

The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)

Fiscal Year 2020 Port Security Grant Program (PSGP)

NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at:

http://www.grants.gov/web/grants/register.html. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission.

A. Program Description

1. Issued By U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GPD)

2. Assistance Listings (formerly Catalog of Federal Domestic Assistance (CFDA)

Number) 97.056

3. Assistance Listings Title (formerly CFDA Title)

Port Security Grant Program

4. Funding Opportunity Title

Port Security Grant Program

5. Funding Opportunity Number

DHS-20-GPD-056-00-01

6. Authorizing Authority for Program

Section 102 of the Maritime Transportation Security Act of 2002 (Pub. L. No. 107-295, as amended) (46 U.S.C. § 70107)

7. Appropriation Authority for Program

Department of Homeland Security Appropriations Act, 2020 (Pub. L. No. 116-93)

8. Announcement Type New http://www.grants.gov/web/grants/register.html

9. Program Overview, Objectives, and Priorities Overview The Fiscal Year (FY) 2020 Port Security Grant Program (PSGP) is one of four grant programs that constitute the Department of Homeland Security (DHS)/Federal Emergency Management Agency’s (FEMA’s) focus on transportation infrastructure security activities. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation’s critical infrastructure against potential terrorist attacks. PSGP provides funds to state, territorial, local, and private sector partners to support increased port-wide risk management and protect critical surface transportation infrastructure from acts of terrorism. Among the five basic homeland security missions noted in the 2018 DHS Quadrennial Homeland Security Review, PSGP supports the goal to Strengthen National Preparedness and Resilience.

The 2018-2022 FEMA Strategic Plan creates a shared vision for managing the risks posed by terrorism and sets an ambitious, yet achievable, path forward to unify and further professionalize emergency management across the country. PSGP supports the goals of Building a Culture of Preparedness and of Readying the Nation for Catastrophic Disasters. We invite our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient nation.

Finally, for FY 2020, DHS is focused on the criticality of information sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other emerging threats to our national security. DHS and its homeland security mission were born from the “failures among federal agencies and between the federal agencies and state and local authorities to share critical information related to the threat of terrorism” prior to the September 11, 2001, attacks.1 The threat profile has changed in the last two decades – we now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, threats to our democratic election process and threats from new and emerging technologies. But information sharing and cooperation between state, local, and tribal authorities and federal agencies, including all DHS officials, is just as vital, and perhaps even more vital, today. Therefore, for FY 2020, we have identified [three] priority areas, tied to some of the most serious threats that recipients should address with their PSGP funds. Perhaps most importantly, DHS will be focused on forging partnerships to strengthen information sharing and collaboration in each of these priority areas and looking for recipients to remove barriers to communication and cooperation with DHS.

Objectives The objective of the FY 2020 PSGP is to provide funding to port authorities, facility operators, and State and local agencies for activities associated with implementing Area Maritime Security Plans (AMSPs), facility security plans, and other port-wide risk management efforts.

1 Homeland Security Act of 2002: Report Together with Minority and Dissenting Views 222, Select Committee on Homeland Security: 107th Congress, U.S. House of Representatives (2002) (H. Rpt. 107-609).

Priorities Given the evolving threat landscape, it is incumbent upon DHS/FEMA to continuously evaluate the national risk profile and set priorities that help ensure appropriate allocation of scarce security dollars. In assessing the national risk profile for FY 2020, one area attracts the most concern:

1) Enhancing cybersecurity

Likewise, there are several enduring security needs that crosscut the homeland security enterprise. The following are second-tier priorities that help recipients implement a comprehensive approach to securing critical transportation infrastructure:

1) Enhancing the protection of soft targets/crowded places;

2) Addressing emerging threats (e.g., transnational criminal organizations, weapons of mass destruction [WMD], unmanned aerial systems [UASs], etc.);

3) Effective planning;

4) Training and awareness campaigns;

5) Equipment and capital projects; and

6) Exercises.

The table below provides a breakdown of these priority areas for the FY 2020 PSGP, showing both the core capabilities impacted, as well as examples of eligible project types for each area. A detailed description of allowable investments for each project type is included in the Preparedness Grants Manual. As discussed in Section E, projects that sufficiently address the Cybersecurity National Priority will have their final review scores increased by a multiplier of twenty (20) percent.

FY 2020 PSGP Funding Priorities

Priority Areas Core Capabilities Lifelines Example Project Types National Priorities Enhancing Cybersecurity

• Cybersecurity

• Intelligence and information sharing

• Safety and security

• Transportation

• Cybersecurity risk assessments

• Projects that address vulnerabilities identified in cybersecurity risk assessments o Improving cybersecurity of critical infrastructure to meet minimum levels identified by CISA o Cybersecurity training and planning Enduring Needs Enhancing the Protection of Soft Targets and Crowded Places

• Operational coordination

• Public information and warning

• Intelligence and

Information Sharing

• Interdiction and disruption

• Screening, search, and detection

• Access control and identity verification

• Safety and security

• Transportation

• Physical security enhancements at cruise and ferry terminals o Explosive detection canine teams o Security cameras (CCTV) o Security screening equipment for people and baggage o Access controls Landside fencing, gates, barriers, etc.

https://www.fema.gov/media-library/assets/documents/178291

Priority Areas Core Capabilities Lifelines Example Project Types

• Physical protective measures

• Risk management for protection programs and activities

Marine (floating) barriers to prevent access to sensitive berthing areas

• Enhanced security aboard ferries o Explosive detection canine teams o Security cameras (CCTV)

• Rapid response boats for preventing or responding to security incidents on waterways, especially in and around airports, cruise terminals, ferry terminals, etc.

Addressing Emerging Threats, such as Transnational Criminal Organizations, WMD and UAS

• Interdiction and disruption

• Screening, search and detection

• Physical protective measures

• Intelligence and information sharing

• Safety and security

• Transportation

• Sharing and leveraging intelligence and information

• Chemical Biological Radiological Nuclear and Explosive (CBRNE) prevention, detection, response, and recovery equipment

• UAS detection technologies Planning • Planning

• Risk management for protection programs and activities

• Risk and disaster resilience assessment

• Threats and hazards identification

• Operational coordination

• Community resilience

• Safety and security

• Transportation

• Development of:

o Port-wide Security Risk Management

Plans o Continuity of Operations Plans o Response Plans

• Efforts to strengthen governance integration between/among regional partners

Training and Awareness

• Long-term vulnerability reduction

• Public information and warning

• Operational coordination

• Situational assessment

• Community resilience

• Safety and security

• Transportation

• Active shooter training

• Shipboard firefighting training

• Public awareness/preparedness campaigns

• Maritime domain awareness projects

Equipment and Capital Projects

• Long-term vulnerability reduction

• Infrastructure systems

• Operational communications

• Interdiction and disruption

• Screening, search and detection

• Access control and identity verification

• Physical protective measures

• Safety and security

• Transportation

• Implementing risk management projects that support port resilience and recovery

• Implementing physical security enhancement projects

• Transportation Worker Identification Credential (TWIC) projects

Exercises • Long-term vulnerability reduction

• Operational coordination

• Operational

Communications

• Community resilience

• Safety and security

• Transportation

• Response exercises

10. Performance Metrics Performance metrics for this program are as follows:

• Percentage of funding allocated by the recipient to core capabilities to build or sustain the national priorities identified in the section above.

B. Federal Award Information

1. Available Funding for the NOFO: $100 million

2. Period of Performance: 36 months

3. Projected Period of Performance Start Date(s): 9/01/2020

4. Projected Period of Performance End Date(s): 8/31/2023

5. Funding Instrument Type: Grant

C. Eligibility Information

1. Eligible Applicants All entities subject to an AMSP, as defined by 46 U.S.C. § 70103(b), may apply for PSGP funding. Eligible applicants include, but are not limited to, port authorities, facility operators, and State and local government agencies. A facility operator owns, leases, or operates any structure or facility of any kind located in, on, under, or adjacent to any waters subject to the jurisdiction of the United States. Examples of facility operators include, but are not limited to, terminal operators, ferry systems, bar/harbor pilots, and merchant’s exchanges. See the “Applications Submitted by Eligible Entities” section below for further detail.

2. Applicant Eligibility Criteria

Pursuant to the Maritime Transportation Security Act of 2002 (MTSA), as amended, DHS established a risk-based grant program to support maritime security risk management. Funding is directed towards the implementation of AMSPs, Facility Security Plans (FSPs), and Vessel Security Plans (VSPs) among port authorities, facility operators, and State and local government agencies that are required to provide port security services. In administering the grant program, national, economic, energy, and strategic defense concerns based upon the most current risk assessments available will be considered.

Port Area Definition A Port Area is a location on a coast, shore, or inland waterway containing one or more harbors where vessels can dock and transfer people or cargo to or from land. For the purpose of PSGP, the presence of MTSA-regulated facilities are the primary consideration of harbors that define a Port Area.

Applications Submitted by Eligible Entities Subject to the information and exceptions in this section, an eligible entity may submit only one application within each Port Area. An application may contain up to five investment justifications. (See Section D, below, for further instructions regarding investment justifications.)

o A single eligible entity may have multiple facilities, departments, subcomponents, or agencies operating within a Port Area. FEMA will generally view multiple agencies within a local government (e.g., police department, fire department, emergency management office) operating within one Port Area as a single eligible entity. An applicant’s DUNS number and EIN will help inform FEMA’s determination of which applicants may constitute a single eligible entity.

o An eligible entity operating multiple facilities, departments, subcomponents, or agencies within a single Port Area may choose to submit separate applications for facilities, departments, subcomponents, or agencies within it, but any such separate applications will be considered part of the same eligible entity for purposes of the cost share requirements, as discussed further below.

o If a single eligible entity chooses to have its components submit separate applications, each individual facility, department, subcomponent, or agency of that single eligible entity should submit no more than one application. For example, a police department should submit no more than one collective application. If an individual facility, department, subcomponent, or agency of an eligible entity submits more than one application for a single Port Area, FEMA reserves the discretion to consolidate the projects or determine which application(s) to approve or deny.

o Funding allocation decisions are based partially on Port Area risk. Therefore, no single application should include investment justifications for projects intended to be implemented in multiple Port Areas. For example, a State agency or facility operator that operates in multiple Port Areas must submit separate applications to fund projects in each Port Area.

Compliance with Maritime Security Regulations As a condition of eligibility, all PSGP applicants must be fully compliant with relevant Maritime Security Regulations (33 C.F.R. Parts 101-106). Any applicant who, as of the grant application deadline, has an open or outstanding Notice of Violation (NOV) will not be considered for PSGP funding if:

1. The applicant has failed to pay the NOV within 45 days of receipt of the NOV and the applicant has failed to decline the NOV within 45 days of receipt of the NOV, resulting in the U.S. Coast Guard entering a finding of default in accordance with 33 C.F.R. § 1.07- 11(f)(2); or

2. The applicant appealed the NOV pursuant to 33 C.F.R § 1.07-70 and received a final appeal decision from the Commandant, U.S. Coast Guard, as described in 33 C.F.R. §

1.07-75, and failed to come into compliance with the terms of the final appeal decision within the timelines noted herein. The local U. S. Coast Guard (USCG) Captain of the Port (COTP) will verify security compliance eligibility during the field review process. Eligibility does not guarantee grant funding.

Ferry Systems Ferry systems are eligible to apply for FY 2020 PSGP funds. However, any ferry system receiving funds under the FY 2020 PSGP will not be eligible for funding under the FY 2020 Transit Security Grant Program (TSGP). Likewise, any ferry system that participates in the TSGP will not be eligible for funding under the PSGP.

Subawards Subawards are prohibited under PSGP. Applicants are also prohibited from applying on behalf of other, separate entities. Notwithstanding this prohibition, however, community-based projects, to include planning, training, and exercises that may include multiple beneficiaries (e.g., a port authority hosts a large training session or exercise) in which the applicant applies for and administers the grant award are allowable.

3. Other Eligibility Criteria

Prior to allocation of any Federal preparedness awards in FY 2020, recipients must adopt and/or maintain implementation of the National Incident Management System (NIMS).

Please see the Preparedness Grants Manual for further information on NIMS.

4. Cost Share or Match The FY 2020 PSGP has a cost share requirement. The non-Federal entity contribution can be cash (hard match) or third-party in-kind (soft match), with the exception of construction activities, which must be a cash (hard) match. In-kind contributions are defined as third-party contributions per 2 C.F.R. § 200.306.

All applicants will be required to commit to the cost share requirement at the time of application. The required cost share is based on and calculated against the total of all PSGP funds awarded to an eligible entity as described in the “Applications Submitted by Eligible Entities” section above during this fiscal year within a single Port Area. For example, if an entity operates multiple facilities within the same Port Area, FEMA will view these projects collectively for purposes of determining the appropriate cost share.

As a result, multiple components within a single eligible entity (e.g., port authority, facility operator, local government, or State government) are strongly encouraged to coordinate their applications if they apply separately (even if addressing multiple, disparate projects within the port area) for these cost share purposes.

Public Sector Cost Share All public sector and non-governmental, nonprofit PSGP award recipients—meaning recipients other than private, for-profit entities—must provide a non-Federal entity contribution supporting 25 percent of the total of all project costs as submitted in the application and approved in the award. The non-Federal contribution should be specifically identified for each proposed project. The non-Federal contribution, whether cash or third-party in-kind match, has the same eligibility requirements as the Federal share (e.g., operational costs for routine patrol are ineligible, and operational costs for overtime to conduct an approved exercise may be eligible as part of the investment justification) and must be justified as part of the project within the investment justification. For example, if the Federal award for a public sector recipient requires a 25 percent cost share and the total project cost is $100,000, then:

• Federal share is 75 percent of $100,000 = $75,000

• Recipient cost share is 25 percent of $100,000 = $25,000

Private Sector Cost Share Private, for-profit PSGP award recipients must provide a non-Federal entity contribution supporting 50 percent of the total of all project costs as submitted in the application and approved in the award. The non-Federal entity contribution should be specifically identified for each proposed project. The non-Federal contribution, whether cash (hard) or third-party in-kind (soft), has the same eligibility requirements as the Federal share (e.g., operational costs for routine patrol are ineligible, and operational costs for overtime to conduct an approved exercise may be eligible as part of the investment justification) and must be justified as part of the project within the investment justification. For example, if the Federal award for a public sector recipient requires a 50 percent cost share and the total project cost is $100,000, then:

• Federal share is 50 percent of $100,000 = $50,000

• Recipient cost share is 50 percent of $100,000 = $50,000

Ultimately, the recipient is responsible for ensuring that it contributes the proper cost share to its actual project costs. If actual total project costs exceed the projected total project costs stated in the Federal Award, the recipient will not receive any additional Federal funding and will be responsible for contributing additional funds above the required cost match. If actual total project costs are less than the projected total project costs stated in the Federal Award, the recipient will be responsible for contributing a cost match calculated as a percentage of those actual project costs.

Cash and third-party in-kind matches must consist of eligible costs (i.e., same allowability as the Federal share) and must be identified as part of the submitted budget detail worksheet. A cash-match includes cash spent for project-related costs, while a third-party in-kind match includes the valuation of in-kind services. The cost match requirement for the PSGP award may not be met by funds from another Federal grant or assistance program, or by funds used to meet matching requirements for another Federal grant program, unless otherwise permitted by Federal statute. Likewise, third-party in-kind matches used to meet the matching requirement for the PSGP award may not be used to meet matching requirements for any other Federal grant program. Additionally, normal routine operational costs cannot be used as cost match unless a completely new capability is being awarded. Please see 2 C.F.R. § 200.306, as applicable, for further guidance regarding cost matching.

Exceptions to the Cost-Match Requirements The following exceptions to the cost-match requirement may apply:

• The cost-match requirements for projects that have a port-wide benefit need only to be funded at the public-sector matching fund level of 25 percent. These projects must be certified by the COTP as having a port-wide benefit. Examples of projects with a port-wide benefit include, but are not limited to:

o Port-wide planning, training, and exercises;

o Security camera systems with shared access;

o Response vessels; and o Other maritime domain awareness systems.

• There is no matching requirement for grant awards where the total project cost for all projects under the award is $25,000 or less in accordance with 46 U.S.C.

§ 70107(c)(2)(A). If multiple small projects are submitted totaling more than $25,000 under this exemption, a cost match is required to be demonstrated at the time of application.

• There is no matching requirement for grants to train law enforcement agency personnel in the enforcement of security zones as defined by 46 U.S.C. § 70132 or in assisting in the enforcement of such security zones.

• Requests for cost-match waivers as outlined in 46 U.S.C. § 70107(c) may be considered for successful applicants only after awards have been made. Applicants must have demonstrated the ability to comply with the cost match requirement at the time of application and since being awarded the grant, have experienced significant financial constraints as outlined in DHS/FEMA Information Bulletin (IB) 376, (i.e., specific economic issues preclude provision of the cost-share identified in the original grant application). Cost-share waiver requests that do not demonstrate new, post-award difficulties and cost-share waivers submitted at the time of application will not be considered. Cost-share waiver requests must comply with the process identified in IB 376.

D. Application and Submission Information

1. Key Dates and Times:

a. Application Start Date: 2/14/2020

b. Application Submission Deadline: 4/30/2020 4/15/2020 at 5:00 p.m. ET

All applications must be received by the established deadline. The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted.

Applicants will receive an electronic message confirming receipt of the full application.

DHS/FEMA will not review applications that are not received by the deadline or consider these late applications for funding. DHS/FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline or other exigent or emergency circumstances.

https://www.fema.gov/pdf/government/grant/bulletins/info376.pdf

Applicants experiencing technical issues must notify the FEMA Headquarters (HQ) Program Analyst prior to the application deadline. If applicants do not know their FEMA HQ Program Analyst or if there are programmatic questions or concerns, please contact the Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at askcsid@fema.dhs.gov, Monday through Friday, 9 a.m. – 5 p.m. ET.

c. Anticipated Funding Selection Date: No later than 7/1/2020

d. Anticipated Award Date: No later than 9/30/2020

e. Other Key Dates:

Event Suggested Deadline for Completion Obtaining DUNS Number 3/16/2020 3/1/2020 Obtaining a valid EIN 3/16/2020 3/1/2020 Updating SAM registration 3/16/2020 3/1/2020 Completing the initial application in Grants.gov 4/23/2020 4/8/2020

Completing application in NDGrants 4/30/2020 4/15/2020 by 5pm Eastern Time

2. Agreeing to Terms and Conditions of the Award

By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package

Application forms and instructions are available on Grants.gov. To access these materials, go to http://www.grants.gov, select “Applicants” then “Apply for Grants. Hard copies of the NOFO and associated application materials are not available. In order to obtain the application package, select “Download a Grant Application Package.” Enter the Assistance Listings (formerly CFDA) and/or the funding opportunity number located on the cover of this NOFO, select “Download Package,” and then follow the prompts to download the application package.

In addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice and all relevant NOFOs is (800) 462-7585. Initial applications are processed through the Grants.gov portal. Final applications are completed and submitted through FEMA’s Non-Disaster Grants (ND Grants) System. Application forms and instructions are available at Grants.gov. Applications will be processed through the Grants.gov portal and ND Grants.

mailto:askcsid@fema.dhs.gov, http://www.grants.gov/

4. Steps Required to Submit an Application, Unique Entity Identifier, and System for Award Management (SAM) To apply for an award under this program, all applicants must:

a. Apply for, update, or verify their Data Universal Numbering System (DUNS)

Number from Dun & Bradstreet (D&B) and Employer ID Number (EIN)

b. In the application, provide a valid Data Universal Numbering System DUNS number, which is currently the unique entity identifier;

c. Have an account with login.gov;

d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;

e. Create a Grants.gov account;

f. Add a profile to a Grants.gov account;

a. Establish an Authorized Organizational Representative (AOR) in Grants.gov;

b. Submit an initial application in Grants.gov;

g. Submit the final application in the Non-Disaster Grants (ND Grants) system and

h. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency.

Applicants are advised that DHS may not make a federal award until the applicant has complied with all applicable DUNS and SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when DHS is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, DHS may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

5. Electronic Delivery

DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity. For this funding opportunity, the DHS PSGP requires applicants to submit initial applications through Grants.gov and final applications in ND Grants.

6. How to Register to Apply through Grants.gov

a. Instructions: Registering in Grants.gov is a multi-step process. Read the instructions below about registering to apply for DHS funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

https://www.login.gov/

The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines.

Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants. If individual applicants are eligible to apply for this grant funding opportunity, then you may begin with step 3, Create a Grants.gov account, listed below.

Creating a Grants.gov account can be completed online in minutes, but DUNS and SAM registrations may take several weeks. Therefore, an organization's registration should be done in sufficient time to ensure it does not impact the entity's ability to meet required application submission deadlines. Complete organization instructions can be found on Grants.gov here:

https://www.grants.gov/web/grants/applicants/organization-registration.html

1) Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a DUNS number from Dun & Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field labeled "Organizational DUNS" on the SF-424 form.

For more detailed instructions for obtaining a DUNS number, refer to:

https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html

2) Register with SAM: All organizations applying online through Grants.gov must register with the System for Award Management (SAM). Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually.

For more detailed instructions for registering with SAM, refer to:

https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html

3) Create a Grants.gov Account: The next step is to register an account with

Grants.gov. Follow the on-screen instructions or refer to the detailed instructions here: https://www.grants.gov/web/grants/applicants/registration.html

4) Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the DUNS Number for the organization in the DUNS field while adding a profile.

For more detailed instructions about creating a profile on Grants.gov, refer to:

https://www.grants.gov/web/grants/applicants/registration/add-profile.html https://www.grants.gov/web/grants/applicants/organization-registration.html https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html https://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html https://www.grants.gov/web/grants/applicants/registration.html https://www.grants.gov/web/grants/applicants/registration/add-profile.html

5) EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the AOR role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role.

For more detailed instructions about creating a profile on Grants.gov, refer to:

https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html

6) Track Role Status: To track your role request, refer to:

https://www.grants.gov/web/grants/applicants/registration/track-role-status.html

7) Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize people who are able to make legally binding commitments on behalf of the organization as a user with the AOR role; this step is often missed, and it is crucial for valid and timely submissions.

7. How to Submit an Application to DHS via Grants.gov

Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different webforms within an application. For each NOFO, you can create individual instances of a workspace. Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities using Workspace, refer to:

https://www.grants.gov/web/grants/applicants/workspace-overview.html

a. Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting.

b. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. The Workspace progress bar will display the state of your application process as you apply. As you apply using Workspace, you may click the blue question mark icon near the upper-right corner of each page to access context-sensitive help.

c. Adobe Reader: If you decide not to apply by filling out webforms you can download individual PDF forms in Workspace. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader.

https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html https://www.grants.gov/web/grants/applicants/registration/track-role-status.html https://www.grants.gov/web/grants/applicants/registration/track-role-status.html https://www.grants.gov/web/grants/applicants/workspace-overview.html

NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software at:

https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

d. Mandatory Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application.

e. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS number.

To trigger this feature, an applicant must complete the SF-424 information first.

Once it is completed, the information will transfer to the other forms.

f. Submit a Workspace: An application may be submitted through workspace by clicking the Sign and Submit button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24- 48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission.

g. Track a Workspace Submission: After successfully submitting a workspace application, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace. For additional training resources, including video tutorials, refer to:

https://www.grants.gov/web/grants/applicants/applicant-training.html

h. Applicant Support: Grants.gov provides applicants 24/7 support via the toll-free number 1-800-518-4726 and email at support@grants.gov. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for. If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number.

The Support Center ticket number will assist DHS with tracking your issue and understanding background information on the issue.

8. Submitting the Final Application in Non-Disaster Grants System (ND Grants)

Please see the Preparedness Grants Manual for information on preparing and submitting an application. For assistance registering for the ND Grants system, please contact ndgrants@fema.gov or (800) 865-4076. For step-by-step directions on using the ND Grants system and other guides, please see https://www.fema.gov/non-disaster-grants-management-system.

9. Timely Receipt Requirements and Proof of Timely Submission

a. All applications must be received by 5:00 p.m. Eastern time on April 30, 2020. Proof of timely submission is automatically recorded by Grants.gov. An electronic date/time stamp is generated within the system when the application is successfully https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html https://www.grants.gov/web/grants/applicants/applicant-training.html https://www.grants.gov/web/grants/applicants/applicant-training.html mailto:support@grants.gov https://www.fema.gov/media-library/assets/documents/178291 mailto:ndgrants@fema.gov mailto:ndgrants@fema.gov https://www.fema.gov/non-disaster-grants-management-system https://www.fema.gov/non-disaster-grants-management-system https://www.fema.gov/non-disaster-grants-management-system received by Grants.gov. The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission.

When DHS successfully retrieves the application from Grants.gov, and acknowledges the download of submissions, Grants.gov will provide an electronic acknowledgment of receipt of the application to the email address of the applicant with the AOR role who submitted the application. Again, proof of timely submission shall be the official date and time that Grants.gov receives your application. Applications received by Grants.gov after the established due date for the program will be considered late and will not be considered for funding by DHS. Applicants using slow internet, such as dial-up connections, should be aware that transmission can take some time before Grants.gov receives your application. Again, Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role attempting to submit the application. The Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application.

b. As application submission is a two-step process, the applicant with the Authorized

Organizational Representative (AOR) role who submitted the application will receive an acknowledgment of receipt, a tracking number (GRANTXXXXXXXX) from Grants.gov, and ND Grants application number (EMW-2020-PU-APP-00XXX) with the successful transmission of the initial application. This notification does not serve as proof of timely submission as the application is not complete until it is submitted in the ND Grants system. All applications must be received in the ND Grants system by 5:00 PM Eastern Time on April 30, 2020.

10. Content and Form of Application Submission

Specific Application Instructions (PSGP) All applicants will submit their PSGP grant applications, the associated Investment Justifications (IJs), including detailed budgets and any associated Memoranda of Understanding (MOU)/Memoranda of Agreement (MOA) as file attachments within ND Grants prior to the application deadline.

Priority Investments (PSGP)

Cybersecurity Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to achieving target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism. Due to the urgent nature of this issue, FEMA anticipates awarding at least 50% of FY 2020 PSGP funding to projects that support this priority. This goal will likely increase in future award rounds.

Investment Justification As part of the FY 2020 PSGP application process, applicants must use the formal IJ template to address each initiative being proposed for funding. A separate IJ should be submitted for each proposed project. Please refer to the “Applications Submitted by Eligible Entities” language in Section C above regarding the limitations on the number of applications per eligible entity or facilities, departments, subcomponents, or agencies within a single eligible entity. No single application or IJ may include projects intended to be implemented in different Port Areas, subject to the provisions of this section, below. Applicants may submit up to five IJs within a single application.

IJs must demonstrate how proposed projects address gaps and deficiencies in one or more of the core capabilities outlined in the Goal. In the IJ, the applicant must demonstrate the ability to provide enhancements consistent with the purpose of the program and guidance provided by DHS/FEMA. PSGP projects must be both 1) feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the thirty-six (36) month period of performance. For information on the feasibility and effectiveness determination, please see the Review and Selection Process as outlined in this NOFO.

For the purposes of a PSGP application, a Port Area is selected for funding based on the project location. Eligible entities that have facilities in multiple Port Areas should apply for projects based on the Port Area where the project/asset will be implemented, housed, or maintained, not the entity’s headquarters location. For entities submitting applications for a single project that spans multiple Port Areas, such as one patrol vessel that may be deployed outside of the primary Port Area, the project location is considered to be the predominant Port Area in which the project will be utilized. Large projects that implement multiple components in multiple Port Areas, such as State agency purchases of multiple patrol vessels for multiple Port Areas, should be submitted as separate applications (e.g., State Police vessel project in Port Area #1 is one application; State Police vessel project in Port Area #2 is a separate application). All eligible and complete applications will be provided to the applicable COTP for further review.

Applicants seeking to participate in large-scale regional projects requiring the purchase of services or equipment should directly reference this need in their applications. Applicants should specify their portion of the requested project funding and role in the project.

Applicants should also note if their portion of a project can be completed independently of the large-scale regional project. Applicants will find the IJ template on Grants.gov in the “Related Documents” tab of the PSGP posting. This IJ template must be used for each project submitted. Applicants must provide information in the following categories for each proposed investment:

1. Background

2. Strategic and Program Priorities

3. Impact

4. Funding/Implementation Plan

Applicants must use the following file naming convention when submitting an IJ as part of the FY 2020 PSGP:

Name of Applicant_Name of Project_ IJ Number (Example: XYZ Oil_Fencing_IJ#1)

Detailed Budget All applicants must provide budget detail worksheets that include project milestones for the funds requested at the time of application. The detailed budget must be complete, reasonable, and cost-effective in relation to the proposed project and should provide the basis of computation of all project-related costs (including management and administrative costs) and any appropriate narrative. Review panels must be able to thoroughly evaluate the projects being submitted based on the information provided.

Consequently, applicants must provide an appropriate level of detail within the budget detail worksheets to clarify what will be purchased and spent. These worksheets may be used as a guide to assist applicants in the preparation of budgets and budget narratives.

Applications that do not include a detailed budget narrative will not be considered for funding. Detailed budgets often assist reviewers in determining what type of equipment or service is being purchased, which may assist in determining the effectiveness of a project. Additionally, a detailed budget must demonstrate the required cost share, either cash (hard) or third-party in-kind (soft), of the recipient based on the projected project cost. Applications failing to demonstrate the required cost share will not be considered for funding.

Cash and third-party in-kind matches must consist of eligible costs (i.e., same allowability as the Federal share) and must be identified as part of the submitted budget detail worksheet. A cash (hard) match includes cash spent for project-related costs while a third-party in-kind (soft) match includes the valuation of in-kind services. The cost-match requirement for a PSGP award may not be met by funds from another Federal grant or assistance program or funds used to meet matching requirements for another Federal grant program. Likewise, third-party in-kind matches used to meet the matching requirement for the PSGP award may not be used to meet matching requirements for any other Federal grant program. Please see “Cost Share” in section C of this NOFO, also reference 2 C.F.R. § 200.306, as applicable, for further guidance regarding cost matching.

Applicants must use the following file naming convention when submitting their budget detail worksheets as part of the FY 2020 PSGP:

Name of Applicant_Name of Project_Budget Number (Example: XYZ Oil_Fencing_Budget #1)

Memorandum of Understanding/Memorandum of Agreement (MOU/MOA) Requirement for Security Services Providers State and local agencies that are required to provide security services to one or more MTSA regulated facilities within a Port Area may apply for PSGP funding. However, a signed MOU/MOA between the security service agency and the MTSA regulated facilities receiving these services within the applicant port area will be required prior to receipt of PSGP funding and must include an acknowledgement of the security services, roles, and responsibilities of all entities involved. This information must be maintained by the grant recipient and provided to DHS/FEMA upon request; or verification through the field review process that the agency is identified within the Area Maritime Security Plan as an entity that provides maritime security services.

The MOU/MOA must address the following points:

• The nature of the security service that the applicant agrees to supply to the MTSA regulated facility (waterside surveillance, increased screening, etc.);

• The roles and responsibilities of the MTSA regulated facility and the applicant during different Maritime Security (MARSEC) levels;

• An acknowledgement by the MTSA regulated facility that the applicant is part of the facility’s security plan; and

• An acknowledgment that the applicant will provide semi-annual progress reports on project status to the local applicable Area Maritime Security Committee (AMSC) and/or COTP.

The signed MOU/MOA for State or local agencies providing security services to regulated entities should be submitted with the grant application as a file attachment within ND Grants (https://portal.fema.gov). A sample MOU/MOA can be found in the Preparedness Grants Manual. Applicants must use the following file naming convention for FY 2020 MOUs and MOAs:

Name of Applicant_MOU (Example: Harris County_MOU)

Sensitive Security Information (SSI) Requirements A portion of the information that is routinely submitted in the course of applying for funding or reporting under certain programs or that is provided in the course of an entity’s grant management activities under those programs that are under Federal control is subjected to protection under SSI requirements and must be properly identified and marked. SSI is a control designation used by DHS/FEMA to protect transportation security related information.