774 ESS Combo_Synopsis-Solicitation.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Quotes are being requested because of this written solicitation.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 & part 13.

The Request for Quotation (RFQ) number FA807525Q0001 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04; Effective 1 April 2024. DFARS change notice 25 April 2024, effective 25 April 2024, and the Department of the Air Force Acquisition Circular (DAFAC) 7 July 2023, effective 7 July 2023.

This is a 100% Brand-Name Sole-Source acquisition.

The purpose of this combined synopsis and solicitation for the purchase, delivery, and installation of furniture for the 774 Enterprise Sourcing Squadron Offices, rooms 104 and 116.

It is anticipated that a purchase order will be established with one quoter. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 774 Enterprise Sourcing Squadron, Air Force Installation Contracting Center (AFICC).

Please note: The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

The schedule and contract CLIN schedule are below:

CLIN SUPPLIES/SERVICE QUANTITY UOM UNIT PRICE

Purchase, delivery, and installation of furniture to the 774 ESS, offices 116 and 104, Bldg 323C

1 EA

Ship to address: Building 323C, Offices 116 & 104 705 Nelson Drive, BLDG 323C Offutt AFB, NE 68113

It is 774 ESS’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote.

Delivery: Delivery must be F.O.B. Destination

Required Delivery Date: 6-9 weeks after receipt of order (ARO).

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location 705 Nelson Drive, BLDG 323C Offutt AFB, NE 68113, room 116. Payment on invoices cannot be made until the Government has accepted the supplies.

*****Notice to Vendor(s)/Supplier(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this RFQ could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

RFQ due date: 11 Dec 2024 RFQ due time: 1:00 P.M. CST Email to Mr. James Rathjen, james.rathjen@us.af.mil

Quotes must be sent to james.rathjen@us.af.mil. Anything otherwise can and will be considered nonresponsive.

Note: Quotes shall be submitted in PDF or Microsoft Office format viewable with the most recent version of the standards.

All questions regarding this RFQ must be email to james.rathjen@us.af.mil by 10 Dec, 2024 @

1:00 P.M. CST

Offeror must be registered in the System for Award Management at www.sam.gov to be considered for award. The Government will not provide contract financing for this acquisition.

Invoice instruction shall be provided at time of award.

mailto:james.rathjen@us.af.mil.

mailto:james.rathjen@us.af.mil http://www.sam.gov/

SOLICITATION INSTRUCTIONS

In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Nov 2021), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

QUOTATION PREPARATION INSTRUCTIONS

1. General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, Unique Entity ID number, size of business, and warranty information.

COMPANY NAME

SAM UEI

Number of Employees Estimated Delivery Date Payment Terms Warranty FOB (Select) Destination Original shipping costs included? (Yes or No)

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

2. Specific Instructions. Quotes shall consist of three parts as identified below.

a. PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in this solicitation. Price quotes must be firm-fixed-price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote.

b. DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the requirements specified in the statement of objectives. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

c. CONTRACT DOCUMENTATION.

i. Quoter is required to be registered and have an active account in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted to comply with the annual representations and certifications requirements. Quoter that is not registered or active in SAM at the time the quotation is submitted will not be considered.

ii. Quotes must include completed copy of the following provisions that require fill-in text: DFARS 252.225-7000, Buy-American – Balance of Payment Program Certificate

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Technical, Price, and Past Performance.

4. Late submissions. FAR 52.212-1(f) is amended as follows:

a. Quoter is responsible for submitting quotation to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 1:00 p.m., local time, for the designated Government office on the date that quotations are due.

b. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotation is late and will not be considered.

c. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

ADDENDA TO FAR 52.212-2:

BASIS FOR AWARD

1. This is a brand-name sole-source acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

http://www.sam.gov/

a. Technical Evaluation. The evaluation team will review the descriptive literature to determine if quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.” If, the Quoter’s Technical rating is determined to be “Unacceptable,” the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable,” the quote will next be evaluated for Past Performance.

b. Price Evaluation. The government will evaluate the quote by Total Evaluated Price (TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for the CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price.

c. Past Performance. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.GOV, and in accordance with DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System (Mar 2023). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

2. If the Quoter’s Technical and past performance ratings are determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop.

3. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

4. The Government reserves the right to award on an "All or None" basis.

5. Discussions. The Government intends to award a purchase order without discussions with respective vendors/quoters. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

The clause at FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (Feb 2024) applies to this acquisition. Offerors shall include a completed copy of the provision at FAR 52.212-3.

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Dec 2022), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties except for certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Feb 2024) applies to this acquisition.

Attachments:

Brand Name Justification and Approval (J&A) - 02_774 ESS_J&A_Furniture 2024

1591707333C Cross-Out