772 ITB - AMENDED 2-Administrative Document IDFG Hatchery Management and Fish Production.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

Idaho Department of Fish and Game

Invitation to Bid (ITB) 772 – Amendment 2, 4/25/2025

IDFG Fish Rearing Services

Date of Issuance: 04/08/2025

TABLE OF CONTENTS

ATTACHMENT 2 - BID SCHEDULE………………………………………………………………………………………………………………………………………..11 ATTACHMENT 3 - REGISTRATION FOR OPTIONAL EVENTS ………………………………………………………………………………………………….12 ATTACHMENT 4 - usda – aphis nATIONAL liST OF rePORTABLE aNIMAL dISEASES………………………………………………………….13 ATTACHMENT 5 - usda – aphis nahrs 2024 UPDATE rEPORTABLE DISEASES, INFECTIONS AND INFESTATOIN LIST…..………14 ATTACHMENT 6 - QUALITY ASSURANCE PLAN BRIGGS CREEK………………………………..…………………………………………………………..15 ATTACHMENT 7 - BEST MANAGEMENT PRACTICES PLAN BRIGGS CREEK…………………………….………………………………………………16

ITB Administrative Information

ITB Lead:

Mack DeYoung, Buyer Idaho Division of Purchasing Email: mack.deyoung@adm.idaho.gov Phone: 208-332-1608

Submit electronically via IPRO:

Electronic Submission

IPRO LOGIN

Monday, April 14, 2025 @ 10:30 a.m. MST

Meeting Location:

Magic Valley Hatchery 2036 River Road Filer, ID 83328

The group will meet here and caravan to the Briggs Creek Hatchery facility.

Contact Doug Peterson at IDFG with any logistical issues at: (208) 570-5379

Pre-Bid Conference (Optional):

Location: Teleconference via Microsoft Teams Pre-registration required in Attachment 3 Friday, April 18, 2025 @ 3:00 p.m. MST

PURPOSE

The purpose of this Invitation to Bid (ITB) is to find a qualified vendor to raise rainbow trout at the Idaho Fish and Game (IDFG) leased Briggs Creek Hatchery in Hagerman, Idaho for stocking in Idaho waters. Vendors are required to staff the hatchery, provide all needed triploid eggs and fingerling, all feed for fish production from fingerling to full grow out according to the schedule in Section 7 - QUANTITY, all fish health related supplies and all fish husbandry tools.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO: IPRO Powered By LUMA The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO Powered by LUMA. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO Powered by LUMA to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1 - Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found in this event in IPRO Powered by LUMA may be submitted in writing using Attachment 1 – Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

PRE-BID CONFERENCE

Parties interested may also attend the pre-bid conference via teleconference by obtaining conference call-in details from the ITB Lead.

Failure to attend the optional pre-bid conference shall not relieve the Bidder of meeting the requirements of this ITB.

BACKGROUND

Idaho is graced with twenty-six thousand (26,000) miles of streams and rivers, more than three thousand (3,000) natural lakes, and a quarter-million (250,000) acres of ponds and reservoirs. Inhabiting those waters are forty-two (42) game fish species, from giant white sturgeon to wild trout, catfish to kokanee, and smallmouth bass to salmon and steelhead . Currently, IDFG Fish Production is leasing the Briggs Creek Hatchery for raising rainbow trout for stocking in Idaho waters for sportsmen while our Nampa Fish Hatchery is undergoing an extensive remodel. The leased component of Briggs Creek Hatchery consists of five (5) raceways with thirty (30) cubic feet per second (CFS) of water. The hatchery has an automated feed system. IDFG will maintain the lease, pay for all utilities associated with running the hatchery, maintain the hatchery infrastructure and maintain the IPDES permitting. Due to the rural location of the hatchery, emergencies requiring the Contractor’s in person response would be items of grave danger to the property and/or fish stock (example: loss of water, break ins, theft of fish, etc.).

SPECIFICATIONS

These specifications are the minimum mandatory specifications that your Bid must meet for the State to consider your Bid for award.

6.1 Contractor must provide a properly trained Fish Culturist must be responsible for raising and maintaining rainbow trout fish populations at the hatchery.

6.2 The Fish Culturist must be responsible for controlling the environment such as adjusting water flows, cleaning rearing units, and creating feeding schedules to optimize growth and survival rates.

6.3 The Fish Culturist must monitor the health of the fish populations and must take steps to prevent and control disease.

6.4 Contractor staff must be on call twenty-four (24) hours a day and must respond in person to an emergency within twenty (20) minutes.

6.5 The Contractor must provide and raise the Riverence Rainbow Trout strain triploid eggs.

6.6 For the Rainbow Trout strain the Contractor will be using, the contractor must provide documentation and/or industry certification showing the following (documentation on subsequent purchases after contract award must be sent to IDFG prior to the purchase):

6.6.1 Name and location of the entity where the eggs were/will be purchased.

6.6.2 Variety of egg strain is of the Riverence Rainbow Trout type.

6.7 The Contractor must provide rearing space and feed to rear Riverence Rainbow Trout strain triploid eggs to the fingerling stage prior to transferring to Briggs Creek.

6.8 Contractor must be responsible for transferring fish to Briggs Creek upon reaching fingerling stage.

6.9 Contractor must provide feed from fingerling to full grow out according to Section 7 -QUANTITY.

6.10 Contractor must provide all fish health support related supplies.

6.11 Contractor must provide all fish husbandry tools related to raising rainbow trout.

6.12 IDFG will haul all fish from the station. Contractor must provide a staff member to assist with loading IDFG fish hauling trucks to ensure the correct fish population is loaded and to verify poundage.

6.13 The Contractor must be responsible for maintaining water quality discharge to meet the Idaho Pollutant Discharge Elimination System (IPDES) program permitting.

6.14 Interested vendors must provide documentation (example: work resumes, letters of reference) showing they have a minimum of ten (10) years’ experience in the operation of fish hatcheries.

6.2 Disease and Treatment

6.2.1 Any pathogens listed on the USDA-APHIS National List of Reportable Animal Diseases, other than IHNV (M-clade), will prevent stocking of fish.

6.2.2 The stocking of fish from a rearing unit demonstrating epizootic level mortality at or above zero-point one percent per day (0.1%/day) for three (3) consecutive days must not occur.

6.2.3 Treatments are not limited in types or processes so long as they are permitted under the IPDES/NPDES permitting and all withdrawal periods are met.

QUANTITY

Contractor shall meet the following schedule for fish to be ready for stocking:

COST

Provide your fully burdened Total Cost Per Pound of fish on Attachment 2 - Bid Schedule, attached in IPRO Powered by LUMA.

Pricing for year one (1) will only be from August 2025 through November 2025 noted in Section 7 - QUANTITY. Year two (2) will be a full stocking year, April 2026 through November 2026, as noted in Section 7- QUANTITY.

BILLING PROCEDURE

The Contractor must provide a signed invoice upon monthly service completion. The invoice [and respective reports] must be submitted no later thirty (30) calendar days after services were provided. No invoice will be accepted or paid without receipt of required [reports/documentation/etc.]. Invoices submitted without the required [reports/documentation] will be returned to the Contractor for resubmission.

The Contractor must provide the following information with each invoice:

Agency Contact Person: Beau Gunter

SUBMISSION REQUIREMENTS

Required Bid Submission Items Your Bid Submission must consist of the following:

Bid Schedule Provide your fully burdened Cost Per Pound information on Attachment 2 – Bid Schedule. This Bid Schedule is attached in IPRO Powered by LUMA. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO Powered by LUMA.

10.1.3 Egg Strain Purchasing Documentation

Provide your documentation of the source of your egg strain showing they are of the Riverence Rainbow Trout variety.

10.1.4 Registration for Optional Pre-Bid Meeting and Optional Site Walk Through

Electronic Submission

Bids must be submitted electronically via IPRO Powered by LUMA. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

Electronically submitted Bids must be submitted through IPRO, at IPRO Powered by LUMA. When submitting through IPRO, enter your Cost in IPRO as “$0.01,” and UPLOAD YOUR SEPARATE BID SCHEDULE AND ALL OTHER REQUIRED SUBMITTAL ITEMS. Remember to submit an additional redacted version of the documents if you have identified trade secrets.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

When submitting via IPRO, be advised that that the Bidder for Bid evaluation and award purposes is the entity profile under which the Bid is submitted in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

All Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

Vendors are strongly encouraged to begin the process of submitting the response far enough in advance of the End Time to allow for resolution of technical difficulties. Be advised that the state is not responsible for a vendor’s failure to timely submit a responsive submission due to any technical or technological difficulties. See IDAPA 38.05.01.61.02.

10.3 Trade Secrets

If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award will be made to the responsive responsible Bidder with the lowest Total Cost, as provided on the Bid Schedule attached in IPRO Powered by LUMA.

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Reporting requirements IDFG will require the vendor to submit a monthly report on whether they will be able to meet the monthly fish production schedule as outlined in Section 7 - QUANTITY. Report shall be remitted to the following (Microsoft Office formats preferred):

purchasing@idfg.idaho.gov

Debarment No contract shall be made to parties listed on the General Services Administration’s List of Parties Excluded from Federal Procurement or Non-procurement Programs in accordance with Executive Orders 12549 and 12689.

The prospective Contractor certifies, by submission of this bid, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or agency.

ANTI-DISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY CLAUSE:

Acceptance of this Agreement binds the Contractor to the terms and conditions of Section 601, Title VI, Civil Rights Act of 1964, in that "No person in the United States shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving Federal financial assistance." In addition, "No otherwise qualified handicapped individual in the United States shall, solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance" (Section 504 and 508 as amended, of the Rehabilitation Act of 1973). Furthermore, for contracts involving federal funds, the applicable provisions and requirements of Executive Order 11246 as amended, Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, Section 701 of Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967 (ADEA), 29 USC Sections 621, et seq., the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, U.S. Department of Interior regulations at 43 CFR Part 17, and the Americans with Disabilities Act of 1990, are also incorporated into this Agreement. The Contractor shall comply with pertinent amendments to such laws made during the term of the Agreement and with all federal and state rules and regulations implementing such laws. The Contractor must include this provision in every subcontract relating to this Agreement.

By Signing the signature page, you comply with the Federal Regulations and Requirements relating to DEBARMENT AND CIVIL RIGHTS within this Invitation to Bid.

Insurance Requirements Section 1.6 of Appendix A – Insurance Requirements has been removed from the document.

See Appendix A – Amendment 2 Insurance Requirements ITB 772 located on the attachments tab IPRO.

Records Maintenance Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

ATTACHMENT 1 - BIDDER QUESTIONS

ITB #772 IDFG Fish Rearing Services

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY PRESSING THE TAB KEY WHILE WITHIN BOTH THE TABLE AND THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is regarding a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is regarding an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB #772 IDFG Fish Rearing Services Page 12

ATTACHMENT 2 – BID SCHEDULE – ATTACHED SEPARATELY IN IPRO

ATTACHMENT 3 – REGISTRATION FOR OPTIONAL EVENTS

Potential Bidders choosing to participate in the Optional Site Walkthrough and/or the Optional Pre-Bid Meeting must pre-register by submitting this completed form, via e-mail, to the ITB Lead at mailto:mack.deyoung@adm.idaho.gov no later than the dates listed above each table below. .

SITE WALK THROUGH (OPTIONAL):

2036 Rover Road Filer, ID 83328

Registration deadline: Friday, April 11, 2025 @ 12:00 p.m. Mountain Standard Time

PRE-BID MEETING (OPTIONAL):

Date: Friday, April 18, 2025 @ 3:00 p.m. Mountain Standard Time

Location: A Microsoft Office TEAMS link will be sent to all registered vendors 24 hours prior to the meeting.

Registration deadline: Thursday, April 17, 2025 @ 12:00 p.m. Mountain Standard Time

ATTACHMENT 4 – USDA APHIS NATIONAL LIST OF REPORTABLE ANIMAL DISEASES

ATTACHED SEPARATLY IN IPRO

ATTACHMENT 5 – USDA APHIS NAHRS 2024 UPDATE REPORTABLE DISEASES, INFECTIONS AND INFESTATOIN LIST

ATTACHMENT 6 - QUALITY ASSURANCE PLAN BRIGGS CREEK

ATTACHMENT 7 – BEST PRACTICES PLAN BRIGGS CREEK

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