A.02 J&A Sanitzed.pdfKO.pdf

J&A Control #: 22-RHCO-A-97 Purchase Request #: 0011734678

RFQ#: W91YTZ22Q0013

Sole Source Justification for Acquisitions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $250K)

1. Contracting Activity:

Regional Health Contracting Office – Atlantic Fort Bragg Health Contracting Cell 6021 5th Street, Building 1467 Fort Belvoir, VA 22060-5505

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value: ____

Name of Intended Contractor: ZOLL Data Systems, INC.

Street Address: 11802 Ridge Parkway, Suite 400 City, State, Zip: Broomfield, Colorado 80021

Phone: 800-474-4489

Period of Performance: 1 March 2022 thru 29 February 2023

3. Description of Supplies/Services: This requirement is for EMSCharts software which provides automated patient history retrieval, billing, improves productivity, and meets Army Regulation (AR) 40-3.

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

RFQ#: W91YTZ22Q0013

5. Reason for Authority Cited: The current software (EMSCharts) provides an internet base computer charting system for pre-hospital personnel that allows for asynchronous and decentralized simultaneous access for pre-hospital encounters. This system has been in use at Womack Army Medical Center (WAMC) since September of 2010. On 28 February 2019 “ZOLL Data Systems” purchased EMSCHARTs. In a letter dated 21 January 2022, signed by Kim Alpert, Manager of Operational Accounting Systems, stated that ZOLL Data Systems and its subsidiaries are the sole source for ZOLL EMSCharts (please see attached). Employee Health Records (EHR) health records are required for easy transmission with WAMC Level III Trauma designation. WAMC has stated in letter dated 17 December 2021 that going with another vendor would require employee training, and extended cost to allow for a new transition between systems. Additionally, a sources sought was placed on BETASAM.gov 14 January 2022 with no interest from other vendors. The current system meets all of WAMC needs, and going with a new system would require clearance through local Information Management Department (IMD) and Defense Health Agency (DHA). Systems provides mobile data and decentralization of services, provides capability for multiple medical treatment facilities to retrieve electronic patient care and charting documentation. The current system allows for the reduction of storage of hard copy records, increase employee productivity, improves documentation and decreases errors with controlled quality assurance. Without this software, we would not have efficiency and quality of documentation with a managed Quality Assurance (QA) process; effectiveness of communication between prehospital providers and medical facilities; nor would we have the data collection and reporting systems. This system is also productive in the elimination of storing paper charts. Failure to procure this software will lead to mission failure.

6. Actions to Increase Competition: A Sources Sought was placed on Betasam.gov 14 January of 2022. No responses were received. As a result, no further action will be taken to increase competition for this requirement.

7. Market Survey Market research was conducted in accordance with Far Part 10 by reviewing available information in Procurement Desktop Defense (PD2), and Paperless Contract Files (PCF), previous awards, and GSA Schedule.

Customer conducted market research with the following results: Market research showed that there would be a large increase in cost to go with a comparable vendor with fewer capabilities. Research on ESO Healthcare Solutions software does not have the full capabilities as EMSCharts through ZOLL Data Systems Inc. It would also require revision and approval by IMD as well as alteration to the Standard Operating Procedures and quality assurance program.

8. Procurement History:

Previous Contract or Purchase Order Number:

W91YTZ16P0203 1 April 20161thru 31 March 2021 in the amount of $25,710.00 W91YTZ20P0175, 1 July 2020 thru 31 December 2021 in the amount of $9,641.34 Previously competed? N/A No Yes Previous authority for less than Full & Open Competition:

FAR 13.106-1(b)(1)(i): Only one Source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization)

RFQ#: W91YTZ22Q0013

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief. I certify this equipment/service is not available using mandatory sources and delivery cannot be made by the requested delivery date.

Submitted By:

William Boone

Position Title : Paramedic Supervisor Email address: William.b.boone.civ@mail.mil

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Donna Blossom Position Title: Contracting Officer

Email address: donna.l.blossom.civ@mail.mil Date: