75R60226R00005 COMBINED SYNOPSIS_SOLICITATION OPTN CLOUD MIGRATION.pdf

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Federal Acquisition Regulation (FAR) part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. HRSA anticipates award and performance to take place late February 2026.

HRSA intends to Award a Sole Source Firm Fixed Price Contract IAW Federal Acquisition Regulation (FAR) Part 12 and 15 procedures, under the authority of FAR 6.103-1: Only one responsible source and no other supplies or services will satisfy agency requirements.

The intended Contractor is United Network For Organ Sharing (UNOS), a nonprofit organization, located at 700 N 4TH ST, RICHMOND, VA 23219 USA.

Competition is not possible as UNOS is the only responsible source capable of performing the migration of the Organ Procurement and Transplantation Network (OPTN) Information Technology (IT) system from the current Nutanix platform to the cloud. No other vendor besides UNOS possesses the access, technical expertise, and operational authority required to migrate the OPTN IT system safely and effectively while preserving the integrity of ongoing operations. The Government’s lack of administrative control of the current private cloud environment makes it impossible to direct or oversee migration efforts without UNOS’s cooperation. The system’s complexity, coupled with its critical public health function, requires that migration be executed by the entity that both owns and operates the current environment to prevent catastrophic service disruptions. Any attempt to have another vendor conduct the migration without UNOS’s cooperation would require reverse-engineering the system and reconstructing its proprietary architecture—an action that is not only technically infeasible but would also be cost-prohibitive, fraught with risk, and not in the best interest of the government or the American public. The potential consequences include corruption of data, loss of historical records, interruption of organ-matching operations, and immediate threat to patient safety. As such, UNOS is uniquely qualified and solely capable of executing the migration in a manner that ensures uninterrupted service, data fidelity, and compliance with all operational requirements.

No other contractor or federal entity can execute this transition without risking data loss, system downtime, or direct harm to patient care.

Solicitation number (75R60226R00005) is issued as a request for proposal (RFP) to provide all personnel, management, materials, equipment, and services necessary to migrate the Organ Procurement and Transplantation Network (OPTN) Information Technology (IT) system from the existing private on-premises Nutanix Hyper-Converged Infrastructure (HCI) to a modern, secure, scalable, and resilient cloud-based IT environment that meets current and future operational requirements. The administrative access and controls to the private data center, equipment, and underlying codebase are under the control of United Network For Organ Sharing (UNOS), a nonprofit organization, located at 700 N 4th St, Richmond, VA 23219.

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The North American Industry Classification System (NAICS) for this requirement is 541511 Custom Computer Programming Services.

The services required under this action include a comprehensive assessment of the current environment, the design of a target architecture consistent with federal security and reliability standards, and the execution of a phased migration plan for the OPTN system to a public cloud service provider that preserves the integrity, availability, and confidentiality of all OPTN data and operations. The contractor will also provide system stabilization, documentation, and post-migration support to ensure the environment meets federal cybersecurity and operational continuity requirements.

The period of performance of this effort will be 16 months and performance will take place offsite at the Contractor’s facility. This period of performance is not inclusive of the Government’s ability to utilize

FAR 52.217-8.

Provisions by reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its offer. In lieu of submitting the full text of these provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its offer.

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

Provision incorporated as full text:

FAR 52.209-7 Information Regarding Responsibility Matters (NOV 2025)

(a) Definitions. As used in this provision— “Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror has does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the Offeror checked “has” in paragraph (b) of this provision, the Offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the Offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the Offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A)The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the Offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the Offeror has provided the requested information with regard to each occurrence.

(d) The Offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

Submission requirements

For offerors other than UNOS: OPTN system is deployed within a virtualized computing environment under the control of UNOS in a private facility. UNOS is the only entity who can grant safe and secure logical access to the OPTN system environment, including system-level, application-level, network, and administrative access for the performance of this work. Such access must be strictly limited to the scope, duration, and conditions of the migration effort and must not jeopardize ongoing system services, OPTN operations, or patient safety.

UNOS is a private entity, and any other offerors must not expect the Government to facilitate the acquisition of required permissions or access. Technical data required to respond will not be furnished as part of the solicitation. Other offerors must make their own arrangement with UNOS to gain access to technical data and execute the work with mutual cooperation. The OPTN services relying on the IT system must be continued in an uninterrupted fashion with no additional risk to the government and the public.

Special Responsibility Standard:

Offeror must have necessary permissions and access to UNOS proprietary systems to allow work to commence immediately upon award. Other offerors are responsible for making all necessary arrangements with UNOS and must furnish proof that an agreement that provides for necessary permissions or access and that allows work to commence immediately upon award. Failure to provide this proof will result in a finding of a non-responsibility, and non-responsible offerors will not be evaluated further or considered for award.

For all offerors: All responsible sources may submit a proposal which will be considered by the agency.

Proposals must be received by 9AM, EST on February 20, 2026. Responses must be sent via email to the following point of contact.

Stephanie Petrone

Contracting Officer

801 Market Street Philadelphia, PA 19107

Spetrone@hrsa.hov

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

(NOV 2025)

Instructions to Offerors—Commercial Products and Commercial Services (NOV 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Basis upon which award will be made:

Factor 1: Technical Approach Subfactor 1: Azure Migration Approach Factor 2: Past Performance Factor 3: Price

Best Value – Tradeoff analysis will be used to make an award decision. Factors 1–3 are listed in descending order of importance. Factor 1 (Technical Approach) is the most important, followed by Factor 2 (Past Performance). When combined, Factors 1–2, are significantly more important than Factor 3 (Price).

The evaluation of Factor 1 (Technical Approach) will be conducted using confidence ratings, representing the

Government’s confidence that the Offeror understands the requirement and will be successful in performing the work in the PWS.

The evaluation of Factor 2 (Past Performance) will be conducted using adjectival ratings.

Factor 3 (Price) will be evaluated to ensure fair and reasonableness in accordance with the criteria listed in Section M.

Award of the contract resulting from this solicitation will be made to the responsible offeror whose proposal offers the best value to the government, in full compliance to all other requirements set forth in this RFP.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose of Contract

The purpose of this contract is to provide all personnel, management, materials, equipment, and services necessary to migrate the Organ Procurement and Transplantation Network (OPTN) Information Technology (IT) system from the existing private on-premises Nutanix Hyper- Converged Infrastructure (HCI) to a modern, secure, scalable, and resilient cloud-based IT environment that meets current and future operational requirements. The administrative access and controls to the private data center, equipment, and underlying codebase are under the control of United Network For Organ Sharing (UNOS), a nonprofit organization, located at 700 N 4th St, Richmond, VA 23219.

B.2 Contract Type

This is a Firm-Fixed Price Contract for a duration of sixteen (16) months in total. This performance period is not inclusive of the Government’s ability to utilize FAR 52.217-8.

SECTION C – DESCRIPTION / SPECIFICATIONS

C.1 Performance Work Statement

Independently and not as an agent of the Government, the contactor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the services under this contract and as set forth in Section J, Attachment A – Performance Work Statement (PWS) and made part of this contract.

SECTION D – PACKAGING AND MARKING

All reports and documents shall have, at a minimum in the document header, the contract number, and the COR’s name. All reports and documents shall have, at a minimum in the document footer, the author in the lower left corner, the page # of total # of pages in the center bottom of the page, and the date and /or version of the document (not the auto date) in the lower right corner.

The contractor shall deliver all items at the time indicated in the Deliverables Schedule. All deliverable reports are to carry at the top of the first page the following information:

1. Contract number

2. Deliverable item number

3. Deliverable item delivery due date

4. Date of submission

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference in accordance with the clause at FAR 52.252-2, Clauses Incorporated by Reference, in Section I of this contract.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) Number Title Date 52.246-4 Inspection of Services-Fixed-Price AUG 1996

E.2 Inspection and Acceptance

In accordance with FAR 52.246-4 Inspection of Services-Fixed-Price, inspection of results or other deliverables required by the contract shall be made by the cognizant Contracting Officer Representative (COR), as a duly authorized representative of the Contracting Officer. The COR shall assume the responsibilities for monitoring contractor performance, evaluating the quality of services provided by the contractor and performing final inspection and acceptance of all deliverables. Acceptance of services and deliverables by the cognizant COR must form the basis for payments to the contractor and will also form the basis of the contractor’s permanent performance records with regard to the contract.

E.3 Quality Assurance Surveillance Plan (QASP)

The Government will monitor the Contractor’s performance under this contract in accordance with the

QASP.

The contractor shall perform all the requirements identified in this contract. The contractor shall supervise the reviews in accordance with Government Auditing Standards. The COR shall review and approve all work products and deliverables submitted by the contractor in accordance with the terms and conditions identified under this contract.

The contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract are met. HRSA reserves the right to obtain and review all working papers associated with the contractor’s internal quality control program. These reviews shall be conducted at HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor and/or the subcontractor’s site during the review to assess performance of the reviews.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Schedule of Deliverables

The contractor shall ensure all products and services delivered under this contract are compliant with Section 508 in accordance with the Health and Human Services Acquisition Regulation (HHSAR). These Section 508 Standards were issued by the United States Access Board (https://www.access-board.gov/) and published in the Federal Register, on January 18, 2017, as the final rule (https://www.access-board.gov/ict/). The final rule updates the Section 508 Standards along with accessibility guidelines for telecommunication products and equipment covered by section 255 of the Communications Act.

The Section 508 Standards applicable to this contract are:

Section 508 Standards and Guidelines (https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines) Web Content Accessibility Guidelines (WCAG) 2.0 Success Criteria, Level A and AA Chapter 3: Functional Performance Criteria (FPC) Chapter 4:

Hardware (If Applicable) Chapter 5: Software Chapter 6: Support Documentation and Services

Section 508 requires that all external public facing content and non-public facing official agency communications be accessible. Regardless of format, all digital content or communications materials produced as deliverables under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The contractor shall complete and submit the applicable HHS Section 508 Accessibility Compliance Checklist per Section 508 deliverable. The checklist will serve as an artifact declaration of the Section 508 deliverable's compliance. Remediation of any Section 508 deliverables that do not comply with the applicable requirements as set forth below shall be the contractor's responsibility.

HHS guidance and checklists regarding accessibility of documents can be found at https://www.hhs.gov/web/section-508/accessibility-checklists/index.html.

The HHS Section 508 Product Assessment Template (PAT) that is referenced above in 352.239-73 Electronic Information and Technology Accessibility Notice, Paragraph (c), has been replaced with the Voluntary Product Accessibility Template Version (VPAT) 2.4 or later, and is considered to meet HHS PAT requirement. The new form can be downloaded from https://www.itic.org/policy/accessibility/vpat.

NOTE: ICT vs. EIT Procurement documentation from HHS or other agencies may contain references to "EIT" (Electronic and Information Technology) and "ICT" (Information and Communications Technology). HHS considers these terms to be interchangeable, and "EIT" should always be interpreted to be "ICT" in any HHS procurement.

F.2 Reporting Requirements and Deliverables

The Contractor shall submit the items in quantities and during the time periods indicated above to the following address or electronically as mutually agreed upon in the performance work statement.

F.3 Payment Schedule

Task Deliverable NLT Delivery Date Price 5.1.A Discovery & Migration Assessment Report 90 Days After Contract Award $ 5.1.B Azure Landing Zone and System Architecture Document 90 Days After Contract Award $

Milestone Invoice 1 Total $ 5.1.C Comprehensive Migration Plan 90 Days After Contract Award $

Milestone Invoice 2 Total $ 5.2.B IaC Deployment Scripts and Configuration Baselines 150 Days After Contract Award $

Milestone Invoice 3 Total $ 5.2.C Comprehensive Migration Plan 150 Days After Contract Award $

Milestone Invoice 4 Total $

5.2.D Disaster Recovery and Failover Validation Report 150 Days After Contract Award $ 5.3.B Migration Execution Plan and Logs 270 Days After Contract Award $ 5.3.D Cutover Plan and Completion Certificate 270 Days After Contract Award $ 5.3.E Post-Migration Audit Report and Updated Security Docs 270 Days After Contract Award $

Milestone Invoice 5 Total $ 5.4.A Post-Migration Validation Report 270 Days After Contract Award

5.4.B Security Authorization Package (SSP, SAP, SAR, POA&M) 390 Days After Contract Award 5.4.C Training and Knowledge Transfer Materials 390 Days After Contract Award 5.4.D Optimization and Cost Report 390 Days After Contract Award 5.4.E Final Stabilization Report 390 Days After Contract Award

Milestone Invoice 6 Total $ Grand Total Milestone Payments $

Task Program Management Deliverables Delivery Date Monthly Price

4.2 Draft Quality Control Plan (QCP) 10 Business Days After Contract Award

4.2 Final Quality Control Plan

10 Business Days After Receipt of COR Feedback

5.5.a Kick Off Meeting Agenda 2 Business Days Before Kick-Off Meeting

5.5.a Meeting Minutes 2 Business Days After Kick-Off Meeting

5.5.b Draft Project Management Plan (PMP) Provided with proposal submission and updated 5 Business Days After Kick-Off Meeting

5.5.b Final Project Management Plan (PMP) 2 Business Days After Receipt of COR Feedback

5.5.c Weekly Conference Call Agenda 1 Business Day Before Each Call

5.5.c Weekly Conference Call Summary 2 Business Days After Each Meeting

5.5.c Draft Quarterly Progress Report 5 Business Days After the End of the Prior Quarter

5.5.c Final Quarterly Progress Report 5 Business Days After Receipt of COR Feedback

5.5.c Draft Quarterly Progress Meeting Agenda 2 Business Day Before Each Meeting

5.5.c Final Quarterly Progress Meeting Agenda 5 Business Days After Receipt of COR Feedback

5.5.c Draft Quarterly Progress Report 5 Business Days After the End of the Prior Quarter

5.5.c Final Quarterly Progress Report 5 Business Days After Receipt of COR Feedback

5.5.c Draft Report 30 Days Before the End of the Contract

5.5.c Final Report 5 Business Days After Receipt of COR Feedback

Grand Total Program Management Deilverables TOTAL

Task Documentation Update Deliverables Delivery Date Monthly

5.2.A Monthly Updates to Security and Compliance Documentation

5 Business Days After the End of the Prior Month

5.2.E Monthly Updates to Access Control Matrix (ACM) 5 Business Days After the End of the Prior Month

5.2.E Monthly Updates to Configuration Management Plan (CMP) 5 Business Days After the End of the Prior Month

5.2.F Monthly Updated to Tenant Hardening Implementation Report

5 Business Days After the End of the Prior Month

5.3.A Monthly Updates to Security Authorization (ATO) Package 5 Business Days After the End of the Prior Month

5.3.C Monthly Testing and Validation Reports 5 Business Days After the End of the Prior Month

5.3.F Monthly Updates to Change Control and Configuration Logs 5 Business Days After the End of the Prior Month

Grand Total Documentation Update Deliverables TOTAL

Task Tenant Build Monthly Updates Delivery Date Monthly

5.1.10 Monthly Updates to Tenant Build 5 Business Days After the End of the Prior Month $

Grand Total Tenant Build Deliverables TOTAL Grand Total All Taskings TOTAL

Optional Task- Discovery of Real-Time Data Integration

Task Tenant Build Monthly Updates Delivery Date Price

4.3.4.5 Optional Task- Discovery of Real-Time Data Integration $

Grand Total Optional Task $

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Designation of Contracting Officer Representative (COR)

The person identified below is hereby designated as the Contracting Officer Representative (COR).

This contract designates a COR to ensure the technical objectives are met. The COR shall provide the necessary information, direction, coordination, within the contractual work description.

COR

Emily Graham U.S. Dept. of Health and Human Services Health Resources and Services Administration 5600 Fishers Lane Rockville, MD 20857 Phone Number: 240-393-6198 Email:

EGraham@hrsa.gov

G.2 Contracting Officer’s Representative’s Responsibility

1. Technical Direction

The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the contractor to guide the contract effort in order to accomplish the contractual performance work statement. This may include providing information to the contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the contractor to the Government under the contract.

2. Contract Progress and Performance Management

The COR will be responsible for preparing performance evaluations in accordance with FAR 42.1502.

G.3 Restrictions on the Contracting Officer’s Representative’s Authority

Direction given by the COR to the contractor must be within the parameters of the Attachment A, Performance Work Statement (PWS) as stated in the Contract.

The COR may not issue any direction to the contractor that:

1. Solicits a proposal, or

2. Constitutes an assignment of additional work outside the performance work statement of this Contract, or

3. In any manner causes an increase in the total contract cost or the time required for contract performance, or

4. Changes any of the express terms, conditions, or specifications of the Contract (e.g., changes in the price or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer, who is the only party who can determine if a direction is within the PWS.

G.4 Key Personnel

Pursuant to HHSAR clause 352.242-70, Key Personnel, referenced in Section I of this contract, the following position is designated as Key Personnel and considered to be essential to the work being performed under this contract:

Key Personnel for the contract:

Project Manager:

Responsible for, at a minimum:

Accomplishing the administrative, managerial, technical, and financial aspects of this Contract.

Is a direct liaison to the COR and attends regular check-in meetings.

Has a full understanding of the work requirements, technical approach, and labor categories.

Is responsible for the technical direction, supervision and management of the contractor’s personnel.

Submits a written Quality Control Plan (QCP); implements and maintains effective quality control.

Submits Quarterly progress reports

Prior to removing, replacing, or diverting the specified individual above, the Contractor shall notify the CO in writing immediately, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. No diversion shall be made by the Contractor without the written consent of the CO, provided that the CO may ratify in writing changes made due to events beyond the control of the Contractor, and such ratification shall constitute the consent of the CO required by this clause. Examples of events beyond the control of the Contractor are: (1) prolonged sickness, (2) termination of employment, and (3) death. Key personnel, with the consent of the CO, may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

G.5 Staffing Requirements

In performing duties under this contract, all personnel shall act in a professional manner. The general responsibilities of all contract personnel are as follows:

1. Consistently exhibit teamwork (including with other vendors) and provides best value for customers by improving the quality of customer interaction and communication, and internally improving communication to increase the quality and value of service provided.

2. Demonstrate proactive behavior, provides timely responsiveness, and exhibits a sense of ownership and commitment in all dealings.

3. Consistently perform timely follow through to ensure quality completion of customer actions. Actively engages in customer partnering sessions and lessons learned sessions. On a regular basis, shows initiative in problem identification and resolution.

4. Maintain the integrity and security of federally-owned property, including equipment, supplies, and information technology related hardware, software and data.

5. Effectively plan, organize, and prioritize work to accommodate agreed to dates/timelines as noted in the contract and produce clear and effective results of acceptable quality.

6. Refer new or unusual circumstances in a timely manner to the COR for guidance.

G.6 Evaluation of Contractors Performance

Interim and final evaluation of contractor performance on this contract shall be conducted in accordance with FAR Subpart 42.15 and entered into the Contractor Performance Assessment Reporting System (CPARS) found at www.cpars.gov (see Section J, Attachment D, CPARS Information Sheet).

G.7 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP).

Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212- 4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov.

The Department of Treasury will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 to 5 business days of the contract award for new contracts or date of modification for existing contracts.

Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

If your company is already registered to use IPP, you will not be required to re-register.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional HRSA Invoice Requirements

(i) The contractor shall submit invoices under this contract as specified in the payment schedule.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Minimum Eligibility Requirements

Offerors submitting proposals for the contract shall be subject to certain restrictions due to the organizational conflict of interest concerns detailed in Section H.2. Offeror must be able to perform as an independent and separate contractor from other OPTN contractor(s). For the purposes of this contract, this means that the contractor is neither financially nor operationally dependent, in whole or in part, on the OPTN Board of Directors (BOD) Support IDIQ contractor or subsidiary. This includes not being a Prime or subcontractor on any OPTN Board of Directors (BOD) Support IDIQ contract or Task Order for the life of the contract.

H.2 Organizational Conflict of Interest (OCI)

H.2.1 PRE-AWARD ORGANIZATIONAL CONFLICT OF INTEREST

General: In accordance with FAR Subpart 9.5, all contractors submitting proposals in response to this solicitation must:

(1) Identify any actual, potential or perceived organization conflicts of interest or, in the absence of such conflicts, represent that no such organizational conflicts of interest exist.

(2) If any perceived organizational conflict is identified, provide an explanation why an actual or potential organizational conflict of interest does not exist.

(3) If any actual or potential organizational conflict exists, include a mitigation plan for addressing the conflict.

Disclosure: The contractor may be disqualified from award if it fails to provide or makes any misrepresentation in connection with required OCI disclosures. The contractor shall disclose all OCIs that arise during the solicitation.

The contractor is required to flow down to its subcontractor OCI restrictions.

Misrepresenting or failing to disclose information related to OCIs may result in termination for default, debarment, prosecution for making of false statement, or other severe consequences.

In addition, given the work required under the OPTN Board of Directors (BOD) Support contract, a perceived organizational conflict has been identified for Offerors wishing to propose to the OPTN IT System Cloud Migration contract.

The services and products under this contract shall be independent and beyond the question of integrity. It is perceived that the performance of these OPTN services impairs the Contractor's objectivity of one another; therefore, the OPTN IT System Cloud Migration contractor, including Offerors for this solicitation, are prohibited from performing any services in support of the OPTN BOD Support contract for the duration of the contract.

Resolution: In the event the Contracting Officer determines that a conflict of interest exists, the Contracting Officer shall take action which may include requesting a mitigation plan from the Contractor, terminating part or all of the contract, modifying the contract or obtaining a waiver in accordance with FAR 9.503, as applicable.

H.2.2 POST-AWARD ORGANIZATIONAL CONFLICT OF INTEREST

Ongoing Contractor Monitoring and Mitigation: The Contractor shall have programs in place to identify, report to HRSA, and mitigate actual and potential organizational conflicts of interest for itself, its employees, subcontractors and consultants. Any proposed mitigation plans must be approved by HRSA. The existence of such programs and the disclosure of known actual or potential conflicts are material performance requirements of this contract.

Disclosure and Reporting to HRSA: The Contractor shall report all actual and potential organizational conflicts of interest pertaining to this contract to the Contracting Officer immediately upon notice, including those that would be caused by a contemplated modification to this contact or another contract.

Such reports shall be in writing (including by email). Upon request, the Contractor shall respond to a Contracting Officer's request for an OCI mitigation plan.

Resolution: In the event the Contracting Officer determines that an actual or apparent organizational conflict of interest exists, based on disclosure from the Contractor or from other sources, the Contracting Officer shall take action which may include requesting a mitigation plan from the Contractor for HRSA’s review and approval, terminating part or all of the contract, modifying the contract or obtaining a waiver in accordance with including FAR 9.503 as applicable.

H.3 Use of Appropriated Funds to acquire Food/Light Refreshments

It is the Department's policy that appropriated funds (whether from an annual appropriation, multi-year appropriation, appropriated user fee, mandatory appropriation, gift funds, or reimbursements from such appropriations, etc.) shall not be used to purchase food (whether for conferences or meetings; for meals, light refreshments, or beverages) for federal or nonfederal participants.

H.4 Subcontracting Plan and Reporting

The Contractor’s subcontracting plan dated TBD is hereby incorporated as a material part of this contract as an attachment [to be inserted at time of award].

Subcontracting reports must be submitted stemming from this contract. HRSA requires reporting to be completed in the electronic Subcontracting Reporting System (eSRS).

The requirement to report use of subcontractors in the new eSRS applies to any contract in which there is a subcontracting plan to utilize U.S. small businesses. More information is available at the official website at http://www.esrs.gov. Please note that contract data in eSRS is tied to the SAM EUI number of records. When submitting your individual and summary reports in eSRS, please be sure to include the email address of the Contracting Officer (CO).

SECTION I – CONTRACT CLAUSES

Contract Clauses incorporated by reference

The following contract clauses pertinent to this section are hereby incorporated by reference in accordance with the clause at FAR 52.252-2, Clauses Incorporated by Reference, in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov.

Number Title Date 52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions on Subcontractor Sales to the Government Alternate 1 JUN 2020 52.203-7 Anti-Kickback Procedures JUN 2020 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal Or Improper Activity MAY 2014 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014 52.203-12 Limitation of Payments to Influence Certain Federal Transactions JUN 2020 52.203-13 Contractor Code of Business Ethics and Conduct NOV 2021 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights NOV 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation JAN 2017 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards NOV 2025 52.204-13 System for Award Management Maintenance NOV 2025 52.204-15 Service Contract Reporting Requirements for Indefinite Delivery Contracts NOV 2025 52.204-91 Contractor Identification NOV 2025 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment or Voluntarily Excluded NOV 2025 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters NOV 2025 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2025 52.210-1 Market Research NOV 2025 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services NOV 2025 52.215-2 Audit and Records—Negotiation NOV 2025 52.215-8 Order of Precedence—Uniform Contract Format NOV 2025 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other Than Pensions NOV 2025 52.215-19 Notification of Ownership Changes NOV 2025 52.215-23 Limitations on Pass-Through Charges NOV 2025 52.217-4 Evaluation of Options Exercised at Time of Contract Award NOV 2025 52.219-8 Utilization of Small Business Concerns NOV 2025 52.219-9 Small Business Subcontracting Plan NOV 2025 52.219-16 Liquidated Damages - Subcontracting Plan NOV 2025 52.219-28 Post-Award Small Business Program Representation NOV 2025 52.222-3 Convict Labor NOV 2025 52.222-35 Equal Opportunity for Veterans NOV 2025

52.222.36 Equal Opportunity for Workers with

Disabilities NOV 2025 52.222-37 Employment Reports on Veterans NOV 2025 52.222-40 Notification of Employee Rights Under the National Labor Relations Act NOV 2025 52.222-41 Service Contract Labor Standards NOV 2025 52.222-42 Statement of Equivalent Rates for Federal Hires MAY 2014 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment NOV 2025 52.222-50 Combating Trafficking in Persons NOV 2025 52.222-54 Employment Eligibility Verification NOV 52.222-55 Minimum Wages Under Executive Order 14026 NOV 2025 52.222-62 Paid Sick Leave Under Executive Order 13706 NOV 2025 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Privacy Training JAN 2017 52.226-1 Utilization of Indian Organizations and Indian-Owned Economic Enterprises NOV 2025 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024 52.227-1 Authorization and Consent JUN 2020 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement JUN 2020 52.227-14 Rights in Data—General MAY 2014 52.228-7 Insurance–Liability to Third Persons MAR 1996 52.229-3 Federal, State, and Local Taxes JULY 2025 52.232-1 Payments APR 1984 52.232-8 Discounts for Prompt Payment FEB 2002 52.232-9 Limitation on Withholding of Payments APR 1984 52.232-11 Extras APR 52.232-15 Progress Payments Not Included APR 1984 52.232-17 Interest MAY 2014 52.232-23 Assignment of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-33 Payment by Electronic Funds Transfer – System for Award Management OCT 2018 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023 52.233-1 Disputes NOV 2025 52.233-3 Protest after Award NOV 2025 52.233-4 Applicable Law for Breach of Contract Claim NOV 2025 52.242-5 Payments to Small Business Subcontractors JAN 2017 52.242-13 Bankruptcy

JUL 1995

52.243-1 Changes-Fixed-Price NOV 2025 52.244-2 Subcontracts JUN 2020 52.244-5 Competition in Subcontracting AUG 2024 52.244-6 Subcontracts for Commercial Products and Services NOV 2025 52.245-1 Government Property SEP 52.245-9 Use and Charges APR 2012 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.246-25 Limitation of Liability—Services FEB 1997 52.253-1 Computer Generated Forms

NOV 2025 Contract Clauses incorporated with full text

FAR 52.252-5 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Health and Human Services Acquisition Regulation (48 CFR Chapter 3) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.240-93 Basic Safeguarding of Covered Contractor Information Systems (NOV 2025)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information—

(1) Means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government; but

(2) Does not include information provided by the Government to the public

(such as on public websites) or simple transactional information (such as information necessary to process payments).

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements.

(1) Basic requirements. The Contractor shall safeguard its covered contractor information systems by implementing, at minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating…