Sources_Sought_Notice.pdf

TITLE OF PROJECT/REQUIREMENT

Document Type: Sources Sought Notice Solicitation Number: 75P00119R00322 Posted Date:

Original Response Date:

Current Response Date:

Original Archive Date:

Current Archive Date:

Classification Code: R -- Professional, administrative, and management support services Set Aside:

NAICS Code: 624230

CONTRACTING OFFICE

U.S. Department of Health and Human Services (DHHS), Administration for Children and Families (ACF), Office of Human Service Emergency Preparedness and Response (OHSEPR).

DESCRIPTION

This is a SOURCES SOUGHT NOTICE to determine the availability and capability of small businesses (including certified 8(a), Small Disadvantaged, and HUBZone firms; veteran and service-disabled veteran-owned small businesses, and women-owned small businesses) to provide Disaster Human Services Case Management (DHSCM) Services.

This requirement seeks to procure a contract is to ensure that the Administration for Children and Families’ (ACF) Office of Human Services Emergency Preparedness and Response (OHSEPR) is able to deploy disaster case managers to disaster impacted states, tribes, and/or territories to provide case management services to disaster survivors.

The scope of work for this contract includes deployment of disaster case managers and resource coordinators to disaster-impacted areas to (1) conduct intake assessments of disaster survivors and identify their disaster-caused unmet needs;

(2) identify available resources and refer disaster survivors to those resources; (3) advocate for disaster survivors, as needed; and (4) develop individual disaster recovery plans for disaster survivors, as needed.

Contractor will be required to:

1. Demonstrate experience managing federal or state contracts or grants programs, and compliance with:

• Federal and State disability and civil rights laws,

• Federal and state Privacy Act requirements and confidentiality provisions

• Section 508 of the Rehabilitation Act of 1973 as amended by the

Workforce Investment Act of 1998

• Homeland security Presidential Directive (HSPD) – 12

• Other directives may be added

2. Demonstrate experience providing disaster case management services to states, tribes, and territories in the CONUS, and OCONUS.

3. Demonstrate ability to maintain at minimum a cadre of no less than ninety

(90) trained, screened, and credentialed DHSCM case managers available at the ready for deployment throughout the CONUS and OCONUS within 72 hour of notification of OHSEPR.

4. Have the capacity to recruit, screen, train, and credential and manage the requisite cadre staff.

5. Demonstrate ability to surge cadre staff up to two hundred and seventy

(270) total case managers in order to staff a possible three concurrent DHSCM operations or a mission assignment of more than 90 CM’s.

6. Demonstrate deployment of disaster case managers and resource coordinators to disaster-impacted areas to up 135 days or longer to (1) conduct intake assessments of disaster survivors and identify their disaster-caused unmet needs; (2) identify available resources and refer disaster survivors to those resources; (3) advocate for disaster survivors, as needed;

and (4) develop individual disaster recovery plans for disaster survivors, as needed.

Contractors must satisfy the following requirements. Provide a detailed description of your company’s (including its teammates, if applicable) experience and demonstrated abilities to deliver each and every one (address each separately) of the following requirements:

1. Confirm Experience managing federal or state contracts or grants programs

2. Recruit, hire and train employees to preform DHSCM

3. Maintain a trained cadre of DHSCM case managers

4. Coordinate and deploy DHSCM resources

5. Provide DHSCM to multiple locations

6. Reconstitute and demobilize resources and employees

In addition, contractor must:

• Demonstrate experience with fiscal accountability and records management

• Utilize a shared client and data collection system such as the Coordinated

Assistance Network (CAN) or like system for information sharing and required reporting

• Have no adverse or ongoing legal actions regarding alleged or proven negative performance of their services and are neither suspended nor debarred from contracting with the Federal Government.

Contract performance will be offsite and will not be required to be collocated with the federal government.

An Indefinite Delivery, Indefinite Quantity (IDIQ) contract is anticipated, for Base plus four (4) option years. The previous source for this requirement was performed by BCFS. The NAICS Code is 624230, with a small business size standard of $32.5.

Interested small business potential offerors are encouraged to respond to this notice. However, be advised that generic capability statements are not sufficient for effective evaluation of respondents’ capacity and capability to perform the specific work as required. Responses must directly demonstrate the company’s capability, experience, and/or ability to marshal resources to effectively and efficiently perform each of the tasks described above at a sufficient level of detail to allow definitive numerical evaluation; and evidence that the contractor can satisfy the minimum requirements listed above while in compliance with FAR 52.219-14 (“Limitations on Subcontracting”). Failure to definitively address each of these factors will result in a finding that respondent lacks capability to perform the work.

Responses to this notice shall be limited to 15 pages, and must include:

1. Company name, mailing address, e-mail address, telephone and FAX numbers, website address (if available), and the name, telephone number, and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

2. Name, title, telephone number, and e-mail addresses of individuals who can verify the demonstrated capabilities identified in the responses.

3. Business size for NAICS 624230 (size standard $ or number of employees) and status, if qualified as an 8(a) firm (must be certified by SBA), Small Disadvantaged Business (must be certified by SBA), Woman- Owned Small Business, HUBZone firm (must be certified by SBA), and/or Service-Disabled Veteran-Owned Small Business (must be listed in the VetBiz Vendor Information Pages).

4. DUNS number, CAGE Code, Tax Identification Number, and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies also must be registered in the System for Award Management (https://www.sam.gov/portal/public/SAM/) to be considered as potential sources.

5. Identification of the firm's GSA Schedule contract(s) by Schedule number and contract number and SINs that are applicable to this potential requirement are also requested.

6. If the company has a Government approved accounting system, please identify the agency that approved the system.

Please submit copies of any documentation such as letters or certificates to indicate the firm’s status (see item #3, above).

Teaming arrangements are acceptable, and the information required above on the company responding to this announcement, should also be provided for each entity expected to be teammates of the respondent for performance of this work.

To the maximum extent possible, please submit non-proprietary information. Any proprietary information submitted should be identified as such and will be properly protected from disclosure.

This notice is for planning purposes only, and does not constitute an Invitation for Bids, a Request for Proposals, a Solicitation, a Request for Quotes, or an indication the Government will contract for the items contained in this announcement. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement.

Responses to this notice must be received by the Contract Specialist named below not later than 12:00 PM Eastern Standard time on June 20, 2019 for consideration. Please provide responses to the Contract Specialist via the email address provided below.

Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation, and https://www.sam.gov/portal/public/SAM/

PSC may contact one or more respondents for clarifications and to enhance the Government’s understanding. This announcement is Government market research, and may result in revisions in both its requirements and its acquisition strategy based on industry responses.

POINTS OF CONTACT:

Alicia L. Allen, Contract Specialist Email Address: alicia.allen@psc.hhs.gov

PLACE OF PERFORMANCE:

Contractor’s Site mailto:alicia.allen@psc.hhs.gov