Sol_75N98026R00072_Amd_0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: is not is required copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7.ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

PAGESOF

Contractor

The hour and date specified for receipt of Offers to sign this document and return

MICHELE D. JOHNSON

See continuation page

National Institutes of Health Div. Simplified Acq. Policy & Services, OALM 6701 Rockledge Drive, RK II, 4th floor Bethesda, MD 20817

OD/OALM

75N98026R00072

06/02/2026

05/18/2026

1 19

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026R00072/0002

See attached document of Amendment 0002

Period of Performance: 07/01/2026 to

06/30/2031

COR: Paul Poliachik

CO: Michele Johnson

Solicitation: 75N98026F00072

Amendment 0002

The reason for this amendment is to:

1. Provide government response to RFI submissions

2. Inform contractors of a second site visit on June 10, 2026, at 9:30 am EST with Paul Poliachik

111 T.W. Alexander Drive Research Triangle Park, NC

Please submit name of individual(s) attendance, company name and contact information no later than Monday, June 8, 2026, at 2:00 PM EST.

RFI submission and proposal submission dates do not change.

RFIs responses are attached.

RFP No. 75N98026R00072 RFI No.1

RFI # RFI Subject Reference Information Requested NIH Response 1 Acquisition Set-Aside Status / 8(a)

Eligibility Requirement SF 1449; Section L.2.2 Required Forms and Certifications; FAR 52.219-18

This was corrected on Amendment 0001 dated 5/18/2026. This is an 8(a) Set- Aside requirement. Contractor must be in the 8(a) program to be considered

RFP: 75N98026R00072 RFI No.1 Extension Enterprise Group 5/27/2026

RFI # RFI Subject Reference Information Requested NIH Response 1 PWS Task 10 / CRU requirements Please provide the current CRU room list or floor plan, expected hours of service, cleaning frequency by risk level, and any restrictions on when CRU cleaning may occur. Please also confirm whether CRU cleaning is included in the monthly FFP amount or separately priced under Task 10.

The information can be found in Section 5.10, Task 10 – Clinical Research Unit (CRU) of the PWS. Hours of operation are dependent upon the contractor’s scheduling approach. Current and previous contractors have maintained an employee onsite throughout the day beginning at 8:30 a.m., Monday through Friday. The only restriction on cleaning activities would be when a patient is being examined or occupying a room. This would be funded through the FFP.

2 Section L.4.3; PWS 10.2.2–10.2.4 Section L requires resumes/qualifications in the proposal, while the PWS states resumes are submitted before commencement of work.

Please confirm whether offerors must include named key personnel and resumes in the proposal or may provide them after award.

Resumes for all key personnel must be submitted prior and approved before the start of the contract base year. Key personnel shall remain in their assigned positions for a minimum of six months following contract commencement.

3 PWS 10.2.2–10.2.4; Section L.4.3 The PWS appears to require an on-site Project Manager, Assistant Project Manager, and Quality Control Representative, each for eight hours per day, Monday–Friday, with restrictions on dual duties. Please confirm whether these must be three separate full-time positions and whether any of these personnel may also perform working supervisor duties.

These are three separate positions and must be filled by three separate employees.

The Quality Control (QC) position does not report to the Project Manager but one step above the Project Manager.

Date of Submission: 05/20/2026

Company Name: LR-Associates, LLC

Date of Submission:

Company Name:

4 Section B; PWS 5.8, 5.9, 10.8 Please clarify which as-needed services are included in the fixed monthly price and which services will be separately ordered/billed.

Specifically, how should offerors distinguish Task 8 periodic/seasonal/as-needed work , Task 9 on-call work , and PWS

10.8 emergency work for pricing purposes?

This is a Firm-Fixed-Price contract. No additional billing will be accepted for items identified as required tasks within the PWS.

Task 8 requirements are weather-dependent or may be necessary to address emergencies or prepare areas for meetings.

Historically, the tasks have been requested infrequently, averaging approximately once per week. This requirement should be billed under the monthly FFP.

5 PWS 5.9.1 PWS 5.9.1 states interstitial cleaning will be conducted in the first and third years of the contract. Please confirm whether offerors should price Task 9(A) only in those years, or in every period shown in Section B.

Pricing strategy is at the discretion of the contractor and may be presented in the manner they determine to be most appropriate. Pricing for the contract life shall be reflected in the total contract price.

6 Total Number of Personnel Can the government supply an estimate of the number of personnel staffing these facilities to allow for more accurate calculation of supply usage?

There are approximately 1,400 employees onsite.

7 Scope & Square Footage Ambiguities PWS Sec 1.3–1.4 The PWS lists 361,258 sq ft total service area with 315,945 sq ft interstitial space excluded from that total.

Is the interstitial space (Modules C–F) excluded from routine pricing and only performed under Task 9 (on-call)?

If so, should offerors include any standby staffing assumptions for these areas?

Interstitial cleaning shall be performed under Task 9. Historically, contractors have fulfilled this requirement by utilizing temporary employees, authorizing overtime for existing staff, assigning personnel from other sites, or using a combination of these staffing approaches.

8 Scope & Square Footage Ambiguities PWS Sec 1.4 / Task 9 The interstitial area is described elsewhere as ~285,000 sq ft for Task 9.

Please reconcile the discrepancy between 315,945 sq ft and ~285,000 sq ft for interstitial spaces

Use the 315,945 sq ft amount.

9 Scope & Square Footage Ambiguities PWS Sec 1 / Task 9 Should contractors include any staffing or pricing assumptions for recurring inspection or maintenance of interstitial spaces outside of on-call activation?

The janitorial contractor shall only be responsible for cleaning the interstitial areas.

10 Staffing & Coverage Requirements PWS Tasks 1 & 2 Task 1 requires continuous service during normal working hours, and Task 2 requires daily after-hours cleaning.

Please provide:

Expected staffing levels for day and night operations Any required staffing ratios (e.g., sq ft per FTE)

Staffing is the responsibility of the contractor. The contractor shall provide a sufficient number of qualified employees to meet all requirements of the PWS.

11 Staffing & Coverage Requirements PWS Tasks 1 & 2 Is overlapping staffing between Task 1 and Task 2 expected, or may offerors propose optimized staffing models?

Staffing is the responsibility of the contractor. The contractor shall provide a sufficient number of qualified employees to meet all requirements of the PWS.

12 Staffing & Coverage Requirements PWS Sec 10.2 Can the Government provide incumbent staffing levels or historical labor hours to support proposal development?

The government does not have access to that information.

13 Workload & Level of Effort PWS Sec 5 Does the Government have a historical workload model (labor hours per task or annually) to help validate level-of-effort assumptions?

The government does not have access to that information.

14 Workload & Level of Effort PWS Sec 5 Are there expected productivity benchmarks the Government will use during evaluation or performance monitoring?

The Government will utilize the QASP, found in the PWS, the quality indicators identified in the PWS, and the performance standards proposed by the contractor to evaluate contract performance.

15 Task Scheduling & Execution PWS Sec 5 Can the Government provide a sample or recommended master cleaning schedule showing how Tasks 1–10 are expected to be sequenced?

It is the contractor’s responsibility to satisfy the quality standards identified in the PWS.

16 Task Scheduling & Execution PWS Sec 5 / Sec 2.18 Are there restricted work windows (e.g., laboratory, CRU, mechanical areas) that limit when services may be performed?

The MRI Building windows are not included in the window-washing requirement. Cleaning of interior windows in all other buildings shall be coordinated with room occupants to ensure access and minimize disruption to operations.

Window-washing activities are typically communicated to the staff by the COR in advance, and obtaining access to interior spaces has historically not been a significant issue.

17 Task Scheduling & Execution PWS Sec 5 In the event of conflicting task requirements, what prioritization should be applied?

Contact the COR for guidance.

18 On-Call & As-Needed Services CLIN Structure (Task 8/9) Task 8 and Task 9 include as-needed and on-call work, including 240 hours annually for special events (estimated).

Please confirm whether these quantities are:

Binding estimates, or Provided for pricing purposes only

The quantities identified for Task 8 and Task 9, including the estimated 240 hours for Special Events under Task 9(B), are provided for evaluation and pricing purposes only. Actual quantities may vary based on Government requirements during contract performance. The Government does not guarantee any minimum quantity of work under these CLINs.

19 On-Call & As-Needed Services Task 9 Can the Government provide historical usage of:

On-call interstitial cleaning Special event hours

Interstitial cleaning has historically been performed once during each contract period, once every 5 years. Under the new requirement, interstitial cleaning shall be performed during the first and third years of the contract.

20 On-Call & As-Needed Services Task 8/9 Should offerors include standby labor capacity in fixed pricing, or will work be compensated strictly based on actual utilization? Offerors shall propose pricing based on the estimated quantities provided in Section B. Work performed under Task 8 and Task 9 will be compensated based on the contract pricing established for those CLINs. Offerors are responsible for proposing staffing and management approaches necessary to meet the response requirements identified in the PWS.

21 CRU PWS Sec 5.10 Are specialized healthcare certifications required for staff performing CRU services?

As shown in the PWS: Contractor/Staffing Requirements (CRU) Contractor training and compliance shall meet JCAHO, CDC, ASHES, and OSHA standards (e.g., bloodborne pathogen precautions, airborne pathogen precautions, hazard communication, radiation precautions as warranted, medical/solid waste management, electrical safety). Maintain records and provide reports as specified (e.g., rubella immunity; Hepatitis B vaccine offer/declination; universal precautions annual training; post-exposure evaluation;

TB screening/PPD testing and reporting;

varicella history/vaccination). Maintain personnel files per JCAHO (position descriptions, appraisals, training). Ensure staff follow NIEHS/NIH rules; provide background checks (NC and other states of residence for past 5 years) and process description. Staff shall be experienced with CDC isolation practices (airborne/protective/contact), PPE, HEPA filtering, wet dusting, and aerosol avoidance.

22 CRU PWS Sec 5.10 / Sec 10.3 Will the Government provide infection control training, or must contractors include this in pricing?

Responsibility for this requirement rests solely with the contractor.

23 CRU PWS Sec 5.10 Clarify contractor responsibility for handling biohazards, medical waste, and isolation cleaning.

The contractor is responsible for training its employees in the proper handling of biohazards, medical waste, and isolation cleaning procedures. An Environmental Health and Safety Assistant (EHSA) office is located onsite and is available as a resource for guidance and coordination as needed.

24 CRU PWS Sec 5.10 Is CRU staffing expected to be dedicated or integrated with general janitorial staff?

Staffing for the Clinical Research Unit (CRU) is the responsibility of the contractor. Work within the CRU requires additional training and compliance with specific health and safety requirements.

Historically, contractors have assigned dedicated personnel to the CRU while supplementing staffing with other qualified employees as needed. The contractor shall determine the staffing approach necessary to meet all CRU requirements and performance standards.

25 Supplies PWS Sec 4 Can the Government provide historical consumption data for paper goods, soap, and liners?

The government does not have access to that information.

26 Supplies PWS Sec 4 Are any specific brands required beyond “or equal” standards? Information found in section 4 of the

PWS.

27 Supplies PWS Sec 4 How will increased supply usage due to occupancy changes be handled contractually?

This is a firm fixed price contract.

28 Quality QASP Please clarify how AQL deficiencies translate into financial deductions. Financial deductions may be assessed when performance deficiencies are not corrected through other available remedies. The amount and applicability of any deduction will be determined by the Contracting Officer (CO) in accordance with the contract and the QASP.

29 Quality QASP Can the Government provide examples of past deductions or typical deficiencies?

The government does not have access to that information.

30 Quality QASP Please define the “lot” used in inspection sampling. Lot: The total quantity of services, task steps, rooms, spaces, equipment, or other measurable units required to be performed during a specified inspection period from which a sample may be selected for quality assurance evaluation.

31 Performance PWS Sec 5.1 / 10.8 Response time requirements include rapid emergency response. What volume of simultaneous calls should be supported?

The contractor shall respond to emergencies as quickly as possible.

Historically, emergency service requests at NIEHS have been infrequent and have primarily involved water-related incidents, averaging only a few occurrences per year.

32 Performance PWS Sec 10.8 Is a dedicated on-site emergency crew required at all times? No.

33 Transition PWS Sec 10.1 Is there a phase-in period prior to July 1, 2026?

No separate phase-in period is currently contemplated. The contractor shall be prepared to assume full performance on July 1, 2026. However, the Government anticipates conducting post-award transition meetings and coordination activities prior to the start of performance.

34 Transition Transition Will the incumbent provide staffing data, equipment inventory, and schedules?

The government does not have access to that information.

35 Equipment PWS Sec 4.2 Are there specific equipment restrictions (e.g., HEPA vacuums, chemical limitations)?

See section 4 in the PWS.

36 Security Sec 2.17 / 2.18 What security clearance or escort requirements apply to restricted areas?

An escort may or may not be provided, depending on operational requirements and access restrictions.

32 Labor PWS Sec 2.13 / Tasks Should pricing assume premium labor rates for holidays and weekends? The contractor is responsible for developing and submitting all cost and pricing data necessary to support its proposed pricing.

33 Labor PWS Sec 5.3.B Are minimum staffing levels required during weekends? See section 5.3.B.1.

34 Pricing CLIN Structure Are Tasks 8 and 9 to be priced as firm fixed price or time-and-materials/IDIQ elements?

Firm fixed price.

35 Pricing CLIN Structure How should variability in Task 8 and 9 workload be accounted for in fixed pricing? Offerors shall price Task 8 and Task 9 using the estimated quantities provided in Section B. The estimates represent the Government's best estimate of anticipated requirements and are intended solely for evaluation and pricing purposes. Actual workload may vary during contract performance.

36 Pricing Contract Terms Will equitable adjustments be allowed for significant workload increases? Any changes to the scope of work will be addressed in accordance with the Changes clause and other applicable contract provisions. Requests for equitable adjustment will be evaluated on a case-by-case basis if the Government modifies the contract requirements beyond the scope contemplated by the solicitation.

RFP: 75N98026R00072 RFI No.1 Dynamic Labor LLC 05-20-2026

RFI # RFI Subject Reference Information Requested NIH Response 1 Confirmation of Consumable Supplies

Responsibility PWS Section 4.1 Please confirm that the contractor is responsible for providing all restroom consumable supplies including paper towels, toilet tissue, soap, hand sanitizer, sanitary products, and waste liners throughout the contract performance period.

The contractor is responsible for providing all restroom consumable supplies including paper towels, toilet tissue, soap, hand sanitizer, sanitary products, and waste liners throughout the contract performance period. Please refer to Section 1, Scope, first paragraph.

2 Site Visit Clarification Solicitation / PWS Please confirm whether attendance at the site visit is mandatory for proposal submission eligibility.

Attendance is not mandatory for proposal submission, provided the contractor meets the qualifications outlined in the announcement.

3 Existing Staffing Information Request Pricing / Operations Please advise whether current contractor staffing levels or incumbent contract pricing information can be provided for proposal planning purposes.

The government doesn't have this information.

4 After-Hours Access Clarification PWS Section 5.2 Please confirm the procedures for contractor access during after-hours cleaning operations and weekend services.

Employees assigned to clean the guardhouse will be provided badge after hours access to the facility.

5 Interstitial Cleaning Frequency Task 9(A) Please confirm the estimated frequency and anticipated schedule for Task 9(A) Interstitial Cleaning services during the contract period.

Interstitial cleaning will be conducted in the first and third years of the contract.

RFP: 75N98026R00072 RFI No.1

RFI # RFI Subject Reference Information Requested NIH Response

1 Can you disclose who the current contractor is and price being paid?

Current contractor is Melgar Facility Maintenance. Total contract value, $6,058,964.91

Date of Submission: 5/26/2026

Date of Submission:

Company Name: A&B CLEANING SERVICE INC

Company Name:

2 Will awarded contractor have to pay their employees based on current wage determination and fringe benefits?

Yes. They will be paid based on the wage determination at the close of the solicitation.

3 Will a bid bond be required?

A bid bond will not be required for this service contract.

RFP: 75N98026R00072 RFI No.1

RFI # RFI Subject Reference Information Requested NIH Response 1 Current Contract Value TORFP / Solicitation Documents What is the current contract value for this service annually? Total contract value, $6,058,964.91

Restroom Square Footage TORFP / Scope of Work Could you please confirm the total square footage of the restrooms included in the scope of work across all facilities?

Total – All Service Area: 361,258 sq ft.

Not included in the total above: Interstitial Space (Modules C–F) 315,945 sq ft

RFP: 75N98026R00072 RFI No.1

RFI # RFI Subject Reference Information Requested NIH Response 1 Incumbent Contractor and Contract

Value RFP Section B / General Please identify the incumbent contractor currently performing janitorial services under this requirement, and provide the current annual contract value and total awarded contract value.

Current contractor is Melgar Facility Maintenance. Total contract value, $6,058,964.91

2 Incumbent Staffing Levels PWS Section 5 / 10.2 Please provide the incumbent's current staffing level for this requirement, broken down by full-time versus part-time personnel and by function (e.g., day porters, after-hours/night crew, Clinical Research Unit, and supervisory/key personnel).

The government does not have access to contracting staffing information.

3 Non-Displacement of Qualified Workers (FAR 52.222-17)

Section I / FAR 52.222-17 Will the Government provide a list of incumbent service employees, including job classifications, hire dates, and seniority, to support compliance with FAR 52.222-17 (Non-displacement of Qualified Workers)?

The government does not have access to contracting staffing information.

4 Collective Bargaining Agreement Section I / FAR 52.222-41 Is the incumbent workforce covered by a Collective Bargaining Agreement (CBA)? If so, please incorporate the CBA and any associated Section 4(c) wage determination into the solicitation, as it may govern wages and fringe benefits for the successor contractor.

CBA is posted on SAM.gov CBA-2026-

Date of Submission: 05/26/2026

Date of Submission: 05/25/2026

Company Name: Heat Group LTD

Company Name: Ecobrite Services

5 Restroom and Fixture Count PWS Section 5.1.1 The PWS references approximately 81 restrooms. Please confirm the total restroom count and, where available, provide approximate fixture counts (toilets, urinals, sinks) to support accurate labor and supply estimating.

NIEHS currently maintains 81 restrooms, with the number subject to increase or decrease based on construction activities or consolidation efforts. Each restroom contains between one and six sinks and a corresponding number of commodes, with an average of two sinks and two commodes per restroom. There are approximately 40 men’s restrooms, each containing an average of two wireless urinals.

6 Restricted Laboratory Access PWS Section 1.1 / 2.18 Approximately what portion of the laboratory square footage in Modules C-F is access-restricted or requires escort in a manner that affects cleaning productivity? This information is needed to estimate night-shift labor accurately.

Laboratory space within Modules C–F is cleaned upon request. Some laboratories request cleaning services more frequently than others. Escorts are not required for laboratory cleaning; however, on occasion, laboratory personnel may choose to observe the cleaning activities, although this is not standard practice.

7 Task 9(A) On-Call Interstitial - Historical Volume

PWS Section 5.9.1 Please confirm that the on-call interstitial cleaning (Modules C-F) is required only in the first and third years of the contract, and provide the historical call-up volume and actual square footage cleaned under this task.

Section 1.1.4 of the PWS identifies the total square footage as 315,945 square feet.

8 Task 9(B) Special Events - Historical Hours

PWS Section 5.9.2 / Section B The Section B pricing schedule lists 240 hours as an estimate for Special Events. Please provide the actual annual labor hours expended for special-event cleaning over the past two to three years.

The current contractor has provided, on average, fewer than 10 labor hours per contract year.

9 Emergency Callout Frequency PWS Section 5.1.3 / 10.8 Please provide the historical frequency of emergency/after-hours callouts (per the 15-minute and after-hours response requirements) to support staffing and on-call coverage estimates.

Over the past five years, the incumbent contractor has not been required to provide any after-hours emergency cleaning services. While there remains a possibility that after-hours cleaning support may be requested occasionally, historical records indicate that the last after-hours emergency callout occurred in 2013.

10 Site Visit Documentation Section L As the site visit has already occurred, will the Government publish the site visit sign-in sheet, attendee questions, and corresponding responses to all offerors via amendment to ensure equal access to information?

The Government does not consider it necessary to provide attendance data.

RFP: 75N98026R00072 RFI No.1 Company Name: T&M Service Group, LLC

RFI # RFI Subject Reference Information Requested NIH Response

1 Compliance Matrix Submission RFP Section L.7 Compliance Matrix Requirement

Should the Compliance Matrix be submitted as part of the Technical Proposal, or as a stand alone document? If submitted as part of the Technical Proposal, will it be exempt from the page count?

The Compliance Matrix shall be submitted as a separate attachment and not included as part of the technical narrative. The Compliance Matrix shall not exceed 10 pages.

2 Page Limitations L.2.1 Page Limitations and Formatting

With a page limit of 25 pages for the Technican Proposal, will resumes, cover pages and divider pages be excluded from page count?

Resumes will be excluded from the page count limitation for the technical proposal.

3 Option Periods RFP, page 2, block 19, item 3 Option Year 3

Comments: Option year 2 seems to be numbered as option year 3, and option year 3 as option year 4. Also, on page 3, the option for the period from 7/1/2030 to 6/30/2031 appears to be missing. Question:

Would the Government please review the option periods and dates for any adjustments that might be needed?

The period of performance and all option years are listed correctly with the corresponding CLIN number.

ELECTRONIC AND

INFORMATION TECHNOLOGY

ACCESSIBILITY NOTICE

RFP, page 52, Section H, Article H5

ELECTRONIC AND

INFORMATION TECHNOLOGY

ACCESSIBILITY NOTICE

HHSAR 352.239-73 (December 2015)

Comments: Reference para (c,statest “In order to facilitate the Government’s determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions.” We have reviewed the HHSAR 352.239-73 requirements and are not sure how this applies to the custodial services to be provided. Question: Would the Government please provide some guidance or clarity on how this requirement pertains to custodial services?

HHSAR 352.239-73 (December 2015) is not required for this contract

5 Collective Bargaining Agreement RFP, General Is there a Collective Bargaining Agreement associated with this contract, and if so, would the Government please provide a copy?

The government cannot provide the incumbents union collective bargaining agreement

RFP: 75N98026R00072 RFI No.1

RFI # RFI Subject Reference Information Requested NIH Response

1 Washer and Dryer Installation PWS Section 3.2 and Section 4.2 Is there a location on-site for the contractor to install a washer and dryer to clean mops and towels?

The Government provides a small room, located approximately 20 feet from the janitorial office, for the contractor’s installation and use of a washer and dryer.

Date of Submission: May 28, 2026

Date of Submission:5-28-2026

Company Name: Clean Solution Services

2 Task 9 in the Base Year PWS Section 5.9.1

Task 9 (on-call interstitial cleaning of 315,945 sq ft) is noted as occurring in the first and third years of the contract. Can the Government confirm whether Task 9A will be required in the base year?

The contractor will be required to clean the interstitial areas during the first option year, not during the base year of the contract. Essentially, this requirement will begin during the contractor’s second full year of performance under the PWS.

3 Past Performance from JV participants

Section M.5 and FAR 52.219-14

Will the Government consider past performance on contracts performed by a JV member individually, not just the JV itself, as relevant and recent past performance?

The Government reserves the right to consider performance at the company level rather than at the individual employee level.

RFP No.75N98026R00072 RFI No.1

Company Name:

Takeuchi Commercial Cleaning Services Dba We Clean

Date of Submission: 5/28/2026

RFI # RFI Subject Reference Information Requested NIH Response

Key personnel resumes – proposal-time vs. pre-performance submission

Section L.4.3; PWS 10.2.2-10.2.4;

Section G.2.3

Section L.4.3 states that the proposal shall include resumes and qualifications of key personnel, while PWS 10.2.2 through 10.2.4 state that resumes for the Project Manager, Assistant (Alternate) Project Manager, and Quality Control Representative shall be submitted before commencement of work. Please confirm whether resumes for these key personnel are required to be submitted with the proposal for evaluation, or only after award and before performance begins.

Resumes for all key personnel must be submitted prior to the start of the contract base year. Key personnel shall remain in their assigned positions for a minimum of six months following contract commencement.

Which positions are treated as key personnel for proposal evaluation

PWS 10.2.2-10.2.5; Section G.2.3;

HHSAR 352.237-75

Please confirm whether the only mandatory key personnel for proposal submission and evaluation are the On-Site Project Manager, Assistant/Alternate Project Manager, and Quality Control Representative, or whether any additional proposed supervisors must also be identified as key personnel and supported with resumes/qualifications.

Only the resumes of the three key personnel positions will be evaluated.

Page count treatment of required plans and compliance matrix

Section L.2.1; Section L.4.2;

Section L.4.3; Section L.7

Section L.2.1 excludes “required plans” from the 25-page limit for Volume I, but the solicitation does not define which items are considered required plans. Please confirm whether the Quality Control Plan, transition plan, compliance matrix, and any key personnel resumes are excluded from the Volume I page limitation, or whether only certain items are excluded.

The Compliance Matrix (maximum of 10 pages) and any resumes for key personnel are excluded from the Volume I page limitation.

Single-attachment rule vs. required proposal contents

Section L.2(a)-(c); Section L.2.3;

Section L.7

Section L requires one signed SF 1449, three proposal volumes, and a compliance matrix, while also stating that each volume must be contained in a single attachment and no additional attachments shall be provided. Please confirm whether all required forms and supporting materials may be embedded within the applicable volume as a single PDF attachment per volume, with no separate attachment for the SF 1449 or other forms.

Each volume must be submitted as a separate PDF file; however, all volumes may be transmitted within the same email.

Task 9(A) pricing vs. performance timing for interstitial cleaning Section B, Task 9(A); PWS 5.9.1

Section B includes Task 9(A) pricing in each contract period, but PWS

5.9.1 states that interstitial cleaning “will be conducted in the first and third years of the contract.” Please confirm in which contract periods Task 9(A) is actually required and should be priced/evaluated.

The contractor will be required to clean the interstitial areas during the first option year, not during the base year of the contract. Essentially, this requirement will begin during the contractor’s second full year of performance under the PWS.

Section 508 applicability to this janitorial services procurement Article H.5, HHSAR 352.239-73

Article H.5 requires Section 508 compliance information and references the HHS Section 508 Product Assessment Template for EIT supplies/services. Please confirm whether a Section 508 template or other accessibility submission is required for this janitorial services procurement, or whether offerors may state that no separately proposed EIT supplies/services are being offered and therefore Section 508 documentation is not applicable.

HHSAR 352.239-73 is not required for this contract

Basis of pricing and payment for special events CLIN Section B, Task 9(B); PWS 5.9.2

For Task 9(B), Section B provides an estimated quantity of 240 hours per period, and PWS 5.9.2 states that special-event services are priced on a labor-hour basis. Please confirm whether offerors should provide a fully burdened hourly rate multiplied by the estimated hours, and whether payment will be based on actual hours ordered and performed.

Payment will be based on actual hours.

Meaning of “8/6” in QASP timeliness standards Exhibit A (QASP)

Exhibit A states that “8/6” denotes a standard business-day timeframe unless otherwise specified. Please confirm the intended meaning of “8/6” (for example, 8 business hours / 6 business days or another standard) and how it should be applied to deficiency correction and timeliness measurement.

The timeliness standard is one business day, five days per week.

Whether the compliance matrix is evaluated within Volume I or as a separate required submission

Section L.7; Section M.4

Section L.7 requires a compliance matrix and states that failure to provide a complete matrix may result in an unacceptable rating, but Section L.4 does not clearly identify whether the matrix is part of Volume I narrative, an appendix, or a separately evaluated required submission. Please confirm where the Government expects the compliance matrix to be included.

The Compliance Matrix shall be submitted separately from Volume I and shall not exceed 10 pages.

10 Volume III Price versus Section b Section B Please clarify whether section B must be filled out and returned with the offerors proposal submission. Also, please clarify if the 1449 continuation sheet must also be filled out and returned with the offerors proposal submission.

Both Section B and the SF 1449 continuation sheet must be completed and returned with the proposal submission.

RFP No.75N98026R00072 RFI No.1

RFI # RFI Subject Reference Information Requested NIH Response

How many existing shifts are there?

The government does not have access to that information.

How many employees are on each shift?

The government does not have access to that information.

Date of Submission: 5/28/2026 Company Name: Unique Facility Resources

What is the total number of on-site contractor staff?

The government does not have access to that information.

4 What is the incumbant contract number and total contract value? Total contract value, $6,058,964.91.

Has there been any change in the scope of work requirements since the last solicitation?

The Government required a 20% cost reduction, and the PWS has been revised accordingly to reflect that reduction.

6 What is the square footage that requires stripping and waxing? Approximately 167923 sq ft 7 What is the square footage of the carpet? Approximately 94242 sq ft

Who is responsible for buying the paper products?

1. Scope-The Contractor shall furnish all necessary labor, supervision, transportation, equipment, and supplies to provide janitorial services for the National Institute of Environmental Health Sciences

(NIEHS).

9 Deliverable Timeline Request Page 42. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"1. Quarterly and Annual Schedules of Janitorial Services (by building, tasks, frequency, time/date)"

Reports shall be submitted one week prior to the start of each quarter, specifically during the last week of December, March, June, and September.

10 Deliverable Timeline Request Page 42. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"2. Roster of Current Staff (employees assigned to this contract)"

The deadline for deliverables is 30 days from the contract start date.

11 Deliverable Timeline Request Page 42. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"3. Record of Inaccessible Areas (areas not serviced due to lack of access)"

Provide report as needed on the first of the month.

12 Deliverable Timeline Request Page 42. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"4. Proposed Uniforms and Badges (designs/specs for approval)"

The deadline for deliverables is 30 days from the contract start date.

13 Deliverable Timeline Request Page 42. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"5. Product List and Samples of Proposed Supplies"

The deadline for deliverables is 30 days from the contract start date and yearly after contract start date

14 Deliverable Timeline Request Page 42. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"6. Safety Data Sheets (SDS) for all proposed products"

The deadline for deliverables is 30 days from the contract start date and as needed.

15 Deliverable Timeline Request Page 43. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"7. Quality Control (QC) Plan/Program"

The deadline for deliverables is 30 days from the contract start date.

16 Deliverable Timeline Request Page 43. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"8. Deficiency Findings Report (deficiencies and corrective actions)"

The deadline for deliverables is 30 days from the contract start date and as needed.

17 Deliverable Timeline Request Page 43. Exhibit B – Required Contractor Deliverables

When is the Contractor dealine for the following deliverable?:

"9. Minutes of Quality Assurance (QA) Meetings"

Deliverables shall be submitted within one week following each meeting.

18 Submission Requirement Page 52. ARTICLE H.5.

ELECTRONIC AND

INFORMATION TECHNOLOGY

ACCESSIBILITY NOTICE

HHSAR 352.239-73 (December 2015)

Paragraph C states that "offerors must submit an HHS Section 508 Product Assessment Template". If this is a submission requirement, can the government provide the HHS Section 508 product assessment template?

Disregard, HHSAR 352.239-73 is being removed from this solicitation

19 Representations and Certifications Submission Requirement

Page 78. PART IV -

REPRESENTATIONS AND

INSTRUCTIONS

SECTION K -

REPRESENTATIONS,

CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

Due to the page limitations on the technical portion and this being a submission requirement, are offerors allowed to submit the representations and certifications as a separate attachement or with the pricing volume during submission to avoid counting towards the page limitation?

Offerors allowed to submit the representations and certifications as a separate attachemen

20 Submission Requirement Page 84. SECTION L –

INSTRUCTIONS TO OFFERORS

In section L.2 it states that the Technical capability and Past Performance will be submitted as two separate volumes, but then in L.2.1 it states that the 25 page limitation applies to both the technical and the past performance. Does the page limitation only apply to the technical capailty volume?

Both volumes can not be more than 25 pages.

21 Submission Requirement Page 84. SECTION L –

INSTRUCTIONS TO OFFERORS

Given the breadth and importance of the required elements (such as detailed Quality Control Plans, task procedures, and supporting resumes/certifications), offerors may be constrained in their ability to provide sufficiently comprehensive and tailored responses within this 25 page limitation. To support the government’s ability to conduct a thorough and accurate evaluation, and to ensure submissions are fully compliant, detailed, and reflective of excellent value, would the government consider increasing the page limitation (e.g., to 50 pages or more) or removing the page limitation entirely? Expanding the allowable length would help ensure that all offerors can present complete, high-quality technical approaches aligned with the solicitation requirements.

Volume I – Technical Capability:

Maximum 25 pages.

The following items are excluded from the page limitation:

Quality Control Plan Compliance Matrix Resumes for Key Personnel Organizational Charts Cover Page and Table of Contents

Volume II – Past Performance: Maximum 10 pages, excluding CPARS reports and questionnaires.

Volume III – Price: No page limitation.

22 Performance Work Statement Questions

Page 14. 1. Scope Are contractors allowed to keep a golf cart or utility vehicle on-site to travel between buildings?

Contractors may have up to two vehicles onsite. Each vehicle must be clearly identifiable with the contractor’s business name displayed on both sides of the vehicle.

23 Performance Work Statement Questions

Page 14. 1. Scope If contractors are permitted to utilize a golf cart or utility vehicle on-site, where will we be permitted to store it?

Designated onsite parking locations are available for contractor company vehicles

24 Performance Work Statement Questions

Page 18. 2.19 Waterless Urinals What is the model number for these waterless urinals so that we can ensure the specific manufacturer flush out instructions are integrated into our training materials?

These are Kohler brand units. The current contractor cleans them twice per month using Diversey Crew Bathroom Cleaner.

The model number was not found.

25 Performance Work Statement Questions

Page 20. 4.1.4 Waste Container Liners

What are the current waste container liner sizes? The current waste container sizes are 40 x 46, 28 x 58, and 24 x 32.

26 Performance Work Statement Questions

Page 20. 5. Specific Tasks and Quality Requirements

5.1 Task 1 – Daily Requirements

(7:00 AM – 5:00 PM)

On page 13, it states that "2.13 Regular (Normal) Working Hours 8:00 a.m. to 5:00 p.m., Monday–Friday, excluding Federal Holidays and other days designated by the CO.". Page 20 states that work starts at 7 a.m. Please confirm/clarify the working hours for contractor staff.

Regular (Normal) Working Hours 8:00 a.m. to 5:00 p.m

27 Performance Work Statement Questions

Page 21. 5.1.2 Policing & Cleaning Grounds, Patios, and Adjacent Areas

Does the government provide a leaf blower, or will the contractor be required to provide this?

1. Scope-The Contractor shall furnish all necessary labor, supervision, transportation, equipment, and supplies to provide janitorial services for the National Institute of Environmental Health Sciences

(NIEHS).

28 Performance Work Statement Questions

Page 21. 5.2 Task 2 – Daily Requirements (After Hours, Mon–Fri)

Is this requirement currently being handled by a second or third shift? A second shift is assigned to perform this requirement.

29 Performance Work Statement Questions

Page 21. 5.2 Task 2 – Daily Requirements (After Hours, Mon–Fri)

If available, how many people are currently being used to accomplish the afterhours tasks? We have to price Task 2 seperately for daily after hours cleaning.

The government does not have access to that information.

30 Performance Work Statement Questions

Page 23. 5.3.4 Mechanical Rooms & Penthouses

Please confirm the cleanable sq. ft. of this requirement. 1.3 Approximate Square Footage Total – All Service Area: 361,258 sq ft

1.4 Interstitial Space (Modules C–F)

Not included in the total above: 315,945 sq ft

31 Performance Work Statement Questions

Page 14. 1. Scope Please provide the square footage of the exterior areas that we are responsible for.

The contractor shall be responsible for maintaining areas within 30 feet of each building.

32 Performance Work Statement Questions

Page 24. 5.4.2 Cafeteria Carpet What the square footage of the cafeteria carpet that needs to be extracted? Approximately 3,818.49 sq ft

33 Performance Work Statement Questions

Page 24. 5.5 Task 5 – Quarterly Requirements (After Hours)

Is there a set and/or approved "after hour" cleaning window? (e.g. 5 p.m. - 12 a.m. or anytime after hours).

Any after-hours window cleaning must be approved by the COR. For safety reasons, performing window cleaning during daylight hours is preferred and considered safer.

34 Performance Work Statement Questions

Page 25. 5.5.2 Upholstered Walls What is the make and model number for these panels so that we can ensure the specific manufacturer cleaning instructions are integrated into our training materials?

The upholstered walls are generic and do not have a model number.

35 Performance Work Statement Questions

Page 25. 5.5.3 ABC Conference Walls (Rall Building, Module B Lobby)

What is the make and model number for these vinyl walls so that we can ensure the specific manufacturer cleaning instructions are integrated into our training materials?

The vinyl walls are generic and do not have a model number.

36 Performance Work Statement Questions

Page 25. 5.5.6 ABF Building Cleaning.

What is the square footage of space that needs to be cleaned in this area?

The area is approximately 20 x 20 feet.

The walls within the area will also require cleaning.

37 Performance Work Statement Questions

Page 25. 5.5.6 ABF Building Cleaning.

What are the ceiling heights in this area? The ceiling height in the ABF garage area is approximately 30 feet.

38 Performance Work Statement Questions

Page 25. 5.6 Task 6 – Semi-Annual Requirements (After Hours)

5.6.1 Carpeted Floors

What is the square footage of carpet that needs to be shampoo/cleaned every 6 months?

Approximately 94242 sq ft 39 Performance Work Statement

Questions Page 25. 5.6 Task 6 – Semi-Annual Requirements (After Hours)

5.6.2 Uncarpeted Floors

What is the square footage of hard flooring that needs to be stripped/refinished every 6 months?

Approximately 167923 sq ft 40 Performance Work Statement

Questions Please provide a breakdown of all floor types in areas that need to be cleaned.

The total square footage is approximately 361,258 square feet.

Please refer to Section 1.3 of the PWS for additional details.

41 Performance Work Statement Questions

Page 25. 5.6.3 Air Supply and Intake Grilles

What is the make and model number for these grilles so that we can ensure the specific manufacturer cleaning instructions are integrated into our training materials?

The air supply grilles are generic and do not have a model number.

42 Performance Work Statement Questions

Page 26. 5.8.4 Exterior Trash Receptacles

What is the exterior trash receptacle count? The current number of exterior trash receptacles is approximately six.

Additional receptacles may be added in the future as needed.

43 Performance Work Statement Questions

Page 27. 5.8.5 Containment Labs Historically, how often has the Containment Labs needed to be stripped and waxed?

Once a year.

44 Performance Work Statement Questions

Page 27. 5.8.5 Containment Labs What is the floor type and square footage of the Containment Labs? Hard floor.

45 Performance Work Statement Questions

Page 27. 5.8.5 Containment Labs When was the floor work last completed in the Containment Labs?

46 Performance Work Statement Questions

Page 27. 5.9 Task 9- On-call Requirements

Given that the on-call requirement may vary in magnitude and scope, should we provide a labor-hour rate, or shall we price by the sq. ft.

(315,945 is listed in the quantity/unit column on the price schedule)?

Provide both the hourly labor rate breakdown and the square footage cost breakdown.