08.01.2019_v3_5601_Fishers_Lane_Parking_SOW__2019_contract_eyee.pdf

STATEMENT OF WORK

Parking Requirements for

5601 Fishers Lane Relocation/Consolidation

Background:

As part of approved Prospectus Lease Action, (LEASE #GS-11B-02310), GSA secured 490,998 rentable square feet of leased space on behalf of the NIH at 5601 Fishers Lane, Rockville, MD. This leased location was procured to support approximately 1,800 National Institute of Allergy and Infectious Diseases (NIAID) staff members. NIAID has been an occupant at 5601 Fishers Lane since March 27, 2014. The lease was awarded for a fifteen

(15) year lease term with a ten (10) year renewal option, the lease is set to expire March 26, 2029.

Pursuant to Solicitation for Offer (SFO), paragraph 1.8.B., parking is to be made available in a quantity that meets current local code requirements. To support the staff members at 5601 Fisher Lane and to comply with County code the owner has made available to the NIH the purchase of 1359 parking permits at the attached garage and surface parking lot adjacent to the leased building.

The official NIH Parking Policy, 1410 has been established to comply with 41 (FMR) § 102-

74.265 “Parking Facilities” NIH parking policy 1410 Section 15, Subsection a. iii. states that “In the event additional parking spaces are available at an off-campus leased facility, and IC may request to obtain such spaces through a lease contract or contract agreement modification.

The IC obtaining these spaces is required to pay any costs or fee(s) associated with this acquisition through appropriate IC office.” Therefore, per Parking Policy 1410, it is possible for NIAID to acquire additional parking permits at 5601 Fishers Lane from the lessor to support employee parking.

NIAID had previously contracted a parking service contract through the Office of Acquisition for a period of 63.5 Months from March 1, 2014 – June 15, 2019, under contract no.

HHSN292201400001C. Prior to the expiration of contract number HHSN292201400001C, and to prevent a lapse in receiving parking services without a contract in place, a purchase order contract was established under contract no. 75N99019P00189 to cover the period from June 16, 2019 through July 31, 2019. Subsequently, a modification contract number P00002 was made on the purchase order contract number 75N99019P00189 to cover the period from 08/1/2019 through 09/30/2019. This will allow NIH time to complete the acquisition of a parking contract for a 1-year base with 4 one-year renewal options on behalf of NIAID.

NIAID has a continued need for parking for its employees and staff at 5601 Fishers Lane Rockville, MD 20852, lease location. The Office of Acquisition will assist in procuring parking to support this requirement by establishing a new service contract to support parking service based on a 1-year base with 4 one-year renewal options.

NIH Contract Officers Representative (COR):

Samuel Odilatu – OD/ORF/RECB - 301-435-4396

NIH Contracting Officer (CO):

Harriet Roberts-OD/ORF/RECB – 301-435-1604

1. Period of Performance:

The Period of Performance of this Contract shall be for a 12-month Base Period After Receipt of Order (ARO), with four (4) successive 12-month Option Periods.

Twelve-month base period plus four 12-month option periods:

1. Base period (12 months)- 10/01/2019 thru 09/30/2020 (estimated)

2. Option period 1 (12 months) – 10/01/2020 thru 09/30/2021 (estimated)

3. Option period 2 (12 months) – 10/01/2021 thru 09/30/2022 (estimated)

4. Option period 3 (12 months) – 10/01/2023 thru 09/30/2023 (estimated)

5. Option period 4 (12 months) – 10/01/2024 thru 09/30/2024 (estimated)

2. Place of Performance: The place of performance for this contract is: Within ¼

Walkable Mile on pedestrian pathway from Government Leased location 5601 Fishers Lane, Rockville, MD 20852.

3. Scope of Work: NIH/NIAID has an enduring need to provide vehicle parking for up to

1,800 employees at 5601 Fishers Lane, Rockville, MD 20852. For employee safety, worker productivity, and provide sufficient unencumbered access for disabled staff consistent with Montgomery County ordinances and building codes, the requested parking spaces shall be within ¼ Walkable Mile on pedestrian pathway from Government Leased location 5601 Fishers Lane. The contractor is to provide parking for up to 1,359 vehicles at any given time to support 5601 Fishers Lane, Rockville, MD 20852. The Contractor shall provide if not available an electronic access card technology in the quantity required and in compliance with Government specified security requirements for a firm fixed prices specified in the resulting contract.

The Contract shall provide vehicle parking which meets all of the following specifications:

• An “authorized individual” is herein defined as a NIH Federal employee or contracted staff whose duty station is 5601 Fishers Lane and who has been approved by the COR to park a vehicle in the Contractor’s parking facility.

• Adjacent Structured Garage and Surface lot to support 1,359 vehicles. Parking Spaces to support 1359 Vehicles must confirm to local dimension ordinance and code.

• The physical location of the Contractor’s parking facility shall be able to meet the accessibility standards to access 5601 Fishers Lane and for safety reasons, worker productivity provide enough unencumbered access for disabled staff consistent with Montgomery County ordinances and building codes. At the time of occupancy and start of billable usage by the Contractor, the parking facility will have physical perimeter controls to allow access for only authorized users 24 hours a day.

Covered bicycle racks or lockers are also to be available per GSA Facilities Standards (P-100), and in the Program of Requirements, (NIAID POR 12/9/2010), to accommodate 5% of the building’s population. A mechanical or automated attendant will be used during normal business hours to monitor and control gate entry / egress. Enough lighting especially during winter hours shall be in place to allow for safe access and passage of NIH vehicles and staff. Signage to be placed in areas designated for NIH use.

• The Contractor will pay for all utilities in the parking facility.

• The Contractor is responsible for all repairs and maintenance of the parking facility to include (but not limited to) snow removal, light and ballast repair/replacement, cleaning, trash removal, elevator maintenance/testing, paint re-striping, caulking, crack (exceeding 0.25-inch width) or pothole repair etc.

• The parking garage and surface lot are available exclusively for NIH use. Should any parking spaces in the garage or surface lot become unusable or unbillable for any reason or for any amount of time, Contractor agrees to abate space rent on a pro rata basis which properly reflects the number of unusable spaces.

• Authorized individuals parking in the garage or surface lot shall have unrestricted access to their parked vehicles.

• The Contractor’s parking facility must have 24-hour, 7 days/week entry and exit access to accommodate authorized individuals who work early mornings, late evenings, weekends or holidays.

• While parked in the garage or surface lot, authorized individuals shall be required to self-park and secure their vehicles.

• The Contractor shall not be required to have a full or part time attendant on site.

There shall be no requirement for authorized individuals to leave their vehicle keys with any parking attendant. No double parking will be allowed.

• Government Reserves the Right to make alterations and control parking areas to comply with Government mandated security requirements.

• The Lessor will inform the Government COR of any replacement or change in the Parking Management Company within 15 days of such change.

• Parking dimensions must conform to County Code

Special Requirements:

Based on 15-year lease commitment, high tenant fit out cost and lack of reasonable alternatives for parking meeting staff needs at 5601 Fishers Lane, the Contracting Officer does not envision the need for partial year termination rights for the convenience of the Government. Should the need for parking substantially change, or more cost-effective alternatives become available, the Contracting Officer may, with proper concurrence(s), determine to NOT exercise a subsequent year option.

4. METHOD OF ACQUISITION

Solicitation for Commercial Items; and FAR Subpart 13.5, Test Program for Certain Commercial Items. Consider FFP contract with options (not IDIQ non-commercial item) which requires an RFP. With RFP price and terms will be negotiable which is what is needed.

5. CONTRACT TYPE

This is a Firm Fixed Price Contract. [Reference: Federal Acquisition Regulation (FAR) 16.202]

6. DELIVERABLES/DELIVERY SCHEDULE

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, and capable of meeting Government Security Requirements if not already installed.

7. DELIVERY OF MATERIAL/SERVICES

A firm base year delivery schedule will be identified by the COR at the time the Contract is awarded. Availability and access to the garage by the end user group must be 24 hours a day, 7 days a week.

8. RETURNED INVOICES

Invoices will be returned for: 1) failing to cite an order number; 2) citing an invalid order number; or 3) having other discrepancies on the invoice.

Resolution and correction of the invoice will require the vendor to contact the COR.

9. PRICE

Unless the Government exercises its option pursuant to Provision 14.0, Option Prices, below, this Parking Contract consists only of the Base Period of 12-month ARO, as defined in Period of Performance.

Upon delivery and acceptance of the items described in Provision 4.0, Deliverables/Delivery Schedule, above, the Contractor shall be paid not to exceed the unit price set forth in award.

10. OPTION PRICES

10.0 Pursuant to clause 52.217-9, Option to Extend the Term of the Contract (March

2000), the Government may, by unilateral modification, require the Contractor to provide parking spaces as defined in the base year contract. If the Government exercises its option, notice shall be given to the Contractor NOT LATER THAN thirty

(30) calendar days prior to the end of the period of performance.

11. OPTION PROVISIONS

This parking Contract incorporates the following additional Federal Acquisition Regulation (FAR) clauses by reference, with the same force and effect as if they were given in full text.

A. FAR 52.217-4 Evaluation of Options Exercised at Time of Contract Award

B. FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

12. INSPECTION AND ACCEPTANCE

The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

For the purpose of this Section, the COR is the authorized representative of the Contracting Officer.

Inspection and acceptance of the garage and/or surface lot, as needed, will be conducted at 5601 Fishers Lane. Inspection and acceptance of other contractual matters will be performed at the facilities of the NIH/OA, by NIH.

Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer, or the duly authorized representative, within 30 days of receipt.

This Contract incorporates the following clause by reference, with the same force and effect as if it were given in full text.

• FAR 52.246-4, Inspection of Services – Fixed Price (August 1996)

13. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR is responsible for: (1) monitoring the Contractor technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Statement of Work and any other technical performance requirements; (3) performing technical evaluations as required;

(4) performing technical inspections and acceptance required by this Parking Contract;

and (5) assisting in the resolution of technical problems encountered during performance.

The Alternate COR is responsible for carrying out the duties of the COR only in the event that the COR can no longer perform his/her duties as assigned.

The Contracting Officer is the only person with authority to act as agent of the Government under this Parking Contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the Statement of Work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor of any costs incurred during the performance of this Parking Contract or (5) otherwise change any terms and conditions of this Parking Contract.

The Government may unilaterally change this COR designation.

14. FEDERAL ACQUISITION REGULATION (FAR) CLAUSES INCORPORATED

BY REFERENCE

This Contract incorporates the following additional Federal Acquisition Regulation (FAR) clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

• FAR 17.2 Options

• FAR 52.217-5, Evaluation of Options (July 1990)

• FAR 52.217-9, Option to Extend the Term of the Contract (March 2000)

• FAR 52.246-4, Inspection of Services – Fixed-Price (August 1996)

15. ATTACHMENT

The following attachment is hereby incorporated by reference: Pending Contractor Proposal

16. ORDER OF PRECEDENCE

Any inconsistency in this Contract shall be resolved by giving precedence in the following descending order of priority:

• Award Document

• Statement of Work

• Contractor Proposal