SBSS_LTASC_III_2019-07-18.docx

Small Business Sources Sought Notice On behalf of the National Institutes of Health Office of Logistics and Acquisition Operations

Introduction This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service disabled veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. Responses from organizations that are not considered a small business under NAICS code 561110 will not be accepted or reviewed as part of this market research.

The information requested will assist the Government in determining the appropriate acquisition method including small business socio-economic set-aside possibilities and to determine the availability of qualified small business companies technically capable of meeting the Government's potential requirement. All small business companies with the capability and availability to perform the requirement under the applicable NAICS code are invited to submit a response to this notice. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only.

Capabilities Sought This acquisition is the follow-on to the NIH Long-Term Administrative Support Contract II (LTASC II). The LTASC contract provides a vehicle for NIH ICs and HHS OPDIVs to secure the services of pre-vetted contractors for long-term (minimum of 12 months) administrative support services. For the follow-on contract, OLAO has established that the need for these capabilities remains. See the associated Statement of Work for a complete description of the contract requirements.

Administrative Place of Performance Work associated with any task order procurement will take place at NIH facilities located primarily in the Bethesda, Maryland area but may be located in the Baltimore, MD area, Montana, and North Carolina.

Anticipated Period of Performance The anticipated period of performance includes a base year and four option years.

Government Property Upon receipt, all responses become government property and will not be returned.

Confidentiality No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Response Capability statements should not exceed 10 pages and should include the following information:

· Company name and address

· Clear and convincing documentation of the ability to provide the services specified in this notice

· Examples of prior completed Government contracts, references, and other related information

· Respondents' DUNS number, organization name, address, point of contact, size and type of business (e.g., HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses)

· Point of contact, including telephone number and email address for representative from interested business

· Government contract vehicles covering the effort described, if applicable.

· Based on the task areas specified in the Statement of Work (SOW), provide information on the spectrum of services that your firm has supported over the last three years. List the information for each task area separately.

· To ease Government review, please submit a completed version of the attached spreadsheet with your capability statement. Note: the spreadsheet is excluded from the page count.

Disclaimer and Important Notes This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a solicitation may be published on FedBizOpps, e-buy, or other portal. However, responses to this notice will not be considered adequate responses to a solicitation.

Interested parties may identify their interest and capability to respond to the requirement. The Government shall consider all responses received within fourteen (14) days of this posting. Written responses to this synopsis shall contain sufficient documentation to establish their capability to fulfill this requirement.

Response Matrix Spreadsheet:

Company Name

Company Address

Does your company have experience managing multiple-award indefinite delivery indefinite quantity contracts?

Can your company provide personnel qualified in the sample labor categories on a full-time basis?

Can your company provide personnel qualified in the sample labor categories on a less than full-time basis?

In the past 3 years, what is the largest number of concurrent FTEs that you have provided on a single project/contract for administrative services?

Does your company have experience working on federal contracts?

Does your company have experience working on non-personal services contracts?

Does your company have experience working on federal contracts subject to the McNamara-O'Hara Service Contract Act?

Can your company manage personnel working in another state remotely?

Does your company have experience managing administrative personnel working onsite on a federally owned or leased facility?

Does your company have experience providing consistent long-term (defined as minimum of 12 months) administrative support?

Does your company have experience managing more than 10 task orders concurrently?

Can your company provide qualified administrative personnel at all levels (Admin 1 through Admin 4) in 5 days?

Is your company equipped to address surges requiring the need for 15-20 qualified administrative personnel at all levels (Admin 1 through Admin 4) at the same time?

What is your retention rate (the number of employees currently working for your company less the number of employees hired over the last year) / (the number of employees working for your company at the beginning of the same period).?

Sample Labor Categories:

Administrative Assistant 1 (Admin 1) The Admin 1 performs administrative functions. Duties include generic clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports. Must have basic computer skills to conduct internet research and perform data entry. Additional duties may include filing and faxing. A minimum of high school diploma or GED is required.

Administrative Assistant 2 (Admin 2) In addition to the skills defined under the Admin 1 level category, the Admin 2 performs administrative and office support activities that require an ability to multi-task and assist multiple NIH employees at once. More advanced computer skills are required as the assistant will be required to perform word processing, spreadsheet management, and conduct more advanced internet research. Also, reviewing and disseminating memorandums to staff; conducting documents control for routing through office; preparing purchase request for small purchases, reviewing draft policies, standard operating procedures, and memorandums for grammar and format; coordinating travel and submitting data into the NIH travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs. Staff in this category must have a minimum of a high school diploma and two (2) years of related work experience.

Senior Administrative Assistant (Admin 3) In addition to the skills defined under the Admin 2 level category, the senior administrative assistant is expected to perform more complex administrative tasks and will typically be supporting senior-level staff. Responsibilities include those described for administrative assistant but require more work experience within each function. Advanced computer skills and internet research skills are required. The position requires the assistant to perform a variety of administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data. A high level of creativity is expected. Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired. A college degree or a high school diploma and four (4) years of related work experience are required for this position.

Executive Assistant (Admin 4) The executive assistant performs administrative duties for executive management. Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities This position requires the ability to perform all tasks of the other positions but requires advanced computer and internet research skills. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals. Candidate should have the ability to work well with all levels of management and staff. Prior experience in a scientific research environment for a large Federal agency is preferred. A comprehensive understanding of NIH, its organization and culture is also desired. A college degree and four (4) years of related work experience or a high school diploma and eight (8) years of related work experience are required.

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