75N97021Q00056 - SF30 Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

75N97021Q00056

9B. DATED (SEE ITEM 11)

9/13/2021

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

1 4

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

9/16/2021

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

National Institutes of Health National Library of Medicine Office of Acquisitions 6707 Democracy Blvd Bethesda, MD 20817

TO ALL PROSPECTIVE OFFERORS

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to respond to questions posed by offerors and to revise the specifications documents.

See the attached SOW – Appendix A for details

The response due date for submission of offerors is NOT extended.

Proposals for furnishing the supplies and/or services in THE SCHEDULE of the RFP will be received until (11:00AM) local time on (9/20/2021). Offers will be valid for 120 days unless a different period is specified by the offeror.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

Karen D. Miller

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.2

X

75N97021Q00056 Digital Preservation of 35 mm and 16 mm Film

Questions and Answers

1. Where did you derive the 30‐ minute average runtime from? In our experience, the largest 35mm reels (2000ft) will run about 22 minutes at 24fps. Please provide approximate footage measurements of the items, in order to accurately predict the average runtime which will allow more accurate estimates.

A1 ‐ The 30 ‐ minute runtime is more accurate for 16 mm. Our longer 35 mm titles consist of multiple reels per title, each reel likely closer to the 20‐minute runtime you mention. Silent films may be 18fps. We have not selected the films yet, so cannot give footage measurements.

2. Will you be able to clearly identify the films with multiple copies that you will want us to select between for digitization? How many films do you estimate will be included which will NOT be scanned because there is a duplicate?

A2 ‐ Yes, we will identify. Films inspected but not scanned will probably number fewer than 10.

3. How many films do you believe have separate audio and image elements which will need to be synchronized?

A3 ‐ Very few, perhaps 5.

4. In the table for 35mm film specifications, the "resolution" field requests 2.5K files for the Preservation and Mezzanine, but the "frame size" field requests 5120x3840 resolutions for those same files. Which one is correct?

A4 ‐ The correct frame size is 5120x3840. The specs for 35 mm have been revised for clarity and reposted.

5. For 35mm film, we can only show about half of the perforation area of the film on either side of the frame.

A5 ‐ This is okay. We would like edge‐to‐edge overscan as much as possible, with a preference to skew towards the soundtrack area.

6. Question regarding Mezzanine files, specifically regarding the request for them to be over‐scanned but also color corrected. This is unusual combination, since overscans are generally not meant for viewing?

A6 ‐ Our mezzanine/production files are often provided to library patrons seeking copies of films for documentary and other film/video projects. Files that are professionally color‐corrected but also overscanned so that patrons can crop as they prefer seem to be the most desirable format. This only applies to films that demonstrate dye fading, typically 16 mm.

7. Could you please confirm the address where the media is located and supposed to be picked up?

A7 ‐ We will likely ship to the vendor, but if pickup is necessary, address is National Library of Medicine, 8600 Rockville Pike, Bldg 38, Bethesda MD, 20894

35 MM Film Specifications

Preservation Mezzanine (Production File)

Streaming (Access/Viewing File)

Video bit depth 10 bit 8 bit 8 bit

Video Bit Rate 8 Mbit/second or higher

Scan Type Progressive Progressive

Resolution Lock at 4:3, scan at 5K (Edge-to-edge overscan as much as possible, with preference to skew towards the soundtrack area if applicable), showing both perforation areas, all image, soundtrack, an intraframe marking, and portion of neighboring frames

Lock at 4:3, scan at 5K

(Overscan showing framelines, soundtrack, and some perforation)

Lock to 4:3, scan at HD (underscan / crop to image area only)

Video Codec FFv1 version 3 from DPX ProResHQ H.264

File Wrapper Matroska (.mkv) from DPX Quicktime MPEG-4

Frame Size 5120 x 3840 5120 X 3840 1440 X 1080

Frame Rate Same as source. If not described, please determine on viewing and describe in digitization process notes.

Same as preservation file

Same as preservation file

Pixel Aspect Ratio

1.000 1.000 1.000

Display Aspect Ratio**

4:3 4:3 4:3

Audio Bit Depth 24 bit 24 bit

Audio Bit Rate 2304 kbps 256 Kbs

Audio Sampling Rate

96,000 Hz 48,000 Hz 48,000 Hz

Audio codec / data encoding*

PCM / WAV PCM / WAV AAC

Audio Channels Same as source object Same as preservation file

Same as mezzanine file

Color Space Linear RGB 4:2:2 4:2:0

Color Primaries BT.709

Transfer Characteristics

Printing Density

Image Corrections

No corrections.

If necessary, color correct for dye fading.

If necessary, color correct for dye fading.

eilerss Highlight eilerss Highlight stewartl Highlight

Notes Transcoded to FFV1/MKV from DPX using RAWCooked (unless

NLM and vendor agree on an alternative process)

* Revised 9-16-2021