QA_75N97019Q00059_Library Services Platform and Discovery Layer Implementation for the NLM_12-18-2019.pdf
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- Library Services Platform and Discovery Layer Implementation for the National Library of Medicine (NLM)
- Solicitation number
- 75N97019Q00059
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This document contains a request for proposal for library services and discovery layer implementation services for the National Library of Medicine. The National Library of Medicine is soliciting proposals for a cloud-based library services platform and discovery layer, as well as technical, management, and support services for implementation and maintenance. The platform will support approximately 1.6 million bibliographic titles, 14,000 ejournal titles, and 8.5 million digital objects. The collections total 65 terabytes in size. Proposers should serve an end user population of approximately 45,000 visitors per quarter to the current online public access catalog. The proposal response deadline was extended to January 10, 2020. The contract will be awarded under Simplified Acquisition Procedures in accordance with FAR Part 13.5, with a North American Industry Classification System code of 541519 and size standard of $27.5 million.
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Solicitation# 75N97019Q00059 Library Services Platform and Discovery Layer Implementation for the National Library of
Medicine (NLM)
QUESTIONS & ANSWERS
1. QUESTION: Given the timing of the holidays and the resulting reduction in working days, respectfully requests an extension of the due date by 7 calendar days (January 10, 2020).
ANSWER: An extension is granted; proposals are now due January 10, 2020.
2. QUESTION: Provide the following information about the size and composition of your library collections. Please provide the numbers for:
Total number of bibliographic titles (including e‐books) ‐ ~1.6 million
Total number of unique e‐journal titles ‐ ~14,000
Total number of digital objects ‐ ~8.5 million
Size of your digital collection? (in MBs) ‐ 65TB (We do not plan on migrating this to the new system.)
ANSWER: See answers above.
3. QUESTION: What is the total number of individuals who will require login access to the system (including part‐time staff)?
ANSWER: 300
4. QUESTION: What is the total number of end users and patrons (that is, FTEs) who need access to library online services?
ANSWER: NLM is a National Library that serves the public, so a specific FTE cannot be provided like at an academic institution. According to Google Analytics the current OPAC (Online Public
Access Catalog) averages around 45,000 visitors per quarter.
5. QUESTION: What is maintained in your ERM system? Could you provide more details?
ANSWER: The primary function of the ERMS is to keep track of licensing terms and licenses.
License Records are Paired up with Vendor Records, meaning that each license has a corresponding vendor record.
Vendor Record contains Admin and contact information for the respective license/publisher
License Record contains several levels of data:
o Basic Info: Create Date; License Name; Resource ID; Licensor; Licensee (NLM, or
NIH); Status (final, in negotiation, retired, etc.); Notes o Additional Info: this is the space where we upload a copy of the License
Agreement (PDF) o Licensed Titles (all titles associated with the license are added here). Each licensed title record displays NLM UniqueID, ISSNs, Title, dates (create and last modified), License URL for the title, Resource Type (E‐Book, E‐Journal, Digital Repository, etc.), and a tickler field for maintenance notes/follow‐up o Licensed Terms (we code the terms based on the License Agreement on file).
Examples of terms are: Post‐Cancellation Access, ILL permissions (restrictions), Archiving Arrangement, Applicable Copyright Law, etc.
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