Addendum_to_FAR_52.212-1_-_Instructions_to_OfferorsCommercial_Items.pdf

ADDENDUM TO FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Quote Preparation Instructions

(1) The Quotation shall consist of 3 SEPARATE volumes. The volumes are: Volume I – Technical

Capability, Volume II – Past Performance, and Volume III – Price.

(2) Quote must comply with the page limitations and format specified for each volume.

Volume Format Page Limitation

Volume I – Technical Capability MS Word 2007 or higher/Unprotected pdf 75 Page limit

Volume II – Past Performance MS Word 2007 or higher/Unprotected pdf 50 Page limit

Volume III – Price MS Word 2007/MS Excel 2007 or higher None

(3) Additional format requirements for quotes to Volumes I and II must be as follows:

• Elaborate formats, bindings or color presentations are not desired or required.

• Resumes, signed contractor teaming arrangements, labor category descriptions, charts, graphs, tabs, diagrams, tables, photographs, drawings, title page, table of contents, covers for volumes, glossary of terms/abbreviations and acronyms, indices, section dividers, and section dividers are excluded from the page limitation.

• All volumes must be clearly marked as either “Volume I - Technical Capability, Volume II - Past

Performance, or “Volume III - Price”, respectively.

(4) Quote Content:

a. VOLUME I – TECHNICAL CAPABILITY: The Technical Capability volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The Technical volume shall be organized according to the following general outline:

(a) Tab 1 – Technical Approach: The Quote must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives. Quotes which merely restate the requirements of the Government's scope of work will not be eligible for award.. The

Quoter must provide the following:

• Objectives - State the overall objectives and the specific accomplishments you hope to achieve. Indicate the rationale for your plan, and relation to comparable work in progress elsewhere;

• Methods - Describe in detail the methodologies you will use for the project, indicating your level of experience with each, areas of anticipated difficulties, and any unusual expenses you anticipate.

• Schedule - Provide a schedule for completion of the work and delivery of items specified in the Statement of Work. Performance or delivery schedules shall be indicated for phases or segments of work, as applicable, by contract year as well as for the overall contract.

Schedules shall be shown in terms of calendar months from the date of authorization to proceed or, where applicable, from the date of stated event, for example, receipt of a required approval by the Contracting Officer. Unless the request for Quote indicates that the stipulated schedules are mandatory, they shall be treated as desired or recommended schedules. In this event, Quotes based upon the offeror's best alternative schedule, involving no overtime, extra shift or other premium, will be accepted for consideration.

• 30 Day Tank Transition Plan - The plan shall include details outlining the transition of all cylinders, dewars, and bulk tanks on NIEHS campus and its outlining facilities and the process for eliminating an interruption of gas services to the campus during transition and throughout performance of the contract.

• What is your system for tracking cylinder purchases, deliveries, and pick-ups? This system must include the ability to track information such as: cylinder serial numbers, types of gas, delivery date, call order date, delivery location, and number of days at location, call order number, cylinder recipients name, date and location of cylinder pick up.

(b) Tab 2 – Technical Experience (for work under Attachment I – General SOW): The

Quoter must provide the following:

• The experience and qualifications of key personnel (both supervisor and technical) assigned to perform the deliveries and transportation in the Statement of Work shall be described to include experience with similar projects, and other pertinent information must be included. Resumes associated with key personnel should be submitted to demonstrate the knowledge, skills, training, years of experience, and education levels considered necessary to successfully execute the requirements of the contract (Simply claiming the proposed qualifications is not acceptable).

• Provide a narrative on the availability of personnel appointed to this contract effort.

• Team Structure: Describe your team structure (to include utilization of subcontractors), the work/work area allocated to each team member.

• Signed Contractor Teaming Arrangements. Quoters must provide evidence of binding commitments (partnerships, joint ventures, prime contractor/subcontractor(s)), if applicable.

(c) Tab 3 – Quality Control Plan: The Quoter must provide a plan that thoroughly discusses and describes the following:

• A plan for assuring that the requirements of the contract are provided as specified and at the highest level of technical quality. The plan must include:

- Quality Control Plan for Telemetry System: The Quoter must include a telemetry system quality control plan. The plan shall include a detailed outline and process for addressing maintenance and inspection of the telemetry system.

- Internal processes for documenting, maintaining records and reporting quality related problems for performance improvement.

- Operating procedures established to implement this program and to protect personnel from hazards associated with performance.

b. VOLUME II – PAST PERFORMANCE: The Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses both recent and relevant technical experience required to successfully perform the contract requirements. The Quoter must submit the following information:

(a) Tab 1 – References: The Quoter must provide a minimum of three (3) references.

• A list of three (3) references with who like or similar services has been provided within the past three (3) years. Contracts listed may include those entered into by the Federal

Government, agencies of state and local governments and commercial concerns. The past performance references must include:

- Project title

- Description of the project with relevance to this requirement

- Contract/task order number and, if applicable

- Total contract value and type of contract

- Company Name/Government Agency/Organization

- Point of Contacts/Contracting Officer’s name and telephone number

- Current status, e.g. completed and/or if in progress start and estimated completion dates

• Quoter shall submit sufficient past performance information to demonstrate the depth and breadth to successfully satisfy all task areas. It is incumbent upon the contractor to present the past performance information in such a manner and in sufficient detail to ensure the

Government clearly understands the information provided. Submissions should explain the aspects of the contracts/references that are deemed relevant to the effort. Include a discussion of significant achievements or explain past problems considered to be relevant to the efforts, as well as past efforts to identify and manage program/project risk. In describing contractual effort and the past performance, include specific details of performance as follows and as applicable:

- Quality of services

- Timeliness of performance and record of meeting schedules o Ability to understand and resolve deficiencies in a timely manner with no adverse impact on the mission o General responsiveness to contract requirements and to technical direction

- Customer satisfaction.

c. VOLUME III – PRICE SUBMISSION: The price volume shall be organized according to the following general outline:

(a) Tab 1 - RFQ Documents. The contractor must submit the following documents as part of the

RFQ Document:

1. Cover Letter: This statement page shall also include the following information:

Company Name/Address: ____________________

DUNS #: ____________________

Cage Code: ____________________

Federal Tax ID: ____________________

2. Point of Contact: The Quoter shall provide the name, title, e-mail address, and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

3. Representation, Certifications, and Other Statements of Quoter: In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications--Commercial

Items, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: (1) Go to the Online

Representations and Certifications Application (ORCA) and complete the

Representations and Certifications. Offerors must access ORCA through the System for

Award Management (SAM) at http:// www.sam.gov; and (2). Complete, and INCLUDE as part of your price quote.

4. Subcontracting Plan: LARGE BUSINESSES MUST SUBMIT AN INDIVIDUAL

SUBCONTRACTING PLAN WITH THEIR QUOTE. The Quoter shall submit a written

Subcontracting Plan that separately addresses subcontracting with small business concerns, IAW FAR 52.219-9. The written response shall address the extent; complexity and variety of the work small businesses are to perform in support of this requirement.

(b) Tab 2 – Price Quote. The contractor shall submit the following documents as part of the Price

Quote:

http://www.sam.gov/

1. Contract Pricing Matrix (for pricing work under the General SOW – See

Attachment V): The Quoter shall complete the pricing matrix below for services rates that will be incorporated into the resultant contract. The matrix will be used in the pricing future delivery orders issued under the contract. The price matrix will have specific rates that reflect the maximum rates to be paid for listed items through the life of the contract.

FILL TABLE IN ATTACHMENT V - CONTRACT PRICING MATRIX

Instructions:

- This list will be used in the pricing and negotiation of future task orders and must list rates that reflect the maximum rates to be paid for tests throughout the life of the contract.

- Prices must include taxes unless an exemption applies (G.S. 105-164.3(8a), 17

NCAC 07B, G.S. 105-164.13.).

2. Sample Task Order Price Sheet – (See Attachment VI): Pricing for the STO shall the total price to successfully execute and complete the required delivery.

FILL TABLE IN ATTACHMENT VI – SAMPLE TASK ORDER SOW

Instructions:

- Rates must be based on the prices in the Contract Pricing Matrix

- The pricing must not include any assumptions

- The Government will not be subject to any Contractor terms and conditions