RFQ NIDA 75N95025Q00104_Amendment 1.pdf

TITLE: Preventative Maintenance and Service Package for the Mediso nanoScan PET/CT animal imager

RFQ NUMBER: 75N95025Q00104

DATE ISSUED: December 26, 2024

ISSUED BY CONTRACTING OFFICE:

NIDA Section Contracts Management Branch Green Office of Acquisition National Institute on Drug Abuse National Institutes of Health

301 N STONE STREET, MSC 6012

Bethesda, Maryland 20892-9559*

FOR INFORMATION CONTACT:

Andrew Varley, Contract Specialist Email Andrew.Varley@nih.gov , Phone: 301-827-5851

NORTH AMERICAN CLASSIFICATION SYSTEM (NAICS) CODE:

811210 – Electronic and Precision Equipment Repair and Maintenance

SMALL BUSINESS SIZE STANDARD:

$34 Million

SET-ASIDE STATUS:

Unrestricted

Competition Status:

This requirement is solicited on a non-competitive (sole source) basis.

DATE QUOTATION DUE:

All responses to this request for quote must be received by 2:30 PM Eastern Standard Time, on January 6, 2025, and must reference the request number cited above. Responses must be submitted electronically to the contact person cited above. Fax and hard copy responses will not be accepted.

mailto:Andrew.Varley@nih.gov

DATE QUESTIONS DUE: Questions and requests for clarification must be submitted electronically to the Contract Specialist, Andrew Varley, at andrew.varley@nih.gov on or before 11:00 AM EST, January 3, 2025. Fax responses will NOT be accepted.

IMPORTANT:

This is a request for quotations. If you are unable to quote, please so indicate in a reply email to the contract specialist cited herein. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by offeror. Any representations and/or certifications attached to this Request for Quotation must be completed by the offeror.

(i) This is a solicitation for commercial services and items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N95025Q00104 and the solicitation is issued as a Request for Quotation (RFQ) on a restricted basis, on a non-competitive (sole source) basis under the authority of 10 U.S.C. 2304(c)(1) and 41 U.S.C. 3304(a)(1) under provisions of the statutory authority of FAR Subpart 6.302-1 – only one responsible source and no other supplies or services will satisfy agency requirements. A fixed price purchase order is contemplated for this requirement.

(iii) This acquisition is for a commercial item or service and is conducted under the procedures as prescribed in FAR Part 13—Simplified Acquisition Procedures and FAR Part 12—Acquisition of Commercial Products and Commercial Services, and is not expected to exceed the Simplified Acquisition Threshold (SAT). A fixed-price type of purchase order is contemplated for this requirement.

(iv) The solicitation document, the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-02 dated December 16, 2024.

DESCRIPTION

The Government requires the following services:

Instrument: Mediso NanoScan PET/CT Serial Number: NJ-708031-PC Service Plan: Mediso Preventative Maintenance and Service Package mailto:andrew.varley@nih.gov

Please refer to Attachment 1 – Statement of Work for details and information describing the salient characteristics and requirements.

Period of Performance:

NIDA anticipates the award of a firm fixed price purchase order for this acquisition. This requirement shall consist of a 12-month base period and (4) 12-month option periods. The estimated period of performance shall be as follows:

Base Period: February 10, 2025 – February 9, 2026 Option Period 1: February 10, 2026 – February 9, 2027 Option Period 2: February 10, 2027 – February 9, 2028 Option Period 3: February 10, 2028 – February 9, 2029 Option Period 4: February 10, 2029 – February 9, 2030

The place of performance shall be Biomedical Research Center (BRC) at 251 Bayview Boulevard, Suite 200, Baltimore, Maryland 21224.

QUOTER TERMS AND CONDITIONS (To be completed by the contractor):

1. Period of Performance: __________ through ____________

2. Any payment discount terms: _________

3. Open Market; GSA FSS Contract Number; Other Government Agency (OGA) Contract

Number, Government-wide Agency (GWAC) Contract Number; or National Institute of Health (NIH) Blanket Purchase Agreement (BPA) Number: _____________

4. DUNS No: ____________

5. Name of Company: _______________

6. Street Address, City, State, Zip code: _______

7. Name of Person Authorized to Provide Quote: _____________

8. Telephone Number and Email Address of Person Authorized to Provide Quote: ______

9. Description of personnel to provide services

TECHNICAL CRITERIA

The purpose and objective of this requirement is to issue an order for the services as outlined in the SOW. Quotes will be evaluated against the evaluation factors identified below. Offerors must submit sufficient information to evaluate their quote-proposal based on the detailed evaluation factors.

Each quote will be evaluated in strict conformity with the evaluation factors, utilizing qualitative scores and written critiques. The evaluation will be based upon the demonstrated capabilities of the prospective Contractor in relation to the needs of the project as set forth in the solicitation.

The price quote will also be evaluated taking into consideration any price reductions for the requirement being ordered. A price reasonableness determination will be made and a best value analysis will be performed. The best value analysis will take into consideration the results of the technical evaluation, price evaluation, and the ability to complete the work within the Government's required schedule. The analysis will document that the award represents the best value to the Government (considering technical evaluation factors, past performance, and price) to meet the Government’s needs. The Government reserves the right to issue an order to the best advantage of the Government, technical merit, price, and other factors considered.

All aspects of a quote are subject to discussion, including price, technical approach and terms and conditions. At the completion of discussions, the Contractor will ensure his technical plan and price quote reflects the mutual understanding of the requirement and if requested, submit a revised technical plan and price quote to the Contracting Officer. The technical plan should consist of the Contractor’s intent and approach to this effort, any considerations that should be made by the government, as well as any additional information that expresses the Contractor’s position above others for this effort.

The Government may request clarifying information from the Contractor, as it relates to its quote.

If an award will be made without conducting discussions, Contractors may be given the opportunity to clarify certain aspects of their quote (e.g., the relevance of the contract, the Contractor's past performance information, and adverse past performance information to which the Contractor has not previously had an opportunity to respond) or to resolve minor or clerical errors. Discussions will not be held with any Offeror determined to be technically unacceptable.

The Government reserves the right to make a single award, multiple awards, or no award at all as a result of the solicitation. In addition, the solicitation may be amended or canceled as necessary to meet the Government’s requirements.

ARTICLE 1 - Evaluation Criteria A tradeoff process shall be used for this acquisition because it has been determined to be in the best interest of the Government to consider award other than the lowest priced Offeror or other than the highest technically rated offeror. All evaluation factors and significant sub-factors that will affect contract award and their relative importance will be clearly stated in the solicitation;

and the solicitation shall state whether all evaluation factors other than cost or price, when combined, are significantly more important than, approximately equal to, or significantly less important than cost or price. For this acquisition, the following considerations will be part of the trade-off process: Technical Evaluation Factors including Past Performance, and Price.

TECHNICAL EVALUATION FACTORS

The evaluation factors are used by the technical evaluation committee when reviewing the technical quotes. The factors below are listed with weights assigned indicating relative importance for evaluation purposes, i.e., a higher weight indicates higher importance.

1. Technical Capability and Functionality 60 Points

NIDA shall evaluate the offeror’s technical approach for overall capability and functionality in relation to the General Requirement, Salient Characteristics, Quantity and Deliverables as described in the Statement of Work.

2. Contract Management and Customer Support 20 Points

NIDA shall evaluate the offeror’s ability to provide a high level of customer service, particularly in the area of initial responsiveness and resolution of device and service problems. Specifically, the Government will evaluate the Offeror’s capability based on its description of any applicable warranty, customer support process.

3. Speed of Delivery, Installation and Set-up 20 Points

NIDA shall evaluate the offeror’s technical approach for completeness, feasibility, soundness and practicality of the proposed approach and work plan for accomplishing the requirements of the Statement of Work.

PAST PERFORMANCE

The Offeror shall provide past performance information. Past performance information shall cover a minimum of 1 year in relevant services and deliveries of comparable systems. The Offeror shall provide at least one reference for any project identified under the experience factor that has a performance period within the past three years. For each reference, the offeror shall provide: (1) Organization/contracting partner's name; (2) Point of contact's (POC) name and contact information: Current phone numbers. Valid email addresses; (3) Description that precisely explains: General scope of the contract. Specific requirements of the contract.

Offerors will be evaluated based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken. Furthermore, the Government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance. The assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror's performance on a list of contracts but rather the product of subjective judgment by the Government after it considers all available and relevant information.

EVALUATION OF OPTIONS

It is anticipated that any contract awarded from this solicitation will contain option quantities and periods. In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of option periods and/or quantities will not obligate the Government to exercise the options. An evaluation of this factor will only be conducted on offerors and quotes who have been determined to be technically acceptable.

PRICE EVALUATION

Offerors price quote will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques. Price evaluation will not be conducted on any Offeror determined to be technically unacceptable.

EVALUATION FACTORS FOR AWARD

The Government plans to award a contract resulting from this solicitation. The resulting award will be made to the responsible offeror whose offer will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical Capability, Past Performance, and Price. Comparative evaluations will be conducted if multiple quotations are received.

ADDITIONAL TERMS AND CONDITIONS, PROVISIONS, AND REPRESENTATIONS

The FAR Clauses are incorporated by reference and are provided in full text at https://www.acquisition.gov/

1. The provisions of FAR Clause 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) is applicable to this solicitation.

2. The provisions of FAR Clause 52.212.2 Evaluation—Commercial Products and

Commercial Services (NOV 2021) is applicable to this solicitation.

3. The provisions of FAR Clause 52.212-3, Offeror Representations and Certifications—

Commercial Products and Commercial Services (MAY 2024), is applicable to this solicitation. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (p) of this provision.

4. The provisions of FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Items (NOV 2023) with Addenda: Stop Work Order, FAR Clause 52.242-15 (August 1989) is applicable to this solicitation. See Attachment 2.

5. The provisions of FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (NOV 2024) is applicable to this solicitation. See Attachment 3.

https://www.acquisition.gov/

The following are additional contract clauses:

FAR 52.222-53, Exemption from Application of the Service Contract Labor

Standards to Contracts for Certain Services—Requirements.

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran—Representation and Certifications FAR 52.232-39 Unenforceability of Unauthorized Obligations.

FAR 52.217-9, Option to Extend the Term of the Contract FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment (NOV 2021).

The following is provided as an addendum to clause 52.212-2 as it relates to FAR Subpart

15.304 Evaluation Factors (Price or Cost; Past Performance; Technical Factors / Criteria).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical criteria, price, and non-price factors. The technical criteria are; technical approach, past performance, key personnel.

Although technical factors are of paramount consideration in the award, price is also important to the overall award decision. All evaluation factors other than price, when combined, are significantly more important than price. However, price may become a critical factor in source selection in the event two or more offerors are determined to be essentially equal following the evaluation of all factors other than price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Responses to this solicitation must include clear and convincing evidence of the Offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. Offerors may respond with a proposal indicating their ability to provide the technical specifications stated in this solicitation. Responses will be evaluated based on the contractor’s ability to meet the government’s requirements stated in this notice and on ability to deliver required services and supplies.

The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. Responses to this solicitation must include clear and convincing evidence of the Offeror’s capability of fulfilling the requirement as it relates to the government requirements stated in this solicitation. The Offeror's technical approach shall indicate compliance with the Scope of Work and describe an essential understanding of the requirements involved in accomplishing the work.

Basic cost and price information in the Offeror’s business proposal must contain sufficient information to allow the Government to perform a basic analysis of the reasonableness of the Offeror to supply the required services. Any other information or factors that may be considered in the award decision may include such factors as: past performance; special features required for effective service coverage; trade-in considerations; warranty considerations; maintenance and service coverage availability; serial, product or catalog number(s); product description; delivery terms, and prompt payment discount terms.

The Contractor shall submit its quote electronically.

Offerors MUST include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with their offer, OR provide a copy of the valid certifications registrations and Representation and Certifications from the System of Award Management (SAM) applications at www.SAM.gov, which may be indicated on the Offeror’s cover sheet.

In addition, the vendor Unique Entity Identifier (UEI) and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

ATTACHMENTS

- Attachment 1 - Statement of Work (SOW)

- Attachment 2 - FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023)

- Attachment 3 - FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (NOV 2024)

- Attachment 4 – Invoice and Payment Instructions http://www.sam.gov/