Attachment 4 - Tech Eval Criteria.pdf

Technical Evaluation Criteria

The Contract Specialist and Contracting Officer will review all quotes for conformance to the solicitation instructions. The Government’s Technical Evaluation Panel (TEP) will evaluate all quotes in accordance with the technical evaluation criteria described below. This evaluation will proceed in two phases.

Depending on the quality of the responses submitted, the Government will award one purchase order resulting from this solicitation to the respondent whose quote represents the overall best value – technical factors, price, and past performance considered. The tradeoff process may be used in making this determination.

The technical factors combined are considered significantly more important than price and past performance. Price and past performance will be considered during both Phases One and Two of the evaluation process but will not be point scored. Phase One will be scored out of 100 possible points for Technical Factor #1 and #2. Phase Two will be scored out of 100 possible points for Technical Factor #3 and #4.

Please note that during Phase Two of the evaluation process, the Government may revise any Quoter’s score for Technical Factor #1 and #2 and/or its evaluation of the Quoter’s price and past performance if merited by that Quoter’s oral presentation and Phase Two response.

Quoters may or may not be invited to proceed to Phase 2 Evaluation. The NIH may elect to discuss or obtain additional information and/or request revisions from only one quoter or any number of quoters.

Pass/Fail Criteria:

The quoter must pass all Pass/Fail criteria in Table A to proceed to Phase One Evaluation.

Table A: Pass/Fail Criteria – must pass all Software must be ready to install in both desktop and web versions. Pass/Fail Software operates with Microsoft SQL databases Pass/Fail Software operates in Windows environment with no dependency on other operating systems

Pass/Fail

Software integrates with ASP.NET MVC5 web applications. Pass/Fail Software integrates with .NET Framework 4 Pass/Fail

Phase One Technical Evaluation:

During Phase One, the TEP will evaluate the quoter’s response and the capabilities of the proposed software to determine whether the quoter and proposed personnel are capable of performing the work contemplated within the SOW. An overall score will be given for this factor.

This evaluation will be done in accordance with Factor 1: Software Capabilities, and Factor 2:

Technical Support, which are described in further detail in Table B.

Table B: Evaluation Criteria for Phase One Technical Factors Technical Factor 1: Software Capabilities – 75 points

The Government will evaluate the offeror’s description of their software’s ability to meet all the requirements described in the SOW on pages 2 to 4. These broadly include:

1) Use of software in other Government projects

2) The chemistry structure drawing tool with all the structure attributes

3) The characterization analysis including ADME

4) The chemistry software supports both Desktop and Web use

Technical Factor 1: Technical Support – 25 points

The Government will evaluate the offeror’s proposed system for providing technical support, including assisting with the effects of updates to NIH laptops and systems, assisting NIH staff and collaborators with issues that arise, and maintaining the software’s capabilities across the period of performance as described in the SOW on pages 2 to 5.

Total Possible Points: 100

During Phase One, the Government will evaluate price for award purposes by adding the total price for all options to the total price for the basic requirement in accordance with FAR 52.217-5 Evaluation of Options (JUL 1990). The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options does not obligate the Government to exercise them. The evaluation criteria for price and past performance are described in more detail in Table C:

Table C: Evaluation Criteria for Phase One Non-Technical Factors Price Evaluation:

Respondent’s total quoted price will be evaluated for price reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Quoters are expected to establish a reasonable price relationship between all price elements. An evaluation of the respondent’s price quote will be performed to determine if it reflects a clear understanding of the requirements and is consistent with Quoter’s technical response.

Price Risk: Refers to any aspect of the respondent’s quote that could have significant negative price consequences for the Government. Quotes will be assessed to identify potential risks.

Past Performance:

Quoters shall identify up to two (2) awards with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance. Relevant is defined as work similar in complexity and magnitude to the work described in the SOW.

This evaluation will not be conducted, however, on any respondent whose quote is determined to be technically unacceptable or otherwise not considered for award.

Include the following information:

• Project title

• Description of the project

• Contract number

• Contract amount

• Government Agency/Organization

• Contracting Officer’s name, address, and phone number

• Contract and, if applicable, task order number

• Current status, e.g., completed and/or if in progress, start and estimated completion dates

• Dollar value and type of contract

• Name of company being referenced

• SOW paragraphs that the reference applies to

• Key personnel (please highlight those individuals who worked on the relevant project(s) and are also being proposed for this effort.)

• A brief narrative of why you deem the reference to be relevant to this effort

The Government may also consider information obtained through other sources. Past performance information will be used to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort.

Phase Two Technical Evaluation:

During Phase Two, respondents will be given an opportunity to provide a demonstration of their software to NIH staff with an oral presentation orienting NIH staff to using the software. Vendor demonstration must demo all the chemistry software requirements as outlined in SOW and provided in the Instructions to Offerors/Phase Two Instructions. These demonstrations will be conducted via virtual presentations in accordance with the “Phase Two Instructions” attachment of the solicitation.

The TEP will primarily use these demonstrations and presentations to evaluate the software's capabilities and provided technical support in accordance with Technical Factor 3:

Demonstrated Software Capabilities and Technical Factor 4: Demonstrated Technical Support.

The evaluation criteria for Technical Factors 3 and 4 are described in more detail in Table D:

Table D: Evaluation Criteria for Phase Two Technical Factors Technical Factor 3: Demonstrated Software Capabilities – 75 points

The Government will use the demonstration of the software to assess the ease of use, compatibility with NINDS systems and ability to handle all the requirements described in the SOW and detailed in the Phase Two Instructions attachment. The presentation will be used to orient NIH staff on how to use the tool.

Technical Factor 4: Demonstrated Technical Support – 25 points

The Government will use the demonstration of the software to test the offeror’s system of providing technical support. The presentation will be used to explain to NIH staff how to access technical support (e.g., email, forums, phone calls). NIH staff will use the technical support system in place and evaluate the response time, helpfulness, and ability to resolve issues or handle requirements described in the SOW.

Total Possible Points: 100

Price Evaluation:

Please see Table C.

Past Performance:

Please see Table C.

Evaluation of Options:

It is anticipated the purchase order awarded from this solicitation will contain a quantity option for optional support and an optional ADME tool. The price of the options will be included and considered in the total price of the proposal as offered and evaluated.

In accordance with FAR clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests. Evaluation of options will not obligate the Government to exercise the options.