75N95023R00004_Att. 21_NIH(RC)-1_Exhibit_A.pdf
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- Attached to
- Pharmacology Studies and Animal Model Development and Related Services for Drug Development
- Solicitation number
- 75N95023R00004
About this file
This exhibit to a National Institutes of Health contract outlines supplemental billing instructions for various cost categories under the contract for Pharmacology Studies and Animal Model Development and Related Services for Drug Development. Key details include: direct labor hours and rates by employee; travel details by individual including destination, dates, and per diem costs; materials and equipment descriptions and costs with COA approval letter numbers; subcontractor cost breakdown using the same level of detail; monthly invoices must include totals for unpaid travel and honoraria reimbursements over 30 days past due; and annual negotiated indirect cost rate adjustments applied to billings of indirect costs on a separate invoice. The contractor must also notify the contracting officer in writing of any anticipated overrun or unexpended balance over 10% of the allotted contract amount including reasons for variances.
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Exhibit A to NIH(RC)-1 NIDA Supplemental Billing Instructions
In addition to the requirements of the NIH(RC)-1, the Contractor agrees to include the following supplemental information on each invoice for the cost categories shown below:
i. DIRECT LABOR
(1) Position Category
(2) Employee Identification Number or Name
(3) Hours Expended
(4) Hourly Rate
ii. TRAVEL
(1) Detail what travel is for (i.e., seminar, course, site visit, etc.)
(2) Dates and duration of travel
(3) Point of departure and destination
(4) Names of individuals
(5) Per diem rate (broken down by lodging and M&IE)
(6) Travel costs (airfare, car rental (including mileage), taxis, etc.)
iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE)
(1) Description, quantity, and amount of each item
(2) COA letter number, if applicable
iv. SUBCONTRACT COSTS
Breakdown identical in format and detail as required of the Prime Contractor
v. REIMBURSEMENT OF TRAVEL AND HONORARIA
Monthly invoices must include a summation of all unpaid travel and honoraria reimbursements, with explanation for all obligations outstanding over 30 days.
vi. INDIRECT COST – ADJUSTMENTS
Annual negotiated indirect cost rate adjustments applied to billings of indirect costs shall be submitted on a separate invoice/financing request.
Monthly invoices must include the cumulative total expenses to date, adjusted (as applicable) to show any amounts suspended by the Government.
The Contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance. Also, refer to the requirements of the Limitations of Funds and Limitations of Cost Clauses in the contract.
NIH(RC)-1 Exhibit A Rev. 3/2021
RFP No. 75N95023R00004 Attachment 21
| i. DIRECT LABOR |
| ii. TRAVEL |
| iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE) |
| v. REIMBURSEMENT OF TRAVEL AND HONORARIA |
| vi. INDIRECT COST – ADJUSTMENTS |
File details come from the government source that posted it. Updated .