D-Attachment-QUESTIONS RECEIVED BY DEADLINE_FINAL.pdf

Question No. Document / Section / Page Question Answer

1 SOW / Key Personnel / Page 7

A Ph.D. or M.D. is not a typical requirement for Executive Coaching and Organizational Development services with other federal agencies. Is this degree level required for this opportunity, or would the agency be open to vendors that's personnel hold graduate-level degrees that align with the scope of work (administration, leadership, management, etc.)? The required education level as stated in the SOW remains.

2 General Who are the target audience of the coaching and training? What part of the NIA staff - and level of experience/tenure? Is it their CHCO? Or their Director?

The NIA Director will receive coaching services. Training audience may be the broader NIA staff which includes supervisory and non-supervisory staff, scientific and administrative personnel.

3 General What are the selection criteria for the vendor?

Per section (ix) of the solicitation, The following factors shall be used to evaluate offers: (i) technical capability of the service offered to meet the Government requirement; (ii) past performance [see FAR 13.106-2(b)(3)]; and

(iii) price.

Technical capability and past performance, when combined, are significantly more important than price.

4 General When is the prospective start time/day? Per the Statement of Work (SOW), the anticipated start date is 9/1/2023

5 General This contract seems to be a - Base Year / plus 4 (Option years) - 5 years total - is that correct? Yes.

6 General Is there an incumbent? The incumbent contractor is Science Management Associates.

7 General Please confirm it is T&M not a Firm Fixed contract.

Per section (vii) of the solicitation, the government anticipates award of a Labor Hour type contract.

8 General

Looks like this is a Time & Materials (T&M) contract for Coaching, Organizational Support, Training & Leadership , and Project Management Executive Level - is that a correct assumption on our part?

No. Per section (vii) of the solicitation, the government anticipates award of a Labor Hour type contract.

9 General

Key personnel Pricing is required for 4 categories of services below - is that correct?: Coaching 18 hours, Organizational Support 215 hours, Training & Leadership include D&I 50 hours, Project Management Executive Level 50 hours There are no specific hours defined for the Project Management Task.

10 General

We do have a Doctor on staff who has a P.h.D in Epidemiology. Clinical epidemiology is a scientific biomedical research. Will this meet your requirement?

The NIA is seeking one key personnel with a Ph.D. or M.D. in biomedical research and experience working with government organizations.

11 General I do not see a price/quote form or format requirement. In what format would you like for us to present pricing?

There is not a specific template. Offerors may use any format that they would like.

12 General

For past performance, I cannot locate a form or questionnaire for that either.

How would you like this information presented, and how many past performances are necessary?

Per the solicitation, past performance will be evaluated in accordance with FAR 13.106-2(b)(3). Offerors may include relevant past performnace information in their response in any format that they choose.

13 SOW / Travel / Page 7 Is it the intention of the Government to award proposed travel as a Firm- Fixed-Price CLIN? No.

14 General Is a facility clearance required?

Yes. The contractors will be required to go through the official NIH background check process in order to obtain an NIH badge and access.

15 General Are there preferred or desired third-party tools or off-the-shelf-solutions for carrying out this effort? Solutions should be customized to meet the needs of the organization.

16 General Are there any specific desired key personnel roles/labor categories?

The NIA is seeking one key personnel with a Ph.D. or M.D. in biomedical research and experience working with government organizations.

17 SOW

The SOW indicates travel will be required to Bethesda. Can NIA provide a number of anticipated trips and days per trip per performance year in order to provide accurate travel costs?

The anticipated trips per calandar year is two. Each trip is estimated to be X day(s).

18 General Are you looking for the Vendor to design the Cultural Change?

The contractor shall consult, design and support two (2) separate organizational change initiatives during the period of performance to support NIA’s mission. Initiatives include change management at both the individual and organizational level, and will be identified based on political, organizational, and environmental needs specific to NIA.

19 General When was the FEVS administered? Did all Federal Employees take this Survey?

The Office of Personnel Management Federal Employee Viewpoint Survey is administered to employees of Departments and large agencies and the small/independent agencies that accept an invitation to participate in the survey. The survey is administred annually in the summer. Eligible employees are encouraged to take the survey, but are not required.

20 General Which Organizational Metrics are you currently tracking? This depends on the office.

21 General

Which Research Database Systems exist for the Vendor to utilize? Will the Vendor need to pay to access these Systems or use integrators to pull the information? Contractor will not require or be permitted access to NIH research databases.

22 General

Has the Data already been collected or would the Vendor need to do that? If the current incumbent has been collecting the Data, what have they done with this Data?

Some organizational data has been collected from the FEVS survey and leadership interviews. This information has been used to advise senior leadership on change initiatives as well as sponsor relevant training for NIA staff.

QUESTIONS RECEIVED FOR RFQ# 75N95023Q00244 Executive Coaching and Organizational Development

23 General Does the NIA want to build upon the past Data collected from the latest FEVS survey or build new Datasets to drive improvements? Yes.

24 General What improvements have been identified by the NIA that they would like desired as a Future State?

Improvements related to meeting management and hybrid work best practices.

25 General Are there any Current State Process Maps that exist with the NIA on how Processes are currently being performed? No.

26 General

Can you clarify item (viii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Should the Vendor include each provision in the RFP submission with a signature or acknowledge/reference the provision in the RFP submission?

If any of the provisions include blocks that must be completed by the offeror, then yes they should be submitted with the offeror's quote.