RFP_75N95020R00012.pdf

OMB #0990-0115

NATIONAL INSTITUTE ON DRUG ABUSE

REQUEST FOR PROPOSAL (RFP) No. 75N95020R00012

“NIDA Educational Outreach to Middle and High School Students on Substance Use”

Issued by:

Andrew R. Hotaling, Contracting Officer NIDA Section, Contracts Management Branch Blue Office of Acquisitions, NIDA c/o 3WFN MSC 6012 301 N Stonestreet Ave Bethesda, MD 20892-6012

Point of Contact: Josh Lazarus, Contract Specialist and Erin Dwyer, Contract Specialist E-Mail: josh.lazarus@nih.gov and erin.dwyer@nih.gov Phone: 301.443.6677

DATE ISSUED: March 23, 2020

PROPOSAL DUE: April 13th, 2020, 3:00 P.M. (Eastern Time)

The National Institute on Drug Abuse (NIDA) invites you to submit a proposal responding to the requirements of this RFP No. 75N95020R00012 for the “NIDA Educational Outreach to Middle and High School Students on Substance Use.”

This Request for Proposal is released as a sole source requirement under the authority of Federal Acquisition Regulation (FAR) 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

NIDA prepared this Request for Proposal in accordance with the Uniform Contract Format prescribed for Government Wide application by the Federal Acquisition Regulation (FAR). The Uniform Contract Format is both a Request for Proposal and a contract award document. The resulting contract will consist of Parts I, II, and III of the Uniform Contract Format.

NIDA anticipates the award of a single firm-fixed price contract with a base period of performance of 18-months for Component Task A, and 12-months for Component Task B; with an additional four 18-month option periods and four 12-month option periods respectively. However, any contract resulting from this Request for Proposal will be funded dependent on the previous year’s performance and the availability of funds. NIDA anticipates that the base period of performance for Component Task A shall be May 30, 2020 – November 30, 2021 and the base period for Component Task B shall be May 30, 2020 - May 29, 2021. You must respond with technical and pricing proposals for the entire project and total period of performance, including the option periods. You must include separate pricing for each individual option period. Offerors shall respond with technical and price proposals based on the assumptions provided in Sections C and L.

General

Part IV of the RFP contains instructions, provisions, and evaluation factors for the submission and review of proposals. Attachment 2 is a "Proposal Intent Response Sheet." Please complete this form and return it to the below address on or before 4:00 p.m. on April 2, 2020. The balance of Parts I, II, and III contain provisions, clauses, and special requirements which will be made a part of any resultant award. Please review these sections and consider their impact on performance, capability, technical, and cost factors as you develop your proposal. Do not fill in blanks or otherwise complete portions of Parts I, II, and III which appear to require additional information. The Government will complete these items prior to contract award and, if negotiations are conducted, will tailor those items through final negotiations.

Requests for Information (RFIs)

Requests for clarification, additional information, or correction must be made in writing to the Contracting Officer. RFIs must be submitted on or before 4:00 p.m. on April 2, 2020. RFIs may be submitted by e-mail to josh.lazarus@nih.gov, erin.dwyer@nih.gov and andrew.hotaling@nih.gov with the subject line “RFI – RFP 75N95020R00012.”

NOTE: Site visits will not be provided.

The Technical Proposal

Offerors shall complete and include a “Technical Proposal Cover Sheet” for each copy of their technical proposal.

It is important that you list the: RFP number; RFP title; name and address of the offering organization. Additionally the Technical Proposal Cover Sheet should include all professional personnel and organizations named in the proposal that have any role in the proposed work. This includes your staff, subcontractors, collaborating organizations, and consultants. Show organization affiliation(s) for every person named. NIDA will use this information to ensure that no conflicts of interest exist with the selected review committee members.

Technical Proposal are detailed in Section L.2.b.

The Business Proposal

You must have an authorized organizational official sign your Business Proposal. It must contain a detailed breakdown of costs by year and individual options. For each cost category/element, provide an explanation of the basis for all costs, and provide documentation to support these costs. We direct special attention to Breakdown of Proposed Estimated Costs (plus fixed fee) w/Excel Spreadsheet contained in the Business Proposal Cost Information, Attachment 12. Please submit business proposals with a spreadsheet in this format. Use of the above format will hasten review and award. A PDF and Excel copy of the spreadsheet should be included with the Business Proposal.

A completed Form NIH-2043, “Proposal Summary and Data Record” must be included with the Business Proposal.

Include the e-mail addresses of both the Principal Investigator and the responsible business representative on the form. Note that in addition to telephone and fax numbers, you should include the e-mail addresses of both the Principal Investigator and the responsible business representative on the form.

The Offeror must submit its Small Business Subcontracting Plan, Travel Policy, Total Compensation Plan and Annual Report with the initial Business Proposal. See Section L.2.c. for additional detail.

Submitting a Proposal

Proposals must be submitted via the electronic Contract Proposal Submission (eCPS) website (https://ecps.nih.gov) no later than April 13th, 2020, 3:00 P.M Eastern Time. Proposals submitted by facsimile, e-mail, or hard copy will not be accepted. An official authorized to bind your organization must sign the proposal.

Offerors are solely responsible for submitting proposals in a timely manner. Please note that creating an account to submit may take up to three (3) business days. Please plan accordingly. Additional instructions on how to submit a proposal via eCPS can be found at https://ecps.nih.gov/home/howto and in Attachment 01.

All notices related to this solicitation will be posted on Government Point of Entry (GPE) (https://beta.sam.gov) as well as the NIDA Contracts Home Page (https://www.drugabuse.gov/funding/funding-opportunities/nida-requests-contract-proposals-rfps). If you would like to receive e-mail notifications of updates to this solicitation, please register with the GPE.

In accordance with FAR 15.306(a)(3) and FAR 52.215-1, the Government intends to evaluate proposals and award a contract without discussions. Therefore, your initial proposal should contain the best terms from cost or price and technical standpoints. The Government does, however, reserve the right to conduct discussions if the Contracting Officer determines them to be necessary.

Disclaimers

This RFP does not commit the Government to pay the costs for the preparation and submission of a proposal. The Contracting Officer is the only individual who legally can commit the Government to the expenditure of public funds in connection with this acquisition.

Any contract award for this requirement is contingent on the availability of funds (see FAR 52.232-18, Availability of Funds – April 1984).

The National Institute on Drug Abuse appreciates your interest in this RFP and looks forward to receipt of your proposal. Requests for any information concerning this RFP should be directed to Josh Lazarus, Erin Dwyer or the undersigned, at the NIDA Section, Contracts Management Branch Blue. We may be reached at (301) 443- 6677; collect calls will not be accepted. Discussions with any other individual outside the NIDA Section, Contracts Management Branch Blue should not occur.

Sincerely, Andrew R. Hotaling, Contracting Officer National Institutes of Health, Office of Acquisitions, NIDA

Enclosure

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SOLICITATION

SECTION A - SOLICITATION/CONTRACT FORM

1. Requisition or other Purchase Authority: P.L. 102-321 as amended

2. Request for Proposal (RFP) Number:

75N95020R00012

3. Issue Date:

March 23, 2020

4. Set Aside:

[X] No

[ ] Yes See Part IV Section L

5. Title : Educational Outreach to Middle and High School Students on Substance Use

6. ISSUED BY:

NIDA Section Contracts Management Branch Blue Office of Acquisitions National Institute on Drug Abuse National Institutes of Health c/o 3WFN MSC 6012 301 N Stonestreet Ave Bethesda, MD 20892

7. SUBMIT OFFERS TO:

See Part III, Section J, "Packaging and Delivery of the Proposals for Use with the NIH electronic Contract Proposal Submission ( eCPS) Website," ATTACHMENT 1 of this Solicitation.

8. Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 1, " Packaging and Delivery of the Proposals for Use with the NIH electronic Contract Proposal Submission ( eCPS) Website," until 3:00 p.m. local time on April 13, 2020. Offers will be valid for 120 days unless a different period is specified by the offeror on the Attachment entitled, " Proposal Summary and Data Record, NIH 2043.

9. This solicitation requires delivery of proposals as stated in ATTACHMENT 1, " Packaging and Delivery of the Proposals for Use with the NIH electronic Contract Proposal Submission ( eCPS) Website." If proposals are required to be delivered to two different locations, the OFFICIAL POINT OF RECEIPT for determining TIMELY DELIVERY is the eCPS Website.

IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS DESIGNEE AT THE PLACE AND TIME SPECIFIED FOR THE OFFICE OF ACQUISITIONS, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH subparagraph (c)(3) of FAR Clause 52.215-1, Instructions to Offerors--Competitive Acquisition," LOCATED IN SECTION L.1. OF THIS SOLICITATION.

10. Offeror must be registered in the System for Award Management ( SAM) prior to award of a contract. Offerors must access the CCR through The System for Award Management ( SAM) at http://www.sam.gov

11. FOR INFORMATION CALL: Josh Lazarus, Contract Specialist or Erin Dwyer, Contract Specialist

PHONE: 410-443-6677

e- MAIL: josh.lazarus@nih.gov or erin.dwyer@nih.gov

COLLECT CALLS WILL NOT BE ACCEPTED

Andrew R. Hotaling, Contracting Officer Office of Acquisitions, NIDA NIDA Section Contracts Management Branch, Blue http://www.sam.gov

RFP Number : 75N95020R00012

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RFP TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SOLICITATION ATTACHMENTS

TECHNICAL PROPOSAL ATTACHMENTS

BUSINESS PROPOSAL ATTACHMENTS

INFORMATIONAL ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. GENERAL INFORMATION

a. INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION

b. NAICS CODE AND SIZE STANDARD

c. TYPE OF CONTRACT AND NUMBER OF AWARDS

d. ESTIMATE OF EFFORT

e. COMMITMENT OF PUBLIC FUNDS

f. PROMOTING EFFICIENT SPENDING

g. COMMUNICATIONS PRIOR TO CONTRACT AWARD

h. RELEASE OF INFORMATION

i. PREPARATION COSTS

j. SERVICE OF PROTEST

2. INSTRUCTIONS TO OFFERORS

a. GENERAL INSTRUCTIONS

1. Contract Type and General Clauses

2. Authorized Official and Submission of Proposal

3. Proposal Summary and Data Record (NIH-2043)

4. Separation of Technical and Business Proposals

5. Alternate Proposals

6. Evaluation of Proposals

7. Potential Award Without Discussions

8. Use of the Metric System of Measurement

9. Standards for Privacy of Individually Identifiable Health Information

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10. Privacy Act - Treatment of Proposal Information

11. Selection of Offerors

12. Institutional Responsibility Regarding Investigator Conflicts of Interest

13. Past Performance Information

14. HHS Security and Privacy Language for Information and IT Procurements

15. Electronic Information Technology Accessibility Notice, HHSAR 352.239-73 (December 2015)

16. Solicitation Provisions Incorporated by Reference

b. TECHNICAL PROPOSAL INSTRUCTIONS

1. Technical Discussions

2. Other Considerations

3. Technical Evaluation

c. BUSINESS PROPOSAL INSTRUCTIONS

1. Basic Cost/Price Information

2. Proposal Cover Sheet

3. Information Other than Cost or Pricing Data

4. Requirements for Cost or Pricing Data or Information Other than Cost and Pricing Data

5. Small Business Subcontracting Plan

6. Mentor Protege Program, HHSAR 352.219-70

7. HUBZone Small Business Concerns

8. Total Compensation Plan

9. Other Administrative Data

10. Qualifications of the Offeror

11. Subcontractors

12. Proposer's Annual Financial Report

13. Travel Costs/Travel Policy

SECTION M - EVALUATION FACTORS FOR AWARD

1. GENERAL

2. COST/PRICE EVALUATION

3. EVALUATION OF OPTIONS

4. TECHNICAL EVALUATION FACTORS

5. EVALUATION OF ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY- SECTION

6. PAST PERFORMANCE FACTOR

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PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION.

ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/ CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO THE

CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS (IF REQUIRED) AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION

TO UNDERSTAND THE TERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The purpose of this contract is to reach middle and high school students both in and out of the classroom with messaging and information on the science of substance use, including related mental and health effects, biological and environmental underpinnings of addiction, and skills that are helpful in navigating difficult peer pressure situations.

The Contractor shall accomplish this through the development, manufacturing, distribution, and marketing of educational print and online materials that will reach over 10 million middle and high school students as part of their in-classroom educational experience.

ARTICLE B.2. PRICES

a. The total fixed price of this contract is $ .

b. Upon delivery and acceptance of the services described in SECTION C of this contract and identified in the schedule of charges below, the Government shall pay to the Contractor the unit price(s) set forth below:

SCHEDULE OF CHARGES FOR THE BASIC AWARD PERIOD

c. Schedule of Deliverables for Component Task A, Base Period (May 30, 2020 - November 30, 2021):

Item No.

Item Description Quantity (Units)

Unit Price Total

A.1 Annual Project Meeting Report and Project Plan with an editorial and production timeline for all printed and online materials

1 report $ $

A.2 2-page NIDA approved magazine articles on substance use.

3 articles $ $

A.3 2-page corresponding teacher lessons for each magazine article.

3 articles $ $

A.4 Develop additional tool documents (published online-only) corresponding to each teacher lesson.

3 articles $ $

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Item No.

Item Description Quantity (Units)

Unit Price Total

A.5 Develop corresponding low-literacy adapted articles (published in Action magazine).

3 articles $ $

A.6 Develop corresponding low-literacy adapted teacher lesson (published in the teacher lesson for Action magazine)

3 articles $ $

A.7 Digital Versions of each article 3 articles $ $

A.8 Contractor shall provide the layout (including cover design), electronic printer files, associated paperwork, and review of printer comps for the NIDA annual school year compilation of printed articles and teacher lessons.

1 report $ $

Component Task A Price $

d. Schedule of Deliverables for Component Task B, Base Period (May 30, 2020 - May 29, 2021):

Item No.

Item Description Quantity (Units)

Unit Price Total

B.1 Monthly reports (to include: Heads Up enhancements, maintenance, updates, and new features and material posting; Project Work Plan and Implementation Updates;Marketing Plan and Implementation Updates;Analytics, Distribution and Reach Report.

12 reports $ $

B.2 Three (3) student articles and corresponding teacher lesson plans in the following magazines: Scope, Action, Choices, Science World, Junior Scholastic, and Upfront with the New York Times.

3 articles, magazines, (18 copies total)

B.3 508 compliance report documenting that all on-line documents are 508 compliant.

1 report annually

B.4 Data and graphics support, and other information requests deliverables requests (estimated)

B.5 Annual Contract Progress Report 1 report $ $

Component Task B Price $

e. The contract amount and quantity of items set forth in paragraphs c. and d. above are the estimated quantities required.

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ARTICLE B.3. OPTION PRICES

a. Unless the Government exercises its option pursuant to the option clause referenced in ARTICLE I.3.

ADDITIONAL CONTRACT CLAUSES, this contract consists only of the Base Period specified in the Statement of Work as defined in SECTIONS C and F, for the price set forth in ARTICLE B.2. of this contract.

b. Pursuant to FAR Clause 52.217-9 Option To Extend the Term of the Contract (MAR 2000 set forth in ARTICLE I.3. ADDITIONAL CONTRACT CLAUSES of this contract, the Government may, by unilateral contract modification, require the Contractor to perform the Option Period(s) specified in the Statement of Work as defined in SECTIONS C and F of this contract. If the Government exercises this/these option(s), notice must be given before the expiration date of the contract. Specific information regarding the time frame for this notice is set forth in the OPTION PROVISION Article in SECTION H of this contract. The fixed price of this contract will be increased as set forth in paragraph c., below.

c. Upon the delivery and acceptance of the Option Services described in SECTION C of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth below:

d. Schedule of Deliverables for Component Task A, Option Period 1A (December 1, 2020 - May 29, 2022):

Item

No.

Item Description Quantity

(Units)

Unit Price Total

1A.1 Annual Project Meeting Report and Project Plan with an editorial and production timeline for all printed and online materials.

1 report $ $

1A.2 2-page NIDA approved magazine articles on substance use.

3 articles $ $

1A.3 2-page corresponding teacher lessons for each magazine article.

3 articles $ $

1A.4 Develop additional tool documents (published online-only) corresponding to each teacher lesson.

3 articles $ $

1A.5 Develop corresponding low-literacy adapted articles (published in Action magazine).

3 articles $ $

1A.6 Develop corresponding low-literacy adapted teacher lesson (published in the teacher lesson for Action magazine).

3 articles $ $

1A.7 Digital Versions of each article 3 articles $ $

1A.8 Contractor shall provide the layout (including cover design), electronic printer files, associated paperwork, and review of printer comps for the NIDA annual school year compilation of printed articles and teacher lessons.

1 report $ $

Component Task 1A Price $

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e. Schedule of Deliverables for Component Task B , Option Period 1B (May 30, 2021 - May 29, 2022):

Item

No.

Item Description Quantity

(Units)

Unit Price Total

1B.1 Monthly reports (to include: Heads Up enhancements, maintenance, updates, and new features and material posting; Project Work Plan and Implementation Updates;Marketing Plan and Implementation Updates;Analytics, Distribution and Reach Report.

12 reports $ $

1B.2 Three (3) student articles and corresponding teacher lesson plans in the following magazines: Scope, Action, Choices, Science World, Junior Scholastic, and Upfront with the New York Times.

3 articles, 6 magazines, (18 copies total)

1B.3 508 compliance report documenting that all on-line documents are 508 compliant.

1 report annually

1B.4 Data and graphics support, and other information requests deliverables

6 requests (estimated)

1B.5 Annual Contract Progress Report 1 report $ $

Component Task 1B Price $

f. Schedule of Deliverables for Component Task A, Option Period 2A (December 1, 2021 - May 29, 2023):

Item

No.

Item Description Quantity

(Units)

Unit Price Total

2A.1 Annual Project Meeting Report and Project Plan with an editorial and production timeline for all printed and online materials.

1 report $ $

2A.2 2-page NIDA approved magazine articles on substance use.

3 articles $ $

2A.3 2-page corresponding teacher lessons for each magazine article.

3 articles $ $

2A.4 Develop additional tool documents (published online-only) corresponding to each teacher lesson.

3 articles $ $

2A.5 Develop corresponding low-literacy adapted articles (published in Action magazine).

3 articles $ $

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Item

No.

Item Description Quantity

(Units)

Unit Price Total

2A.6 Develop corresponding low-literacy adapted teacher lesson (published in the teacher lesson for Action magazine).

3 articles $ $

2A.7 Digital Versions of each article 3 articles $ $

2A.8 Contractor shall provide the layout (including cover design), electronic printer files, associated paperwork, and review of printer comps for the NIDA annual school year compilation of printed articles and teacher lessons.

1 report $ $

Component Task 2A Price $

g. Schedule of Deliverables for Component Task B, Option Period 2B (May 30, 2022 - May 29, 2023):

Item

No.

Item Description Quantity

(Units)

Unit Price Total

2B.1 Monthly reports (to include: Heads Up enhancements, maintenance, updates, and new features and material posting;

Project Work Plan and Implementation Updates;Marketing Plan and Implementation Updates;Analytics, Distribution and Reach Report.

12 reports $ $

2B.2 Three (3) student articles and corresponding teacher lesson plans in the following magazines: Scope, Action, Choices, Science World, Junior Scholastic, and Upfront with the New York Times.

3 articles, 6 magazines, (18 copies total)

2B.3 508 compliance report documenting that all on-line documents are 508 compliant.

1 report annually

2B.4 Data and graphics support, and other information requests deliverables

6 requests (estimated)

2B.5 Annual Contract Progress Report 1 report $ $

Component Task 2B Price $

h. Schedule of Deliverables for Component Task A, Option Period 3A (December 1, 2022 - May 29, 2024):

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Item

No.

Item Description Quantity

(Units)

Unit Price Total

3A.1 Annual Project Meeting Report and Project Plan with an editorial and production timeline for all printed and online materials.

1 report $ $

3A.2 2-page NIDA approved magazine articles on substance use.

3 articles $ $

3A.3 2-page corresponding teacher lessons for each magazine article.

3 articles $ $

3A.4 Develop additional tool documents (published online-only) corresponding to each teacher lesson.

3 articles $ $

3A.5 Develop corresponding low-literacy adapted articles (published in Action magazine).

3 articles $ $

3A.6 Develop corresponding low-literacy adapted teacher lesson (published in the teacher lesson for Action magazine).

3 articles $ $

3A.7 Digital Versions of each article 3 articles $ $

3A.8 Contractor shall provide the layout (including cover design), electronic printer files, associated paperwork, and review of printer comps for the NIDA annual school year compilation of printed articles and teacher lessons.

1 report $ $

Component Task 3A Price $

i. Schedule of Deliverables for Component Task B, Option Period 3B (May 30, 2023 - May 29, 2024):

Item

No.

Item Description Quantity

(Units)

Unit Price Total

3B.1 Monthly reports (to include: Heads Up enhancements, maintenance, updates, and new features and material posting;

Project Work Plan and Implementation Updates;Marketing Plan and Implementation Updates;Analytics, Distribution and Reach Report.

12 reports $ $

3B.2 Three (3) student articles and corresponding teacher lesson plans in the following magazines: Scope, Action, Choices, Science World, Junior

3 articles, 6 magazines, (18 copies total)

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Item

No.

Item Description Quantity

(Units)

Unit Price Total

Scholastic, and Upfront with the New York Times.

3B.3 508 compliance report documenting that all on-line documents are 508 compliant.

1 report annually

3B.4 Data and graphics support, and other information requests deliverables

6 requests (estimated)

3B.5 Annual Contract Progress Report 1 report $ $

Component Task 3B Price $

j. Schedule of Deliverables for Component Task A, Option Period 4A (December 1, 2023 - May 29, 2025):

Item

No.

Item Description Quantity

(Units)

Unit Price Total

4A.1 Annual Project Meeting Report and Project Plan with an editorial and production timeline for all printed and online materials.

1 report $ $

4A.2 2-page NIDA approved magazine articles on substance use.

3 articles $ $

4A.3 2-page corresponding teacher lessons for each magazine article.

3 articles $ $

4A.4 Develop additional tool documents (published online-only) corresponding to each teacher lesson.

3 articles $ $

4A.5 Develop corresponding low-literacy adapted articles (published in Action magazine).

3 articles $ $

4A.6 Develop corresponding low-literacy adapted teacher lesson (published in the teacher lesson for Action magazine).

3 articles $ $

4A.7 Digital Versions of each article 3 articles $ $

4A.8 Contractor shall provide the layout (including cover design), electronic printer files, associated paperwork, and review of printer comps for the NIDA annual school year compilation of printed articles and teacher lessons.

1 report $ $

Component Task 4A Price $

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k. Schedule of Deliverables for Component Task B, Option Period 4B (May 30, 2024 - May 29, 2025):

Item

No.

Item Description Quantity

(Units)

Unit Price Total

4B.1 Monthly reports (to include: Heads Up enhancements, maintenance, updates, and new features and material posting;

Project Work Plan and Implementation Updates;Marketing Plan and Implementation Updates;Analytics, Distribution and Reach Report.

12 reports $ $

4B.2 Three (3) student articles and corresponding teacher lesson plans in the following magazines: Scope, Action, Choices, Science World, Junior Scholastic, and Upfront with the New York Times.

3 articles, 6 magazines, (18 copies total)

4B.3 508 compliance report documenting that all on-line documents are 508 compliant.

1 report annually

4B.4 Data and graphics support, and other information requests deliverables

6 requests (estimated)

4B.5 Annual Contract Progress Report 1 report $ $

Component Task 4B Price $

l. The contract amount and quantity of items set forth in paragraphs d. through k. above are the estimated quantities required.

ARTICLE B.4. ADVANCE UNDERSTANDINGS

Specific elements of cost, which normally require prior written approval of the Contracting Officer before incurrence of the cost (e.g., foreign travel, consultant fees, subcontracts) will be included in this Article if the Contracting Officer has granted his/her approval prior to contract award.

[Remainder of Page Intentionally Left Blank]

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE C.1. STATEMENT OF WORK

a. Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work, attached hereto and made a part of this Solicitation (See SECTION J - List of Attachments).

b. The applicable Privacy Act System of Records Number (SORN) 09-25-0200 will be specified and shall be used in any design, development, or operation work to be performed under the resultant contract. Disposition of records shall be in accordance with SECTION C of the contract, and by direction of the Contracting Officer's Representative (COR).

ARTICLE C.2. REPORTING REQUIREMENTS

All reports required herein shall be submitted in electronic format as specified in the ARTICLE F DELIVERIES of the

RFP.

All electronic reports submitted shall be compliant with Section 508 of the Rehabilitation Act of 1973. Additional information about testing documents for Section 508 compliance, including guidance and specific checklists, by application, can be found at: http://www.hhs.gov/web/508/index.html under "Making Files Accessible."

a. Technical Reports

1. The Contractor must submit reports to the NIDA COR according to the times specified below.

All reports must include status of individual projects, accomplishment of milestones and goals, challenges, staffing changes, and budget information.

Work Plan: The Contractor must submit a draft work plan to the COR within 4 weeks of contract award for each contract period. The final project work plan is due two weeks after the annual meeting.

The Project Work Plan Report must outline how the overall project will conduct, manage and coordinate the resources to ensure the successful completion of outlined tasks. The plan must contain:

a. a milestone chart for all deliverables ( Component Task A);

b. dates for development and review of the content outline, rough text, revised text, layout and confirming layouts as well as estimated disk ship dates for the final articles and teacher lessons ( Component Task A);

c. estimated dates of delivery to schools for each magazine ( Component Task A);

d. a detailed budget for each deliverable, with line items for development manufacturing/ distribution, and management costs ( Component Task A and Component Task B); and

e. marketing plan ( see Component Task B.4).

Monthly Progress Report: Due by the 10 th calendar day of the following month. This report will cover all updates and items of interest for the reporting period, including budget information, web analytics and tracking report, and recommendations for online enhancements or additions. The COR and Contractor will agree to the format of this report at the start of the option period.

http://www.hhs.gov/web/508/index.html

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Contract Progress Report/ Final Report: Due at the end of the each contract period, this report must cover all progress for the period of performance and include budget information. For the final year of the contract, this report should include summary information for the total contract period of performance.

2. Component Task A Reports and Deliverables

In addition to the required reports set forth elsewhere in this Schedule, the preparation and submission of Technical Reports and Deliverables associated with Component Task A will be required in any contract resulting from this solicitation. These reports will require descriptive information about the activities undertaken during the reporting period and will require information about planned activities for future reporting periods. The frequency and specific content of these reports will be determined prior to contract award.

Note: The Contractor shall include the applicable PubMed Central or NIH Manuscript Submission reference number when citing publications that arise from its NIH funded research.

The Component Task A Technical Reports and Deliverables shall include but may not be limited to the following:

a. The Contractor shall provide NIDA with an agenda and summary notes of the annual project meeting. Note: Costs associated with the planning and travel for this meeting must be included in the proposal. Travel costs that exceed negotiated amount must obtain approval from NIDA Contracts prior to meeting date.

b. The Contractor shall provide NIDA with a detailed development/editorial and production timeline for all printed and online materials within 2 weeks of project meeting (as part of the Final Project Work Plan).

c. The Contractor shall provide multiple drafts (e.g., content outline, rough, revised, and confirming) and the final electronic copies of all educational materials for Inserts 1-3, including:

1. Three (3) 2-page NIDA approved magazine articles on substance use;

2. Three (3) 2-page corresponding teacher lessons for each magazine article;

3. Three (3) corresponding additional tools documents (published online-only) for each teacher lesson;

4. Three (3) corresponding low-literacy adapted articles (published in Action magazine);

5. Three (3) corresponding low-literacy adapted teacher lesson (published in the teacher lesson for Action magazine); and

6. Three (3) Digital Versions of each article (online only).

d. The Contractor shall provide the layout (including cover design), electronic printer files, associated paperwork, and review of printer comps for the NIDA annual school year compilation of printed articles and teacher lessons.

3. Component Task B Reports and Deliverables

In addition to the required reports set forth elsewhere in this Schedule, the preparation and submission of regularly recurring Technical Progress Reports will be required in any contract resulting from this solicitation. These reports will require descriptive information about the activities undertaken during the reporting period and will require information about planned activities for future reporting

- 14 -periods. The frequency and specific content of these reports will be determined prior to contract award.

Note: The Contractor shall include the applicable PubMed Central or NIH Manuscript Submission reference number when citing publications that arise from its NIH funded research.

The Component Task B Technical Reports and Deliverables shall include but may not be limited to the following:

a. The Contractor shall implement and document progress in monthly progress report:

1. Recommendations for additional or enhancements to online-only materials, creation of new website features, or addition of NIDA resources on Heads Up website;

2. Updates and maintenance to site, including rotators, promotion pieces, online versions of print publications (as they arrive in schools), as well as annual updates to the free resources page when notified by the COR that the annual compilation is available for download/ordering; and overseeing overall functioning of Heads Up website is satisfactory.

b. The Contractor shall manufacture and distribute to all teacher subscribers (approximately 138,000 copies per Insert) and their students (approximately 2.5 million students per Insert) three student articles and corresponding teacher lesson plans in the following magazines:

Scope, Action, Choices, Science World, Junior Scholastic, and Upfront with the New York Times. To demonstrate publication, the contractor must provide NIDA one copy of each printed Heads Up magazine article for a total of 18 print copies.

c. The Contractor shall implement and submit, for prior approval through the Project Work Plan, a marketing plan designed to increase traffic to the Heads Up website, time spent on the website, and downloads of educational materials.

d. The Contractor shall implement strategy recommended in marketing plan. For example, design and send an email blast to a subset of Scholastic teachers.

e. The Contractor shall monitor and submit, as part of the monthly and contract progress, reports on web analytics and print materials distribution, reach, and when possible, use.

f. The Contractor must provide, as requested consultation, data and graphics support (converting images for jpegs, etc.) for presentations and other information requests that details the contractor developed materials and reach. For budget purposes the contractor should estimate approximately 6 requests per contract period.

4. Summary of Salient Results

The Contractor will be required to prepare and submit, with the final report, a summary (not to exceed 200 words) of salient results achieved during the performance of the contract. This report will be required on or before the expiration date of the contract.

b. Other Reports/Deliverables

1. Reporting of Financial Conflict of Interest (FCOI)

All reports and documentation required by 45 CFR Part 94, Responsible Prospective Contractors including, but not limited to, the New FCOI Report, Annual FCOI Report, Revised FCOI Report, and the Mitigation Report, shall be submitted to the Contracting Officer in Electronic format. Thereafter, reports shall be due in accordance with the regulatory compliance requirements in 45 CFR Part 94.

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45 CFR Part 94 is available at: http://www.ecfr.gov/cgi-bin/text-idx?

c=ecfr&SID=0af84ca649a74846f102aaf664da1623&rgn=div5&view=text&node=45:1.0.1.1.51&idno=45.

See Part 94.5, Management and reporting of financial conflicts of interest for complete information on reporting requirements.

(Reference subparagraph g. of the INSTITUTIONAL RESPONSIBILITY REGARDING INVESTIGATOR FINANCIAL CONFLICTS OF INTEREST Article in SECTION H of this contract.)

2. Source Code and Object Code

Unless otherwise specified herein, the Contractor shall deliver to the Government, upon the expiration date of the contract, all source code and object code developed, modified, and/or enhanced under this contract.

3. Section 508 Annual Report

The contractor shall submit an annual Section 508 report in accordance with the schedule set forth by the Contracting Officer (CO)/Contracting Officer's Representative (COR). The Section 508 Report Template and Instructions for completing the report are available at: http://www.hhs.gov/web/508/ contracting/technology/vendors.html under "Vendor Information and Documents."

c. HHS Security and Privacy Language for Information and IT Procurements

1. Safeguarding Information and Information Systems - In accordance with the Federal Information Processing Standards Publication (FIPS)199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect government information and information systems in order to ensure:

1. Confidentiality - which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

2. Integrity - which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity; and

3. Availability - which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor on behalf of HHS regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within one (1) hour or less, bring the situation to the attention of the other party.

c. Adopt and implement the policies, procedures, controls, and standards required by the HHS Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the HHS Information Security Program security requirements, outlined in the HHS Information Security and Privacy Policy (IS2P), by contacting the CO/COR or emailing fisma@hhs.gov .

d. Comply with the Privacy Act requirements.

2. Information Security Categorization- In accordance with FIPS 199 and National Institute of Standards and Technology (NIST) Special Publication (SP) 800-60, Volume II: Appendices to Guide for Mapping Types of Information and Information Systems to Security Categories, Contractor Non-Disclosure Agreement and based http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=0af84ca649a74846f102aaf664da1623&rgn=div5&view=text&node=45:1.0.1.1.51&idno=45 http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=0af84ca649a74846f102aaf664da1623&rgn=div5&view=text&node=45:1.0.1.1.51&idno=45 http://www.hhs.gov/web/508/contracting/technology/vendors.html http://www.hhs.gov/web/508/contracting/technology/vendors.html mailto:fisma@hhs.gov

- 16 -on information provided by the ISSO, CISO, or other security representative, the risk level for each Security Objective and the Overall Risk Level, which is the highest watermark of the three factors (Confidentiality, Integrity, and Availability) of the information or information system are the following:

Confidentiality: X Low [ ] Moderate [ ] High Integrity: [ ] Low X Moderate [ ] High Availability: X Low [ ] Moderate [ ] High Overall Risk Level: X Low [ ] Moderate [ ] High

Based on information provided by the ISSO, Privacy Office, system/data owner, or other security or privacy representative, it has been determined that this solicitation/contract involves:

X No PII [ ] Yes PII

Personally Identifiable Information (PII). Per the Office of Management and Budget (OMB) Circular A-130, "PII is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual." Examples of PII include, but are not limited to the following: social security number, date and place of birth, mother's maiden name, biometric records, etc.

Confidentiality Impact Level has been determined to be: X Low [ ] Moderate [ ] High

3. Security Assessment and Authorization (SA&A)- A valid authority to operate (ATO) certifies that the Contractor's information system meets the contract's requirements to protect the agency data. If the system under this contract does not have a valid ATO, the Contractor (and/or any subcontractor) shall work with the agency and supply the deliverables required to complete the ATO within the specified timeline(s) within three

(3) months after contract award. The Contractor shall conduct the SA&A requirements in accordance with HHS IS2P, NIST SP 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems:

A Security Life Cycle Approach (latest revision). For an existing ATO, Contracting Officer Representative must make a determination if the existing ATO provides appropriate safeguards or if an additional ATO is required for the performance of the contract and state as such. NIH acceptance of the ATO does not alleviate the Contractor's responsibility to ensure the system security and privacy controls are implemented and operating effectively.

a. SA&A Package Deliverables - The Contractor (and/or any subcontractor) shall provide an SA&A package within 30 calendar days of contract award to the CO and/or COR. The following SA&A deliverables are required to complete the SA&A package.

1. System Security Plan (SSP) - due within 30 calendar days after contract award. The SSP shall comply with the NIST SP 800-18, Guide for Developing Security Plans for Federal Information Systems, the Federal Information Processing Standard (FIPS) 200, Recommended Security Controls for Federal Information Systems, and NIST SP 800-53, Security and Privacy Controls for Federal Information Systems and Organizations applicable baseline requirements, and other applicable NIST guidance as well as HHS and NIH policies and other guidance. The SSP shall be consistent with and detail the approach to IT security contained in the Contractor's bid or proposal that resulted in the award of this contract. The SSP shall provide an overview of the system environment and security requirements to protect the information system as well as describe all applicable security controls in place or planned for meeting those requirements. It should provide a structured process for planning adequate, cost-effective security protection for a system. The Contractor shall update the SSP at least annually thereafter.

2. E-Authentication Questionnaire - The contractor (and/or any subcontractor) shall collaborate with government personnel to ensure that an E-Authentication Threshold Analysis (E-auth TA) is completed to determine if a full E-Authentication Risk Assessment (E-auth RA) is necessary.

System documentation developed for a system using E-auth TA/E-auth RA methods shall follow OMB 04-04 and NIST SP 800-63, Rev. 2, Electronic Authentication Guidelines. Based on the level of assurance determined by the E-Auth, the Contractor (and/or subcontractor) must ensure appropriate authentication to the system, including remote authentication, is in-place in accordance with the assurance level determined by the E-Auth (when required) in accordance with HHS policies.

- 17 -

4. Privacy Threshold Analysis (PTA)/ Privacy Impact Assessment (PIA)- The Contractor shall assist the NIH Office of the Senior Official for Privacy (SOP) or designee with conducting a PTA for the information system and/or information handled under this contract to determine whether or not a full PIA needs to be completed.

The NIH PIA guide is located at https://oma.od.nih.gov/forms/Privacy%20Documents/Documents/NIH%20PIA %20Guide.pdf.

a. If the results of the PTA show that a full PIA is needed, the Contractor shall assist the OpDiv SOP or designee with completing a PIA for the system or information within 60 calendar days after completion of the PTA and in accordance with HHS policy and OMB M-03-22, Guidance for Implementing the Privacy Provisions of the E-Government Act of 2002.

b. The Contractor shall assist the NIH Office of the SOP or designee in reviewing the PIA at least every three years throughout the system development lifecycle (SDLC)/information lifecycle, or when determined by the agency that a review is required based on a major change to the system, or when new types of PII are collected that introduces new or increased privacy risks, whichever comes first.

ARTICLE C.3. INVENTION REPORTING REQUIREMENT

All reports and documentation required by FAR Clause 52.227-11, Patent Rights-Ownership by the Contractor including, but not limited to, the invention disclosure report, the confirmatory license, and the Government support certification, shall be directed to the Division of Extramural Inventions and Technology Resources (DEITR), OPERA, OER, NIH, 6705 Rockledge Drive, Suite 310, MSC 7980, Bethesda, Maryland 20892-7980 (Telephone: 301-435-1986). In addition, one copy of an annual utilization report, and a copy of the final invention statement, shall be submitted to the Contracting Officer.

The annual utilization report shall be submitted in accordance with the DELIVERIES Article in SECTION F of this contract. The final invention statement (see FAR 27.303(b)(2)(ii)) shall be submitted on the expiration date of the contract. All reports shall be sent to the following address:

To Be Determined

If no invention is disclosed or no activity has occurred on a previously disclosed invention during the applicable reporting period, a negative report shall be submitted to the Contracting Officer at the address listed above.

To assist contractors in complying with invention reporting requirements of the clause, the NIH has developed "Interagency Edison," an electronic invention reporting system. Use of Interagency Edison is required as it streamlines the reporting process and greatly reduces paperwork. Access to the system is through a secure interactive Web site to ensure that all information submitted is protected. Interagency Edison and information relating to the capabilities of the system can be obtained from the Web ( http://www.iedison.gov), or by contacting the Extramural Inventions and Technology Resources Branch, OPERA, NIH.

[Remainder of the Page Left Intentionally Blank] http://www.iedison.gov

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SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

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SECTION E - INSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, the Contracting Officer's Representative (See Article G.1) is the authorized representative of the Contracting Officer.

c. Inspection and acceptance will be performed at:

National Institutes of Health c/o 3WFN MSC 6012 301 North Stonestreet Ave Bethesda MD 20892

Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative within 30 calendar days of receipt.

d. This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

FAR Clause 52.246-16, Responsibility for Supplies (April 1984).

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SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

1. The estimated period of performance shall be an 18-month base period for Component Task A and a 12-month base period for Component Task B with four 18-month and four 12-month option periods respectively as follows:

Component Task A - 18 months Component Task B - 12 months Base Period A: May 30, 2020 - November 30, 2021…