FY_20_Radiology_Services_SOW_IDIQ_FINAL_FINAL_with_4_OY.doc

STATEMENT OF WORK (SOW) SERVICES

Computed Axial Tomography Radiology Services

GENERAL INFORMATION

Title of Project:

Computed Axial Tomography Radiology Services for NIA Clinical Research Participants

Statement of Need and Purpose:

The purpose of this acquisition is to procure computed axial tomography (CAT) radiology services for National Institute on Aging (NIA) human clinical research participants on an indefinite-delivery indefinite-quantity basis.

Background Information and Objective:

The National Institute on Aging (NIA) Intramural Research Program (IRP) Clinical Research Core (CRC) seeks to elucidate normative values and separate normal aging findings from disease states in aging in an effort to prolong disease-free states with age. The CRC serves as an infrastructure to facilitate the creation and development of therapeutic targets for the treatment of age-related disease across the NIA IRP. The CRC performs research in various protocol studies that have direct clinical applications to human aging and disease states. NIA recruits voluntary participants to take part in the various research protocol studies performed by the CRC staff. Many of these studies require computed axial tomography (CAT) radiology testing for which the NIA requires on-site support services.

Period of Performance:

The required period of performance is:

Base - January 1, 2020 through December 31, 2020

Option Year One – January 1, 2021 through December 31, 2021

Option Year Two – January 1, 2022 through December 31, 2022 Option Year Three – January 1, 2023 through December 31, 2023

Option Year Four – January 1, 2024 through December 31, 2024

Place of Performance:

The place of performance is the Medstar Harbor Hospital located at 3001 S. Hanover St., Baltimore MD 21225.

Type of Contract Contemplated:

An Indefinite-Delivery Indefinite-Quantity contract with fixed prices for services is anticipated.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

The Contractor shall provide computed axial tomography (CAT) radiology services to the National Institute on Aging (NIA) Clinical Research Core (CRC) as follows:

1. Provide facilities and equipment for head and total body computer axial tomography (CAT) scan radiology testing at MedStar Harbor Hospital, 3001 S. Hanover Street, Ground Floor, Room GNM32, Baltimore, MD 21225 where the NIA CRC operates.

2. Perform CAT scan radiology tests on NIA volunteer research participants as needed under credentialed NIA IRP physician or nurse practitioner orders.

a. Tests shall include CAT Scan Services (CPT Codes 76497 BC-BLSA CT PROTOCOLS and 77078 BC-CT BONE DENSITY AXIAL SKEL), and other head and total body CAT scan tests as required based on Institutional Review Board (IRB) approved research protocols.

b. A minimum of 12 and a maximum of 16 scans shall be required per week, or a minimum of 624 scans and a maximum of 832 scans per year.

3. Tests shall be performed as scheduled. Tests shall be scheduled based on faxed requests provided to the Contractor by the Government. The Contractor must accept fax communication.

4. Upon completion of radiology tests the images will be electronically sent to NIA in DICOM format. .

5. Store and Maintain CAT scan radiology testing data in DICOM format for 48 hours after the scan of the research participant. Retrieve this information for the Government within this timeframe as requested by the Contracting Officer’s Representative. Destroy testing data after the 48 hours have elapsed unless otherwise indicated by the Government.

6. Contractor must be a “covered entity” under the Health and Portability and Accountability Act of 1996 (HIPPA) and agree to comply with the requirements thereof pertaining to patient privacy.

7. All radiology services must be provided between the hours of 7:00 AM and 5:00 PM local time Monday through Friday by American Board of Medical Specialties Certified, or equivalent, radiologists with the following qualifications:

a. Successful completion of a residency program in radiology which was accredited by the Accreditation Council for Graduate Medical Education. The contractor shall provide certificates of such completion for all radiologists supporting this requirement upon request.

b. A valid and unrestricted radiology medical license issued by a state, territory, or commonwealth of the United States of America. The licenses must be valid for the entirety of the requirement period(s) of performance and must be available upon request.

c. Basic Cardiac Life Support Certification and Advanced Cardiac Life Support Certification. Certification documents must be available upon request.

Ordering and Receiving:

The maximum quantity that the government may order over the life of the IDIQ contract is detailed in the table below. The minimum quantity which may be ordered for the life of the contract is detailed in the same table.

IDIQ Contract First-Year Requirements

IDIQ Contract Overall 5-Year Requirements

Orders issued under this contract may be placed in writing or via electronic mail (e-mail) by the Contracting Officer’s Representative (COR). The COR shall be identified at time of award. The Contractor representative(s) authorized to receive and accept orders shall also be identified at time of award.

All orders delivered under this contract must be verified by the authorized COR. The authorized COR shall formally document all work performed by the Contractor and the Contractor shall assist in this process. The COR will inspect ordered support for completion within 72 hours, as gauged by results data uploaded into the online database, as well as for appropriate re-test and delivery of samples which did not meet quality assurance requirements, prior to invoice approval. Invoices for services shall be compared with participant radiology scanning schedules and deliverables received.

Please note that the Government shall not be obligated to purchase services beyond the minimum quantity included on any resulting contract award. All services ordered shall be purchased via delivery order against the parent indefinite-delivery/indefinite-quantity contract. The parent contract shall obligate no funding; only delivery orders shall obligate funding.

Deliverable & Reporting Requirements:

The Contractor shall provide the following reports and deliverables in relation to this requirement:

1. A report is defined as a final copy of the CAT scan performed.

2. The contractor shall provide the DICOM format file images of research participant radiology results to participants immediately following radiology appointments.

3. All completed and/or partial test results shall also be reported directly s to the NIA system within 4 hours of each scan. The results images shall be digitally sent to the Government via a secure network connection between the Contractor and the NIA. Each test report shall include all information as required by Regulatory Agency Requirements.

The Contractor shall provide test results via the following method:

· Inter-connectivity between Contractor computer system and Government computer system, i.e. results are transmitted from the Contractor computer directly into the Government computer system without human intervention (i.e. DICOM Transfer).

· Ensure electronic transmission and technical details of security settings provided by NIA

4. If requested, the contractor shall also provide Encrypted Media (CD, Hard drive) copies of scan images to the NIA.

Government Furnished Property and Information:

No Government furnished property shall be provided. Data, will be provided to the Contractor for performance of work efforts. All data provided to the Contractor must be treated as confidential and potentially personally identifiable and must be handled securely in accordance with the Health and Portability and Accountability Act of 1996 (HIPPA).

Travel:

No Contractor travel is authorized or required.

Confidentiality of Information & Protection of Personally Identifiable Information:

The Contractor must be fully compliant with the Health and Portability and Accountability Act of 1996 (HIPPA).

Additionally, the Contractor must protect confidential information associated with this requirement. Confidential Information means information or data of a personal nature about an individual, or proprietary information or data submitted by or pertaining to an institution or organization. The Contractor will have access to confidential and personally identifiable information regarding clinical research participants in the process of performing this requirement. Confidential Information or records must not be disclosed by the Contractor without written authorization from the Contracting Officer. Whenever the Contractor is uncertain with regard to the confidentiality of or a property interest in information under this contract, the Contractor must consult with the Contracting Officer prior to any release, disclosure, dissemination, or publication.

Information System Security:

The Contractor must ensure that any and all contractor systems which hold or may hold personally identifiable or confidential information are secure. Please see the attached Information Systems Security Addendum for specific requirements.

Non-Personal Service Statement

Contract employee performing services will be controlled, directed and supervised at all times by management personnel of the contractor. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulations (FAR).

Version 11-30-2016-1

FAR Part 11—Describing Agency Needs