DIR_SOW_Logistical_Services_07_23_2024_2.pdf

Updated July 23, 2024

STATEMENT OF WORK (SOW)

NICHD Division of Intramural Research (DIR)

Logistical Support and Services

BACKGROUND

The Division of Intramural Research (DIR) of The Eunice Kennedy Shriver National Institute of Child

Health and Human Development (NICHD), National Institutes of Health (NIH) conducts laboratory, clinical, epidemiological, and statistical research programs to seek fundamental knowledge about the nature and behavior of living systems through basic, clinical, and population-based research. DIR uses this knowledge to illuminate developmental origins of health and disease and to help ensure that women and men have good reproductive health, that children are born healthy, and that people develop to live productive lives. Research efforts are focused on the acquisition of information that will enhance our understanding of the biology of development and reproduction. DIR’s research program emphasizes the importance of fundamental investigations into the physics, chemistry, and biology of cells, their component parts, and the processes that govern and regulate their function. As part of their investigative focus, the scientific researchers of DIR accord primary importance to the transmission of new information to future generations of scientists.

The DIR research program is a multidisciplinary environment that investigates the physics, chemistry, and biology of cells; the processes that govern and regulate cellular function; and the effects when these processes fail. Thirteen affinity groups comprised of roughly 62 units and sections, as well as the

Division of Population Health Research, constitute DIR.

SCOPE

The purpose of this contract is to provide the continuous professional support and logistical services for the DIR. Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below.

REQUIREMENTS

The Contractor will provide support and services and be responsible for the following:

• The contractor shall provide program management, project control, and contract administration necessary to manage the contract process so that cost, schedule and quality requirements are tracked, communicated to the Contracting Officer Representative (COR). The COR is in the

Administrative Management Branch of the Division of Intramural Research, NICHD.

• The contractor shall comply with all applicable federal standards, laws, codes, regulations policies, and statutes applicable to performance of this contract.

• The contractor shall possess the following knowledge and experience:

a. Knowledge of financial accounting policies and financial tracking systems.

b. Experience with succession program management.

c. Experience with workforce planning and development.

d. Experience with instructional design, training management, and facilitation.

e. Experience with business process improvement methodologies.

f. Experience with organizational diagnosis and intervention techniques.

• The contractor shall develop and maintain components of the contract project schedules as identified by the COR.

TASKS TO BE PERFORMED

TASK AREA 1: FACILITY MANAGEMENT SUPPORT AND SERVICES

The Contractor shall provide support and services to relocate offices and laboratories to/from multiple locations, including workstation contents, laboratory bench-top equipment, freestanding equipment including but not limited to incubators, freezers, refrigerators, microscopes, centrifuges, phones, computers, printers, copiers, freestanding furniture, furniture contents, and miscellaneous. Some specialty equipment moves will need to be coordinated with warranty and/or maintenance vendors including confocal microscopes, biological safety cabinets, etc.

• Move Coordination o Move Plan

▪ Develop a move plan including the processes, management, and oversight of each move phase for client approval.

▪ Logistic coordination to include the following:

• Minimize disruption to ongoing NIH research and operations.

• Move routes through buildings.

• NIH Regulations.

• Dock and Elevator Usage, confirmation of dimensions.

• Hoisting equipment provided by Vendor, coordinated by Move

Management Consultant (MMC).

• Construction staging.

• Security––both campus and building specific.

• Equipment installation, testing, and calibration requirements.

• Provide proper wall and floor protection and guard against damage to client assets before and after move (until all materials have been removed from property).

o Individual/Group Moves

▪ Plan, schedule, and coordinate move of NIH personnel, personal belongings, and

FFE as required.

▪ Provide packing materials, if requested by users, for movement of personal items

▪ Provide packing materials such as but not limited to: crates, boxes, hanging file bars, bubble wrap, packing peanuts, etc.

▪ Assist customer with packing as needed.

▪ Coordination of all packing and moving is responsibility of MMC. All items to be securely packed and labeled.

▪ Develop detailed logistical plan for each specific move group including a schedule of activities.

▪ Physical walk-throughs with client to be held 24 hours before and after each move in both the new and existing facility; MMC to provide a punch list within 24 hours of each walk-through.

▪ Computer and telephone coordination to include coordination with NIH Center of

Information Technology (CIT).

▪ Space plan developed by client architect or others to be reviewed and signed off by NIH representative prior to physical move.

▪ Establish a move route ensuring that proper protection and safety is maintained throughout.

▪ Plan and document existing dock, elevator, and truck logistics with NIH’s

Materials Management Division.

▪ Coordinate final cleaning before the move for new space, and directly following the move for existing space. Cleaning contractor cost and contract shall be bound by the Client.

▪ Follow all re-use equipment specific requirements for move, including disconnection, packing, and support during movement, utility connections, and calibration to achieve acceptance of equipment by the user.

▪ Re-install furniture/equipment and miscellaneous articles per laboratory instructions using floor plans as a guide.

▪ Relocate all items safely and undamaged to permanent space in new location as specified in layout, including all crates, boxes, and accessories. Place empty crates/boxes in a location designated by Project Officer.

▪ Remove all packing materials and related debris and dispose of properly.

▪ Provide a “Certificate of Insurance” for all facilities requiring access with the award of move services.

o Schedule and Budget

▪ Develop budget for mover bids and costs and other specialty vendors and update overall budget during project.

Post-Move Coordination o Post Move

▪ Provide on-site assistance during unpacking.

▪ Arrange for pick-up of move materials.

▪ Coordinate the resolution of punch list items for specific and direct move related issues.

▪ Resolve any open move issues.

▪ Write a summary report of each move.

o Project Close-Out

▪ Assemble and transmit all task order close-out information as follows:

• Final Occupancy List.

• Final update of the FFE database (old and new).

• Testing and Acceptance information (with sign-offs).

• Project closeout summary of project costs.

▪ Warranty information and documents.

▪ Testing/calibration results as appropriate for existing relocated equipment.

Furniture Procurement Management

The client may need services to support the order management through to full installation punch list for a variety of furniture types which may include private office case goods, modular furniture, panel systems furniture, seating, and storage.

TASK AREA 2: EQUIPMENT SUPPLIES AND SERVICES

The vendor shall procure scientific equipment and services in support of laboratories within DIR. The laboratory instruments, furnishings in accordance with and comparable with the General Services

Administration (GSA) Schedule Item Number (SIN) 66 Scientific Equipment and Services (please see

Attachment One for reference).

Web Reference:

https://www.gsaelibrary.gsa.gov/ElibMain/scheduleSummary.do?scheduleNumber=66

TASK AREA 3: PROFESSIONAL SPEAKER SUPPORT SERVICES

The vendor shall procure professional speaker services in support of laboratories within the DIR. The speakers present seminars of scientific research findings and future research goals at the lab, division or Institutes and Centers (ICs) level and would be reimbursed for honorarium, lodging, meals, and incidental expenses withing the GSA per diem rates and for economy level airfare as applicable to each speaker.

TASK AREA 4: MANUSCRIPT PUBLICATION FEES

The vendor shall procure manuscript publication fees in support of laboratories within the DIR. The

DIR scientific staff must publish their research findings in scientific journals, e.g., Nature, Science, etc.

Scientific journals may review a draft manuscript and ask for experiments to be repeated or for edits to be completed. Scientific journals may decline to publish but other journals may agree to publish.

Once a journal accepts a manuscript to be published, there are publications fees such as color figures, open access, etc. These fees will need to be paid to the journal once it is accepted.

https://www.gsaelibrary.gsa.gov/ElibMain/scheduleSummary.do?scheduleNumber=66