75N94023Q00071.pdf

COMBINED SYNOPSIS / SOLICITATION

WORKFORM

(1) Action Code: Combined Synopsis/Solicitation

(2) Date: 06/21/2023

(3) Year: 2023

(4) Contracting Office Zip Code: 20892

(5) Project Service Code: 6830 - GASES: COMPRESSED AND LIQUEFIED

(6) Contracting Office Address:

6710B Rockledge Drive Bethesda, MD 20892

(7) Subject/Title: Bulk Supply of Liquid Nitrogen

(8) Proposed Solicitation Number: 75N94023Q00071

(9) Closing Response Date: 06/27/2023

(10) Contact Point: Verne Griffin

(11) Contract Award and Solicitation Number: TBD

(12) Contract Award Dollar Amount: TBD

(13) Contract Line Item Number(s): TBD

(14) Contractor Award Date: TBD

(15) Contractor Name: TBD

(16) Description: (Background)

(i) “This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.”

(ii) The solicitation number is 75N94023Q00071 and the solicitation is issued as a request for quote (RFQ).

(iii) The solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 effective 15 06/02/2023.

(iv) The associated NAICS code is 424690 - Other Chemical and Allied

Products Merchant Wholesalers, and the small business size standard is

100. The acquisition is being conducted in accordance with the procedures of FAR Part 12 and FAR Part 13.

(v) The Contractor Requirements are listed below:

1.0 PURCHASE ORDER TITLE

Bulk Supply of Liquid Nitrogen

2.0 BACKGROUND

The NIDDK supports a wide range of medical research through grants to universities and other medical research institutions across the country.

The Institute also supports government scientists who conduct basic, translational, and clinical research across a broad spectrum of research topics and serious, chronic diseases and conditions related to the Institute's mission. In addition, the NIDDK supports research training for students and scientists at various stages of their careers and a range of education and outreach programs to bring science-based information to patients and their families, health care professionals, and the public.

3.0 OBJECTIVE

The objective of this requirement is to procure an annual service contract for a Bulk Supply of Liquid Nitrogen. Building 8 at NIH requires a consistent supply of nitrogen gas. NIDDK has a 3000-gallon tank on site that holds the LN, which is converted to vapor, then pumped to the in-house line in vapor phase.

4.0 SALIENT / REQUIRED FEATURES AND SPECIFICATIONS

The required features of this service agreement for Liquid Nitrogen Gas are:

• Continuous supply of Liquid Nitrogen Gas

• Automatic reading of LN levels

• Respond to Emergency Delivery Calls around the clock (24 hrs./day and 7 days/week) with delivery on site

• Delivery within 24 hrs. of inventory reaching a pre-determined minimum level

• Contractor’s system must be compatible with the current Telemetry unit

• If NIDDK’s unit, which is owned by the NIDDK, is not compatible, The Contractor must supply, install, and establish monitoring with their own unit at no additional cost.

5.0 Task Areas:

5.1 Task Area 1 – Location of Service: Service & Maintenance shall be performed at The National Institutes of Health, NIDDK Building 8 (loading dock area, where the outside tank resides) Center Drive, Bethesda, MD 20892. This is an existing tank that is installed, functioning, and is mechanically sound. The tank contains the telemetry unit, which is a Bulk Asset Monitor, Model Y78BAMUNIT-500, Serial Number 3802760.

5.2 Task Area 2 - Service & Maintenance: Due to the critical nature of this resource, The Contractor shall respond to emergency delivery calls, around the clock (24hours/day, 7 days/week) with delivery on site within a minimum of 2 hours, and a maximum of 4 hours, of the call being made.

5.3 Task Area 3 – Delivery: The Contractor shall provide delivery tickets with the actual volumes delivered at the time of delivery. Building 8 has a dedicated mailbox mounted on the wall at the loading dock of the building.

If physical tickets are not available from the driver, then the delivery ticket must be emailed within 24 hours of the fill. The awarded purchase order will reflect the unit of measure provided on the official quote, and therefore, the unit of measure must be consistent on the quote, PO, delivery ticket, and the invoice. This is critical to ensuring that there are no delays in payment on the awarded purchase order.

The Contractor shall initiate deliveries within 10 days of the awarded purchase order. Installation of the telemetry unit, if needed, shall be completed within 21 days of the awarded purchase order.

5.4 Task Area 4 – Conversion calculations for the Tank Capacity: The tank has a 3000-gallon capacity and is considered full at 125 inches. This converts to 24 gallons per inch. With a pre-set fill level of 50 inches, we calculate that there should be 1200 gals of LN still the tank. Even if there were a breach of the tank security, we feel this level to be sufficient should we require an emergency repair or fill of the tank.

6.0 PERIOD OF PERFORMANCE AND PAYMENT BREAKDOWN

The period of performance for this order is September 30, 2023, thru September 29, 2024; this is the base year + three option years. The payment breakdown for this service will be monthly.

7.0 INSPECTION AND ACCEPTANCE

The Project Officer or the Project Officer Supervisor will perform inspection and acceptance of materials and services to be provided.

Inspection and acceptance will be done AFTER All materials are unpacked, installed, and test run for operation. Receiving will be completed no later than 7 days following date of Delivery and does not constitute acceptance and Delivery. and DOES NOT Acceptance and Delivery will be complete once the signed packing slip is provided to the Vendor.

Inspection and acceptance will be performed at the place of installation –

National Institutes of Health, NIDDK, 9000 Rockville Pike, Maryland 20892.

(vi) Period of Performance:

09/30/2023-09/29/2024 09/30/2024-09/29/2025 09/30/2025-09/29/2026 09/30/2026-09/29/2027

(viii) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

(ix) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, is applicable. Award will be made to the contractor providing the most advantageous quote to the Government, technical factors and cost/price considered. The technical factors are as follows: the contractor will be evaluated on their capability to provide the required services as stated on the solicitation.

(x) FAR clause 52.212-3, Offeror Representations and Certifications –

Commercial Items, is applicable. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award

Management (SAM) website, the offeror shall complete only paragraphs

(c) through (p) of this provision.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to

Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. Including the following clauses and Prohibitions:

i. 52.219-28, Post Award Small Business Program

Representation

ii. 52.222-19, Child Labor—Cooperation with Authorities and

Remedies

iii. 52.222-21, Prohibition of Segregated Facilities

iv. 52.222-26, Equal Opportunity

v. 52.222-36, Equal Opportunity for Workers with Disabilities

vi. 52.222-50 Combating Trafficking in Persons

vii. 52.223-18, Encouraging Contractor Policies to Ban Text

Messaging while Driving.

viii. 52.225-13, Restrictions on Certain Foreign Purchases

Additional Clauses:

i. 52.232-39, Unenforceability of Unauthorized Obligations

ii. 52-217-9, Option to Extend the Term of the Contract

(xiii) Additional Contract Requirements: None

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable.

(xv) Offers shall be submitted as follows: Quotations will be due on or before June 27, 2023 by 9:00am, EST. via email. The quotation must reference “Solicitation Number” 75N94023Q00071. Quotations sent by postal mail, any other mailing services, or fax will not be accepted. Any questions must be sent via email to verne.griffin@nih.gov and must include solicitation# NICHD-23-190 in the subject line of email.

(17) Place of Contract Performance:

National Institutes of Health 9000 Rockville Pike Building (Provided at time of award) Bethesda, MD 20892

(18) Set-aside Status: This is not a small business set-aside.

mailto:verne.griffin@nih.gov