75N94023Q00001.pdf

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT)

SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT

PROVIDING FOR FULL OR OPEN COMPETITION. The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the work of the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK), intends to award a purchase order without providing for full and open competition (Including brand-name) to Rees Scientific USA, 1007 Whitehead Road Ext. Trenton, NJ 08638, for a Base + 4 option year award for Annual Maintenance for Environmental Monitoring System.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811219 with a Size Standard $20.5.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2022-08 effective 09-23-2022. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13— Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements.

Place of Performance National Institutes of Health 9000 Rockville Pike Bethesda MD 20892 United States

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

DESCRIPTION OF REQUIREMENT

The objective of this purchase is to renew NIDDK’s annual maintenance agreement for the environmental monitoring system located on the NIH Bethesda Main Campus location.

REQUIRED FEATURES AND SPECIFICATIONS

The monitoring system from the vendor tracks the temperature of nearly all the -80C freezers in Building 8, as well as the temperature of several mission critical incubators, refrigerators and -20C or -40C freezers. The system must reliably and accurately alert users when the temperature of the equipment deviates from preset values. The system must also keep a log of the temperature of the equipment. Users must be able to efficiently interact with the system. This system is critical for monitoring experiments and storing mission critical samples.

Vendor must provide maintenance services for the system as the system must reliably and accurately alert users when the temperature of the equipment deviates from preset values. The system must also keep a log of the temperature of the equipment. Users must be able to efficiently interact with the system. This system is critical for monitoring experiments and storing mission critical samples.

The anticipated period of performance: Base: 12/24/2022- 12/23/2023

Option 1*: 12/24/2023- 12/23/2024 Option 2*: 12/24/2024- 12/23/2025 Option 3*: 12/24/2025- 12/23/2026 Option 4*: 12/24/2026- 12/23/2027

The vendor will be paid quarterly in arrears.

Maintenance- Perform annual validation, calibration, and maintenance of existing system setup. The contractor shall review and check all system panels and ports. Maintenance shall include software updates, annual measurements of system functionality and connection status. Provide alarm alerts and means of obtaining graphical reports and all other needs commonly associated with environmental management.

Support: Provide 24 hours per day and seven days per week monitoring of the equipment associated with the alarm system by technical support group. During an emergency, the technician(s) should be on site within 4 hours with the rare exception where new parts are required from the factory.

Protocols Should the power fail or temperature rise out of the safe range, the technician shall assure that the freezer alarm system electronically notifies the appropriate person(s) on duty by telephone, e-mail, and pager. The technician shall also assure that the system is programmed to notify one or more scientists if needed by telephone or e-mail. This notification is needed to ensure that someone response to the alarm condition.

Calibration The vendor shall perform an annual calibration of the system and if needed make upgrades. Qualification/Operational Qualification test of the freezer alarm system in Bldg. 8 will be a centrifuge and will have a warranty period for 1 year. The rotor will have a warrant. All systems inputs will be verified and calibrated, or existing customer calibrations certified as appropriate.

Warranty All warranties will be voided if services are performed by non-authorized service providers. Qualification/Operational Qualification test of the freezer alarm system in Bldg. 8 will be a centrifuge and will have a warranty period for 1 year. The rotor will also have the same warranty. All systems inputs will be verified and calibrated, or existing customer calibrations certified as appropriate. Services The vendor will provide the following services:

• Annual On-Site IQ/OQ Validation

• Current Software Validation Manual

• Software updates to current version (Presidio Version 3.0)

• Calibration of all temperatures and humidity sensors with NIST traceable device

• On-Site training at the time of validation

• 24/7/365 telephone technical support

• On-Site service that includes new parts and labor.

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION

(INCLUDING BRAND- NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research. Only one source is available: Per FAR 13.106-1(b)(1) the Contracting Officer has determined that Rees Scientific is the only vendor that can provide the Annual Maintenance for Environmental Monitoring System. The following specifications are the only ones that can be met by Reese Scientific:

Validation Kit for New Systems and existing systems with Rees Software Ver. 3.0 Build 1020.0.24 or 1021.0.9 or higher. Comprehensive Five-Year Service Package with full documentation provided to satisfy regulatory authorities.

Comprehensive system test verifies, calibrates, and documents all system functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming. Includes Five Year Onsite Service Plan with 24/7 Technical Support. Includes approximately 100-page GMP/GLP IQ/OQ validation report, 1000 page software validation test report, calibration of temperature and humidity with traceable equipment, copies of reference equipment calibration certificates and onsite refresher training at PM visit.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provided feedback to respondents with respect to any information submitted. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement, unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Vendor/Contractor’s (UEI) the Unique Entity ID from SAM.gov is now the authoritative identifier for those doing business with the federal government.

The DUNS Number is no longer valid for federal award identification, the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

http://www.sam.gov/

All responses to this notice 75N94023Q00001 shall be submitted electronically by 11:00 AM Eastern Standard Time, on November 3, 2022.

Assessment of Capability The contractor will be evaluated on their capability to provide the product to the specifications as stated on the solicitation and shall be required to provide required service with certification from the OEM. The contractor shall provide notarized documentation from Rees Scientific Corporation that the installation personnel meet the above requirements, and the vendor must have legal access to Rees Scientific software licenses and must be supplied during service and upgrades.

The vendor must also supply only new hardware components/modules.

Maintenance must also include the latest software release Presidio Version 3.0 from Rees Scientific at the time of validation. The vendor must be ISO 9001:2000 certified, must also have local technicians (located within 20 miles of campus), and be able to respond to emergency requirements within 2 hours or less.