Attachment 1 Statement of Need - 75N91025NOI028108.pdf

STATEMENT OF NEED (SON)

1.0 TITLE

Procurement and Installation of One (1) Powerex SET2257 Air Compressor System

2.0 BACKGROUND

The Clinical Pharmacology Program (CPP) at the U.S. Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI) Center for Cancer Research (CCR), provides pharmacokinetic services to all preclinical and clinical studies within CCR of the NCI. Continuous and reliable operation of CPP’s bioanalytical instruments is essential to enable selective and reproducible detection and quantitation of small molecule anti-cancer drugs involved in clinical trials at the NCI. Understanding the kinetics of drugs (pharmacokinetics) allows physicians to optimize not only to amount of drug given, but also the frequency of dosing in order to maximize efficacy while minimizing toxicity.

CPP requires delivery and installation of a new Powerex SET2257 air compressor system. This compressor system, to be coupled with refrigerated air dryer, is necessary to generate high-pressure air to deliver to the existing PEAK Scientific Infinity 5060 nitrogen generator which purifies nitrogen into 99.95% pure gas. The new air compressor system must be consistent and reliable to ensure appropriate operation of the existing nitrogen generator and the five mass spectrometers at CPP. The Powerex air compressor system will ensure continuous operation of CPP’s instruments, decrease instrument downtime, optimize turn-around time for analyses, and better serve the mission of the

CPP.

3.0 TYPE OF ORDER

This is a Firm Fixed-Price purchase order.

4.0 SPECIAL ORDER REQUIREMENTS

The Contractor shall provide the following items:

Item Product Description Product/Part No. Quantity

Powerex Enclosed Quiet Oil Free Scroll Air Compressor, 69.3cfm, Three Phase; to include:

- Powerex Variable-Pump-Drive control logic

- Dry contacts

- adjustable slide base under each motor

- air-cooled aftercoolers for each compressor pump

- Water/liquid separator with automated float drain

SET2257 1

2 Shipping/Handling n/a 1 3 Installation n/a 1

4.1 PRODUCT FEATURES/SALIENT CHARACTERISTICS

The following product features/characteristics are needed for this requirement:

1. Due to space limitations, the air compressor shall have a compact design, not to exceed 42” x 34” x 62”.

2. The system shall be a 22 HP system with three (3) 7.5 HP oil-less scroll compressors

3. The system shall be sound insulated with noise levels not to exceed 65 dBA.

4. The system shall not require any oil for its operation.

5. The system shall have an approach temperature no greater than 24F above ambient at system discharge with the system running at maximum capacity.

6. The system shall not require additional aftercooling for use with a dryer.

7. The rotaries shall be designed for 100% continuous duty and not require any inlet or exhaust valves.

8. Tip seals shall be designed for +8,000 hours operation.

9. Compressor bearings shall be serviceable and be designed to run +8,000 hours until maintenance is required.

10. Compressors shall have an integral radial flow fan for cooling and be rated for 145 PSIG maximum pressure.

11. Each compressor pump shall be provided with an electric drive motor, discharge check valve, air-cooled after-cooler, and a high discharge temperature shutdown switch.

12. Common maintenance items, including motor belts, shall be easily accessible.

13. Each compressor pump shall be provided with aftercoolers.

14. The system shall be equipped with a touchscreen for user friendliness.

15. The system shall be equipped with a built-in control for monitoring, system setup, operation, adjustment, and for providing information on faulty conditions.

16. Each compressor pump shall be automatically staged based on actual system demand.

17. Energy efficiency shall be maximized at all usage levels.

18. Dry contacts shall be provided for remote monitoring of compressor fault conditions.

4.2 DELIVERY / INSTALLATION

Note: All shipping/handling (including FOB) and delivery/installation fees shall be included in the quote. The NCI will not be responsible in the event charges are not included in the quote.

The equipment shall be delivered within four weeks of award to:

NIH/NCI

Bldg. 10, Rm. 5A10 10 Center Dr.

Bethesda, MD 20892

The Contractor shall provide the NCI Technical Point of Contact (TPOC) with tracking information to anticipate delivery to the best extend possible. Upon delivery, the Contractor shall notify the TPOC, to schedule installation dates and times. Installation shall occur within one week of delivery and shall be performed by a qualified technician.

The installation shall include:

- Disconnect and rig existing, obsolete/dysfunctional air compressor (one (1) Hitachi Air Compressor, M/N: SRL-16.5MB6MH, S/N: QB003096)

- Transport of old unit into hallway

- Transport new unit from loading dock to permanent installation location

- Connect existing electric to new unit

- Pipe unit in new water separator and into existing pipe

- Test system operation

Technical Point of Contact The Technical Point of Contact (TPOC) is responsible for inspection and acceptance of all deliverables in relation to this requirement and will serve as the Governments primary point of contact throughout the duration of the requirement. All efforts must be coordinated with this individual. The TPOC for this requirement is:

Name: Keith Schmidt Email: keith.schmidt@nih.gov Tel: 240-858-3208

Note: The TPOC has limited authority as defined within this Statement of Need. They do not have the authority to commit or obligate Government funds, or make changes to the terms and conditions of the purchase order. As such, any changes to the purchase order must be performed by a warranted Government Contracting Officer with appropriate delegated authority to do so.

4.3 TRAINING

The Contractor shall provide on-site training on the operation of the air compressor unit at a time agreed upon with the TPOC.

mailto:keith.schmidt@nih.gov

5.0 WARRANTY

The Contractor shall warrant all supplies furnished under this award against any defects in design, material, or manufacture for a period of at least twelve (12) months from date of final installation of all equipment and associated items provided under, or as part of this award. The warranty shall not exclude or limit the Governments rights for an Implied warranty as established in the terms and conditions of clause 52.212-4. The Contractor shall also warrant and imply that all items delivered as a result of this order are merchantable and fit for use for the particular purpose described in the order in accordance with FAR 52.212-4(o).

If a defect results in lost or decreased performance of supplies or services furnished under this order, the Contractor shall cover all parts, materials, labor, and/or travel expenses required to repair or replace the supplies at no additional cost to the Government. Supplies which are repaired or replaced shall be warranted for the remainder of the initial warranty period or for 90-days – whichever is greater.

6.0 PAYMENT

Payment shall be made in full upon successful delivery, installation, training, and acceptance by the NCI TPOC. Payment authorization requires submission and approval of invoices to the NCI TPOC and NIH OFM, in accordance with the payment provisions listed below:

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: PROMPT PAYMENT (JUL 2013) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I INVOICE REQUIREMENTS

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be taken into account in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS:

Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Data Universal Numbering System (DUNS) or DUNS + 4 as registered in the Central Contractor Registration (CCR).

8. Federal Taxpayer Identification Number (TIN). In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

* NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

B. Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

C. Mail an original and 1 copy of the itemized invoice to:

National Institutes of Health Office of Financial Management, Commercial Accounts 2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

For inquiries regarding payment call: (301) 496-6088

In order to facilitate the prompt payment of invoices, it is recommended that the vendor submit a photocopy of the invoice to the “Consignee” designated for the acquisition in blocks 6A – 6E of the face page of the Order/Award document.

II. INVOICE PAYMENT

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. INTEREST PENALTIES

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (DEC 2013)

a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

b) The acceleration of payments under this clause does not provide any new rights under the prompt Payment Act.

Include the substance of this clause, include this paragraph c, in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.