75N91024Q00041_SOW.pdf

STATEMENT OF WORK (SOW)

1.0 TITLE

Follow-on Maintenance Service for Perkin Elmer NexION 350D Inductively-Coupled Plasma Mass Spectrometer (ICP-MS) and its Associated Instrumentation.

2.0 BACKGROUND

The Clinical Pharmacology Program within the Center for Cancer Research (CCR) at the National Cancer Institute (NCI) of the National Institutes of Health (NIH) uses a Perkin Elmer NexION 350D ICP-MS and associated instrumentation for research. The instrument performs analysis and quantification of platinum, contained within anti-cancer drugs, in biological matrices. It is used in support of pharmacokinetic and other pharmacological research studies required in many of the ongoing clinical trials and nonclinical research being conducted within the CCR. The instrument is integral to the work of the Clinical Pharmacology Program and is utilized extensively. As such, a comprehensive preventative maintenance and repair contract is essential for continued operation. The instrument can also detect and quantify trace amounts of any element on the periodic table, making it an invaluable asset to the NCI and NIH. In order for this inductively-coupled plasma mass spectrometer (ICP-MS) to function, several other pieces of equipment are needed, including a chiller (to reduce the heat from the super-heated plasma torch), an autosampler (to deliver sample from a prepared tray or tube into the ICP-MS to be analyzed in an automated manner), and a sample prep oven that allows for the digestion of any type of biomaterial (e.g. bone samples) in order to perform elemental analyses.

2.1 OBJECTIVE

The primary objective of this purchase order is to provide preventative maintenance and emergency services for the Perkin Elmer NexION 350D Inductively-Coupled Plasma Mass Spectrometer and its associated instrumentation in order to maintain optimal performance of this instrument platform as a whole.

3.0 SCOPE

The Contractor shall provide all labor, material and equipment necessary to provide preventive maintenance and emergency service for the following government-owned equipment:

• one (1) Perkin Elmer NexION 350D inductively-coupled plasma mass spectrometer (ICP-MS) Model Number: MASN8140042 Serial Number: 85DN4062701 Service Level: Gold

• one (1) Perkin Elmer Titan 8 Microwave Sample Preparation (MSP) Oven Model Number: AAN3130110 Serial Number: 313X4052701 Service Level: Bronze

• one (1) ESI prepFAST SC-4 DXi PC3 Autosampler Model Number: MASN8145281 Serial Number: X4DX-140313 Service Level: Gold

• one (1) PolyScience Chiller – 1HP 230V/60Hz TP Quiet Model Number: ICPN0772046 Serial Number: 2F1451998 Service Level: Bronze

All maintenance services shall be performed on-site in accordance with the manufacturer’s standard commercial maintenance practices. Service shall be provided during normal working hours (8AM to 6PM EST), Monday through Friday excluding Federal Holidays. The Contractor shall cover service calls, travel time, labor, and any OEM parts (consumable parts excluded).

4.0 PURCHASE ORDER REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

4.1 PREVENTIVE MAINTENANCE

The Contractor shall perform one (1) preventive maintenance inspection (PMI) during each 12-month performance period. Services shall be performed by technically-qualified Perkin Elmer factory-trained personnel, authorized to specifically perform work on the NexION 350D ICP-MS.

Service shall consist of a thorough cleaning, calibration, adjusting, inspection, and testing of all equipment in accordance with the manufacturer’s latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance. Fees for labor, travel and preventative maintenance kits shall be included at no additional cost to the Government. Reports indicating the work performed shall be issued to the NCI Technical Point of Contact (TPOC) within five (5) business days of service in an electronic format, such as Word or as a

PDF.

4.2 EMERGENCY SERVICE

On-site, emergency repair service visits shall be provided on an unlimited basis during each 12-month performance period at no additional cost to the government. Emergency service shall be provided by a Perkin Elmer factory-trained personnel during normal working hours, 8:00AM to 6:00PM EST, Monday through Friday excluding Federal Holidays. Emergency service requests shall be made via telephone to Technical Support. Emergency service calls shall not replace the necessity for planned preventative maintenance. Costs for labor, travel, and OEM parts shall be included.

Reports indicating the work performed shall be issued to the TPOC within five (5) business days of service in an electronic format, such as Word or as a PDF.

4.3 SUPPORT

The Contractor shall provide remote, online/telephone support. During standard business hours (Monday-Friday, 8:00AM to 6:00PM EST, excluding Federal Holidays), the Contractor shall provide telephone, email, and web-access technical support for trouble-shooting the equipment. Upon receipt of notice that any part of the equipment is not functioning properly the Contractor shall provide a one

(1) hour initial telephone response with a forty-eight (48) hour on-site response by a qualified, factory-trained Perkin Elmer service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition.

4.4 REPLACEMENT PARTS

The Contractor shall furnish all required replacement parts, with the exception of consumable parts, at no additional cost to the Government. Parts shall be certified OEM parts that are new or remanufactured to original equipment specifications. Parts shall be delivered within 24 hours or the next business day, should the request fall on a Friday or a day preceding a Federal Holiday.

The NexION 350D housed in the NCI Clinical Pharmacology Program has a unique and custom-built micro-sample nebulizer and spray chamber designed by Perkin Elmer specifically for this instrument and the needs of the NCI Clinical Pharmacology Program. The Contractor shall provide replacement parts for the nebulizer and spray chamber, at no additional cost to the Government.

4.5 SOFTWARE UPDATES/SERVICE

In the event that OEM software updates are available, the Contractor shall provide Software Service and all critical/non-critical firmware upgrade/updates/maintenance releases in accordance with the manufacturer’s latest established service procedures, to include remote access (email and telephone) to technical support for use of program software and troubleshooting of the operating systems, at no additional cost to the Government. The Contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Defective software shall be replaced/re-installed at no additional cost to the government. The Contractor shall use diagnostic software that is compatible with Windows 7/10 and can scan and diagnose hardware problems with the NexION 350D ICP-MS and the accompanying software, Syngistix®.

4.6 SERVICE EXCLUSIONS

The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this purchase order.

4.7 PERSONNEL QUALIFICATIONS

Personnel shall have a minimum of three (3) years factory training and experience, with Perkin Elmer training certification. Only technically-qualified, factory-trained and certified personnel shall perform service to the Perkin Elmer NexION 350D ICP-MS and associated components, as covered by this purchase order. All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment covered by this purchase order. Upon request, the Contractor shall provide a copy of the certificate of service personnel that will be performing the work.

5.0 TYPE OF ORDER

This is a firm fixed price purchase order for severable services.

6.0 PERIOD OF PERFORMANCE

March 1, 2024 – February 28, 2025 March 1, 2025 – February 28, 2026

7.0 PLACE OF PERFORMANCE

Onsite services shall be performed at the following location:

National Institutes of Health/National Cancer Institute Clinical Pharmacology Program

9000 Rockville Pike Bethesda, MD 20892

Technical Point of Contact:

Note that access to the NIH campus is restricted. As such all contractor personnel will be required to access campus via designated entrances where they are subject to security screening.

Also, there maybe additional access restrictions related to COVID-19. Please refer to the NIH Security and Access site for more details: (www.nih.gov/about-nih/visitor-information/campus-access-security).

https://www.nih.gov/about-nih/visitor-information/campus-access-security https://www.nih.gov/about-nih/visitor-information/campus-access-security

8.0 PAYMENT

Payment shall be made in quarterly in arrears. Payment authorization requires submission and approval of invoices to the Technical Point of Contact and NIH OFM, in accordance with the payment provisions listed below:

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25.

Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number;

Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing Platform

(IPP) at https://www.ipp.gov with a copy to the approving official, as directed below.

The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Technical Point of Contact):

Approving Official: Technical Point of Contact

II. Invoice Payment A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (MAR 2023)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

https://www.ipp.gov/

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of Clause)

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause) http://www.ipp.gov/