75N91023Q00182_SOW.pdf

STATEMENT OF WORK

National Cancer Institute Page 1 of 8 Pre-solicitation Reference# 75N91023Q00182

1.0 TITLE

Follow-on Warranty and Repair Services for Olympus Multiphoton Microscope System and Associated Instrumentation

2.0 BACKGROUND

The National Cancer Institute (NCI), Center of Cancer Research (CCR), Laboratory of Cellular and Molecular Biology (LCMB) focuses on performing cutting-edge research in the study of signal transduction mechanisms that control normal cell growth and, when altered, lead to malignant transformation. One of the areas of focus for researchers within the LCMB is the basic mechanisms that regulate trafficking events in mammalian tissues, with a particular emphasis on membrane remodeling. The CCR has pioneered subcellular intravital microscopy to image these processes in live animals under physiological conditions, and to investigate their role during tumor progression, invasion, and metastasis.

Subcellular intravital microscopy (IVM) is a combination of light microscopy techniques, such as two-photon and confocal microscopy. This type of microscopy enables the direct observation of the intracellular process in live animals. To conduct this type of microscopy, the LCMB utilizes highly specialized multiphoton microscopes. In order to ensure this research can continue, the Government requires ongoing maintenance of these instruments.

3.0 TYPE OF ORDER

This shall be a firm-fixed price purchase order.

The services acquired under this order are severable services. Funds are only available for use for the contract line-item number (CLIN) to which they are obligated. Unused funds from one CLIN or order period may not rollover for use in other periods or CLINs.

4.0 SCOPE

The Contractor shall provide all labor, material and equipment necessary to maintain and provide repairs for an Olympus multiphoton microscope system composed of the following components:

• One (1) Olympus MPE-RS Single, (SN-5J43822)

• One (1) Olympus Spectra Physics Insight DS Laser, (SN-2299).

All maintenance services shall be performed on-site and in accordance with the original equipment manufacturers standard commercial maintenance practices. Service shall be provided during normal working hours (8AM to 5PM EST), Monday through Friday excluding Federal Holidays. The Contractor shall cover service calls, travel time, labor, and any OEM parts (consumable parts excluded).

National Cancer Institute Page 2 of 8

5.0 CONTRACT REQUIREMENTS AND PERSONNEL QUALIFICATIONS

5.1 WARRANTIES

This order shall include the following warranty coverage:

• FluoView Multiphoton excitation resonance scanner (FVMPE-RS) Single line extended warranty.

• Simultaneous (SIM) Scanner extended warranty on Resonance Scanner (RS)

• Visible (VIS) Laser Comb. extended warranty on Resonance Scanner (RS)

• 458 nanometer Laser Diode Ext. on Resonance Scanner (RS), warranty

• 588 nanometer laser diode ext. warranty on Resonance Scanner (RS)

• 405 nanometer laser diode ext. warranty on Resonance Scanner (RS)

• Spectra physics insight ext. warranty gold level Serial# 1398

5.1.1 ANCILLARY EQUIPMENT

The following ancillary equipment shall also be included in warranty coverage:

Part # Description QTY P-H224ROTU Rotating 1X3 slide holder for 1 slide, upright microscope stage 1 P-IX3ENCXY ProScan® encoded XY stage kit f/all iX3 microscopes 1 F30CO405-50 Laser diode system 405NM, CW 50MW 1 F30CS458-20 1137900; Laser diode 458NM, CW 20MW 1 F30CS588-20 1138134; Laser diode 588NM, CW 20MW 1 F10PC30LB3 Dell Ultrasharp 30” monitor w/premier color, 2560x1600 F30CSLP 1170412; Laser diode USB CW CDRH Driver Unit 2 OCT-39005BX3 AT-TRICT-REDSHFT Filter set 540/25X, BS565, 620/60M w/BX3 cube

FP1LMTINDS-1 Insight DS-OL; Insight laser 1Line 680-1300NM, w/base plate 1 FP1AVTACPF Regulator, air filter with bracket 1 FP3AVTI83B Antivib table, 1500x1800x203 MM, access hole, 28” leg for IX83 1 FV30RACK 5-29-26; Slim 5 Rack 29Ru 20” Deep 1 FV30RKSHELF Sh-5A-26; Zero Ru Shelf 1 FV30RKWHLS 5WL; Locking wheels 1 OCD-11760 Line Cond 1200W AVR Surge 120V 10A 60Hz, 7’ Cord 1

U-3N41001 41001; FITC/EGFP/BODPY/FLUO3DI O EX/HQ480/40 BS/Q505LP

EM 535

F30PCA12 FV10&30PC, HP Z440, 2TB HD, 128&256GB SSDs, 32GB DDR4.

WIN 7-64BT

5.2 REPAIR SERVICES

The Contractor shall provide repair services on an unlimited basis during the term of this purchase order at no additional cost to the Government. All service calls and travel time, labor, and any necessary approved parts shall be included in the fixed price of this order and shall be provided at no additional cost to the Government.

Repair services shall be provided during normal working hours (8AM – 5PM EST), Monday through Friday, excluding Federal Holidays as established by the Office of Personnel Management (OPM).

National Cancer Institute Page 3 of 8

5.2.1 RESPONSE TIMES

Upon receipt of notice that any part of the equipment is malfunctioning, the Contractor shall respond to the service request within two (2) business days of the Government’s service request by telephone or e-mail. The Contractor shall use its best efforts to provide on-site services within five (5) business days after the initial response to the service request. In all instances, service response time shall be subject to Evident Scientific technician availability, repair part availability, and Evident Scientific-observed holidays. These services shall only be provided by OEM-authorized and trained service engineers.

5.2.2 EMERGENCY RESPONSE TIMES

Upon receipt of notice that emergency onsite service is required, the Contractor shall respond to the notice within twenty-four (24) hours of the Government’s service request by telephone or e-mail. The Contractor will make commercially reasonable efforts to provide necessary on-site Services within seventy-two (72) hours. In all instances, service response times shall be subject to Evident Scientific technician availability, repair part availability, and Olympus-observed holidays. These services shall only be provided by OEM-authorized and factory-trained service engineers.

5.2.3 EVIDENT SCIENTIFIC-OBSERVED HOLIDAYS

Holiday Observed Dates Base

Period Option Period

Thanksgiving 11/23/2023 11/27/2024 Day after Thanksgiving 11/24/2023 11/28/2024 Christmas Eve 12/22/2023 12/24/2024 Christmas Day 12/25/2023 12/25/2024 New Year’s Eve 12/29/2023 12/31/2024 New Year’s Day 01/01/2024 01/01/2025 Birthday of Martin Luther King, Jr. 01/15/2024 01/30/2025 Presidents’ Day 02/19/2024 02/17/2025 Memorial Day 05/27/2024 05/26/2025 Independence Day 07/04/2024 07/04/2025 Labor Day 09/02/2024 09/01/2025

5.3 TECHNICAL SUPPORT

The Contractor shall provide unlimited remote technical support via phone or e-mail. Support shall be available Monday through Friday, 8:00 AM – 5:00 PM EST) excluding Federal holidays. The Contractor shall also provide on-site troubleshooting in accordance with the manufacturer’s latest established service procedures at no additional cost to the Government.

National Cancer Institute Page 4 of 8

5.4 EXCLUSIONS

Consumables including the Liquid Light Guide are excluded from coverage.

All non-warranty repair or other service will be covered under a separate contract and excluded from this order.

The Contractor will not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire, or water. Any repairs related to these events will be covered under a separate contract and are excluded from this purchase order.

5.5 PERSONNEL QUALIFICAITONS

All personnel servicing equipment covered by this order shall be authorized by the OEM and trained service engineers. All primary service personnel shall have at least one backup OEM-authorized and trained service engineer with at least the same level of expertise and training on the equipment covered by this purchase order.

6.0 PERIOD OF PERFORMANCE

The base period of performance shall be for twelve (12) months from the effective date, with one

(1) additional 12-month option period.

The period of performance is:

Base Period: 09/30/2023 – 09/29/2024 Option Period 1: 09/30/2024 – 09/29/2025

7.0 PLACE OF PERFORMANCE

Remote services shall be provided at the Contractor’s facilities or facilities authorized by the Contractor.

Onsite services shall be performed at the following location:

National Institutes of Health National Cancer Institute 9000 Rockville Pike Bethesda, MD 20892

Technical Point of Contact (TPOC): [TBD - upon award]

Note that access to the NIH campus is restricted. As such all contractor personnel will be required to access campus via designated entrances where they are subject to security screening. Also, due to the current COVID-19 Pandemic there maybe additional access restrictions. Please refer to the NIH Security and Access site for more details: (www.nih.gov/about-nih/visitor-information/campus-access-security).

8.0 DELIVERY AND ACCEPTANCE

8.1 GENERAL

Pursuant to FAR clause 52.212-4, all work described in the SOW to be delivered under this purchase order is subject to final inspection and acceptance by an authorized representative of https://www.nih.gov/about-nih/visitor-information/campus-access-security

National Cancer Institute Page 5 of 8 the Government. The authorized representative of the Government is the NCI Technical Point of Contact (POC) who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

Regardless of format, all digital content or communications materials produced as a deliverable under this purchase order, shall conform to applicable Section 508 Standards to allow Federal employees and members of the public with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by Federal employees or by members of the public who are not individuals with disabilities. Remediation of any materials that do not comply with the applicable Section 508 requirements as set forth below, shall be the responsibility of the Contractor.

Federal Government-wide guidance regarding accessibility of documents can be found at https://www.section508.gov/, including the documents describing the preferred method of authoring and testing documents produced in Microsoft Word 2013 or later, Microsoft Excel, and files formatted as PDF.

8.2 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

A written service report shall be issued to the Technical Point of Contact within five (5) business days of service in an electronic format, such as Word or as a PDF following every installed replacement part, emergency service, and software service/update stating that the instrument has been returned to an operational state.

9.0 PAYMENT

Payment shall be made quarterly in arrears. Payment authorization requires submission and approval of invoices to the Technical Point of Contact and NIH OFM, in accordance with the payment provisions listed below:

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25.

Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

National Cancer Institute Page 6 of 8

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the

NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized.

Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. The Contractor shall submit invoices to the Department of Treasury’s Invoice

Processing Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below.

The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Technical Point of Contact):

Name: TBD E-mail: TBD https://www.ipp.gov/

National Cancer Institute Page 7 of 8

II. Invoice Payment

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (November 2021)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of Clause)

National Cancer Institute Page 8 of 8

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause) http://www.ipp.gov/