75N91023Q00005_Special Notice.pdf

Title: Maintenance Service for one (1) Leica Basic Module TCS SP8 LIAchroic IR and one (1) Leica White Light Laser (WLL) TCS SP8 x FALCON DMi8

Document Type: Special Notice of Intent to Sole Source Solicitation Number: 75N91023Q00005 Posted Date: 11/9/2022 Response Date: 11/28/2022

Classification Code: J066 – Maintenance, Repair, and Rebuilding of Equipment –

Instruments and Laboratory Equipment

NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance

Issued By:

National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Acquisitions (OA)

Description:

The Thoracic and GI Malignancies Branch (TGMB), Cell Biology and Imaging Section within the Center for Cancer Research (CCR) at the National Cancer Institute (NCI) of the National Institutes of Health (NIH) requires preventative maintenance and emergency services for the following Government-owned Leica confocal microscopes: 1) Leica Basic Module TCS SP8 LIAchronic IR and 2) Leica White Light Laser (WLL) TCS SP8 x FALCON DMi8.

The Office of Acquisitions (OA) plans to procure, on a sole source basis, maintenance services for these specialized confocal microscopes from:

Leica Microsystems, Inc.

1700 Leider Lane Buffalo Grove, IL 60089

The response close date of this notice for this requirement is in accordance with FAR 5.203(a)(1). This acquisition will be processed under FAR Part 12 and will be made pursuant to the authority in FAR 13.106-1(b)(2), and in accordance with FAR 13.501; and is exempt from the requirements of FAR Part 6. The North American Industry Classification System (NAICS) code is 811210 – Electronic and Precision Equipment Repair and Maintenance; and the small business size standard is $30 million.

This acquisition is to acquire continuing maintenance services for two Government-owned confocal microscope systems:

(i) Leica Basic Module TCS SP8 LIAchroic IR (SP8 8100001624), and

(ii) Leica White Light Laser TCS SP8 x FALCON DMi8 WLL (SP8 8110002578).

Leica Microsystems, Inc. is the manufacturer and distributor of Leica Confocal and Leica Advanced Fluorescents Microscopes systems. This vendor owns the proprietary software needed to provide the required support on its devices. The Leica SP8 Liachroic IR and Leica SP8 WLL2 w/FALCON have specialized operating systems that only service engineers at Leica Microsystems Inc. are authorized to handle. The vendor’s service engineers are factory-trained to provide specialized service on this highly specialized equipment. In the event a non-authorized contractor tries to repair and damages the microscopes or any associated instruments, the manufacturer will not take responsibility to repair them.

These microscope systems require intense upkeep and regular maintenance is necessary for their continuous proper function. Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized and must be maintained by the original manufacturer. The only way to maintain proper calibration, maintenance, and parts of this critical system is to acquire maintenance agreement with Leica Microsystems, Inc. The manufacturer does not license third party technicians; therefore Leica Microsystems, Inc. is the only provider that can meet the Government’s needs at this time.

This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow the NCI to determine if the party can perform the requirement. Responses must be received no later than 12:00PM EST, November 28, 2022.

All responses and questions must be in writing and emailed to Lena Lee, Contract Specialist, via electronic mail at lena.lee@nih.gov. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) through SAM.gov. Reference: 75N91023Q00005 on all correspondence.

***Please reference the attached Statement of Work for more details pertaining to the nature of the work to be performed.***

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

mailto:lena.lee@nih.gov