75H71526R00005.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION CALL

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

IHS1524437

Nashville Area Office

711 Stewarts Ferry Pike

Nashville TN 37214

ANDREW RHOADES

105/13/2026

75H71526R00005

INVITATION FOR BID

REQUEST FOR PROPOSAL

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

1 180 calendar days and complete it within ________________ ________________ calendar days after receiving

06/15/2026

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________40 ______

STANDARD FORM 1442 (Rev. 12/2022)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES CODE AT

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Nashville Area Office 711 Stewarts Ferry Pike

Nashville TN 37214

ANDREW A. RHOADES

28. NEGOTIATED AGREEMENT 29. AWARD

and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

10 U.S.C. 3204(a) 41 U.S.C. 3304(a)

STANDARD FORM 1442 (REV. 12/2022) BACK

Continued...

and return

(Contractor is not required to sign this document.) Your offer on this

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 34

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

75H71526R00005

The Contractor shall furnish and install new packaged rooftop HVAC units to replace the existing units serving the Mashpee Wampanoag

Health Service Unit Administrative Medical and

Dental Clinics per the SOW.

Delivery: 02/09/2026

Delivery Location Code: IHSMASHPEE

MASHPEE SERVICE UNIT

Mashpee Service Unit

483B Great Neck Road South

Mashpee MA 02649 US

Period of Performance: 07/01/2026 to 12/31/2026

1 The Contractor shall furnish and install new packaged rooftop HVAC units to replace the existing units serving the Mashpee Wampanoag

Health Service Unit Administrative Medical and

Dental Clinics

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

B. Supplies or Services and Price/Costs:

a. Description: Contractor shall furnish and install new packaged rooftop HVAC units to replace the existing units serving the Mashpee Wampanoag Tribe Administrative, Medical, and Dental Clinics. Replacement units (Admin and Medical bldgs.) shall be commercial-grade packaged gas/electric rooftop units, sized to match the existing equipment capacities, utility connections, and building loads. Each new unit (Medical, Admin buildings) shall be 4 tons nominal cooling capacity and include similar performance and functionality of the existing Trane models 4DCY4048B1096AA. Replacement units (Dental building) shall be sized to match the existing equipment capacities, utility connections, and building loads. Units shall be compatible with existing utilities, duct connections, gas lines, electrical service, and available roof/structural load capacities. Curb adapters shall be provided as necessary to achieve compatible installation. Replacement units shall deliver airflow and humidity control equal to or better than the existing units and shall be sized per ACCA/ASHRAE load requirements or manufacturer recommendations.

b. Project Location: Mashpee, MA

C. Description/Specifications/Statement of Work:

a. Introduction:

i. The objective of this Scope of Work objective is to improve HVAC performance and internal environmental conditions in the Mashpee Wampanoag Tribe dental, admin, and medical clinics (3 total manufactured buildings being used as health facilities). These clinics are powered by a variety of factory installed packaged units in various states of repair, but all suffering from disruptive temperature and humidity fluctuations, low air circulation rates, low air quality, and overall low satisfaction reported by occupants. They are all approximately 15 years old and due for lifecycle replacement. The objectives are as follows:

1. Remove existing packaged units.

2. Make any necessary repairs to roof curbs, mounting locations and interfaces with duct work and utilities.

3. Replace units with similar packaged units.

b. General Performance Requirements:

i. The Contractor shall furnish and install new packaged rooftop HVAC units to replace the existing units serving the Mashpee Wampanoag Tribe Administrative, Medical, and Dental Clinics.

Replacement units (Admin and Medical bldgs.) shall be commercial-grade packaged gas/electric rooftop units, sized to match the existing equipment capacities, utility connections, and building loads. Each new unit (Medical, Admin buildings) shall be 4 tons nominal cooling capacity and include similar performance and functionality of the existing Trane models 4DCY4048B1096AA.

Replacement units (Dental building) shall be sized to match the existing equipment capacities, utility connections, and building loads. Units shall be compatible with existing utilities, duct connections, gas lines, electrical service, and available roof/structural load capacities. Curb adapters shall be provided as necessary to achieve compatible installation. Replacement units shall deliver airflow and humidity control equal to or better than the existing units and shall be sized per ACCA/ASHRAE load requirements or manufacturer recommendations.

c. Basis of Design (Brand Name or Equal):

i. The Basis of Design for the Admin and Medical buildings replacement equipment is the Trane 4-ton packaged gas/electric rooftop unit equivalent to model 4DCY4048B1096AA or its modern successor. The basis of design for the Dental building’s replacement equipment is Trane or approved equivalent. Although the existing equipment on the Dental Building is manufactured by Bard, the Basis of Design for replacement units shall be a Trane or an approved equal.

ii. The Government will accept “equal” units manufactured by other reputable commercial HVAC manufacturers, provided the submitted equipment meets or exceeds the minimum performance, capacity, warranty, and construction requirements outlined in this SOW.

d. Minimum Performance Requirements:

i. All replacement units, whether Basis of Design or equal, shall comply with the following:

1. Capacity & Efficiency

a. Nominal Cooling Capacity (Medical and Admin bldg.): 48,000 BTU/h (4 tons)

b. Nominal Cooling Capacity (Dental): as existing

c. Gas Heat Input: Equivalent to existing units

d. Cooling Efficiency:

e. EER ≥ 10.0

f. IEER ≥ 11.0

g. Heating Efficiency: Minimum 80% AFUE

2. Construction & Components

a. Commercial-grade construction suitable for healthcare/office facilities

b. Coated steel cabinet with minimum 1-inch insulation

c. Copper tube / aluminum fin coils

d. Standard PSC or ECM blower motor

e. Hinged or latched service access panels

3. Controls

a. Standard 24V control system

b. Contractor-installed commercial-grade, programmable thermostats

e. Submittal Requirements for "Equal" Equipment:

i. The Contractor shall provide a complete equipment submittal package including:

1. Manufacturer technical data and spec sheets

2. AHRI certification

3. Warranty documentation

4. Electrical requirements

5. Installation instructions

6. Comparison demonstrating equivalency to Basis of Design

ii. Submittals lacking sufficient detail to evaluate equivalency will be returned without review.

iii. Proposed “equal” units that are residential grade, “builder grade,” or otherwise below the quality and durability level of the Basis of Design unit will not be considered equal.

iv. The Government reserves the right to determine the acceptability of any proposed “equal” equipment.

f. Best Value Basis for Contractor & Equipment Selection

i. Award for this project will be made using the Tradeoff method. The Government may award to a

Contractor offering higher-quality equipment, better reliability, or superior past performance, even if the proposed price is not the lowest.

ii. Evaluation factors shall include:

1. Equipment Reliability & Quality

a. Proven performance of the proposed HVAC model

b. General reputation of the manufacturer

c. Robustness of warranty and support

2. Technical Compliance

a. Ability of the proposed unit to meet the Basis of Design or equal performance

b. Adherence to this SOW’s minimum construction/efficiency standards

3. Contractor Past Performance

a. Successful installation of commercial packaged rooftop HVAC units

b. Relevant experience with healthcare or occupied facilities

4. Price

a. Considered but, not the primary factor

iii. Technical quality and reliability will be weighted more heavily than lowest price.

g. Tasks

i. Mobilization: Mobilize all necessary equipment and personnel to the work site to safely perform the HVAC replacement and installation.

ii. Replace Roof Top Units on Admin Building: Remove the two existing Trane package rooftop units from the 2,400 SF Admin Building. Install a new rooftop unit appropriately sized for the building’s cooling and heating needs.

iii. Replace Roof Top Units on Medical Building Remove the two existing Trane package rooftop units from the 2,400 SF Medical Building. Install a new rooftop unit appropriately sized for the building’s cooling and heating needs.

iv. Replace Package Vertical Mounted Units on Dental Building: Remove the two existing Bard package units from the 2,400 SF Dental Building. Install a new vertical mounted packaged unit appropriately sized for the building’s cooling and heating needs.

v. Disposal: Remove and dispose of all old HVAC units, furnaces, and any other material related to the HVAC systems replacement in accordance with industry standards and applicable environmental regulations.

vi. Demobilization: Remove all equipment and personnel from the site. Ensure all areas are cleaned up and returned to their original condition.

vii. Commissioning. Contractor shall: Provide factory-authorized startup and commissioning.

1. Submit a commissioning report including:

a. Refrigerant pressures

b. Airflow measurements (CFM)

c. Temperature split data

d. Economizer operation

e. Final performance verification

h. Contractor Requirements

i. The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work. The project work shall be performed per the following guidelines:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and IHS employees.

3. Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site weekly.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work.

5. Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during construction work.

6. All work is to be performed according with building codes, ordinances and laws of the

Authority having jurisdiction on the project. When the requirements of the building codes, ordinances, and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

7. Contractor shall participate in and assist with the completion of a Pre-Construction Risk Assessment (PCRA) prior to beginning any work.

i. Material Submittals

i. Submittals and O&M documentation must be provided for all materials used on this project.

Pre-Construction Submittals

ii. Contractor’s Site-Specific Safety Plan (SSSP) must be provided to and approved by IHS before installation can begin.

j. Damage to Property

i. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work.

Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the IHS.

k. Inspection and Acceptance

i. A government representative shall inspect and approve the work. The Contractor shall schedule inspection a minimum of 2 days in advance.

l. Period of Performance

i. The completion of this project shall not exceed 180 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

m. Work Hours

i. Generally, contractor work hours shall be Monday through Friday, 7:00 A.M. to 4:30 P.M. except on Government holidays for most of the installation work. Tie-in or other work requiring outages will be performed after hours (pre-arranged at least 48 hours in advance). Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to the schedule change.

n. Facility and Security Requirements

i. Contractor vehicles must have valid registration and insurance, and vehicle operators must have a valid driver license. All personnel shall have valid photo identification.

ii. The contractor shall clean up all areas to ensure they are clear of debris daily. At completion of the project all construction areas will be returned to their original condition. The contractor shall remove all waste material generated and dispose of in accordance with industry standards and applicable environmental rules and regulations.

iii. Minimizing impact to clinic operations. Work performed at the clinic shall be completed between the hours of 7:00AM and 5:00PM, Monday through Friday (excluding Federal Holidays) unless authorized by the Contracting Officer.

iv. Site Visit: Contractors are required to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of verifying field conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

o. Safety

i. The contractor will submit a Site Safety Specific Plan (SSSP) in industry recognizable format to the Contracting Officer within 14 days of contract award. There is no means onto the roof, the contractor will need to provide their own ladders. The Government shall review the SSSP prior to the start of any construction activities. Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities, and personnel.

Contractor shall use fall protection as required by OSHA and various regulations.

p. Government Furnished Materials

i. Contractor will provide all materials to complete the necessary work. The government will provide electricity, parking, and laydown area as available from the clinic. Bathroom facilities will be available for contractor personnel.

q. Guaranty

i. The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the IHS, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

Contractor shall provide:

1. 1-year workmanship guarantee

2. Minimum manufacturer warranties:

a. 5-year compressor warranty

b. 5-year heat exchanger warranty

c. 2-year parts warranty

3. Contractor must correct deficiencies within 24 hours of notification.

r. General Performance Requirements

i. The Contractor shall perform all work in a good and workmanlike manner using materials, equipment, and workmanship of the highest quality consistent with industry standards, codes, and manufacturer requirements, and shall be solely responsible for means, methods, techniques, sequences, and procedures of construction and for the safety of its employees and subcontractors. The Contractor shall obtain and pay for all permits, inspections, and approvals required by authorities having jurisdiction and shall bear full responsibility for the for proper installation and system performance per manufacturer specifications, code compliance, and permit approval. Failure to comply with contract requirements, approved submittals, or applicable codes and standards shall be considered defective work, which shall be removed, replaced, or corrected at no additional cost to the Government.

ii. Time is of the essence in this contract. If the Contractor fails to prosecute the work diligently or complete the project within the specified period, may terminate the contract for default under FAR 52.249-10, Default (Fixed-Price Construction), withhold retainage up to ten percent (10%) of progress payments until final acceptance, or procure completion by other means and charge all related costs to the Contractor.

iii. Government approval of submittals shall not relieve the Contractor of responsibility for compliance with the contract; approval signifies only general conformance, and the Contractor remains fully liable for design adequacy, material compatibility, and system performance. The Contractor shall promptly correct all defective or non-conforming work identified during construction or within one year after final acceptance, at its expense, and coordinate directly with manufacturers to honor all warranty obligations.

iv. The Contractor shall provide all required warranties, as-built drawings, inspection reports, and closeout documentation prior to final payment; failure to submit these deliverables shall be deemed incomplete work. The Contractor shall perform all obligations under this contract in good faith and in a manner consistent with the duty of fair dealing owed to the Government, fully cooperate with Government representatives and other contractors, respond promptly to correspondence, submittal reviews, and deficiency notices, and act diligently to prevent delays or disputes. The Government’s inspection, acceptance, or payment shall not relieve the Contractor of responsibility for defective or non-conforming work discovered before or after acceptance.

Mashpee Service Unit Buildings

Admin Building

Admin Building

Med Building

Dental Building

Medical Building Roof top Units

Admin Building Roof top Units

Dental Building Vertical Mount Package Unit

Dental Building Vertical Mount Package Unit

Medical/Admin Package Unit Data Plate

D. Packaging and Marking:

a. N/A

E. Inspection and Acceptance:

a. 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

i. Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

ii. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

iii. Government inspections and tests are for the sole benefit of the Government and do not-

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this- section.

iv. The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

v. The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary.

The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

vi. The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

vii. If the Contractor does not promptly replace or correct rejected work, the Government may-

1. By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

2. Terminate for default the Contractor’s right to proceed.

viii. If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

ix. Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

F. Deliveries or Performance:

a. Specific Requirements/Tasks - Performance

i. Mobilization: Mobilize all necessary equipment and personnel to the work site to safely perform the HVAC replacement and installation.

ii. Replace Roof Top Units on Admin Building: Remove the two existing Trane package rooftop units from the 2,400 SF Admin Building. Install a new rooftop unit appropriately sized for the building’s cooling and heating needs.

iii. Replace Roof Top Units on Medical Building Remove the two existing Trane package rooftop units from the 2,400 SF Medical Building. Install a new rooftop unit appropriately sized for the building’s cooling and heating needs.

iv. Replace Package Vertical Mounted Units on Dental Building: Remove the two existing Bard package units from the 2,400 SF Dental Building. Install a new vertical mounted packaged unit appropriately sized for the building’s cooling and heating needs.

v. Disposal: Remove and dispose of all old HVAC units, furnaces, and any other material related to the HVAC systems replacement in accordance with industry standards and applicable environmental regulations.

vi. Demobilization: Remove all equipment and personnel from the site. Ensure all areas are cleaned up and returned to their original condition.

vii. Commissioning. Contractor shall: Provide factory-authorized startup and commissioning.

1. Submit a commissioning report including:

a. Refrigerant pressures

b. Airflow measurements (CFM)

c. Temperature split data

d. Economizer operation

e. Final performance verification

b. Clauses:

52.211-13 Time Extensions (SEP 2000).

Time extensions for contract changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. The change order granting the time extension may provide that the contract completion date will be extended only for those specif ic elements related to the changed work and that the remaining contract completion dates for all other portions of the work will not be altered. The change order also may provide an equitable readjustment of liquidated damages under the new completion schedule.

G. Contract Administration Data:

a. Contracting Officers Representative (COR):

i. COR-

Megan Rivera Health and Human Services Indian Health Service, Mashpee Service Unit 483 Great Neck Road South Mashpee, MA 02649-3707

b. Technical Point of Contact (TPOC):

i. TPOC-

Charles Waters Health and Human Services Nashville Area Office, Indian Health Service 711 Stewarts Ferry Pike Nashville TN, 37214-2751

H. Special Contract Requirements:

Health and Human Services Acquisition Regulation (HHSAR):

INVOICE SUBMISSION:

The Contractor shall submit invoices once per month, quarterly, semi-annually, or annually.

HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

Electronic Submission of Payment Requests

(a) Definitions. As used in this clause - Payment request means a bill, voucher, invoice, or request for contract f inancing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) - All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S.

Department of Treasury's Invoice Processing Platform System (IPP).

- Invoice Submission for Payment means any request for contract f inancing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identif ied in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts.

The IPP website address is: https://www.ipp.gov.

- The Department of Treasury will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts. - Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

- The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

- If your company is already registered to use IPP, you will not be required to re-register. - If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional IHS Invoice Requirements:

i. The contractor shall submit invoices under this contract once per month or as specified in the payment schedule. For indefinite delivery vehicles, separate invoices must be submitted for each order.

ii. Invoices must break-out price/cost by contract line-item number (CLIN) as specified in the pricing section of the contract.

iii. Invoices must include the Unique Entity Identif ier Number (UEI) of the Contractor.

iv. Invoices that include time and materials or labor hours CLINS must include supporting documentation http://www.ipp.gov/ http://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPPCustomerSupport@fiscal.treasury.gov to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

v. Invoices that include cost-reimbursement CLINs must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred. - Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

- Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects) - show rate, base and total amount; - Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant; - Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed; - Subcontractors (if applicable) -include, for each subcontractor, the same data as required for the prime Contractor; - Other Direct Costs -include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage;

and - Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

PART II-Contract Clauses

I. Contract Clauses/Provisions:

CLAUSES INCORPORATED BY FULL TEXT

52.223-3 Hazardous Material Identification and Material Safety Data (AUG 2025).

(a) "Hazardous material," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The of feror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identif ication number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

Material (If none, insert None) Identification No.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety

Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful of feror being considered non-responsible and ineligible for award.

(e) If , af ter award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Of f icer and resubmit the data.

(f ) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to-

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those af fected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with paragraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded f rom using similar or identical data acquired f rom other sources.

52.225-9 Buy American-Construction Materials (AUG 2025).

(a) Definitions. As used in this clause— Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as def ined in paragraph (1) of the def inition of “commercial product” at

Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Of fered to the Government, under a contract or subcontract at any tier, without modif ication, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as def ined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

"Construction material" means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled f rom articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as https://www.acquisition.gov/far/2.101#FAR_2_101 complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual parts or components of those systems are delivered to the construction site. Materials purchased directly by the Government are supplies, not construction material.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the construction material (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-f ree entry certif icate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding prof it. Cost of components does not include any costs associated with the manufacture of the construction material.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105.

Critical item means a domestic construction material or domestic end product that is deemed critical to U.S. supply chain resiliency. The list of critical items is at FAR 25.105.

Domestic construction material means—

(1) For construction material that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured construction material mined or produced in the United States; or

(ii) A construction material manufactured in the United States, if–

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind for which nonavailability determinations have been made are treated as domestic. Components of unknown origin are treated as foreign; or

(B) The construction material is a COTS item; or

(2) For construction material that consists wholly or predominantly of iron or steel or a combination of both, a construction material manufactured in the United States if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all components used in such construction material. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the construction material and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the construction material contains multiple components, the cost of all the materials used in such construction material is calculated in accordance with the def inition of "cost of components".

Fastener means a hardware device that mechanically joins or af f ixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign construction material means a construction material other than a domestic construction material.

Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United

States means that all manufacturing processes of the iron or steel must take place in the United States, f rom the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives.

The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

"United States" means the 50 States, the District of Columbia, and outlying areas.

(b) Domestic preference.

(1) This clause implements 41 U.S.C.chapter 83, Buy American, by providing a preference for domestic construction material. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for construction material that is a COTS item, except that for construction material that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the construction materials, excluding COTS fasteners. (See FAR 12.505(a)(2)). The Contractor shall use only domestic construction material in performing this contract, except as provided in paragraphs (b)(2) and (b)(3) of this clause.

(2) This requirement does not apply to information technology that is a commercial product or to the construction materials or components listed by the Government as follows: None

(3) The Contracting Officer may add other foreign construction material to the list in paragraph (b)(2) of this clause if the Government determines that-

(i) The cost of domestic construction material would be unreasonable.

(A) For domestic construction material that is not a critical item or does not contain critical components.

https://www.acquisition.gov/far/25.105#FAR_25_105 https://www.acquisition.gov/far/25.105#FAR_25_105 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/12.505#FAR_12_505

(1) The cost of a particular domestic construction material subject to the requirements of the Buy American statute is unreasonable when the cost of such material exceeds the cost of foreign material by more than 20 percent;

(2) For construction material that is not a COTS item and does not consist wholly or predominantly of iron or steel or a combination of both, if the cost of a particular domestic construction material is determined to be unreasonable or there is no domestic of fer received, and the low of fer is for foreign construction material that is manufactured in the United States and does not exceed 55 percent domestic content, the Contracting Officer will treat the lowest offer of foreign construction material that exceeds 55 percent domestic content as a domestic offer and determine whether the cost of that offer is unreasonable by applying the evaluation factor listed in paragraph (b)(3)(i)(A)(1) of this clause.

(3) The procedures in paragraph (b)(3)(i)(A)(2) of this clause will no longer apply as of January 1, 2030.

(B) For domestic construction material that is a critical item or contains critical components.

(1) The cost of a particular domestic construction material that is a critical item or contains critical components, subject to the requirements of the Buy American statute, is unreasonable when the cost of such material exceeds the cost of foreign material by more than 20 percent plus the additional preference factor identified for the critical item or construction material containing critical components listed at FAR 25.105.

(2) For construction material that does not consist wholly or predominantly of iron or steel or a combination of both, if the cost of a particular domestic construction material is determined to be unreasonable or there is no domestic offer received, and the low offer is for foreign construction material that does not exceed 55 percent domestic content, the Contracting Of f icer will treat the lowest foreign of fer of construction material that is manufactured in the United States and exceeds 55 percent domestic content as a domestic of fer, and determine whether the cost of that of fer is unreasonable by applying the evaluation factor listed in paragraph (b)(3)(i)(B)(1) of this clause.

(3) The procedures in paragraph (b)(3)(i)(B)(2) of this clause will no longer apply as of January 1, 2030.

(ii) The application of the restriction of the Buy American statute to a particular construction material would be impracticable or inconsistent with the public interest; or

(iii) The construction material is not mined, produced, or manufactured in the United States in suf f icient and reasonably available commercial quantities of a satisfactory quality.

(c) Request for determination of inapplicability of the Buy American statute.

(1)

(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(3) of this clause shall include adequate information for Government evaluation of the request, including-

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-f ree certif icate may be issued).

(iv) Any Contractor request for a determination submitted af ter contract award shall explain why the

Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

(2) If the Government determines after contract award that an exception to the Buy American statute applies and the Contracting Officer and the Contractor negotiate adequate consideration, the Contracting Of f icer will modify the contract to allow use of the foreign construction material. However, when the basis for the exception is the unreasonable price of a domestic construction material, adequate consideration is not less than the differential established in paragraph (b)(3)(i) of this clause.

(3) Unless the Government determines that an exception to the Buy American statute applies, use of foreign construction material is noncompliant with the Buy American statute.

(d) Data. To permit evaluation of requests under…