Solicitation 75H71325Q00037 Questions and Answers 7.14.25.pdf
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- Solicitation number
- 75H71325Q00037
About this file
This document is a Questions and Answers (Q&A) file for Solicitation 75H71325Q00037, dated 7/14/2025, for Patient Lodging Services for a Hoh Tribal Member. The solicitation is issued by the Department of Health and Human Services Indian Health Service as a Request for Quotation (RFQ) with an urgent need for lodging services related to a high-risk medical emergency. Key details include eligibility for third-party travel or lodging management companies with active SAM.gov registration, a solicitation covering both retroactive lodging (May 19-June 27, 2025) and potential future needs.
The solicitation requires quotes to be submitted by email to Lesley.Utter@ihs.gov by July 15, 2025, at 10:00 AM EST. The government will evaluate quotes using a best value approach, considering price and past performance, with the intent to award a firm fixed-price commercial contract. Notable Q&A points include confirmation of electronic invoice submission via email, a forthcoming tax-exemption memo, and flexibility in the solicitation process due to the urgent medical situation. The NAICS code is 721110, and the requirement is set aside for full and open competition.
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Other files
| File | Type | Posted |
|---|---|---|
| Statement of Work revised.pdf | ||
| Solicitation 75H71325Q00037 Questions and Answers.pdf | ||
| 75H71325Q00037.pdf | ||
| A04 Statement of Work.pdf |
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Solicitation 75H71325Q00037 Questions and Answers
As of 7/14/2025
Q1: Are third-party travel or lodging management companies eligible to submit a quote, provided we ensure full compliance with the Statement of Work, including lodging location and amenities?
A: As long as entity has active SAM.gov registration, quotes can be provided.
Q2: Is this solicitation intended to cover lodging retroactively (from May 19 to June 27, 2025), or is the Government seeking to identify a vendor for similar future needs?
A: With the urgency to assist patient that is high risk, lodging is needed soon. And to prepare for any future lodging urgency, please provide company’s capability statement or company information for future similarities.
Q3: Was a vendor already used during the May 19–June 27 timeframe, or is the Government looking to procure services that were provided without a contract? If so, could you share the vendor name and pricing for transparency?
A: Revised statement of work was uploaded due to oversight on original document.
Q4: Will the Government be providing a tax-exempt certificate for lodging expenses incurred under this order?
A: Government will provide a memo for tax-exemption.
Q5: Will we invoice for services via WAWF, IPP, or another platform?
A: Invoice can be electronic submittal (email).
Q6: Can the due date be extended past Monday, July 14th, since this request was posted on Friday, July 11th?
A: With the patient’s high risk medical emergency right now, the Government can extend solicitation due date to tomorrow 7/15/2025 at 10am EST.
File details come from the government source that posted it. Updated .