A04 Statement of Work dental chairs 04022025.docx

Attachment No. 1 Statement of Work 3/26/2025 I. Contract Title

New dental chairs and accessories for twelve (12) units.

II. Background

The Yakama Indian Health Center is seeking to replace it’s outdated dental chairs, which are no longer serviceable, due to discontinued parts from the manufacturer, A-dec. The existing chairs have a weight limit of 300 pounds, while approximately 10% of our patient population exceeds this weight, necessitating chairs with a higher capacity. Additionally, the current chairs frequently require repairs due to water leaks and hose malfunctions, with one unit currently out of service. The ergonomic design of the new chairs, along with improved functionality of the doctor and dental assistant stools, will enhance patient comfort and staff efficiency.

III. Objective

To acquire and install twelve (12) new dental chair units with accompanying accessories to improve patient care and operational efficiency at the Yakama Indian Health Center.

IV. Score of Work

A. Equipment Procurement and Delivery

1. The vendor shall supply the following equipment. (a brand name justification on file)

· A-dec 511 Dental Chairs (Model 511) – Quantity: 12

· A-dec 532 Traditional Delivery Systems (Model 532) – Quantity: 12

· A-dec Assistant’s Instrumentation (Model 551) – Quantity: 12

· A-dec LED Dental Lights (Model 575L) – Quantity: 12

· A-dec Doctor’s Stools (Model 521) – Quantity: 12

· A-dec Dental Assistant’s Stools (Model 522) – Quantity: 12

2. All equipment shall have inside delivery, at the following address:

Yakama Indian Health Center Attn: LCDR Adriel Perry 401 Buster Road Toppenish, WA 98948

3. Deliveries shall be scheduled during 0800-1600 Pacific Time, Monday through Friday, excluding federal holidays. The site does not have a loading dock; therefore, delivery arrangements and pricing should accommodate this limitation. (Width of entry way is approximately 60”, therefore this limitation must be accounted for.)

B. Installation Services

1. The vendor shall provide installation services for all equipment, utilizing a blanket wrap service, to expedite the on-site installation process.

2. Installation may be conducted after normal business hours, if feasible and agreed upon by both parties.

C. Training and Documentation

1. The vendor shall provide comprehensive training for staff on the operation and maintenance of the new equipment.

2. Operation and Maintenance Manuals for all equipment and accessories shall be provided upon installation.

D. Warranty

1. The vendor shall provide the manufacturer’s warranty for all equipment and accessories, detailing the terms and duration of coverage.

V. Period of Performance

All equipment shall be delivered and installed within 120 calendar days from the date of procurement award.

VI. Government-Furnished Property and Services

The Yakama Indian Health Center will provide access to the installation site and ensure that the area is prepared for equipment installation, including necessary utilities and space considerations.

VII. Contractor Furnished Items and Responsibilities

The contractor shall furnish all tools, equipment, labor, and materials required to perform the delivery, installation, and training services, as specified in this scope of work.

VIII. Payment Schedule

A. The payment schedule for this award will be made upon successful delivery and installation of all equipment and completion of staff training, following submission and approval of a valid invoice.

B. Payment shall be made in accordance with the Prompt Payment Final Rule (5 CFR 1315, September 29, 1999), which states that disbursement will be made within 15 days of an accepted and approved Invoice by a Contracting Officer when presented to the Finance Office.

C. Vendor shall maintain an “Active” status with the System Award Management (SAM) as prescribed by the Electronic Funds Transfer (EFT) procedures.

D. The Government is obligated only to the extent of authorized purchases actually made and received under this procurement award.

IX. Invoicing

A. Invoicing

IPP invoicing is exercised with Invoices submitted upon completion of work as specified within this scope of work.

For payment status, please e-mail the contracting officer representative (COR) on file.

Note: Invoice must match the purchase order in description. Improper invoices will be rejected.

Upon receipt of the invoice, the COR shall review the invoice(s) for accuracy. Payments will be made after submission of a proper invoice and after the Government accepts the services. Payment shall be made only for services actually completed at the time of invoice submission.

B. Administration

The Contract Officer’s Representative (COR) and site contact under this contract shall be provided a copy of the procurement award upon execution. The COR’s responsibilities will be to coordinate with the provider the technical aspects of this service and review of performance hereunder. The Contract Officer’s Representative does not have the authority to change or alter the order amount, terms or conditions of this procurement award.

X. Additional Terms and Conditions

A. Indemnification and Liability

The contractor shall indemnify and hold harmless the Government from any claims, liabilities, or damages arising from the performance of this procurement award, to the extent permitted by law.

B. Governing Law

This contract shall be governed by and interpreted in accordance with the laws of the United States.

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