Scope of Work for Hazard Waste Disposal 2020.doc

Scope of Work Hazardous Waste Collection

SCOPE OF WORK;

The Contractor shall provide all personnel, supervision, labor, equipment, tools, labels, bags, containers, materials, transportation and other items and services necessary to perform the collection, transportation & disposal of hazardous waste accumulated by the Phoenix Indian Medical Center (PIMC), Phoenix AZ.

Address:

Indian Health Service

Phoenix Indian Medical Center

4212 North 16th Street

Phoenix, AZ 85016

Site Visit:

The contractor may coordinate a site visit with the Environmental Health & Safety Department prior to submitting a quotation.

REQUREMENTS:

A. DELIVERABLES:

1) The contractor shall prepare and provide copies of all required documents necessary (i.e., licensures, certificates and insurance) to the Contracting Officer prior to services being rendered to ensure compliance with applicable Federal, State, County and City regulations.

2) The contractor is to ensure the waste goes to a properly permitted site and that manifests or any other required documentation are provided to the Project Officer. The contractor is responsible for the preparation of Manifest Shipping Reports describing the waste removed. The contractor shall secure an authorized signature on said tracking form and carry it with the shipment to the disposal locations where it is disposed. The contractor shall also have the waste shipping tickets signed. The contractor shall send original copies of the manifest reports to the Project Officer once the waste is disposed of in accordance with State, Federal, County, and City laws within 10 days of disposal. A duplicate PDF copy will be made available upon request to the Arizona Department of Environmental Quality.

3) The contractor is responsible for proper packaging, labeling, and transportation from accumulation site to ultimate disposal site or recycling center. All waste streams must be transported from this facility and delivered to the end disposal facility in its original packaging, drums, totes and pails. At no time will waste streams be consolidated, commingled with other waste generators waste streams. Waste streams will not be subject to 180 calendar day storage (or similar interim storage) and must be delivered to the end/final disposal facility no later than 15 calendar days from the generators ship date as embodied on the uniform hazardous waste manifest. The contractor will be held responsible for any fines/penalties assessed due to state, local or federal laws being violated by the contractor.

4) The contractor will maintain an approved list (authorized by the US Environmental Protection Agency [EPA] or state) of recycling vendors, haulers, and landfills in their vicinity. Recycling and reuse of materials is preferable to incineration and/or landfilling.

5) The contractor will assist the government (Phoenix Indian Medical Center’s Environmental Health and Safety personnel) in understanding hazardous waste regulations and offer advice to minimize costs to the government in managing their hazardous waste program.

6) Contractor is solely responsible for any and all spills or leaks and subsequent clean ups that may be required during the performance of this contract which occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors. The contractor agrees to clean up such spills or leaks to the satisfaction and compliance with applicable Federal, state and local laws and regulations. The clean-up shall be at no cost to the Indian Health Service.

7) Contractor shall report all such spills or leaks to the Project Officer. A written follow-up report shall be submitted to the Project Officer no later than 24 hours after the initial telephonic report. The report shall include description of the item spilled (identity, quantity, etc.); whether amount spilled is EPA/state reportable, and if so whether it was reported, and to whom; exact time and location of the spill; containment procedures initiated; summary of any communications contractor has with press, state officials, or Project Officer; and description of clean-up procedures employed or to be employed at the site including final disposition and disposal location of the spill residue.

8) Contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor’s personnel and equipment shall comply with applicable state, Federal, and local laws, safety regulations and procedures and contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure that all personnel involved in handling and packaging the hazardous waste be trained for the level of expertise required for proper performance of the task and, in particular, in the areas of chemical incompatibility and spills. Handling and personal protective equipment shall be provided by the contractor and must be appropriate to ensure safe handling of the waste. The contractor agrees that personnel and equipment are subject to safety inspections by hospital safety staff and outside regulatory authorities (e.g., OSHA).

9) The amount or types of hazardous waste is unknown at any given time, therefore PIMC is requesting vendors submit a price list of standard commodities, packaging and all other pertinent requirements. Some of the known wastes that have been disposed of in the past include xylene, ethyl alcohol, mercury, RCRA hazardous drugs and other laboratory chemicals. The amount of hazardous waste is unknown at any given time at disposal that the quantity column in the Option Year will be considered as indefinite. Miscellaneous/unplanned hazardous waste will be considered as additional/new waste product that needs to be disposed of.

10) Contractor will respond to regular service requests within 72 hours after initial contact from the Project Officer. Contractor will provide a 24/7 emergency phone number for emergency service requests.

Government hours of operation at the above facilities shall commence no earlier than 8:00 am and continue no later than 4:00 pm, Monday through Friday (excluding federally recognized holidays), or as agreed upon between the Contractor and the Project Officer. Federally recognized holidays can be found online at: http://www.opm.gov.fedhol.indes.asp

B. MINIMUM CONTRACTOR QUALIFICATIONS:

1) Contractor shall maintain a general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) aggregate. (Submit copy of insurance with RFQ)

2) Contractor shall comply with environmental rules and regulations of municipality, state or federal environmental, environmental protection, and toxic waste and hazardous substance laws, ordinances and regulations. Contractor shall comply with all requirements of the US Department of Transportation (DOT) regulations regarding waste transportations under this contract. Contractor must have a current DOT Hazardous Materials Safety Permit and must have a SATISFACTORY motor vehicle safety rating with the DOT Federal Motor Carrier Safety Administration.

3) Contractor must have a record without any serious violations with hazardous waste regulations for past five years. Compliance history will be verified utilizing EPA’s ECHO data base.

4) Contractor shall provide only qualified field service engineers/specialists to perform service as set by industry standards and manufacturer specifications.

5) The Contractor shall have at least five years of disposal experience in hazardous waste collection and disposal service at medical centers. Specific experience is required in dealing with drugs that are classified as hazardous waste (e.g., Resource Conservation and Recovery Act or RCRA hazardous drugs).

6) The Contractor shall have Commercial Driver’s License with appropriate classification to haul, collect and dispose of hazardous waste as well as an EPA ID Number. (Provide Copy with RFQ).

C. SUBCONTRACTS:

None of the services furnished under this order shall be subcontracted or transferred to another contractor, or organization, without the specific prior written approval of the Contracting Officer.

QUALITY ASSURANCE:

A. GENERAL:

The contractor shall keep current all licenses and certificates necessary for compliance with regulations for collection and disposal of hazardous waste. The contractor shall inform the Project Officer and PAIHS (Phoenix Area Indian Health Service) Acquisition Management Branch of changes in applicable federal, state, county, or tribal regulations or licensure requirements that may affect hazardous waste management practices or hazardous waste disposal requirements.

B. CONTRACTOR FACILITY / EQUIPMENT / RECORDS INSPECTION:

The Contracting Officer, or the designated representative, reserves the right to inspect and investigate thoroughly the establishment, equipment, facilities and compliance assurance measures of the Contractor during the performance period.

52.252-2 Clauses incorporated by reference (JUN88)

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request the Contracting Officer will make their full text available.

Federal Acquisitions Regulation (48 CFR Chapter 1) Clauses

52.203-3 Gratuities (APR 84)

52.203-6 Restrictions on subcontractor sales to the government (JUL 95) w/Alternate I (OCT 95)

52.211-16 Variation in quantity (APR 84)

52.212-4 Contract Terms & Conditions – Commercial items (MAY 99)

52.212-5 Contract Terms & Conditions – Required to implement statutes or executive orders – commercial items w/alternate I (FEB 00)

52.216.24 Limitation of Government Liability (APR 84)

52.216.25 Contract Definitization (OCT 97)

52.222-3 Convict Labor (AUG 96)

52.222-4 Contract work hours and safety standards act – overtime

Compensation – General (JUL 95)

52.222-26 Equal Opportunity (FEB 99)

52.222-36 Affirmative Action for handicapped workers (JUN 98)

52.222-14 Service Contract Act of 1965, As Amended (MAY 89)

52.225-3 Buy American Act – Supplies (JAN 94)

52.225-13 Restrictions on certain Foreign purchase (FEB 00)

52.232-1 Payments (APR 84)

52.232-8 Discount for prompt payment (MAY 97)

52.232-25 Prompt Payment (JUN 97)

52.233-1 Disputes (DEC 98)

52.233-3 Protest after award (AUG 96)

52.243-1 Changes – Fixed price (AUG 87)

52.244-6 Subcontracts for commercial items and components (OCT 98)

52.249-1 Termination for convenience of the government (Fixed price) (Short Form) (APR 84)