Amendment Number 1 - SOW_Pest Management Multiyear 2022.pdf

PEST MANAGEMENT SERVICES

Gallup Indian Medical Center (GIMC), Gallup, NM 87301

Statement of Work

AMENDMENT NUMBER 1 - Number 4 “Professional Qualifications”, b.

1. DESCRIPTION

Contractor shall provide pest control and bedbugs services through scheduled spraying and emergency callbacks to spray the Gallup Indian Medical Center (GIMC) buildings and grounds and at Fort Wingate building and grounds.

GIMC Campus has gross square feet of 220,925 and Fort Wingate building has a gross square feet of 7,656.

Contractor shall provide all labor, tools, and equipment to perform all extermination/pest control and inspections.

2. REQUIREMENTS

a. All services include the extermination/pest control of insects, animal pests, or other pests that may periodically present a problem, such as spiders, crickets, centipedes, rats, mice, roaches, ants, silverfish, bedbugs, fleas, mosquitos, weevils, cereal or flour beetles, moths, carpet beetles, termites, or other fabric pests. The service shall also include eradication of such animal pests such as skunks, moles, gophers, pigeons, starling and bats if services cannot be performed by the local municipal animal control. Extermination procedures are required to be performed in the exterior of the building as well as the interior. See attached floor plan of GIMC Campus and Fort Wingate Floor Plan. Services provided do not include termite extermination, tree spraying, and weed control.

b. Provide pest control services for scheduled monthly interior pest control service, scheduled exterior pest control service, interior subfloor crawl space pest control service, and twelve unscheduled call-backs (Call-backs for the same issue in the same areas shall be unlimited until the problem is resolved) to include all costs of travel, labor, materials, supplies and equipment.

c. Set up and maintain a rodent control program to cover entire GIMC Campus and Fort Wingate building.

Rodent control materials are to be secured in the areas dispersed, shall be inconspicuous, are hidden when possible, and are not to be easily identified in heavily traveled areas. Low profile metal traps are to be provided to the hospital for placement inside the facility by the Maintenance staff.

d. Scheduled Interior Service:

i. Contractor shall provide MONTHLY pest control services during the contract period within the interior of the main facility.

1. A Campus Map be provided by the Facility Manager to the contractor as part of this contract paperwork packet.

2. Provide pest and bedbugs management services on a monthly basis to ALL Gallup Indian Medical

Center (GIMC) Campus buildings and Fort Wingate.

3. A schedule of dates shall be provided by contractor to Facilities Manager upon award of contract.

4. Scheduled Monthly interior pest control services shall not be performed within two weeks of the last service.

5. Any interior areas not sprayed due to circumstances out of the Contractor’s control shall be listed on the service report and serviced on the following monthly service call.

e. Scheduled Exterior Service:

Contractor shall provide exterior pest control services within the hospital boundaries to include parking lots and grassed areas once a month during the months of April, June, and August (three months). A cover sheet with instructions and layout drawings of our hospital grounds, which indicate parking, streets and grass areas shall be provided by Facility Manager to the contractor as part of this contract paperwork packet.

f. Unscheduled Emergency Callbacks:

Contractor shall provide twelve (12) callbacks during the period of contract coverage authorized by the

Contracting Officer and Contracting Officer’s Representative. Callbacks for the same issue in the same areas shall be unlimited until the problem is resolved. Contractor shall respond and be on the job site on the same day as the callback services request, preferably between the hours of 7AM to 7PM. If phone contact is not made in 2 hours, another contractor shall be contacted and arrangements made for emergency services.

Contractor shall provide telephone number that is attended at all times including nights, weekends and holidays, and have immediate availability of emergency dispatching authority for nights, weekends, and holidays.

g. Provide any recommendations to improve pest management and control to the GIMC Maintenance staff to continuously maintain buildings in excellent conditions.

h. If the extermination of insects and/or rodents as outlined requires the drilling of holes or otherwise defacing the property, the contractor shall obtain written permission by the Contracting Officer and Contracting

Officer’s Representative and shall restore the property to its original condition.

i. Chemicals used for pest control shall not stain surfaces such as floors, baseboards, walls, ceiling, tables and other equipment. Chemicals in liquid form are handled with special care in areas having asphaltic, mastic or linoleum floor surfaces. Fluid dilutions will not be used around electrical wall boxes, electric motors or other areas where insertions may create a fire, shock or explosion hazard. Powdered chemicals shall not be used in areas that will be disturbed by gusts of wind or fast-moving ventilation.

j. Labor is an all-inclusive rate that shall include trip charges/travel costs and lodging costs. Contractor shall provide OVERTIME pay per pre-established hourly rates.

k. Contractor shall include a line item for paying taxes on labor only.

3. GENERAL CONDITIONS

a. Codes and Standards: The Contractor shall adhere to all the following general conditions for work performed, extermination/pest control services and inspection:

i. The contractor shall furnish to the Facility Manager and Safety Officer the Safety Data Sheet (SDS) of the chemicals to be used as pesticide and rodent control. Contractor shall provide at least 3 working days for the hospital any precautions or special arrangements that will need to be made.

ii. Contractor to use less toxic or non-toxic pest control chemicals and consider other environmentally friendly alternatives

iii. All pesticides, rodenticides and other chemicals used for the control and/or destruction of pests shall be registered for household use by the United States Department of Agriculture, Agriculture Research

Service, and Pesticides Regulations Division and shall conform to Environmental Protection Agency, Federal, State and Local laws and ordinances.

iv. Pest control chemicals and methods used to meet the requirements of this contract shall be performed and applied by all applicable local, county, State of New Mexico, and EPA standards and codes.

v. No pesticide or rodenticide formulation shall be used in such a way to constitute a hazard to the health of humans or warm-blooded animals. All chemicals shall be used in dilutions and applied in accordance with directions stated on the manufacturer’s label.

vi. The use of rodenticides other than Red Squill, Warfarin, and Pival shall be restricted to locations specifically approved by the Contracting Officer and Contracting Officer’s Representative.

vii. No pest control chemical shall be permitted to contact any food or utensil in which food is prepared or contained. Food service areas are restricted to crack and crevice treatment and shall consist of injection of proper dilutions of approved toxicants into wall and floor junctures, baseboard openings, openings between fixtures and equipment at joint with walls. Hollow legs of equipment shall also fall into this placement category. Fan spray in food areas is prohibited.

b. Safety:

i. Contractor shall supply all worksite safety equipment and practices.

ii. Any damages made by the contractor shall be reported immediately to the Contract Officer and Contract

Officer’s Representative. Contractor shall be liable for any damages.

iii. Contractor shall be responsible for complete and strict compliance with all Gallup Service Unit facility policies, including safety policies and Pre-Construction Risk Assessment (PRCA).

iv. Contractor shall provide influenza (flu) Shot at their own expense to their personnel and provide Flu Shot documentation to COR or designee upon issuance of Notice to Proceed. This complies with Indian Health

Service mandatory influenza policy.

v. Contractor(s) shall sign in and out at Security each day with issuance of visitor / contractor’s badge.

vi. GIMC Maintenance personnel at all times will accompany all Contractors’ personnel.

c. Execution:

i. All activities shall be coordinated with Gallup Indian Medical Center local POC to ensure that there are no detrimental impact on the day-to-day operations of the hospital and clinics.

d. Inspection:

i. Government reserves the right to inspect all aspects of work performed.

e. Schedule:

i. Contractor shall perform work under this contract only during the time outlined below:

1. Scheduled Interior and Exterior Services: Monday through Friday, 8AM – 5PM, Federal holidays are excluded. Services must be completed by 5PM

2. Unscheduled Call Backs: 7 days a week, 24 hours a day.

3. Dietary Department Service: Monday through Friday, between 7:00 a.m. – 9:00 p.m.

Pest Control services schedules may be changed in advance with the approval of the Contracting

Officer and Contracting Officer’s Representative.

ii. Contractor shall NOT be authorized to fragment the work required under this contract. Contractor shall ensure that work is scheduled in such a manner that when it is started it shall be completed without interruption. Contractor’s personnel shall not leave work site to perform work required by contractor’s other service calls.

iii. For callback services, the contractor shall spray the adjacent and surrounding areas in addition to the problem office/location. Facility Management shall provide a list of areas to spray.

4. PROFESSIONAL QUALIFICATIONS

The contractor shall provide a representative who meets the following minimum professional qualifications and requirements.

a. Evidence of current certification and licensure as a general pest control operator with the State of New Mexico

b. Comply with state and federal regulations for GP, CA, 7D and Public Health 8.

Replace with: Comply with all federal and state regulations.

5. FEE SCHEDULE

a. Contractor will indicate below the Total Costs to perform the stated services. Total Costs shall include labor, travel, per diem and equipment to perform all necessary pest control services including any callbacks or emergency services.

Line Number Description Total Costs

1 Base Year $

2 1st Year Option $

3 2nd Year Option $

4 3rd Year Option $

b. Include line item for “Taxes on Labor” only.

6. PERIOD OF PERFORMANCE: The period of performance will be for one (1) base year with two (2) – year option period.

Base Year Date of Award December 31, 2022

First Year Option January 1, 2023 December 31, 2023

Second Year Option January 1, 2024 December 31, 2024

Third Year Option January 2, 2025 December 31, 2025

7. GOVERNMENT CONTACTS:

Local POC and (COR) Contract Officer’s Representatives

Ben Williams

Maintenance Mechanic Supervisor

Gallup Indian Medical Center benjamin.williams@ihs.gov

505-722-1557 mailto:benjamin.williams@ihs.gov