75H709-CR23Q-005 Konica Mino Port XRay.pdf

75H709-CR23Q-005

The Billings Area Indian Health Service/Crow Service Unit (IHS) is requesting quotations in response to RFQ # 75H709-CR23Q-005 to provide MKDR Xpress Mobile X-Ray System to include service agreement/warranty for the Crow Service Unit.

The CSU will be awarding a firm fixed price contract for the equipment as provided in the scope of work.

The procurement was conducted pursuant to the authority of Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items. The associated North American Industrial Classification System (NAICS) code for this procurement is: 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing and the small business size standard is 1,250 employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular FAC 2022-08.

This solicitation is set-aside for Small Business Indian Firms (SBIF) pursuant to the Buy Indian Act 25 U.S.C. 47. If IHS does not receive at least two offers that are reasonably priced offers from SBIF’s, IHS will then evaluate quotes and consider award to other small business concerns under the following 5-tier cascading set-aside (in order of first consideration to last consideration):

• 1st Tier—Small Business Indian Firms

• 2nd Tier – Service Disabled Veteran Owned Small Businesses

• 3rd Tier – Certified HubZone Small Businesses

• 4th Tier – Small Disadvantage Businesses

• 5th Tier—All other Small Business Concerns.

Only new equipment Buy American Act (BAA) compliant with at least one-year manufactures warranty will be accepted. Substitutions will not be accepted as the MKDR Xpress Mobile X- Ray equipment parts are interchangeable with existing equipment. Items not BAA compliant are not allowed. Used or refurbished equipment will not be accepted. If Freight will be charged, then FOB destination must be included into the quote. Assembly and training services are inclusive of labor, materials, supplies, equipment, travel, and all applicable federal, state, and local taxes, et cetera.

Technical Specifications

Mobile Component

Specification Minimum Requirement Weight 1191 lbs.

Size 48”x21.5”x50.8” Console Screen 19” Touch Max Speed, Ramp 3.4 m/hr, 8 degrees Anti Collision System Proximity sensor at front bumpers Battery Charge Capacity: 15 Ah

Charge Time: Approx 8 Hrs Storage Capacity: 5,760Wh

Battery Performance 15m @ 3.1/hr (full Charge) Collimator Manual Colimator, Double Laser, Motorized Filter Wireless capabilities

Generator Component

Specification Minimum Requirement Output Power 40kW – Monoblock kVp Range 40 – 150 Kv mA range 10 – 500 mA Exposure time range 1 msec to 10 sec

1 msec to 4 sec for DR mAs range .1 mAs to 500 mAs

X-Ray Tube Component

Specification Minimum Requirement Anode kHU/kVp 300 kHU. 150 kVp Focal spot .7 mm/ 1.3 mm Target angle 16 degrees

Price Schedule

Equipment shall include applicable accessories to ensure complete function of units.

Contract Line Item Number (CLIN)

CLIN DESCRIPTION QTY UNIT AMOUNT

001 MKDR Xpress Mobile X-

Ray System With accessories

1 EA

CLIN DESCRIPTION QTY UNIT AMOUNT

002 Assembly Services 1 EA

CLIN DESCRIPTION QTY UNIT AMOUNT

003 Training 1 EA

CLIN DESCRIPTION QTY UNIT AMOUNT

004 12 month Service

Agreement

1 EA

GRAND TOTAL ………………………………………..…… $__________________.

PURPOSE OF THE CONTRACT:

The purpose of this contract is to purchase a MKDR Xpress Mobile X-Ray System for the Crow Service Unit.

BACKGROUND:

The Crow Service Unit (CSU) is comprised of a PHS Indian Hospital and two Outlying clinics that provide healthcare services to the local indigenous population of South Central Montana.

SCOPE OF WORK:

The Vendor shall provide MKDR Xpress Mobile X-Ray System to the Crow/Northern Cheyenne Hospital.

a. The vendor shall provide the specified equipment listed on Attachment A Specification Sheet.

b. The vendor shall provide onsite training within a month of assembly.

c. The vendor shall provide a 12 month service agreement to include onsite labor and technical support.

d. The vendor shall provide all labor, supervision, equipment and tools to perform equipment repairs.

e. The Contracting Officer Representative (COR) will coordinate and make the necessary arrangements for any repairs.

f. The vendor shall be required to respond to emergency repair calls 7 days a week by phone within one (1) hour and twenty four (24) hours for onsite repair.

g. The vendor is required to provide a Service Report within one (1) weeks of services performed for repairs.

DELIVERY:

a. The vendor shall ensure lift gate delivery of equipment to Crow Hospital.

b. The COR shall inspect equipment upon delivery. The COR, James Reed will be contacted at 406-638-3409.

c. In the event of delivery delay the vendor shall contact the COR.

ASSEMBLY:

a. Contractor shall assemble and install equipment at the Crow/Northern Cheyenne Hospital.

b. Assembly must be done per manufacture’s recommendations

c. POC will inspect items upon completion.

WORK SCHEDULE:

The contractor shall perform all services during regular business hours of 8am-5pm, Monday through Friday with the exception of federal holidays.

STANDARD REQUIREMENTS:

All work must be done to manufacturer’s specifications.

WORKFORCE REQUIREMENTS:

Contractor must have the required expertise complete the equipment assembly.

ASSUMPTIONS:

Access to Buildings: It shall be the Contractor's responsibility, through the COR, to obtain access to buildings and facilities and arrange for them to be opened and closed.

Contractor Furnished Items:

The Contractor shall provide the equipment, tools, and necessary resources to perform the requirements of this contract.

General Quality Assurance:

Designated POC will provide an inspection and exit meeting with the contractor.

SECURITY:

The vendor shall ensure the equipment conforms to all IHS Office of Information Technology (OIT) regulations.

PLACE OF PERFORMANCE:

a. Crow Service Unit 1 Hospital Way Crow Agency, MT 59022

PERIOD OF PERFORMANCE:

a. Delivery shall be within 3 months of award.

b. The service agreement shall begin upon assembly of equipment.

CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

Contracting Officer Representative for this project will be:

James Reed, Radiology Supervisor Crow/Northern Cheyenne Hospital 406-638-3409 James.reed@ihs.gov

INVOICE SUBMISSION AND PAYMENT:

Invoices shall be submitted through IPP, a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis. The use of IPP shall take precedence over previously established invoicing procedures in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”. The IPP website address is: https://www.ipp.gov. If you require assistance registering or require IPP account access, please contact the IPP Helpdesk at

(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov. Please send a courtesy copy of the invoice by email to lori.oldbear@ihs.gov Failure to include the required information may delay payment. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. Payments are made in arrears.

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/

52.204-7 System for Award Management Oct 2018 52.204-13 System for Award Management Maintenance Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Jul 2016 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016 52.204-19 Incorporation by Reference of Representations Dec 2014 and Certifications 52.212-4 Contract Terms and Conditions-Commercial Items Dec 2022 52.212-5 Contract Terms and Conditions Required to Implement Dec 2022

Statutes or Executive Orders – Commercial Items** 52.223-18 Encouraging Contractor Policies to Ban Text Messaging Aug 2011

While Driving 52.229-3 Federal, State, and Local Taxes Feb 2013 52.237-3 Continuity of Services Jan 1991 52.242-13 Bankruptcy Jul 1995 52.242-15 Stop-Work Order Aug 1989 52.242-17 Government Delay of Work Apr 1984 52.243-1 Changes – Fixed Price, Alt 1 Aug 1987 52.246-1 Inspection of Supplies – Fixed Price Aug 1996 52.249-1 Termination of Convenience of the Government(Fixed Apr 1984

Price)(Short Form) 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984

DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISTION REGULATION

(HHSAR) CLAUSES

352.211-3 Paperwork Reduction Act DEC 2015 352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations 352.223-70 Safety and Health DEC 2015 352.232-71 Electronic Submission of Invoice Payments FEB 2022 352.237-75 Key Personnel DEC 2015

INSTRUCTIONS TO OFFERORS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a quotation, which shall be considered by the Agency.

Offers shall be submitted via email to johnna.pryor@ihs.gov no later than 2:00pm MST, February 03, 2023.

ACCEPTANCE PERIOD:

Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

EVALUATION FACTORS:

The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Descriptive Literature = 60 POINTS. The offeror must submit descriptive literature that addresses the Equipment, Delivery, Assembly, and Service Agreement.

Information that shows a product’s characteristics or explains its operation for the purpose of evaluation and award, such as: (1) Design; (2) Materials; (3) Components;

and (4) Performance characteristics.

2. Past Performance = 40 POINTS. The offeror must demonstrate its record of successful performance in past contracts, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts. The Contractor must furnish a minimum of 3 references or other evidence that verifies the services required by this contract can be fulfilled without creating undue hardship upon the Company or the Indian Health Service. The offeror must include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service; (4) Total contract value; (5) Contracting Officer/Company Manager and telephone number; and (6) Program Manager and telephone number, if applicable.

Source Selection Decision.

In order to determine which offeror represents the best value to the government, the Evaluator(s) will rank the offerors from best to worst. This will be accomplished by making a series of paired comparisons among the offerors by trading off the marginal differences in non-cost/price factors and price. If one offeror has both the better capability and lower price, then that offeror will be the better value. If one offeror has the better capability and a higher price, the Source Selection Authority will decide whether the difference in capability is worth the difference in price. If the source selection authority considers the better capability to be worth the higher price, then the more capable, higher-priced offeror will be the better value. If not, then the less capable, lower-priced offeror will be the better value. The source selection authority will continue to make paired comparisons until they has decided which offeror represents the best value.

jpryor Highlight

BASIS FOR AWARD:

Selection of the successful offeror will be made based on the evaluation criteria. The quotations will be evaluated and a contract awarded under the Best Value Continuum approach to permit tradeoffs among cost or price and non-cost factors. This will allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror who meets or exceeds the technical acceptability standards established in the factors referenced above. Technical and past performance, when combined, are approximately equal to cost or price.