Justification and Approval_Emergency Boiler Repair - MSU_redacted.pdf

This is a Justification to Restrict Competition (JRC) document for a federal contract below the Simplified Acquisition Threshold (SAT) using simplified procedures for commercial products and services.

The U.S. Department of Health and Human Services, Indian Health Service, Albuquerque Area Office is contracting with Hybrid Plumbing and Boiler Specialists, LLC (HPBS), located at 465 Reid Road, Datil, New Mexico 87821, for boiler system repair and annual maintenance services. The contract covers two RITE Engineering & Manufacturing Corp. hot water boilers (Model 300WGO, natural gas-fired, rated at approximately 2.4 MMBtu/Hour, manufactured in 2007) currently in operation at the Mescalero IHS facility. Services include emergency repairs such as testing and replacement of temperature and pressure relief valves, gauge repairs, backflow preventer replacement, heat exchanger cleaning and inspection, fire pot cleaning, exhaust stack cleaning, combustion analysis, high-limit and low-water pump control installation, ball valve installation for crossover function, main water heater replacement, sediment trap installation, pressure feed valve installation, diesel backup system testing, tandem boiler operation, and water pH testing. The document also addresses necessary floor drain repairs and required annual preventive maintenance. The CO justifies single-source procurement under FAR 12.102(a) citing urgent circumstances: the primary boiler failed in December 2025, the secondary boiler failed on January 2, 2026, and HPBS demonstrated it was the only reasonably available source through market research efforts that included unsuccessful attempts to contact alternative vendors and online searches. The document is dated September 30, 2025 (Revision).