75H70724R00009 (NP_PC_UC Physicians).pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

561320

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/13/2024 1400 MD

07/24/2024

505-256-6753JUDITH MARIANO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70724R00009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 51 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Albuquerque Area Indian Health Services, Acoma Canoncito Laguna Indian Health Center has a requirement for two (2) Nurse Practitioners; one

(1) Primary Care Physician; and one (1) Urgent Care Physician located at 80B Veterans Blvd., Acoma, New Mexico 87034.

Only one award will result from this solicitation.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ERIC K. WRIGHT

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This will be 100% set-aside for ISBEE Firms.

Period of Performance: 11/01/2024 to 10/31/2025

1 Base Year: November 1, 2024 through October 31, Two Nurse Practitioners

One Primary Care Physician

One Urgent Care Physician

2 Option Year One: November 1, 2025 through

October 31, 2026

Two Nurse Practitioners

One Primary Care Physician

One Urgent Care Physician

(Option Line Item)

09/01/2025

Period of Performance: 11/01/2025 to 10/31/2026

3 Option Year Two: November 1, 2026 through

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

51 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 51

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70724R00009

October 31, 2027

Two Nurse Practitioners

One Primary Care Physician

One Urgent Care Physician

(Option Line Item)

09/01/2026

Period of Performance: 11/01/2026 to 10/31/2027

4 Option Year Three: November 1, 2027 through

October 31, 2028

Two Nurse Practitioners

One Primary Care Physician

One Urgent Care Physician

(Option Line Item)

09/01/2027

Period of Performance: 11/01/2027 to 10/31/2028

5 Option Year Four: November 1, 2028 through

October 31, 2029

Two Nurse Practitioners

One Primary Care Physician

One Urgent Care Physician

(Option Line Item)

09/01/2028

Period of Performance: 11/01/2028 to 10/31/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Primary Care; Urgent Care; NP and PA Services ACL IHC Solicitation #75H70724R00009 Page 4 of 51

SECTION 1 - SUPPLIES OR SERVICES AND PRICES/COSTS

1.1 SERVICES

1.1.1 The Indian Health Service (IHS)/Albuquerque Area Office, Acoma-Canoncito-Laguna Indian Health Center (ACL IHC) has a requirement for Primary Care and Urgent Care Physicians; two Nurse Practitioners; one Physician’s Assistant all to be located in Acoma, New Mexico.

1.1.2 The Government contemplates to award a Contract resulting from this solicitation.

1.2 PRICE OR COST

This solicitation will result in a Firm-Fixed-Price (FFP) contract.

1.3 GENERAL CONTRACT INFORMATION

1.3.1 This is a non-personal health care service contract, as defined in Federal Acquisition Regulation (FAR) 37.401, under which the contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The contractor indemnifies the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance. The contract must maintain medical liability insurance. Coverage amount acceptable to the Contracting Officer, which is not less than the amount normally prevailing within the local community for the medical specialty. The contract is required to ensure that its subcontract for provisions of health care services contain the requirement of the Clause 52.237-7, including the maintenance of medical liability insurance.

1.3.2 As an independent Contractor; billing and collecting for the federal, state and other local city/county taxes is the burden of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico.

1.3.3 The Contractor's price/cost for services under this contract should include all applicable taxes for Internal Revenue Service (IRS), State of New Mexico Taxation and Revenue agency and/or other revenue agencies. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

1.3.4 FINGERPRINTING REQUIREMENTS FOR SECURITY AND SUITABILITY:

"Prior to start of services specified by the contract scope of work, the Contractor must contact Albertina Hayes, at Telephone No. (505) 256-6756, AAO, Division of Contracts and Grants, to schedule an appointment to complete the fingerprinting process required by the IHS regulations pertinent to security and character background investigations."

1.4 CONTRACT PRICE

1.4.1 This solicitation will result in a FFP contract. The price for the base year of this contract will be $TBD.

1.4.2 Upon delivery and acceptance of the item(s) specified in the DELIVERY Article in Section 7 of this contract, the

Government shall pay to the Contractor resulting from the awarded contract price.

1.4.3 Upon delivery and acceptance the services described in the Performance Work Statement (PWS) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly:

SCHEDULE OF CHARGES FOR THE BASE PERIOD

Item # Contract Period Description of Services Total Amount per Year

Two (2) NP; One (1) PA Rate per hour $________ x 2080 hours = One (1) Primary Care Physician Rate per hour $________ x 2080 hours =CLIN #1 Base Year

11/01/2024 thru 10/31/2025 One (1) Urgent Care Physician Rate per hour $________ x 2080 hours =

TOTAL PRICE FOR BASE YEAR:

1.4.4 The Contractor shall be paid upon submission of an invoice and verification by the Contracting Officer's Representative (COR), of the deliverables and/or services indicated below. Submit invoices in accordance with the instructions contained in FAR clause 52.232-25, Prompt Payment (Jan 2017), and Section 10 of this contract.

Primary Care; Urgent Care; NP and PA Services ACL IHC Solicitation #75H70724R00009 Page 5 of 51

1.5 OPTION PRICES

1.5.1 Unless the Government exercises its option, pursuant to the option clause referenced in the Contract Clauses section, this contract consists only of the Base Period specified in this contract.

1.5.2 Pursuant to either the FAR Clause 52.217-8, Option to Extend Services (Nov 1999) or the FAR Clause 52.217-9, Option to Extend the Term of the Contract (Mar 2000), set forth in Section 12, of this contract, the Government may, a unilateral contract modification, require the Contractor to perform the Option Period(s) as defined in the PWS of this contract. A notice that the Government intends to exercise any of the options will happen prior to the contract’s expiration date. Specific information regarding the timeframe for this notice is set forth in the OPTION PROVISION of this order. When exercising an option period, the fixed price rate of this contract is set forth below.

1.5.3 Upon the delivery and acceptance of the Option Services described in the Performance Work Statement of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the rate(s) set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly;

1.5.4 If the Government exercises its option pursuant to the OPTION PROVISION of this contract, the Government's total estimated contract amount, represented by the sum of the price of base plus option periods and the period of performance will be as follows:

SCHEDULE OF CHARGES FOR THE OPTION PERIODS

Item # Contract Period Description of Services Total Amount per Year

Two (2) NP; One (1) PA Rate per hour $________ x 2080 hours = One (1) Primary Care Physician Rate per hour $________ x 2080 hours =CLIN #2 Option Year One

11/01/2025 thru 10/31/2026 One (1) Urgent Care Physician Rate per hour $________ x 2080 hours =

TOTAL PRICE FOR OPTION YEAR ONE:

Item # Contract Period Description of Services Total Amount per Year Two (2) NP; One (1) PA Rate per hour $________ x 2080 hours = One (1) Primary Care Physician Rate per hour $________ x 2080 hours =CLIN #3 Option Year Two

11/01/2026 thru 10/31/2027 One (1) Urgent Care Physician Rate per hour $________ x 2080 hours =

TOTAL PRICE FOR OPTION YEAR TWO:

Item # Contract Period Description of Services Total Amount per Year Two (2) NP; One (1) PA Rate per hour $________ x 2080 hours = One (1) Primary Care Physician Rate per hour $________ x 2080 hours =CLIN #3 Option Year Three

11/01/2027 thru 10/31/2028 One (1) Urgent Care Physician Rate per hour $________ x 2080 hours =

TOTAL PRICE FOR OPTION YEAR THREE:

Item # Contract Period Description of Services Total Amount per Year Two (2) NP; One (1) PA Rate per hour $________ x 2080 hours = One (1) Primary Care Physician Rate per hour $________ x 2080 hours =CLIN #3 Option Year Four

11/01/2028 thru 10/31/2029 One (1) Urgent Care Physician Rate per hour $________ x 2080 hours =

TOTAL PRICE FOR OPTION YEAR FOUR:

TOTAL CONTRACT AMOUNT FOR BASE AND FOUR OPTION PERIODS:

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1.5.5 Note: Unit price shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services.

1.5.6 Lunch break of thirty minutes (30) permitted (as non-paid) under the contract; the contractor cannot invoice time as worked if its’ employee chooses not to take a lunch break. The Contractor also cannot invoice travel times to/from the facility site as time worked.

SECTION 2 – DEFINITIONS:

2.1 Acceptance: As stated in FAR, subpart 46.5, Constitutes acknowledgement that the supplies or services conform to the applicable contract quality and quantity requirements and subject to other terms and conditions of the contract.

2.2 Approval: Acknowledgment by the designated Government official that submittals, deliverables, or administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) conform to the contractual requirements. Government approval does not relieve the Contractor from responsibility for compliance with contract requirements.

2.3 Area: A defined geographical region for Indian Health Service administrative purposes. Each Area Office may administer several Service Units.

2.4 Business Associate (BA): Any company or person that shown to, handles, or works with the data or medical records of the medical entity.

2.5 Business Associate Agreement (BAA): A BAA is a contract between a HIPAA-covered entity and a HIPAA BA. The contract protects personal health information (PHI) in accordance with HIPAA guidelines.

2.6 Contract: This is a legal binding document between the Government and the Contractor.

2.7 Contractor: The individual award a legal binding contract to provide supplies and services.

2.8 Contracting Officer (CO): A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.9 Contracting Officer's Representative (COR): A federal employee who assists the CO in the administration of this contract.

The COR is primarily responsible for the technical assistance and day-to-day program management.

2.10 Customer: Patients, staff and visitors of an IHS service unit and health center.

2.11 Customer Evaluation/Input: Written comments made to the COR regarding the Contractors performance. This is one of the criteria used to evaluate the Contractor's performance.

2.12 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

2.13 Health Clinics/Center: A facility physically separated from a hospital, with a full range of ambulatory services including at least primary care providers, nursing, laboratory, and x-ray, which are available at least 40 hours a week for outpatient care.

2.14 Non-Personal Health Care Services: A contract under which the personnel rendering the healthcare services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees, as defined in FAR 37.401

2.15 Ordering Activity: An authorized user of IHS that may issue a task order to obtain required services under this contract.

2.16 Orientation: An activity designed to provide basic familiarization of the facility and transition into the IHS Service Unit and/or Health Center.

2.17 Past Performance Information: Relevant information regarding a contractor's actions under previously awarded contracts.

2.18 Patient Outcome: End result from care and treatments patients received whilst in hospital or other settings.

2.19 Personal Protective Equipment (PPE): The equipment used to protect medical personnel from exposure to biological, chemical, and radioactive hazards.

2.20 Point of Contact: Person other than the COR or the Alternate COR

2.21 Service Unit/Indian Health Center: The local administrative unit/facility of the IHS.

2.22 Standards of Practice and Standards of Care: Authoritative statements by which it describes the responsibilities for which its practitioners are accountable.

2.23 Technical Direction: A directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor.

2.24 Valid Patient Complaint: Justifiable accusation made by a patient and supported by investigation.

2.25 Verifiable Emergency: An unexpected/unplanned absence by the contractor requiring valid documentation to confirm the occurrence.

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SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

3.1 The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property used and maintained by the Contractor in accordance with provisions of FAR Clause 52.245-1, Government Property (found in Section 4).

Item No.

Property Description Property Value Qty. Location Date Available

1 Computer 1 Upon Arrival 2 Telephone 1 Upon Arrival 3 Desk/Chair 1 Upon Arrival 4 PIV Card 1 Upon Arrival 5 PPE Equipment 1 Upon Arrival

3.2 Government Furnished Information / Property and Services

3.1 Information: Government unique information related to this requirement, which is necessary for Contractor performance, made available to the Contractor. The COR will be the point of contact for identification of any required information to be supplied by the Government.

3.2 Joint Use by the Government and the Contractor: Except for the property and service listed in 10.7.1, the Government will provide, for joint use by the Government and the Contractor, all necessary equipment, supplies, and clinic space to perform the services under this contract.

3.3 Contractor Exclusive Use:

3.3.1 Personal Protective Equipment (PPE): The Government will furnish the Contractor with appropriate PPE other than specified in the contract. The Government will be responsible for any repair, cleaning, and inventory required for the PPE. This does not include any type of uniform or laboratory coat.

3.3.2 The Government will provide facility specific contractor identification badges for each contractor. For lost or destroyed badges, there is a minimum charge of $20.00.

3.3.3 Training: Facility specific orientation/training necessary for the Contractor to perform the required duties, e.g., IHS information technology (IT) systems and operational procedures. Training provided ONLY if the subject matter is necessary to improve or enhance the quality of services or includes mandates made by the IHS Service Units/Health Centers while the providers are working under this contract.

Training not provided for the purpose of continuing education, career development or individual development.

SECTION 4 - CONTRACTOR FURNISHED ITEMS

4.1 Contractor Furnished Property

4.1 Except for the property specified in paragraph 3.1 as government furnished, the Contractor shall provide all uniforms and other personal medical instruments subject to the following:

4.2 Uniforms and Lab Coats: Uniforms and Lab Coats must conform to the requirements of the Indian Health Service

Manual, Part 3, and Chapter 4 and meet the approval of the Chief Nurse Executive at each IHS facility.

4.3 Other personal medical instruments: "Other personal medical instruments" defined, as Contractor owned items include but not limited to stethoscope, scissors, as appropriate to the work unit. The Contractor must not use unsafe equipment or supplies at any time during performance of this contract. All Contractor furnished equipment and supplies shall be subject to inspection by the Government and must be approved by the COR prior to use by the Contractor. The Government reserves the right to prohibit the use of any materials, supplies, or equipment.

SECTION 5 - PERFORMANCE WORK STATEMENT

5.1 The contractor will provide two (2) NP; one (1) PA; one (1) primary care physician and one (1) urgent care physician for the Acoma-Canoncito-Laguna Indian Health Center. All Contract providers will be held to the same Standards of Conduct as federal employees see the following:

Violence in the Workplace Memorandum, SGM 95-4 -http://www.fda.gov/ AboutFDA/WorkingatFDA/Ethics/ucm071768.htm

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Courtesy and Respect in the Workplace Policy https://www.ihs.gov/ihm/index.cfm?module=dsp_ihm_sgm_main&sgm=ihm_sgm_950 4

Violations of these policies may lead to contract termination.

Any negligent behavior or any behavior jeopardizing patient safety will not be tolerated. Professional Review Action may be taken regarding any member of the Medical staff if activity, demeanor or conduct of the member is detrimental to patient care, disruptive to service unit operation, or in violation of the local Bylaws, Medical Staff Rules and Regulation, IHS policy or ethical. Each incident will be evaluated and documented. Documentation will be submitted to the contractor. These incidents may be grounds for immediate removal. Credentialing actions giving rise to a hearing or appeals will be in accordance with the ACL IHC Medical Staff By-Laws. No costs for travel, attorney fees, phone, mail, or other expenses associated with the candidates hearing or appeal will be provided by the IHS, or the local service unit.

It is anticipated that there may be a rotation of providers based on the availability of providers for coverage of scheduled clinics during the contract year. The contract providers shall provide the following services within their profession.

5.1.1 PRIMARY CARE AND URGENT CARE PHYSICIANS:

5.1.1.1 Primary General Family Medicine physician performs clinical services, responsibilities and functions to include but not limited to medical history taking, physical examination, makes diagnosis of medical conditions of patients ranging from pediatric to geriatric, ordering of appropriate laboratory tests, x-rays, if necessary. Refers patients to outside hospitals, physicians for services not available through the IHS Healthcare delivery system.

5.1.1.2 Coordinates patient referrals through the Purchase Referred Care (PRC) office to ensure the Patient is eligible for PRC services and appointments to outside healthcare are established for further diagnosis and/or procedures, if required.

5.1.1.3 Coordinates efforts on behalf of the patient and family with other agencies or health facilities for admission to hospitals, alcohol/drug treatment rehabilitation facilities, Skilled Nursing facilities, including arrangements for Emergency Ground and/or Air Medical Transport.

5.1.1.4 The contractor shall provide interpretations and synthesis of clinical data, formulation of therapeutic programs, conveying of information to patients and their families, support of patients and families in times of illness, and the timely maintenance of adequate records, detailing these activities. Discriminated between normal and abnormal finding to recognize early states of serious physical, emotional and mental problems.

5.1.1.5 The contractor to complete with accurate diagnosis code enters all EHR notes into the charts of all outpatients see and treated. Completes all Electronic Health Record (EHR) notes within 24 hours of patient visit(s).

5.1.1.6 Prescribes medications and treatment therapies, and coordinates efforts with nurses, pharmacists and other health care personnel in carrying out appropriate therapy.

5.1.1.7 Provides individual counseling on a continuing basis for common social and emotional problems, recognizing need for referral to a mental health professional when required.

5.1.1.8 Independently contacts medical and surgical consultants to discuss patient care, make appropriate referrals after discussion with physician, and arranges referral of patients to appropriate health facilities.

5.1.2 PHYSICIAN ASSISTANT (PA):

5.1.2.1 The contractor to perform or order therapeutic modalities; such as immunizations, injections, local anesthesia, reduces simple fractures, applies and removes casts for sprains and fractures, suture wounds and removes sutures; debrides burns and wounds; performs incision and drainage of soft tissue infections;

aspirates joint effusions.

5.1.2.2 PA might be required to respond to situations which call for emergency medical procedures, such as cardiac or respiratory arrest, under advise of a physician, if necessary.

5.1.2.3 Prescribes medications and treatment therapies, and coordinates efforts with nurses, pharmacists and other health care personnel in carrying out appropriate therapy.

5.1.2.4 Provides individual counseling on a continuing basis for common social and emotional problems, recognizing need for referral to a mental health professional when required.

5.1.2.5 Independently contacts medical and surgical consultants to discuss patient care, make appropriate referrals after discussion with physician, and arranges referral of patients to appropriate health facilities, under physician signature.

5.1.2.6 Contractor to complete and accurate entries to EHR notes to the charts of all outpatients seen and treated.

Completes all EHR notes within 24 hours of patient visit(s).

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5.1.2.7 The Contractor PA to complete and enter accurate diagnosis codes in the EHR notes into the charts of all outpatients seen and treated. Completes all EHR notes within 24 hours of patient visit(s)

5.1.3 NURSE PRACTITIONER:

5.1.3.1 The contractor shall provide services within the Urgent Care Unit of the facility. Takes a through medical history of the patient; including chief medical complaint and the patient’s present illness, past medical history family history, social history, record of medications and allergies and appropriate review of symptoms presented.

5.1.3.2 Determines when the services of a specialist are needed to treat unusual cases and shall refer the patient to outside specialty healthcare provider through the purchase referred care (PRC)

5.1.3.3 Makes necessary arrangements for the admission of patients to the appropriate hospital(s) and other health care facilities as deemed urgent and necessary.

5.1.3.4 Renders care as needed, and as per the schedule for urgent care/same day clinic.

5.1.3.5 Maintains accurate and complete patient records with appropriate diagnosis codes in the EHR system.

5.1.4 ALL CONTRACT PROVIDERS:

5.1.4.1 Participates in Quality Assurance/Risk Management activities of the clinic. Participate in activities to support AAAHC Accreditation as assigned

5.1.4.2 The practitioner will participate in ongoing education programs for all categories of health professions.

5.1.4.3 Participates in medical staff meetings, as requested.

5.1.4.4 Observes and abides by all by-laws of ACL IHC including rules and regulations of the medical staff.

5.1.4.5 May participate in ACL IHC’s in-services, if directly related to the contract scope of services.

5.1.4.6 Contract providers shall generate and maintain proper medical record information on beneficiaries to whom treatment is provided in accordance with IHS, Accrediting Body. The Contractor physician shall prepare all electronic medical record documentation to meet or exceed the established standards of HIS to include but not limited to: timeliness, accuracy, content, and signature. Contractor providers shall complete all third party reimbursement and referral forms. All medical record information and documentation generated in the performance of this task order must be completed at the time of departure and will remain the property of and subject to the exclusive control of the IHS. The Medical Records Department shall be notified in advance of the contract provider’s last workday. The Clinical Director will not sign off on the contract provider’s timesheet unless the contract provider is cleared by Health Information Management System (HIMS) utilizing the HIMS Clearance Form. Failure to complete patient’s medical records before leaving will result in withholding of payment until all medical charts have been completed correctly.

5.1.4.7 To ensure that contract providers are in compliance with all facility regulations, ACL IHC shall provide contract providers an orientation on Cultural Sensitivity, Customer Service, Resource and Patient Management System (RPMS), Purchased and Referred Care (PRC) and Electronic Health Record (EHR) systems. Each contract provider shall be granted access to RPMS and EHR systems for electronic documentation of patient care services. This orientation will be paid at the regular rate. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross cultural and language differences.

5.2 Work Schedule:

5.2.1 Work Shift: Work assignments will be defined by the Clinical Director through the Primary COR or Alternate COR to include shifts within the hours of operation of the facility (8:00 am to 4:30 pm Monday through Friday). The work hours/shifts cannot be changed/traded/switched without prior approval from the Clinical Director through the Primary COR or Alternate COR.

5.2.3 Scheduling of Shifts: The COR or Alternate COR at the IHS facility will determine specific tour of duty. The contractor's employee must work 100% of the contracted hours.

5.2.4 Work Absence: The Contractor will perform and obtain approval from their agency who will inform the COR and/or Alternate COR prior to any absence from work. If the length of the absence exceeds working hours the Contractor must request from agency approval at least fifteen (15) days, (the exception is verifiable emergencies) in advance of the desired absence.

5.2.5 The Contractor must perform and maintain documentation from a qualified health care provider for absences of three (3) or more consecutive days, due to illness, stating:

5.2.5.1 The cause of the current illness or incapacitation AND

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5.2.5.2 Indicating the Contractor as contagious or non-contagious.

5.2.5.3 The Government reserves the right to examine and or re-examine any Contractor who meets the criteria.

5.3 Performance Evaluation: This assessment will include observations of the work system, methods and execution. Examples of monitoring methods include, but are not limited to: compliance with the HIS credentialing and privileging requirements, appropriateness of candidate placement (e.g., number of removals, number of early termination of assignments due to personality conflict, poor work habits, and inadequate skill for the assignment, unprofessional or discourteous behavior). An assessment spreadsheet with these methods will be monitored by the Clinical Director and the Contracting Officer’s Representative (COR).

5.4 Conditions of Contract Services: All medical providers who are providing service under this contract must attend mandatory orientations specified by the Service Unit.

5.4.1 The contractor must be subject to character investigation as required by Public Law 101-360, the Indian Health Child

Protection and Family Violence Prevention Act prior to performance of a contract by utilizing the US Office of Personnel Management (OPM), Electronic Questionnaire for Investigation Processing (eQIP) system and this shall include all fingerprinting procedures and clearances. The contractor must provide all requested information necessary to perform Level I and Level II background checks. The contractor must comply with the requirement to obtain security investigations. The contractor must work with the IHS to ensure that the pre-employment screening process includes the appropriate investigation questionnaires and forms to be completed. The contractor will review all completed forms and forward onto the Government personnel. The contractor will be immediately removed from the position (at any time the investigation receives unfavorable adjudication, or, if other unfavorable information that would affect the investigation becomes known.

5.4.2 Identification of Contractor: The Contractor must wear a government issued contractor identification badge during performance of duty. After 120 day’s PIV cards are issued at the Service Unit.

5.4.3 Management of Medical Information: The Contractor must manage all patient information in accordance with HIPAA standards, Privacy Act, and IHS Service Unit and/or Health Center specific policies and protocols. The Contractor must immediately report to the Contracting Officer or COR any information or circumstances that may violate any statute, policy, or procedure.

5.4.4 IHS Information Technology Systems: In performance of this contract, the Contractor must adapt to and successfully utilize IHS information technology systems such as Electronic Health Records (EHR) or RPMS, which the IHS has deemed necessary for acceptable contractor performance. The IT policies and procedures are available to the Contractor at the Service Unit and the Contractor will adhere to the IHS Information Technology System Security Policies and procedures. The Contractor must follow all appropriate federal required information Technology security requirements and will be operating under Health Insurance Portability and Accountability (HIPAA) and Privacy Act regulations.

5.5. CONTRACTOR QUALIFICATION REQUIREMENTS:

5.5.1 Professional Development: All providers under the contract must be a Board Certified MD, DO, NP and PA who have permanent, full, and unrestricted licensure to practice medicine in a State District of Columbia, the Commonwealth of Puerto Rico, or a territory of the United States.

5.5.2 Graduate: Graduation from an accredited School of Medicine and successful completion of an approved Accreditation Council for Graduate Medical Education (ACGME) or American Osteopathic Association (AOA) approved Family Medicine or Internal Medicine/Pediatric Medicine or Emergency Residency Programs. Physician Assistant to be certified.

5.5.3 License/Registration: All providers shall possess a current, valid, unrestricted medical or physician assistant license in a State, the District of Columbia, the Commonwealth of Puerto Rico, or a territory of the US during the term of this order.

5.5.4 Motor Vehicle Operator's License: Contractors will not operate any Government-Owned vehicles. If required to provide health care services, they are allowed only as passengers in the Government-Owned Vehicle driven by a Federal employee.

5.5.5 Certifications: Current Basic Life Support (BLS), Pediatric Advanced Life Support (PALS) are mandatory. Advanced Cardiac Life Support (ACLS).

5.5.6 Health Requirements of Contracted Healthcare Providers: Furnish documentation that reflects immunity for the indicated vaccine preventable diseases through documented disease, vaccination history, serology results, and/or any documented episodes of adverse events after vaccination. Any contractor’s employee who is allergic to a

Primary Care; Urgent Care; NP and PA Services ACL IHC Solicitation #75H70724R00009 Page 11 of 51 component of a vaccine and/or have a history of a severe reaction to a vaccine is not required to receive that vaccine with documented proof of contraindication to the vaccination. The following are additional requirements for specific vaccine preventable diseases.

• Measles:

- Vaccinations with 2 doses of live measles or MMR vaccines administered at least 28 days apart,

- Laboratory evidence of immunity,

- Laboratory confirmation of disease, or

- Birth before 1957.

• Mumps:

- Vaccinations with 2 doses of live mumps or MMR vaccines administered at least 28 days apart,

- Laboratory evidence of immunity,

- Laboratory confirmation of disease, or

- Birth before 1957.

• Rubella:

- Vaccinations with 1 dose of live rubella or MMR vaccines administered at least 28 days apart,

- Laboratory evidence of immunity,

- Laboratory confirmation of disease, or

- Birth before 1957

• Hepatitis B:

- Vaccinations with three doses of Hepatitis B vaccines, or

- signed declination of Hepatitis B vaccination series.

• Varicella:

- Vaccinations with two doses of varicella at least 4 weeks apart,

- laboratory evidence of immunity or confirmation of disease,

- diagnosis or verification of history of varicella disease by a health care provider, or

- diagnosis or verification of a history of herpes zoster by a health care provider.

• Influenza:

- Vaccination with one dose of current annual influenza season vaccine.

- Documented proof of the contraindication to the influenza vaccination as outlined by Advisory Committee on

Immunization Practices recommendations, or

- Written statement justifying religious exemption from influenza vaccination.

Note: unvaccinated contract staff with an approved medical or religious exemption must wear an IHS-provided surgical or similar mask when working in patient care areas or other areas frequented by patients in an IHS facility during the influenza season.

• Pertussis

- Vaccination with one dose of Tdap vaccine.

• Any additional immunization in accordance with IHS Immunization Policy that is available upon request.

The contract staff must have written documentation of TB test (TST or IGRA) within the last 12 months. If documented Positive TB test:

- Provide chest x-ray report of “No active TB disease” following positive TB test.

- Annual sign and symptoms screen:

• If negative sign and symptom screen, follow up chest x-ray not indicated.

• If signs and symptoms screen positive, contract staff must have written documentation of chest x-ray and health care provider evaluation.

For credentialed provider contract staff, they must have documentation from the provider’s physician or chief of staff that confirms they do not have any health problems (including disability, emotional stability, drug, or alcohol dependency) that might impair his/her ability to care for patient at time of application.

5.5.7 Criminal History Background Check: Contractor’s employees whose duties and responsibilities involve regular contact or control over children are subject to a character investigation as required by Public Law 101-630, The Indian Child Protection and Family Violence Act. The minimum standards of character shall ensure that none of the individuals described in this order have been found guilty of, or entered a plea of nolo contendere or guilty to, any felonious offense, or any of two or more misdemeanor offenses, under federal, state, or tribal law involving crimes of violence; sexual assault, molestation, exploitation, contact or prostitution; crimes against persons; or offenses committed against children. These crimes do not hold a time statue and will be evaluated the same under any Child Care “CNACI” investigation with IHS. IHS will conduct these investigations following award of a contract. Until the

Primary Care; Urgent Care; NP and PA Services ACL IHC Solicitation #75H70724R00009 Page 12 of 51 character investigation has been completed and the Contracting Officer notified of the results, the Contractors’ employees must not have unsupervised contact with Indian children. Contractor’s employees are not able to work a scheduled shift until the security check is performed and clearance has been obtained by the appropriate agency. At a minimum, fingerprints are required, and upon clearance of this stage, a contractor’s employee may work a scheduled shift. However, Contractor’s employees are required to complete the detailed background application and the application is to be completed within 30 days once the contractor’s employee has been given physical and logical access. All Contractors’ employees are subject to criminal background check prior to performing services in accordance with Task Order terms and conditions. The contractor shall ensure that each of their employees complete the Certification of Criminal History and Background Check Packet. The completed forms are to be returned to the COR. Additional Background Check packets can be obtained through the COR. See HHSAR Clauses 352.237-72 and 352.237-73

5.5.8 Credentialing: The Contractor's employees shall apply and be approved for clinical privileges prior to providing patient care. Contractor's employees shall submit the following to the facility’s medical staff office: a complete medical staff application with request for clinical privileges, copies of active, unrestricted professional licensure, professional degree, residency and board certification in specialty, current curriculum vitae, proof of professional liability coverage, DEA certificate and any supporting documentation that may be requested by the medical staff office. NOTE: The credentialing/privileging process takes a minimum of 4 to 6 weeks to complete.

5.5.9 Required Training:

a) Protecting Children from Sexual Abuse as stated in IHM Circular 19-05: Contractor Training Plan for

Implementation of Indian Health Manual Part 3, Chapter 20, Protecting Children from Sexual Abuse by Health Care Providers. Each provider must take this training within 30 days from their start date at the service unit.

Certificate should be provided to the COR.

b) Overview of Trauma-Informed Care and Historical Trauma training for Non Personal Healthcare Services (i.e., MLTs, RN, Physician, etc.).

c) Information System Security Awareness (ISSA) Training: Contractors who utilize the IHS information system or accesses or connects to the IHS network must complete the ISSA training 24 hours of receiving access and annually thereafter. The online ISSA training is located at http://www.ihs.gov/issa. Contractor access will be revoked unless and until the training is completed. An exception can be made if the user has read and signed the IHS Quick Guide to Information Security, in which case the contractor will have 30 days to complete the training.

Course certifications must be provided to the COR upon completion and annually thereafter.

Please also review Section 7.5.1 of the Indian Health Service General User Security Handbook which covers ISSA training to support this requirement of all contractors who access our information system network.

5.5.10 Subpoenas/Testimonies: Contractors are mandated to cooperate with the appropriate IHS managers when the contractors' employees are subpoenaed or requested by Tribal, State or Federal Parties to provide testimony as stated in Section 5-27.3(B)(9) of the Indian Health Manual.

5.6 Challenges to Conflicts: For any conflicts between the COR or other Federal employee and Contractor's employee, the Contractor’ employee will first make contact with their agency. The Federal employee will contact the COR who will let the CO know the situation.

5.7 When the Contractor demonstrates impaired judgement, they cannot continue working on the task order. The Government reserves the right to remove from the facility any Contractor employee who in the judgment of a licensed healthcare practitioner is impaired.

5.8 Conditions for Removal/Replacement of Contractor’s Employee:

5.8.1 As mutually agreed upon between the Contracting Officer and the Contractor, thereby be grounds for removal and/or replacement of contractor personnel. Contractor staff will be removed from a facility if services are not performed in accordance with this task order and/or the terms and conditions of the contract or other derogatory behavior. It is the accountability and responsibility of the Contractor to have replacement provider(s) on-board at the ACL IHC facility as expeditiously as possible; by immediately informing the provider staff to complete and have ready, their background investigation requirements upon notice of placement. The contract is responsible for having a replacement in place no more than 3 to 4 weeks of notification for a replacement of a provider (sooner if possible).

5.9 APPLICABLE DOCUMENTS: N/A

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SECTION 6 - QUALITY ASSURANCE SURVEILLANCE PLAN: Not included.

SECTION 7 - PACKAGING AND MARKING

7.1 PACKAGING

All deliverables shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier including which is necessary to prevent deterioration and damages due to the hazards of shipping, handling, and storing.

7.2 MARKING

Each package/container shall be clearly marked as follows:

• Name of Contractor

• Contract Number

• Description of Items Contained Therein

• Consignee's Name and Address

7.3 DELIVERY

All deliverables delivered to the following addresses:

Acoma-Canoncito-Laguna Indian Health Center Attention: Primary Care/Urgent Care Department 80B Veterans Blvd Acoma, New Mexico 87034

(505) 552-5300

SECTION 8 - INSPECTION AND ACCEPTANCE

8.1 INSPECTION AND ACCEPTANCE: All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

8.2 FEDERAL ACQUISITION REGULATION {48 CFR CHAPTER 1) CLAUSES

FAR Clause # Title Date

52.212-4(a) Contract Terms and Conditions–Commercial Products and Commercial Services – Inspection/Acceptance

Nov 2023

SECTION 9 - DELIVERIES OR PERFORMANCE

9.1 PERIOD OF PERFORMANCE: The period of performance is a Base Period of 12 months with two 12-month Option Periods, unless extended by modification to this purchase order or task order. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9 - Option to Extend the Term of the Contract (Mar 2000);

upon written notification by the Contracting Officer within 30 days of contract expiration.

9.1.1 Services under this contract shall commence NLT 10 days after all clearances occur.

Base Year: November 1, 2024 thru October 31, 2025 Option Year 1: November 1, 2025 to October 31, 2026 Option Year 2: November 1, 2026 to October 31, 2027 Option Year 3: November 1, 2027 to October 31, 2028 Option Year 4: November 1, 2028 to October 31,2029

9.1.2 Performance must be for the period of November 1, 2024 to October 31, 2025 unless the period is changed by written modification to the purchase order in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000).

9.1.3 Total contract award must not exceed three years. Based option year renewals on satisfactory services provided availability of funds for the appropriate fiscal year, and existing requirements.

Primary Care; Urgent Care; NP and PA Services ACL IHC Solicitation #75H70724R00009 Page 14 of 51

9.2 PLACE OF PERFORMANCE: The contractor must provide one (1) primary care physician; one (1) urgent care physician; two

(2) nurse practitioner and one physician assistant non-personal healthcare services to the following Albuquerque Area Indian Health Service Facility:

Acoma-Canoncito-Laguna Indian Health Center Attention: Primary Care/Urgent Care Department 80B Veterans Blvd Acoma, New Mexico 87034

(505) 552-5300

9.3 Travel to and from the facility/office site are not included in the tour of duty. The hours of business and clinic operation are Monday through Friday, from 8:00 AM to 4:30 PM, for outpatient clinics, and 8:00 AM to 4:30 PM, for Urgent Care (same day) clinics. The actual hours scheduled in advance through the designated COR.

9.3 GOVERNMENT HOLIDAYS (https://www.federalpay.org/holidays) New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day *Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol).

SECTION 10 - CONTRACT ADMINISTRATION

10.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor.

The Federal Acquisition Regulation defines an unauthorized commitment as an agreement that is not binding solely because the government representative who made it lacked the authority to enter into that agreement on behalf of the government.

Only contracting officers have the authority to make purchases or award contracts. Upon receipt and/or execution of any order placed for goods or services, the vendor shall verify that the Government Agent issuing the order has necessary authority to entire into the purchase order/contract. If it is determined that the vendor failed to do so, they may be held liable for future Unauthorized Commitments.

The following individuals will be the Government's points of contact during the performance of this Contract. Send all communications pertaining to contractual and/or administrative matters to the address below and to the Contract Specialist administering this Contract.

10.2 CONTRACTING OFFICER: The IHS Contracting…